SOLE SOURCE INTELLIGENT IMAGING SYSTEM.pdf

Mississippi Department of Public Safety

Notice Proposed Sole Source Purchase

Sole Source # 3150005617

The Mississippi Department of Public Safety (MDPS) is seeking to purchase services to maintain the Intelligent Imaging Systems Smart Roadside sites that was transferred from MS Department of Transportation (MDOT).

1. Description of the commodity or commodities MDPS is seeking to procure:

Make & Model: Intelligent Imaging Systems (IIS) Software and Maintenance Service

Plan.

Description: This is to purchase hardware and software break-fix maintenance, user support and application upgrades for the smart roadside remote monitoring system for monitoring commercial motor vehicle traffic at several locations throughout the state of Mississippi.

Technology Sites

SRIS Enterprise Center Service (Jackson, MS) Clarksdale NB – SRIS Virtual System

Clarksdale SB – SRIS Virtual System

Fulton – ATIS System

Indianola EBS – SRIS Virtual System

Indianola EBN – SRIS Virtual System

Indianola WBS – SRIS Virtual System

Indianola WBN – SRIS Virtual System

Kewanee WB – ATIS System + Ramp SRIS System

Kewanee EB – ALPR System

Liberty EB – SRIS Virtual System

Liberty WB – SRIS Virtual System

Nasa – SRIS + ATIS System

Orange Grove – SRIS + ATIS System

Osyka – “TIS” System

Tate NB – SRIS Virtual System

Tate SB – SRIS Virtual System

Vicksburg NB - SRIS Virtual System

Vicksburg SB - SRIS Virtual System

Van – AUR System

2. Explanation of why the commodity is the only one that can meet the needs of the

Agency:

The Smart Roadside system was implemented several years ago and continues to be operational.

The central site application, the remote side hardware and software are proprietary to Intelligent

Imaging Systems.

3. Explanation of why the source is the only person or entity that can provide the required commodity:

The Smart Roadside application system was developed by Intelligent Imaging Systems.

Maintenance is provided only by Intelligent Imaging Systems. Third parties are not allowed to fix or maintain the application.

4. Explanation of why the amount to be expended for the commodity is reasonable:

The rates are those that were negotiated by MDOT and the Transportation Commission. The rates do appear to be in the range of other on-premises system maintenance contracts.

Technology Sites Annual (12 month)

SRIS Enterprise Center Service (Jackson, MS) $22,500 Clarksdale – NB SRIS Virtual $22,750 Clarksdale – SB SRIS Virtual $22,750 Fulton – ATIS POE $26,000 Indianola – EBS, EBN, WBS, WBN SRIS Virtual

$77,500

Kewanee ALPR POE EB $9,000 Kewanee SRIS and ATIS POE WB $49,500 Liberty EB Virtual $22,750 Liberty WB Virtual $22,750 NASA – SRIS, WIM and ATPS, ATIS POE $49,500 Orange Grove – SRIS and ATIS POE $49,500 Osyka – Manual TIS $10,250 Tate NB Virtual $22,750

Tate SB Virtual $22,750

Vicksburg NB SRIS Virtual $22,750

Vicksburg SB SRIS Virtual $22,750

Mobile – SRIS Van $39,000

Subtotal $514,750

Preferred Customer Discount $66,750

Total Annual SMS Plan USD 448,000

5. Efforts the Agency went through to obtain the best possible price for the commodity:

The cost was negotiated by MDOT and the Transportation Commission. Intelligent Imaging

Systems has agreed to offer the same pricing that was provided to MDOT. Preferred customer discounting has been applied to the prices for Additional SRIS Virtual, POE or ATIS sites and systems.

All options to obtain the best possible price for the commodities have been taken.

Any person or entity that objects and proposes that the commodity listed is not sole source and can be provided by another person or entity should submit a written notice to:

Britney Wesley or Sonya Toaster

Procurement Department

4th Floor, Room 402

1900 East Woodrow Wilson Avenue

Jackson, MS 39216

The notice should contain a detailed explanation of why the commodity is not sole source procurement, as well as, but not limited to the following information:

Interested Party Information

• Contact Name, Phone Number, and email address

• Company Website URL, if applicable

Objection to Sole Source Justification

• Interested parties must present specific objections to the Sole Source certification, including, but not limited to the following:

a) A description of the commodity or commodities that Interested Party believes is comparable to the Intelligent Imaging Systems software and maintenance service plan.

b) An explanation of why Interested Party’s commodity or commodities can also meet the needs of the agency; and

c) A list of sources from which Interested Party’s commodity may be procured.

• If Interested Party claims that the software and maintenance service plan is available from a source other than Intelligent Imaging Systems, the objection must contain a written statement from Intelligent Imaging Systems that the Interested Party is an authorized distributor or reseller of the Intelligent Imaging Systems software and maintenance service plan.

This information should be provided no later than Friday April 26, 2024, at 5:00 pm local time.

Response may be delivered by hand, via regular mail or overnight delivery.

If after a review of the submitted notice and documents, MDPS determines that the commodity in the proposed sole-source request can be provided by another person or entity, then MDPS will withdraw the sole source request publication from the procurement portal website and submit the procurement of the commodity or commodities to an advertised competitive bid process.

If MDPS determines after the review that there is only one (1) source for the required commodity or commodities, then MDPS will appeal to the Public Procurement Review Board. MDPS will have the burden of proving that the commodity or commodities is only provided by one (1) source.