Sole Source Justification - Short term TMP Houston.pdf

VHAPG Part 813.5 Simplified Acquisition Procedures for Certain Commercial Items

Effective Date: 11/15/24 Page 2 of 4

REVISION: 01

Acquisition ID#:

( ) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert Services

( ) International Agreement ( ) Authorized or Required by Statute ( ) National Security ( ) Public Interest

5. Demonstration that the Contractor’s Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority):

Continued need still exist for contractor to provide on-site medical physics support services. The current contract 36C25625P0581 end on 11-30-2025. MEDVAMC is currently in the process of hiring a permanent TMP employee to meet the needs. However, the hiring and recruitment process have caused some delays. Additionally, NCO 16 is working on a competitive long-term contract to ensure continuous coverage until TMPs are hired. In the interim, to address the immediate need and avoid service disruptions, a sole source request has been initiated to continue services with the incumbent contractor, Millbrook Support Services, for a period of three months. This emergency contract is crucial to maintaining uninterrupted delivery service during this transitional phase. A delay in the award of a contract to continue services, would result in medical complications for our Veterans.

Due to these facts, if this requirement is not sole sourced, given the immediate need to continue services to ensure the stability of care to Veterans would affect patient safety. New company will need to be able to have highly critical, trained, knowledgeable providers, employees privilege, background check and surveillance procedures in place to start contract performance.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable:

In accordance with FAR 10.001(a)(2) market research was conducted appropriate to the circumstance. Only one capable contractor can provide on-site medical physics support services due to continued need as identified in section 5 above.

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and Reasonable:

An informal price analysis was conducted by the Contracting Officer and in accordance with FAR 13.106-3 it is anticipated that overall pricing will be determined fair and reasonable for the award amount of $460,000.00 when compared to the Independent Government Cost Estimate (IGCE) and commercial market rate in the surrounding locations.

Effective Date: 11/15/24 Page 3 of 4

Acquisition ID#:

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons

Market Research Was Not Conducted:

In accordance with FAR 10.001(a)(2) market research was conducted appropriate to the circumstance. Due to the urgent need, time constraints and barriers do not allow for removing or overcoming any barriers for competition. Current contractor can provide this short-term emergency requirement until long term contract is complete.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition:

N/A

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition:

Millbrook Support Services Inc 36 Maple Place Manhasset, NY 11030 Contractor Unique SAM ID: E2UBKGNNGCX7

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required:

Reference section 8 above.

12. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

13. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. Contracting Officer or Designee’s Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Effective Date: 11/15/24 Page 4 of 4

Acquisition ID#:

b. One Level Above the Contracting Officer (Required over SAT but not exceeding $750K): I certify the justification meets requirements for other than full and open competition.