Sole_Source_JOTFOC.pdf

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SHAFT SEAL PARTS
Solicitation number
70Z08520Q40325B00
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70Z08520Q40325B00 RFQ.pdf PDF
FAR CLAUSES.pdf PDF
Attachment_PRESERVATION_ PACKAGING_ PACKING.pdf PDF

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PROJECT/TASK

NUMBER

CODE

ONE LEVEL ABOVE CONTRACTING OFFICER TELEPHONE NUMBER DATE

SIMPLIFIED ACQUISITION PROCEDURES (SAP)

JUSTIFICATION FOR OTHER THAN FULL AND OPEN COMPETITION (J&A)

SOLICITATIONS MAY BE LIMITED TO ONE SOURCE ONLY IF THE CONTRACTING OFFICER DETERMINES THAT ONLY ONE SOURCE IS REASONABLY AVAILABILE. THIS DETERMINATION MUST BE SUPPORTED WITH FULL JUSTIFICATION FOR SOLE SOURCE FROM CUSTOMER. WHEN THE CUSTOMER DESCRIBES AN ITEM WITH A PURCHASE DESCRIPTION WHICH LIMITS THE AVAILABILITY TO ONE SOURCE, THE JUSTIFICATION MUST EXPLAIN WHY THE ITEM IS THE ONLY ONE THAT WILL MEET THE GOVERNMENT’S REQUIREMENT. STATEMENTS SUCH AS “ONLY KNOWN SOURCE” OR “ONLY SOURCE WHICH CAN MEET THE REQUIRED DELIVERY DATE” ARE INADEQUATE TO SUPPORT A SOLE SOURCE PURCHASE. THE CUSTOMER SHALL PROVIDE THE FOLLOWING INFORMATION:

PURCHASE REQUEST OR REQUISTION NUMBER ESTIMATED AMOUNT (OVER $3,000 BUT NOT EXCEEDING $150,000)

BRIEF DESCRIPTION OF SUPPLIES OR SERVICES REQUIRED, AND THE INTENDED USE

UNIQUE CHARACTERISTICS THAT LIMIT AVAILABILITY TO ONLY ONE SOURCE, WITH THE REASON NO OTHER SUPPLIES OR SERVICES CAN BE USED.

REASON THAT SUGGESTED SOURCE IS THE ONLY SOURCE WHICH CAN PROVIDE THE SUPPLIES OR SERVICES

EXPLAIN WHY AN ADEQUATE PURCHASE DESCRIPTION OR OTHER INFORMATION SUITABLE TO SOLICIT BY FULL AND OPEN COMPETITION HAS NOT BEEN

DEVELOPED OR ARE NOT AVAILABLE

PROVIDE A STATEMENT OF ACTIONS, IF ANY, THE GOVERNMENT MAY TAKE TO REMOVE OR OVERCOME ANY BARRIERS TO COMPETITION BEFORE FUTURE

ACQUISITIONS ARE REQUIRED

SIGNATURE AND TITLE OF CUSTOMER

TELEPHONE NUMBER

DATE

SIGNATURE OF CONTRACTING OFFICER TELEPHONE NUMBER DATE

Sheet1

SOLICITATIONS MAY BE LIMITED TO ONE SOURCE ONLY IF THE CONTRACTING OFFICER DETERMINES THAT ONLY ONE SOURCE IS REASONABLY AVAILABILE THIS DETERMINATION MUST BE SUPPORTED WITH FULL JUSTIFICATION FOR SOLE SOURCE FROM CUSTOMER WHEN THE CUSTOMER DESCRIBES AN ITEM WITH A PURCHASE DESCRIPTION WHICH LIMITS THE AVAILABILITY TO ONE SOURCE THE JUSTIFICATION MUST EXPLAIN WHY THE ITEM IS THE ONLY ONE THAT WILL MEET THE GOVERNMENTS REQUIREMENT STATEMENTS SUCH AS ONLY KNOWN SOURCE OR ONLY SOURCE WHICH CAN MEET THE REQUIRED DELIVERY DATE ARE INADEQUATE TO SUPPORT A SOLE SOURCE PURCHASE THE CUSTOMER SHALL PROVIDE THE FOLLOWING INFORMATION:
PURCHASE REQUEST OR REQUISTION NUMBER: 2120400B4500AN184
PROJECTTASK NUMBER: 511904
ESTIMATED AMOUNT OVER 3000 BUT NOT EXCEEDING 150000:
BRIEF DESCRIPTION OF SUPPLIES OR SERVICES REQUIRED AND THE INTENDED USE: Purchase of:

Three (03) Seal Assembly, Shaft; P/N: US72609-01; NSN: 2040-01-393-7061 Four (04) Parts Kit, Seal Repl; P/N: H72579-01-7; NSN 5330-01-645-3665

OEM: Wartsila Defense Inc. CAGE CODE: 0EYA6

UNIQUE CHARACTERISTICS THAT LIMIT AVAILABILITY TO ONLY ONE SOURCE WITH THE REASON NO OTHER SUPPLIES OR SERVICES CAN BE USED: The Seal assembly and Parts Kit, Seal are designed to conform to, and mate with, the other existing components of the Wartsila Defense Inc. (OEM) shaft assembly seal kits currently installed on 225' WLB class buoy tenders. Only the OEM possesses the proprietary drawings, procedures, and other technical data to supply this equipment. Proper operation of the main propulsion system is essential for safely conducting the cutter's mission of maintaining aids to navigation. Without the manufacturer's design data and procedures, the Government cannot be assured that alternate supplies can be operated safely with the main propulsion system. The Coast Guard does not possess the design data, drawings, tolerances and other technical data needed to evaluate offers from other sources for compatibility and configuration. Purchase of other type SEAL ASSEMBLY'S and PARTS KIT, SEAL without knowledge of the current design could lead to a redesign and retro fit of currently installed shaft seal.
REASON THAT SUGGESTED SOURCE IS THE ONLY SOURCE WHICH CAN PROVIDE THE SUPPLIES OR SERVICES: The Coast Guard did not purchase the manufacturer's proprietary data rights, and therefore, cannot determine with certainty that an alternative part number would mount to, interface with, or operate effectively on currently installed shaft seal systems installed on the Coast Guard 225' WLB buoy tenders. Use of parts supplied by other than the OEM could cause failure of the features and configured to the shaft seal system resulting in reduction and loss of the cutter's ability to maintain navigation aids, or cause injury or property damage from not being able to navigate the ship in critical navigational waterways and narrow shipping channels.
EXPLAIN WHY AN ADEQUATE PURCHASE DESCRIPTION OR OTHER INFORMATION SUITABLE TO SOLICIT BY FULL AND OPEN COMPETITION HAS NOT BEEN DEVELOPED OR ARE NOT AVAILABLE: When the Coast Guard purchased the original equipment there were no requirements for manufacturer's drawings, detailed parts lists, design or testing procedures. OEM is the only known manufacturer that has the techniques, design specifications, testing, quality assurance capability, and documentation necessary to manufacture these parts as used on board Coast Guard Cutters.
PROVIDE A STATEMENT OF ACTIONS IF ANY THE GOVERNMENT MAY TAKE TO REMOVE OR OVERCOME ANY BARRIERS TO COMPETITION BEFORE FUTURE ACQUISITIONS ARE REQUIRED: COR will continue to conduct market research with a focus on locating vendors that are able to meet requirements, however without technical data described above obtaining full and open competition will be difficult. The Coast Guard cannot require any vendor to release proprietary information.
SIGNATURE AND TITLE OF CUSTOMER:
CODE:
TELEPHONE NUMBER:
DATE:
SIGNATURE OF CONTRACTING OFFICER:
CODE_2:
TELEPHONE NUMBER_2:
DATE_2:
ONE LEVEL ABOUT CONTRACTING OFFICER:
CODE_3:
TELEPHONE NUMBER_3:
DATE_3:

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