283-23-0635 Combined Synopsis.pdf

COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS

283-23-0635

Active Navigation (Active Nav) License Agreement

General Information Document Type:

Solicitation Number:

Posted Date:

Original Response Date:

Current Response Date:

Product or Service Code:

Set Aside:

NAICS Code:

Combined Solicitation/Synopsis 283-23-0635 08/17/2023 08/25/2023 08/25/2023

DA10

Total Small Business 541519

Contracting Office Address

Substance Abuse Mentha Health Services Administration (SAMHSA) Division of Contracts Management (DCM) 5600 Fishers Lane Rockville, MD 20857

Description

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Items,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested, and a written solicitation document will not be issued.

This solicitation is a request for quotations (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition 2023-04 dated 06/02/2023.

This acquisition is for a commercial item or service and is conducted under the authority of the Federal Acquisition Regulation (FAR) Part 13 - Simplified Acquisition Procedures, FAR Subpart 13.5 - Simplified Acquisition Procedures and FAR Part 12 - Acquisition of Commercial Items and is not expected to exceed the simplified acquisition threshold.

The associated North American Industrial Classification System (NAICS) code for this procurement is 541519, Information Technology Value Added Resellers, Small Business Size, 150 Employees.

SAMHSA has a requirement for Active Navigation (Active Nav) Software License Agreement. The requirements are described in this document and the Statement of Need (SON) document.

Please see Attachment 1 Statement of Need for further details and requirements.

Delivery shall be provided in accordance with the terms provided in Attachment 1 Statement of Need.

SAMHSA may elect to discuss or obtain additional information and/or request revisions from only one Quoter or any number of Quoters in accordance with FAR Part 13 procedures. Quoter may be invited to give an Oral Presentation to present information to clarify or augment written information submitted.

A virtual demonstration may be required as part of evaluation, if determined to be in the best interest of the Government. The Government reserves the right to evaluate quotations and award a contract/order without discussions. Additionally, the Government reserves the right to make no award at all.

Solicitation Attachments

1. Attachment 1 SON

2. Attachment 2 SAP IPP Invoice Instructions

3. Attachment 3 FAR 52.204-24

4. Attachment 4 FAR 52.204-26

5. Attachment 5 FAR 52.212-5

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following solicitation provisions apply to this acquisition:

1. FAR 52.204-7 System for Award Management

2. FAR 52.204-16 Commercial and Government Entity Code Reporting

3. FAR 52.204-17 Ownership or Control of Offeror

4. FAR 52.204-20 Predecessor of Offeror

5. FAR 52.204-24, Representation Regarding Certain Telecommunications and Video Surveillance

Services or Equipment

6. FAR 52.212-1, Instructions to Offerors–Commercial Items

All quoters shall submit the following: One (1) electronic copy of their response with all applicable attachments listed above completed.

Potential offerors are advised of the following:

• Each response must at a minimum meet the solicitation requirements

• Responses may exceed requirements

• The Government reserves the right to select a response that provides benefit to the

Government that exceeds the minimum

• The Government is not required to select a response that exceeds the minimum

• The Government is not requesting or accepting alternate proposal(s)

Information requested herein must be furnished in writing, fully and completely in compliance with the solicitation. The information requested and the manner of submittal is essential to permit prompt evaluation of all offers on a fair and uniform basis. Simple statements of compliance (i.e., “understood”; “will comply”) or phrases such as “standard procedures will be used” or “well known techniques will be utilized” and other generalities, without the detailed description of how compliance will be met, may not be considered sufficient evidence that the proposal can http://acquisition.gov/comp/far/index.html technically meet the project requirements. Accordingly, any proposal in which material information requested is not furnished or where indirect or incomplete answers or information are provided may be considered not acceptable.

Quoters shall provide the following for each line item in their response:

• Part number

• Part description

• Period of warranty

• Place of manufacture

• Total price

• Any applicable discounts

• Any other information that is relevant to the award decision

Additionally, the following information shall be included on the first page of Quoter’s response:

• Company’s Full Name and Address

• Company’s Unique Entity ID, DUNS Number and CAGE Code

• Name, Telephone Number, and Email Address of Person Authorized to provide Quote

7. FAR 52.212-2, Evaluation – Commercial Items

(a) Comparative Evaluation. The Government may perform a comparative evaluation (comparing offers to each other) in accordance with FAR 13.106-2(b)(3) to select the contractor that is best suited and provides the best value, considering the evaluation factors in this solicitation.

The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

• Offeror has provided items as described in the Statement of Need

• Plan for carrying out deliver/period of performance requirement

All evaluation factors other than cost or price, when combined are significantly more important than cost or price.

(b) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

8. FAR 52.212-3, Offerors Representations and Certifications–Commercial Items

• The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically in the System for Award

Management (SAM) accessed through https://www.sam.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (v)) of this provision.

The following contract clauses apply to this acquisition:

1. FAR 52.204-13 System for Award Management Maintenance.

2. FAR 52.204-18 Commercial and Government Entity Code Maintenance

3. FAR 52.204-25 Prohibition on Contracting for Certain Telecommunication and Video Surveillance

Services or Equipment

4. FAR 52.204-27 Prohibition on a ByteDance Covered Application

5. FAR 52.212-4, Contract Terms and Conditions–Commercial Items

6. FAR 52.227-14 Rights in Data-General

7. FAR 52.242-15 Stop-Work Order

8. FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders

• See attachment 5

Additional Solicitation Information

Please be advised that SAMHSA is a federal agency. Your mass-market commercial sales and/or license agreement terms and conditions may include provisions that are customarily found in the commercial sector, but which are not enforceable under a contract with a federal agency.

In accordance with FAR 52.212-4(u), NIH considers unenforceable any provision in your mass-market commercial sales and/or license agreement terms and conditions that are inapplicable to Federal procurement contracts, including, without limitation, any term or condition that:

(1) Contravenes a right granted SAMHSA under U.S. copyright law (e.g., fair use, right to archive, copying for interlibrary loan),

(2) Violates the Federal Acquisition Regulation or other Federal law (e.g., Antideficiency Act, Principles of Federal Appropriations Law),

(3) Departs from reasonable consumer expectations, or

(4) Violates fundamental public policy.

By submission of a quotation/proposal and execution of the order/contract, the Contractor hereby accepts and agrees to the terms and conditions of the order/contract.

The Defense Priorities and Allocations System (DPAS) are not applicable to this requirement.

This is an open-market solicitation for services as defined herein. The government intends to award firm-fixed price purchase order as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein.

Exchanges of source selection information between Government and offerors will be controlled by the Contracting Officer. Submissions and any questions or concerns shall be submitted electronically to Arun Mathur, arun.mathur@samhsa.hhs.gov https://www.sam.gov/

Submission shall be received not later than 08/25/2023 10:00 AM EST. Any quote, modification, or revision that is received at the designated Government office after the exact date and time specified for receipt of quotes is “late” and will not be considered. Quotes received “late” will not be evaluated or considered for award and will be returned to the offeror.

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail by 10:00 AM EST on 08/21/2023.

All communication and responses must reference the RFQ number.