Sole_Source_Request_Form_Water_Department_SCADA_System_Upgrade.pdf

This document is a Sole Source Request and Determination Form from the City of Gallup, New Mexico, for a Water SCADA System Upgrade project to be performed by SKM Engineering. The project involves upgrading the city's existing water supervisory control and data acquisition (SCADA) system, including all materials, plant, equipment, and labor required. The proposed contract is valued at $1,191,755.83 plus tax, with a 12-month term. The SCADA system upgrade will include providing a new server, workstations, tablets, networking hardware, and radios; replacing obsolete PLCs and hardware; replacing existing IFIX and Historian Software; implementing VLAN fiber optic backbone with cellular redundancy; improving communication speeds and reliability; enabling remote system control; and enhancing security with dual-factor login and authentication.

SKM Engineering is positioned as the sole source contractor due to their existing familiarity with the City of Gallup's water SCADA system, having installed and serviced it since May 2007. The company has intimate knowledge of the system's forty-one water facilities, communication paths, and requirements. The sole source justification highlights several unique benefits, including eliminating the need for a radio and communication path study, reducing site assessment costs, streamlining the system transition with fewer disruptions, and providing expertise in programming and system requirements. The costs have been compared with similar projects in the region, and while there may be room for price negotiations, potential material cost increases are anticipated in March 2025. The procurement follows New Mexico state regulations and will be posted for a 30-day period prior to award and purchase.