Sole Source Justification - Rotochopper Storage Maintenance and Training Mar 2025 (003).pdf

Single Source/Brand Name Justification

United States Department of Agriculture

FAR 13.106-1(b)(1) – Simplified Acquisitions

1. Identification of the agency and the contracting Officer

USDA APHIS

Animal and Plant Inspection Service

4700 River Road, Unit 45

Riverdale, MD 20737

2. Description of supply or service required to meet the agency’s need.

Storage, maintenance, and training on NVS FP66 Horizontal Grinders.

3. The rational or circumstances for limiting competition.

The justification for a sole source award is based on Federal Acquisition Regulation (FAR) 6.302- 1: "Only one responsible source and no other supplies or services will satisfy agency requirements."

Rotochopper is the sole manufacturer, patent holder, and copyright owner of the FP66 Horizontal Grinders used by the USDA for animal disease outbreak response. Due to proprietary equipment design and operation, no other vendor possesses the required knowledge, technical expertise, and authorized training materials to maintain and provide training on these grinders.

4. A description of the market research conducted and the results or a statement of the reason market research was not conducted.

Market research was conducted to determine if alternative sources exist for these services. The research included inquiries into:

• Other potential vendors capable of storing, maintaining, and training on the FP66 Horizontal Grinder.

• OEM-authorized third-party trainers or maintenance providers.

• Alternative grinder models that could replace the FP66 in USDA operations.

The research confirmed that Rotochopper is the only responsible source for this requirement.

No other vendor can provide the necessary maintenance and training using manufacturer-approved materials and certified technical processes.

5. Estimated price, including all options, if applicable.

The estimated total cost is $154,272.00 for the Storage, maintenance and training of the

Rotochopper Grinder.

6. Recommended source(s).

Rotochopper, Inc.

217 West Street

P.O. Box 295

Saint Martin, MN 56376

Certifications

Supporting data that is the responsibility of technical or requirements personnel and which form the basis for this justification are accurate and complete to the best of my knowledge.

Henry Holt

The information contained in this justification is accurate and complete to the best of my knowledge and belief and in accordance with Federal Acquisition Regulations 13.106-1(b)(1). I hereby determine the circumstances described above deem only one source, or limited sources, reasonably available and competition is precluded for the reasons indicted in this document.

Contracting Officer