Sole Source Justification Redacted.pdf

Sole Source (Including Brand Name) Justification - Simplified Procedures for Certain Commercial Items

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NOTE: If a Justification was approved for the preceding acquisition, a copy of the approved Justification for the predecessor action must be included in the staff package for approval of the instant Justification. This applies to Justification staff packages that are submitted for review and approval at a level above the contracting officer. The predecessor Justification will be used as a reference document by the approving official.

Is this a new or amended J&A Document? New Amended ( Prior to Award Only! )

Is this a Bridge Action as defined in the AF Bridge Action Reduction Plan? Yes No

Funding level for this acquisition: >SAT and < $750K > $750K and < $15M

Contracting Activity: AFSC/PZIMA

Purchase Request / Local ID Number: PR F3QCCL5036A006/FDB# 77456

Program / Project (and PE, if applicable): Incremental Forming Design and Maintenance Support (High Priority)

Program Type (PEO or Other Contracting): Operational

Authority: AFFARS 5313.501 - 10 U.S.C. 3572, Implementation of Simplified Acquisition Procedures (41 U.S.C. 1901)

AFFARS 5313.501 - 10 U.S.C. 3403, Special Emergency Procurement Authority (41 U.S.C. 1903)

Estimated Contract Cost (including options): $ Justification Type: Class Individual

COORDINATION ( AFFARS 5306.304(a))

Date

10 Feb 2025

Acquisition Program Manager

Signature

Date

24 Feb 2025

Contracting Officer

AFSC/PZIMA

Signature

APPROVAL (AFFARS 5306.304(a) )

Date Chief of the Contracting Office (COCO) [ Official Signature Block ]

Signature

. . . Digitally signed by

Date: 2025.02.10 08:34:32 -05'00'

. . Digitally signed by

Date: 2025.02.24 09:17:05 -05'00'

Sole Source (Including Brand Name) Justification - Simplified Procedures for Certain Commercial Items

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I. Contracting Activity.

This Sole Source Justification (SSJ) is to request authority for Other Than Full and Open Competition supporting requirements generated for the Commodities Maintenance Group (CMXG). The contracting activity for this requirement is Air Force Sustainment Center (AFSC)/PZIMA. The purchase request number supporting this contracting action is: PR#: F3QCCL5036A006 / FDB#: 77456.

II. Nature and/or description of the action being processed.

Due to the circumstances described herein, the activity requests authority to acquire (Name of your rqt) using Other Than Full and Open Competition as prescribed by 10 U.S.C. 3572, Implementation of Simplified Acquisition Procedures (41 U.S.C. 1901). This acquisition will result in the award of a new contract which will be a firm fixed price contract consisting of one (1) basic year and two (2) option years with the Period of Performance from 16 April 2025 to 15 April 2028 if all options are exercised.

This sole source requirement will be purchased from the following vendor:

Machina Labs Inc

POC:

CAGE Code: 8ETW3 Type Business: Small

Delivery: Within 10 business days after contract award, the Contractor shall contact the Government POC to schedule the preventative maintenance and calibration. The first preventative maintenance and calibration should be completed within the first 45 days after contract award. The Contractor will ship their own Calibration tools. FOB Destination.

III. Description of supplies/services required to meet agency needs.

This is a commercial, sole source requirement. The Contractor shall provide all travel, tools, and labor necessary to provide preventative maintenance, install software updates, provide training, and perform calibration services for the Machina Labs Incremental Forming Robotic Cell located in building 140 for the 402d Commodities Maintenance Group (CMXG) at Robins Air Force Base, Georgia. The contractor shall also provide 2 operational consumable packages to be used on the cell semi-annually. The contractor shall provide remote telephone machine maintenance and design support, as well as remote/off-site design and programming support for one (1) basic year and two (2) option years.

The nominal Contract Line Item Numbers (CLIN) structure is as follow:

Basic Period

CLIN NOUN PRICE

0001 Incremental Forming Design and MX Support IAW PWS dated 07 February 2025. $ 0002 DATA - CDRL A001, Calibration Services Certificate. NSP 0003 DATA - CDRL A002, Status Report/EMS Training. NSP 0004 DATA - CDRL A003, Status Report/EnMS Training. NSP 0005 DATA - CDRL A004, Contractor's Safety Plan. NSP 0006 DATA - CDRL A005, Accident/Incident Report. NSP Total: $ Over & Above: $ Overall Total: $

Sole Source (Including Brand Name) Justification - Simplified Procedures for Certain Commercial Items

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Option I

CLIN NOUN PRICE

1001 Incremental Forming Design and MX Support IAW PWS dated 07 February 2025. $ 1002 DATA - CDRL A001, Calibration Services Certificate. NSP 1006 DATA - CDRL A005, Accident/Incident Report. NSP Total: $

Over & Above: $ Overall Total: $

Option II

CLIN NOUN PRICE

2001 Incremental Forming Design and MX Support IAW PWS dated 07 February 2025. $ 2002 DATA - CDRL A001, Calibration Services Certificate. NSP 2006 DATA - CDRL A005, Accident/Incident Report. NSP Total: $

Over & Above: $ Overall Total: $

Total Estimated Contract Value: $

This requirement will be funded with Consolidated Sustainment Activity Group (CSAG-M) funds Defense Working Capital Fund (4930).

IV. Statutory authority permitting other than full and open competition.

DAFFARS 5313.501 - 10 U.S.C. 3572, Implementation of Simplified Acquisition Procedures (41 U.S.C. 1901)

V. Demonstration that the contractor's unique qualifications or nature of the acquisition requires the use of the authority cited above (applicability of authority).

This is a sole source, commercial requirement. Machina Labs, INC is the OEM of the Incremental Forming (IMF) Robotic Cell and does not allow any other company to provide services on this machine due to the proprietary data included with this system (see OEM letter attached). The OEM is not willing to sell this data to the government at this time.

Due to the aforementioned facts, it has been determined by the undersigned that only Machina Labs Inc can provide the services the Government requires in a timely and cost-efficient fashion without suffering substantial costs to the government that will not be recovered by competition.

Previous Contracts: FA8571-22-P-0055, sole source awarded to Machina Labs Inc, Estimated Total Contract Value: $3,000,000.00. Period of Performance: 28 March 2022 to 27 June 2022. NAICS: 332114.

VI. Description of efforts made to ensure that offers are solicited from as many potential sources as practicable.

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VII. Determination by the Contracting Officer that the anticipated cost to the Government will be fair and reasonable.

The overall cost of this acquisition will be negotiated in accordance with procedures in FAR Part 12 and FAR 13.106-3(a)(2) and include a statement of price reasonableness confirming the ultimate price to the Government is fair and reasonable. Additional pricing methodologies to negotiate fair and reasonable price may include reviewing publicly offered catalogs, comparison to historical contractor sales, and/or analysis of limited cost or pricing information provided by the contractor. In the event that limited cost or pricing information is made available, the Government's negotiation objective will be developed using local technical analysis and direct and indirect rate factors recommended by the Defense Contract Management Agency.

VIII. Description of the market research conducted and the results, or a statement of the reasons market research was not conducted.

Market Research was conducted in accordance with FAR Part 10.001 and 10.002. The Market Research Report started 31 January 2025 and was completed on 07 February 2025. The market research techniques used are as follows:

A Small Business Administration (SBA) Dynamic Small Business Search (DSBS) query was conducted using NAICS Code 811210 - Electronic and Precision Equipment Repair with keywords: Incremental Forming, Robocraftman, Robotic Cell, and Cage Code. This query resulted in one (1) small business (see DSBS queries). Machina Labs INC was found capable since they are the OEM (see attached OEM letter).

General Services Administration (GSA) Advantage was also queried for any source that could provide Incremental Forming Design and Maintenance Support which resulted in zero small businesses (see attached GSA Query). Mandatory sources such as Ability One were considered but did not meet this requirement.

The market research concluded Machina Labs INC is the only vendor capable of fulfilling the Government's requirement.

Primary NAICS: 811210 - Electronic and Precision Equipment Repair

Recommendation: Sole source award to the Machina Labs INC.

IX. Any other facts supporting the use of Other Than Full and Open Competition.

None.

X. List of any sources that expressed, in writing, an interest in the acquisition.

See Section VI above.

XI. A statement of the actions, if any, the agency may take to remove or overcome any barriers to competition before making subsequent acquisitions for the supplies or services required.

There is no plan to remove or overcome barriers to competition at this time as this is a service by the

Sole Source (Including Brand Name) Justification - Simplified Procedures for Certain Commercial Items

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OEM, Machina Labs INC, to provide preventative maintenance, install software updates, provide training, and perform calibration services for the Machina Labs Incremental Forming Robotic Cell in Building 140 at Robins AFB, GA.

XII. Certification by the Contracting Officer.

As evidenced by my signature above, I have determined this document to be both accurate and complete to the best of my knowledge and belief.

XIII. Certification by the technical/requirements personnel.

As evidenced by my (our) signature(s) above, I (we) certify that any supporting data contained herein, which is my (our) responsibility, is both accurate and complete.