SOLE SOURCE LETTER 2026~1.pdf

This is a Sole Source Letter related to a micro purchase opportunity from the City of Pennsylvania for maintenance services on BQ50 machines. The procurement will be awarded as a whole or by line item, whichever serves the City's interests best, to the lowest responsive and responsible bidder. Sellers must submit quotes for all items to be eligible for award consideration. The contract specifies that no delivery of products or provision of services should commence until the department provides official notification to proceed.

The letter justifies the use of sole source procurement procedures for this equipment maintenance requirement. Pricing terms will be competitive, with the award based on lowest cost among qualified bidders. All bidders must provide complete quotations covering the full scope of maintenance services for the BQ50 machines to maintain bid responsiveness and eligibility for contract award.