Sole Source Justification DOD CONJEFEMAR.pdf

This is a Single Source Justification under the Simplified Acquisition Threshold (SAT) for the Department of State's US Embassy Asuncion to procure services from Hotel Bourbon for the Conference of American Air Chiefs (CONJEFEMAR) event. The conference, taking place June 16-21, 2025 in Asuncion, Paraguay, requires specific facilities and services that only Hotel Bourbon can provide according to the SICOFAA manual.

The required services include a convention center meeting RSO security guidelines, audio and visual equipment, meals (coffee breaks, lunch, dinner, and refreshments), 5 small breakout rooms for bilateral conversations, lodging for 83 people, and one large conference room. The estimated value is $144,000 including options. Other facilities like Hotel Crowne Plaza were evaluated but did not meet the requirements. The justification was approved by the Contracting Officer on January 30, 2025, with prior program office certification dated December 11, 2024.