SOLE SOURCE PURCHASE BODE BLUE ARCHIVAL CASSETTES AND ENVELOPE 6100.docx

Mississippi Forensics Laboratory Notice of Proposed Sole Source Purchase Sole Source # 3150006100

The Mississippi Forensics Laboratory (MSFL) is seeking to purchase Bode Blue Archival Cassettes plus Envelopes.

1. Description of the commodity or commodities the MSFL is seeking to procure:

Bode Blue Archival Cassettes and Envelopes (part number #P17D04)

The Blue Archival Cassettes allows for the collection paper to be removed and stored securely in the cassette with ample room for barcoding and labeling ensuring chain of custody control. The Bode Blue Archival Cassette is unique designed and developed by Bode Technology and protected under US Patent (7587793 B2).

2. Explanation of why the commodity is the only one that can meet the needs of the Agency:

The Bode Blue Archival Cassette and Envelope is a custom designed archival solution for use with and compatible to the Bode Buccal DNA Collector.

The design of the Blue Archival Cassette allows for the collection paper to be removed and stored securely in the cassette with ample room for barcoding and labeling ensuring chain of custody control remains intact from collection through processing and archiving. By removing the collection paper, the overall storage footprint of the sample can be reduced without compromising analytical procedures. The receiving area of the cassette is designed for the unique shape of the Bode Buccal DNA Collector Collection Paper.

3. Explanation of why the source is the only person or entity that can provide the required commodity:

4. Explanation of why the amount to be expended for the commodity is reasonable:

Estimated Cost:

Quantity (# of kits)

P17D04

Drop Ship Bode Blue Archival Cassette plus Envelopes (carton of 100)

Drop Shipment (estimate) Services include Bode will ship drop ship cases of products to agencies throughout Mississippi on a weekly basis – as requested by Client’s designated Point of Contact Bode will only ship in units of 50 kits (1 case of kits) estimate

Shipping and Handling (estimate)

TOTAL

$212.36

$21,236.00

$300.00 -$600.00

$21,836.00

Amount is within the expected price range of this items being requested.

5. Efforts the Agency went through to obtain the best possible price for the commodity:

Bode Technology has quoted the MS Forensics Lab based on buying in bulk. The cost per unit is much higher than the price quoted to the laboratory. The laboratory has been given a discount. All options to obtain the best possible price for the commodities have been taken.

Any person or entity that objects and proposes that the commodity listed is not sole source and can be provided by another person or entity should submit a written notice to:

Sonya Willaims or Britney Wesley Procurement Department 4th Floor, Room 402 1900 East Woodrow Wilson Avenue Jackson, MS 39216

The notice should contain a detailed explanation of why the commodity is not a sole source procurement, as well as, but not limited to the following information:

Interested Party Information

· Contact Name, Phone Number, and email address

· Company Website URL, if applicable

Objection to Sole Source Justification

· Interested parties must present specific objections to the Sole Source certification, including, but not limited to the following:

a) A description of the commodity or commodities that Interested Party believes is comparable to the Bode Blue Archival Cassettes and Envelopes

b) An explanation of why Interested Party’s commodity or commodities can also meet the needs of the agency; and

c) A list of sources from which Interested Party’s commodity may be procured.

· If Interested Party claims that the Bode Blue Archival Cassette and Envelope is available from a source other than Bode Technology, the objection must contain a written statement from Bode Technology that the Interested Party is an authorized distributor or reseller of the Bode Blue Archival Cassette and Envelope.

This information should be provided no later than Tuesday, February 18, 2025 at 5:00 pm local time. Response may be delivered by hand, via regular mail or overnight delivery.

If after a review of the submitted notice and documents, MSFL determines that the commodity in the proposed sole-source request can be provided by another person or entity, then MSFL will withdraw the sole source request publication from the procurement portal website and submit the procurement of the commodity or commodities to an advertised competitive bid process.

If MSFL determines after the review that there is only one (1) source for the required commodity or commodities, then MSFL will appeal to the Public Procurement Review Board. MSFL will have the burden of proving that the commodity or commodities is only provided by one (1) source.