Sole Source Justification - OAEYC.pdf
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- Attached to
- Project # 22001 - HACC Wide Flooring 2022-2024
- Solicitation number
- S-C03343-00001029
- Issued by
- Clackamas County, Oregon
About this file
This is a Sole Source Justification document submitted by the Oregon Department of Education (ODE) for contracting with the Oregon Association for the Education of Young Children (OAEYC) to provide professional development and technical assistance services related to the CDC Healthy Schools Grant and COVID-19 supplemental funding. The OAEYC, through its OregonASK program, will deliver a minimum of three professional development opportunities, technical assistance, communication dissemination statewide, attendance at relevant trainings and meetings, and monthly evaluation reports. The contract duration is less than one year, expiring on June 29, 2022. OregonASK is designated as the statewide Out-of-School Time network in Oregon and serves as a critical partner in the family and community engagement components of the Whole School, Whole Community, Whole Child (WSCC) framework, working specifically on nutrition, physical activity, and chronic health condition management in schools.
The contract value is $30,000.00 and is issued under the sole source authority of Oregon Revised Statute 279B.075 and Oregon Administrative Rule 125-247-0275. The justification for sole source procurement is based on OregonASK being the only statewide Out-of-School Time network in Oregon with the necessary reach and capabilities to serve families and out-of-school programs across the state. The contracting officer determined that the sole source contract is unlikely to substantially diminish competition because OregonASK's unique position as the statewide OST network makes it the only compatible provider for this work. Funding derives from Year 4 of a five-year U.S. Department of Health and Human Services, Centers for Disease Control and Prevention award titled "Improving Student Health and Academic Success through Nutrition, Physical Activity, and the Management of Chronic Conditions in School," supplemented by one-year COVID-19 supplemental funds.
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Text version
Oregon Association for the Education of Young Children (OAEYC)
SOLE SOURCE JUSTIFICATION FOR SUPPLIES AND/OR SERVICES
Date: October 19, 2021
MEMORANDUM FOR FILE
Authority:
Sole Source Justification pursuant to Oregon Revised Statute (ORS) 279B.075 and Oregon Administrative Rule (OAR) 125-247-0275, the Oregon Department of Education finds a Sole Source Contract is necessary to efficiently acquire services for work that will contribute to Agency’s Year 4 of the five-year Healthy Schools Grant and one-year novel coronavirus (COVID-
19) supplemental funds on the current five-year U.S. Department of Health and Human Services, Centers for Disease Control and Prevention (“CDC”) award: Improving Student Health and Academic Success through Nutrition, Physical Activity, and the Management of Chronic Conditions in School.
Authority for Agency to enter into a Sole Source Contract: OAR 125-246-0170(2)(c)(H).
Background:
ODE was awarded a five-year funding opportunity through the Center for Disease Control and Prevention (CDC), School Health Branch (CDC Healthy Schools. Coordination with out-of-school time and afterschool programs is a priority within the grant. The work focuses on planning, promotion, and implementation of professional development, technical assistance, and communications with school district program providers specifically focused on nutrition, physical activity and managing students with chronic health conditions.
Additionally, in response to COVID-19, the CDC awarded Agency a one-year supplemental funding to support dissemination of CDC’s COVID-19 school-based guidance, provide professional development, technical assistance and training.
Among other activities and tasks, Agency will consult on the creation of training videos, provide professional development, and technical assistance regarding the CDC guidelines for schools and the State’s reopening schools plan using the Whole School, Whole Community, Whole Child (WSCC) framework.
OregonASK is a program of the Association for the Education of Young Children (OAEYC).
OregonASK is the statewide organization representing Out-of-School Time (OST) programs and is a critical partner in the work of the family and community engagement components of the WSCC framework.
OAEYC through the OregonASK program will provide its members, and educators statewide, and Agency the following:
Sole Source Justification – Within Agency Authority - Format approved 12/20/07, NC
• a minimum of three (3) professional development (PD) opportunities;
• technical assistance (TA);
• communication disbursement statewide;
• attendance at OHS and CDC COVID-19 Supplemental trainings and meetings; and
• monthly evaluation reports.
The duration of the Contract is limited to less than one year and will expire on June 29, 2022.
Market Research Findings Pursuant to ORS279B.075:
OregonASK is the statewide Out-of-School Network for Oregon and part of the National Out-of- School Time network. OregonASK has been involved in school health issues and is a partner in the Oregon Healthy Schools work and a represented member on the Oregon Healthy Schools Team.
OregonASK is unique in that it is the statewide Out-of-School Time (OST) Network for Oregon and serves families and OST programs across the state, with no other group of this nature having the reach in Oregon.
The Contracting Officer makes the following determinations:
Pursuant to ORS 279B.075(2)(a): - It is unlikely that such a Sole Source contract will substantially diminish competition as the efficient utilization of existing goods requires the acquisition of compatible goods or services. OregonASK is the only OST Network in Oregon.
The resulting contract will be in the amount of $30,000.00 and will be issued according to authority of OAR 125-247-0275 with reasonable effort made to ensure competition.
Jennifer Young, School Wellness Policy Coordinator
Dustin Melton, Director, Child Nutrition Programs, Pupil Transportation and Fingerprinting Office of Child Nutrition, Research, Accountability, Fingerprinting and Transportation
Noemi Rios, Procurement and Contract Specialist
Designated Procurement Officer
Sole Source Justification – Within Agency Authority - Format approved 12/20/07, NC
ODE Procurement Services
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