Sole Source Justification_HamiltonRobotwOptionYears OAG Signed CO_fp.pdf

SOLE SOURCE JUSTIFICATION

MANDATORY TEMPLATE FOR FEDERAL PROCUREMENTS UNDER THE SIMPLIFIED ACQUISITION THRESHOLD

1. Estimated Dollar Value: $99,735 for 5 years (Base year $18,396, Option year 1 $19,145, Option year 2 $19,920, Option year 3 $20,722, Option year 4 $21,552)

2. Anticipated Period of Performance: base year: 9/1/2024-8/30/2025, Option year 1: 9/1/2025-8/30/2026, Option year 2: 9/1/2026-8/30/2027, Option year 3: 9/1/2027-8/30/2028, Option year 4: 9/1/2028-8/30/2029

3. Does the anticipated Period of Performance include option years? If no, explain.

4. Sources Sought Notice posted to Contract Opportunities and attached to this document?

☐ Yes ☒ No

5. Market Research conducted and attached to this document? If not, explain.

2 years ago, a contract was entered into with Remi, which caused our lapse in coverage with Hamilton.

Unfortunately, Remi was not able to provide us with preventative maintenance during our contract period with them. We did not receive the service that we paid for, and we do not want to use third-party vendors again.

6. Is this a new requirement or a follow-on to an expiring award?

☒ New requirement ☐ Follow-on to an expiring award

7. Describe the requirement. Please note that the requirement is the minimum acceptable specification or capability, and is not necessarily the best in the industry. Please note whether any additional follow-on work is anticipated in response to the current proposed effort.

Service agreement that includes 2 preventative maintenances with Independent Channel Volume Verification included with each PM, priority dispatch, travel, labor costs and parts included in the event of a down instrument.

A response time of 24-48 hours for a down instrument and a guaranteed call back time of 4 hours.

8. List the proposed vendor and contact information.

Hamilton Company 4970 Energy Way Reno, Nevada 89502 Tel: 800-648-5950 x492 Fax: 775-858-3024 Email: roboticservice@hamiltoncompany.com

Danielle Pascual, Service coordinator, Danielle.pascual@hamiltoncompany.com, (775) 858-3000 Ext 676

9. Describe why the proposed vendor is the only vendor from which the requirement can be obtained. Examples of acceptable justifications include but are not limited to: sole manufacturer and seller, adherence to warranty provisions, urgency, etc. If other vendors can provide similar products or services, describe why they cannot meet our particular requirement.

mailto:roboticservice@hamiltoncompany.com mailto:Danielle.pascual@hamiltoncompany.com

Hamilton Company is the sole source provider for replacement parts, proprietary software upgrades, Hamilton factory trained and authorized service representatives, Hamilton Service Agreements and is the sole contact for escalation and services on this instrument. These services include factory expertise and possible replacement of major components. The repair of damage, replacement of parts, or any increase in service time caused by use of third-party consumables (i.e., third party tips), unauthorized software, or non-Hamilton repairs are not covered by a Hamilton Warranty or Service Agreement.

10. Certification:

I hereby certify that the information provided above is accurate and complete to the best of my knowledge and belief.

Technical Representative Date

11. CO Certification:

I hereby determine that the circumstances of this procurement action deem only one source reasonably available. Also, the quoted price is determined to be fair and reasonable as documented on the SAP e-File Checklist and Award Summary.

Contracting Officer Date

12. Level Above the CO Approval:

I hereby determine that the circumstances of this procurement action deem only one source reasonably available. Also, the quoted price is determined to be fair and reasonable as documented on the SAP e-File Checklist and Award Summary.

Supervisory Contracting Officer Date