Sole Source_Brand-Name_Redacted.pdf
PDF 273 KB Posted
- Attached to
- Active Navigation (Active Nav) License Agreement Federal contract opportunity
- Solicitation number
- 283-23-0635
About this file
This sole source justification document outlines the renewal of an existing license agreement between the Substance Abuse and Mental Health Services Administration and Active Navigation for their Discovery Center file analysis software. The one-year agreement covers maintenance and support for up to 10TB of data through September 2023, with three optional one-year renewal periods. Active Navigation's software has been in use at SAMHSA since 2020 to analyze and manage digital files in compliance with federal records retention requirements. As the only identified source that can meet SAMHSA's needs, Active Navigation will allow the agency to develop records taxonomies, file plans, and automated compliance monitoring capabilities. No other vendors expressed interest in this proposed acquisition.
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Other files for this federal contract opportunity
| File | Type | Posted |
|---|---|---|
| Amendment 2 283-23-0635 SF-30.pdf | ||
| Amendment 1 283-23-0635 SF-30.pdf | ||
| Attachment 2 SAP IPP Invoice Instructions.pdf | ||
| 283-23-0635 Combined Synopsis.pdf | ||
| Attachment 5 52.212-5.pdf | ||
| Attachment 1 SON.pdf | ||
| Attachment 3 FAR 52.204-24.pdf | ||
| Attachment 4 FAR_52.204-26.pdf |
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Since 2020, Active Navigation’s Discovery Center has been in production and used as an advanced file analysis software deployed to analyze and manage digital file environments at SAMHSA. To comply with Presidential Memorandum M-19-21, Active Nav will help ensure that all Federal records are created, retained, and managed in electronic formats, with appropriate metadata. Active Navigation is a recognized industry leader in providing unique file analysis software for the discovery, transformation, and ongoing control of unstructured data throughout an enterprise.
ActiveNav Band A 12-months maintenance and support, Intelligent Migration up to 10TB ActiveNav SharePoint Connector, 12-month term ActiveNav Professional Service Hours
d. Period of Performance.
Base Year: 9/2023 – 9/2024 Option Year 1: 9/2024 – 9/2025 Option Year 2: 9/2025 – 9/2026 Option Year 3: 9/2026 – 9/2027
3. Acquisition Authority. This acquisition is conducted under the authority of the Federal Acquisition Regulations (FAR) Subpart 13.106-1(b) Soliciting from a single source. (1) For purchases not exceeding the simplified acquisition threshold, contracting officers may solicit from one source if the contracting officer determines that the circumstances of the contract action deem only one source reasonably available (e.g., urgency, exclusive licensing agreements, or industrial mobilization).
4. Market Research.
Initial Market research was conducted by the OMTO DTM program office. This resulted in locating three vendors which provided quoted for the necessary software licenses.
DCM conducted additional market research by Querying the following commercial and government dat abases:
NITAAC CIO-CS Catalog GSA eLibrary GSA Advantage
SBA DSBS
Google Contractdirectory.gov
The following were the only sources identified that can satisfy the requirement:
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Active Navigation, OEM Manufacturer, small business Blue Tech Inc, value added reseller, small business Thundercat Technology, value added reseller, small business
5. Justification Rationale.
Brand-name:
SAMHSA is seeking to re-purchase ActiveNavigation (Band A 12-months maintenance and support up to 10TB). Active Navigation’s Discovery Center is an advanced file analysis software deployed to analyze and manage digital file environments. To comply with Presidential Memorandum M-19-21, Active Nav will help ensure that all Federal records are created, retained, and managed in electronic formats, with appropriate metadata. Active Navigation’s Discovery Center is an industry leader in providing unique file analysis software for the discovery, transformation, and ongoing control of unstructured data.
ActiveNav will allow us to develop rule-based records taxonomies and file plan structures that can be used to discover and auto-categorize files into retention schedules. Additionally, we can manage this content in place or migrate it to restructured file shares or other systems. The tool can provide an automated method of monitoring ongoing compliance with information governance policies and periodically updating taxonomies and records metadata.
Since 2020, Active Navigation’s Discovery Center has been in production and used as an advanced file analysis software deployed to analyze and manage digital file environments at SAMHSA. To comply with Presidential Memorandum M-19-21, Active Nav will help ensure that all Federal records are created, retained, and managed in electronic formats, with appropriate metadata.
6. Other Supporting Facts or Circumstances. No other sources have expressed an interest, in writing, in the proposed acquisition.
7. Any other facts supporting the justification. None
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