Sole_Source_Form_GPR_Posting_Complete.pdf

City of Sandy Springs | Sole Source Justification and Public Notice Form

Sole Source Justification and Public Notice Form

Purpose

This form is used by the City of Sandy Springs Procurement Office to document, review, and post a proposed sole source procurement. The form supports transparency by identifying the proposed vendor, describing the City need, explaining the vendor's exclusive capabilities, identifying the estimated cost, and providing public notice before award.

Public Notice Statement

The City of Sandy Springs is providing public notice of its intent to award a sole source contract to Midmark Corporation / Shor-Line products for Midmark Shor-Line K9 Kennel Top Panel Enclosure. The vendor has been identified as the sole source for this purchase based on the justification provided in this form.

Any supplier that believes it can provide the required goods or services may submit a written challenge to the City of Sandy Springs Procurement Office before the posted closing date and time. Challenges must include documentation showing the supplier can meet the City's stated requirements.

1. Posting and Request Details

Date Sole Source Posted 9/4/26

Posting Close Date and Time {{9/8/26 at 12 noon EST Enter the final date/time for receipt of any public challenge.

Estimated Sole Source Cost $6,021.33 Include total estimated contract value, including renewals when applicable.

City Department / Division Police Department

Project / Request Title Sole Source Request: Midmark Shor-Line K9 Kennel Top Panel Enclosure

2. Proposed Sole Source Vendor

Vendor Name Midmark Corporation / Shor-Line products

Vendor Contact Name Jesse Shea

Vendor Contact Title Customer Representative

Vendor Email jshea@midmark.com

3. Sole Source Justification

Brief Scope of Services

Summarize the goods or services to be provided, including deliverables and expected use by the City.

Docusign Envelope ID: E9446E67-B963-881C-81AE-A2E802C5EF8C

Furnish custom Shor-Line top/ceiling enclosure panels for the previously installed kennel runs used by the City's K9 Unit/Police Department at the Sandy Springs facility located at 620 Morgan Falls Road. The work is tied to Midmark Project No. A253841, Phase 01, Rev. 2, identified in the submitted plans as a Special Quote for TOP PANELS. The submitted drawings show custom stainless-steel top panels with 4x4 grid wire mesh designed to fit over/attach to the existing kennel configuration, including panel-to-wall and panel-to-side-panel connection details. Signed drawings and verified field measurements are required before the order can be processed. The proforma invoice includes freight and miscellaneous charges associated with the order.

Exclusive Capabilities

Describe the vendor's proprietary, specialized, or otherwise exclusive capabilities that make the vendor the only practical source.

Midmark is the sole-source manufacturer of Shor-Line products in the United States, including the T-Kennel Run System with T-Core Perfect Panels, wedge system, and Sound Dampening Core. Midmark also states that it is the factory-direct manufacturer and sole source for custom Shor-Line products for animal control and animal humane organizations. The requested top/ceiling enclosure must integrate with the City's existing Shor-Line kennel system and match the dimensions, connection points, panel configuration, and product design shown in the Midmark project drawings. Because the drawings and custom configuration are Midmark-controlled and designed for the Sandy Springs Police Department project, an alternate manufacturer would not be able to verify compatibility or provide the same factory-direct custom Shor-Line top panel components without creating fit, safety, and compatibility concerns.

Market Research / Basis for Sole Source

Briefly describe the steps taken to determine whether other vendors can meet the City's need.

The Sandy Springs Police Department previously procured a custom kennel system designed specifically for the K9 Unit’s designated location and operational needs. The current request is not for a new standalone kennel system; it is for replacement/custom top panels intended to fit and integrate with the kennel system that has already been constructed and installed. Based on the supporting documentation, Midmark/Shor-Line designed the project-specific kennel configuration for the Sandy Springs Police Department under Project No. A253841. The submitted drawings identify the requested work as custom top panels and include project-specific layout and installation details. Because the requested panels must properly fit the existing kennel configuration, align with the current structure, and maintain compatibility with the installed Shor-Line kennel system, the City requires replacement components designed for that existing system. Midmark has also provided documentation stating that it is the sole source manufacturer of Shor-Line products in the United States, including the T- Kennel Run System, T-Core Perfect Panels, wedge system, and Sound Dampening Core. The OEM documentation further states that Midmark is the factory-direct manufacturer and sole source for custom Shor-Line products for animal care and related institutional facilities. For these reasons, the basis for the sole source request is the need to obtain custom replacement top panels that are compatible with the City’s existing custom Shor-Line kennel system and supported by the original manufacturer’s design, materials, and product configuration. Using a different manufacturer’s product could create fit, compatibility, safety, installation, or warranty concerns because the requested components are intended to integrate with an already-installed custom kennel system.

4. OEM Letter and Supporting Documentation

OEM Letter Available: ☒Yes ☐No ☐ Not Applicable

OEM Letter Attached: ☒Yes ☐No

Other Attachments / Notes: N/A

5. Buyer / Procurement Professional

Buyer Name Connie Donley

Buyer Title Purchasing Director

Buyer Email cdonley@sandyspringsga.gov

Buyer Phone 770-206-1457

6. Buyer Certification

Buyer Signature:

Date:

Certification: I certify that the information provided in this form is accurate to the best of my knowledge and supports the City's sole source determination.

9/4/2026

Midmark Corporation

511 Osage Ave.

Kansas City, KS 66105

913.281.1500 shor-line.com

May 20, 2026

To whom it may concern:

This letter is to provide notification that Midmark is the sole source manufacturer of Shor-Line products in the United States, including the T-Kennel Run System with T-Core Perfect Panels™, wedge system and Sound Dampening Core™.

Midmark is a factory-direct manufacturer and is the sole source in the veterinary education, animal control and animal humane organizations for custom Shor-Line products in the United States.

If you require further information, please let me know. Thank you for inquiring about our animal care solutions.

Designing better care.®

Jose Valdez

Marketing Manager, Containment

Midmark Corporation

Docusign Envelope ID: 24A0176B-E796-8B30-83C6-7FDFF3EEA0C9

(800) 643-6275

(937) 526-3662 Midmark Corporation Versailles Ohio 45380

PROFORMA INVOICE INVOICE NUMBER PO NUMBER

8738699 A253841

AGREEMENT SALESPERSON

951 Open Territory

ORDER DATE PAYMENT TERMS

06/29/2026 Credit Card

METHOD OF SHIPMENT DROP SHIP PO

TERMS OF SALE FREIGHT TERMS

FOB Factory Prepaid FA

Email: jshea@midmark.com

BILL TO: SHIP TO:

City of Sandy Springs 1 Galambos Way Atlanta, GA, 30328, United States

Sandy Springs 620 Morgan Falls Rd Sandy Springs, GA, 30350-5803, United States

MARK FOR:

Run Date: 6/29/2026 9:18:07 AM

Line Ordered Item Item Description Sched Ship

Date Qty Unit Price

(USD)

Extended Price

(USD)

1 CHRG-KC-FRT FREIGHT 1 1,762.53 1,762.53

2 CHRG-KC-MISC MISCELLANEOUS FEE 1 4,258.80 4,258.80

Subtotal: 6,021.33

Additional Charges: 0.00 Estimated Tax Total: 0.00

Total (USD): 6,021.33

Shipping Instructions: Ship Complete

Order Notes:

CONTACTS FOR ORDER: Jesse Shea Veterinary Customer Experience – projects-veterinary@midmark.com or 1-(844)-856-1236 Ordered by:

OTHER DELIVERY CONTACT(S): Name: NEED Phone: NEED Email: NEED

Your order is shipping from the following: Kansas City, KS Warehouse.

End Customer: Sandy Springs 620 Morgan Falls Rd Sandy Springs, GA, 30350-5803, United States

Freight Service(s) Required:

Appointment Required

(800) 643-6275

(937) 526-3662 Midmark Corporation Versaiiles Ohio 45380

PROFORMA INVOICE INVOICE NUMBER PO NUMBER

8738699 A253841

Run Date: 6/29/2026 9:18:07 AM

Lift Gate/Ramp: Ground delivery of the equipment with a trailer equipped with a lift gate or ramp. Does NOT include Inside Delivery.

REMIT TO:

Acct Name: MIDMARK CORPORATION Main Operating Bank: JPMorgan Chase, New York SWIFT: CHASUS33 Routing/ABA No.: 021000021 Account Number: 633263055

RETURNED GOODS: All returned items must be accompanied by a returned goods authorization (RMA) number. Merchandise can be returned only with our permission, subject to a restocking and handling charge. You can obtain this number from our sales/service department by calling 1-800-MIDMARK.

Acceptance of this order is expressly conditioned on the applicability of Midmark Corporation's Terms and Conditions of Sale, which are incorporated herein by reference. The Terms and Conditions of Sale are available at www.Midmark.com or a copy will be provided upon request. This is to certify that the merchandise listed on this order has been produced in compliance with the Fair Labor Acts of 1938 as amended.