Sole Source Contract Perimeter Fence.pdf

SOLE-SOURCE DETERMINATION AND JUSTIFICATION

FOR SUPPLIES AND SERVICES

To: State Chief Procurement Officer

Department of Administrative Services

From: Portland Air National Guard

Designated Procurement Officer: _Tod Hyland, State Supervisor

Agency Analyst/Procurement Specialist: Michelle Johnson

Date: 2/26/25

Re: Sole Source Determination pursuant to Oregon Revised Statute (ORS) 279B.075 and Oregon Administrative Rule (OAR) 125-247-0275

Part A

1. Authority to enter into a Sole-Source Contract: OAR 125-246-0170(2)(c)(H

2. Estimated Total Value of Contract: $66,960.00

3. Subject of Contract: Cable Barrier System for perimeter fence

4. Background:

- Portland Air National Guard (PANG) is preparing to repair the current cable barrier system that was damaged by a neighboring property. The current damage means PANG’s perimeter fence is out of spec on a high security property, thus leading to this being a hot item.

- It is the intent of PANG to purchase this on or before March 14th, 2025.

- The repair of the cable barrier system is a specialized repair that is currently under a certification per the UFGS section 21 31 13.53. If another contractor is used, the entire perimeter fence will require a new system, new engineering and new installation costing well over $500,000.

- This company has installed an engineered system specific to our property and requirements.

- The estimated repair cost is $66,960.00

- As stated above, this procurement method is necessary to reduce the timeline of funding and contract procurement, in addition to keeping existing certification in place.

- The contractor is Black Security Products, who installed the initial system and carries the existing certification for the PANG perimeter fence.

5. Findings:

A. Market Research Overall Finding.

UFGS Section 32 31 13.53

3.12 CABLE BARRIER REINFORCEMENT FOR FENCING

Refer to UFC 4-022-01, 4-022-02 and 4-022-03 for additional guidance and requirements on fence reinforcement for identified moving vehicle threat. See deadman details in 4-022-03 2-11.1 Figure 2-5 Steel Cable-Reinforced Chain Link Fence and Figure 2-6: Deadman Anchor Detail.

4-022-03: "The anchoring system: deadman dimensions or other anchoring systems and burial depth, eye-bolt embedment depth, etc. must be designed for local soil conditions and the anticipated impact force established by the threat parameters defined in the UFC 4-022-02."

Principle Characteristics of the Cable Barrier system (Deadman System):

1. Specifications to be read in conjunction with project drawings.

2. Cable Barrier shall be engineered by a licensed structural engineer and shall meet K4 vehicle crash rating requirements.

3. Cable barrier shall be engineered to stop a 15,000lb truck traveling at 30mph.

4. Cable Barrier shall be based on a crash-tested design that was tested by a third party crash-testing facility.

5. Cable Barrier shall utilize 12” x 12”x .5” HSS terminal, line and end bollards.

6. Cable Barrier shall be constructed of all galvanized components.

7. Cable Barrier shall utilize tamper-proof wire rope terminal connections.

8. Integrated tensioning capability for tension adjustments.

9. Cable Barrier shall utilize field adjustable fittings for easy installation.

Hydraulic swaging, spelter sockets and other non-adjustable fittings shall not be utilized.

10. Cable Barrier cables shall be galvanized Independent Wire Rope Core.

11. Cables shall be located at 35 and 40” above grade +/- 1”.

12. Manufacturer shall provide detailed installation drawings and written instructions to the installing contractor.

13. Installing contractor shall install the barrier per manufacturer requirements.

14. Reinforcing cables must be terminated to concrete deadman anchors.

15. Anchors are to be placed at intervals of 200feet on the secure/protected side of the perimeter fencing.

16. Offset deadman anchors from fence at the minimum distance required to avoid interference with post and to allow maintenance access to the turnbuckles, clamps and other accessories.

17. See 4-022-03 2.11.1.1 for further details on the cable connections.

Contractor to certify the above work meets these requirements. PANG has a current certification held by Black Security Products.

And

B. Findings of Fact pursuant to OAR 125-247-0275(2) must include, at a minimum, one of the following:

1. Pursuant to OAR 125-247-0275(2)(a): Compatibility. Provide findings supporting your determination that the efficient utilization of existing goods requires the acquisition of compatible goods or services from only one source.

See section A.

2. Pursuant to ORS 279B.075 (2)(b): Exchange of Software or Data. Provide findings supporting your determination that the goods or services required for the exchange of software or data with other public or private agencies are available from only one source.

N/A

3. Pursuant to ORS 279B.075 (2)(c): Pilot or Experimental Project. Provide findings supporting your determination that the goods or services are for use in a pilot or an experimental project.

N/A

4. Pursuant to ORS 279B.075 (2)(d): Other findings that support the conclusion that Supplies and Services are available from only one source may include but are not limited to considerations of: unique design, availability, geographic location, exclusive authorized representative, cost of conversion, and warranty services.

- The repair of the cable barrier system is a specialized repair that is currently under a certification per the UFGS section 21 31 13.53 . If another contractor is used, the entire perimeter fence will require a new cable barrier system, new engineering and new installation costing over $500,000.

Part B - Conditions of Approval will be inserted by DAS.

Approved By: ____________________________________________________________________ Tod Hyland, Oregon Military Dept Supervisor, or delegate Date: