Sole Source Justification Reno Home Oxygen_Redacted.pdf

Request for Sole Source Justification >SAT-SAP under RFO FAR 12.201-1

Effective Date: 12/30/2025 Page 1 of 4 Revision: 02 Acquisition ID#:

DEPARTMENT OF VETERANS AFFAIRS

SOLE SOURCE JUSTIFICATION UNDER SIMPLIFIED PROCEDURES FOR CERTAIN COMMERCIAL

ITEMS IN ACCORDANCE WITH Revolutionary FAR Overhaul (RFO) FAR 12.201-1

Acquisition Plan Action ID:

JOFOC Log Number:

1. Contracting Activity: Department of Veterans Affairs (VA), Veterans Health Administration (VHA), Regional Procurement Office West (RPOW), Network Contracting Office (NCO) 21 on behalf of the VA Sierra Nevada Health Care System (VASNHCS), 975 Kirman Avenue, Reno, Nevada, 89502.

Payments made using 1358s.

2. Nature and/or Description of the Action Being Processed: This procurement is for a new Sole Source firm fixed price (FFP) Indefinite Delivery Indefinite Quantity (IDIQ) bridge contract in accordance with RFO FAR 12.201-1 Simplified Procedures for Certain Commercial Items and specifically RFO FAR 12.102 Restricting competition, where acquisitions conducted under Simplified Acquisition Procedures are exempt from the requirements of RFO FAR Part 6, but still require a justification using the format of RFO FAR 6.104. Also, RFO FAR 12.102(b), where acquisitions valued over the Simplified Acquisition Threshold require a justification using the format of RFO FAR 6.104.

3. Description of Supplies/Services Required to Meet the Agency’s Needs: This procurement is for a contractor to provide all required supplies, materials, labor, supervision, transportation, patient education, safety management, and infection control for home oxygen supplies and services to beneficiaries of the Veterans Health Administration, Regional Procurement Office West, Network Contracting Office (NCO) 21 on behalf of the VA Sierra Nevada Health Care system service territory.

A sole source IDIQ bridge contract needs to be awarded to the incumbent B & B Medical Services to ensure the continued care and health of our veterans. The period of performance for this bridge contract will be for two (2) twelve (12) month ordering periods covering April 1, 2026, to March 31, 2028, with the opportunity of one 6-month extension via the inclusion of FAR 52.217-8, Option to Extend Services covering FY26 – FY28.

Ordering Period 1: April 1, 2026, to March 31, 2027 Ordering Period 2: April 1, 2027, to March 31, 2028

A nationwide contract was anticipated but does not seem to be in the works at this moment. At the time of receipt of this update, there was insufficient time to solicit and award a new long-term contract. A five-year IDIQ contract package will be submitted by the station during this bridge’s performance. In the interim, a sole source IDIQ bridge contract needs to be awarded to the incumbent B & B Medical Services to ensure the continued care and health of our veterans.

The Independent Government Estimate (IGCE) is , which is based on historical information from previous home oxygen supplies and services contracts for the VA Sierra Nevada Health Care System.

The maximum ceiling of the contract will be .

Effective Date: 12/30/2025 Page 3 of 4

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition: B & B Medical Services, 4045 NW 64th St, Suite 250, Nichols Hills, OK 73116-1732.

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to

Competition before Making subsequent acquisitions for the supplies or services required: The market will be continually assessed to determine if other vendors can provide the required supplies and services supporting VA Sierra Nevada service territory.

12. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

Effective Date: 12/30/2025 Page 4 of 4

13. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. Contracting Officer or Designee’s Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

b. One Level Above the Contracting Officer (Required over $350K but not exceeding $900K): I certify the justification meets requirements for other than full and open competition.

c. VHA Advocate for Competition and RPO HCA Review and Approval: I have reviewed the foregoing justification and find it to be complete and accurate to the best of my knowledge and belief and approve $900K to $90 million for other than full and open competition.