Sole Source Intent To Award Justification Form 25-134 09.10.pdf
PDF 953 KB Posted
- Solicitation number
- 25-134
- Issued by
- Clayton County, Georgia
About this file
The document is a Public Notice of Proposed Award of Sole Source Procurement issued by Clayton County Central Services in Georgia, specifically intending to award a contract to Milner Inc. The procurement is for ST ViewScan Digital Microfilm and Microfiche Scanner Systems, with Milner Inc. identified as the sole source provider. The proposed contract will cover sales, service, and support for these scanner systems, with a proposed contract date of 09/10/2025.
The scope of work indicates that Milner has been the sole source provider based on specific justifications, including system compatibility, warranty provisions, and specialized service capabilities. The document notes that Milner provides ST imaging system upgrades, has a standard five-year warranty directly from the manufacturer, and offers maintenance and support services. The contact for the supplier is Matt Anderson, and the company can be reached at 208-514-4000. The document is a standard sole source procurement form with sections for description, market survey results, and administrative approvals, though many sections remain uncompleted.
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Text version
Clayton County Central Services
Public Notice of Proposed Award of Sole Source Procurement Clayton County is providing public notice of its intent to award a contract to to provide . has been identified as the sole source for this purchase for the reasons stated in this sole source notice.
Section A- Description of Proposed Sole Source Procurement Clayton County Central Services Date:
Description of Supplies/Services:
Supplier / Source Name: Telephone:
Supplier / Source Contact:
Scope of Work: (Provide an explanation why the product/service, supplier requested is the only method that can satisfy the requirements and explain why alternatives are unacceptable. Be specific with regard to specification, features, characteristics, requirements, capabilities and compatibility (Attach additional documents if necessary).
Letter from Original Equipment Manufacturer (required) attached. Yes No
Section B- To Be Completed by the Department of Central Services Market Survey Results:
Date Public Notice posted on website: Date Public Notice closed:
Review of Offers:
Were any offers received: Yes No Number of offers received:
To Be Used for Central Services Records Only Purchasing Specialists Recommendation:
Signature (Purchasing Specialist): ________________________________________
Signature (Purchasing Administrator):_________________________________________
Outcome:
Awarded Sole-Source Requisition Number:
Issued PO / Contract Not Awarded / Competitively Bid Bid Number:
Do Not Write Below- for Central Services Director or Authorized Designee
Signature:_______________________________________ Date:_________________________
Approved: ( ) Not Approved: ( ) krystal.ashley Typewritten Text krystal.ashley Typewritten Text
| Date: 09/10/2025 |
| Description of SuppliesServices: Milner is authorized to provide sales, service, and support for ST ViewScan Digital Microfilm and Microfiche Scanner Systems. |
| Supplier Source Name: Milner Inc. |
| Supplier Source Contact: Matt Anderson |
| Telephone: 208-514-4000 |
| Scope of Work Provide an explanation why the productservice supplier requested is the only method that can satisfy the requirements and explain why alternatives are unacceptable Be specific with regard to specification features characteristics requirements capabilities and compatibility Attach additional documents if necessary: Milner has been trained by ST Imaging on how to install, train your employees on the use of the system and on how to support and provide software upgrades as needed for the ST ViewScan System. Any warranty work must be performed by ST Imaging at our factory in Idaho or via our authorized reseller Milner. Service fees may apply to on-site warranty work. |
•The ViewScan System has a standard three-year warranty direct from ST Imaging. See warrantyinfo on our website for full details •The ViewScan System comes with free lifetime software upgrades •The ViewScan System scanner LED lamps have a lifetime guarantee.
| undefined: On |
| undefined_2: Off |
| Were any offers received Yes: Off |
| No: Off |
| Purchasing Specialists Recommendation: |
| Awarded SoleSource: Off |
| Issued PO Contract: Off |
| Not Awarded Competitively Bid: Off |
| Date_2: |
| Text1: |
| Text2: |
| Check Box3: Off |
| Check Box4: Off |
| Text5: |
| Text6: |
| Text7: |
| Insert Name of Sole Source: Milner Inc. |
| Insert Description of Goods/Services: MILNER DOCUMENT PRODUCTS INC |
File details come from the government source that posted it. Updated .