Sole Source Bearpaw 11_18_2025.pdf

JUSTIFICATION AND REQUEST FOR APPROVAL FOR

AN AWARD OF CONTRACT WITHOUT COMPETITION

Business Owner Name: ____Brian Easom_____________ Date of this Request: __11/14/2025___

Email and Phone Number: ___ brian.easom@dph.ga.gov |(770) 880-4913_________________________

Department: __MPS______________________ Program Supporting: __Sexual Health______________

Vendor: ___ Bearpaw Partners, LLC________________________________________________________

Goods or services to be provided: __ Provision of the following services through Bearpaw Partners, LLC:

To rebuild the Stop HIV Website.

This will include designing and developing a responsive website that works seamlessly across desktop, tablet, and mobile devices. The site will include a modern, user-friendly interface with intuitive navigation and clear calls-to-action. Core functionality will encompass a home page, about section, services/products pages, contact form, and basic SEO optimization. The website will be built using industry-standard technologies and will include a content management system for easy updates. The deliverable will be a fully functional, tested website ready for launch, along with basic training documentation for content management. The site will also be bi-lingual (English / Spanish).__________

Value (Cost) of the contract for a full term: _$80,750.00________________________________________

Reason for issuing award without competition (Select any that apply):

Emergency

Describe the threat to public health, welfare, or safety, or potential loss of an essential governmental service : __________________________________________________________________

If rapid provision of the goods or services is required, describe what caused the time pressure:

What is the target/critical date for having the goods or services in place, and why: ___________

Sole Source

Describe the vendor’s unique qualifications for performing the service, or the unique qualities of the goods sought for purchase: _ Bearpaw Partners, LLC is the only vendor who has hosted the website for the past 10 years.____________________________________________________________________

List the searches you conducted and the sources you consulted to determine whether this qualifies as a sole source: ________________________________________________________________

Is a vendor sole source letter attached? ___Yes________________________________________

FOR OFFICIAL USE ONLY:

APPROVAL BY DEPARTMENT/DIVISION DIRECTOR: ____________________________________________

APPROVED BY PURCHASING OFFICER: In making the recommendation the Purchasing Representative must determine that the request meets one of the following qualifying situations listed below:

, or essential governmental service.

Independent research through internet searches or discussions with subject matter experts corroborated that the item is available only from one source.

The request demonstrated the uniqueness of the item(s) or service(s) to be procured from the proposed contractor or vendor due to compatibility, patented or proprietary system.

The request demonstrated and provided support of how the determination was made that the item(s) or service(s) is only available from one source (e.g. market survey results, independent research, patented or proprietary system).

So certified by Purchasing Officer: ________________________________________________________

OR

DENIED BY PURCHASING OFFICER: __________________________________________________

Reason: _______________________________________________________________________

CONTRACTS MANAGER REVIEW: __________________________________________________________

DISTRICT HEALTH DIRECTOR APPROVAL: ________________________________________Signed on behalf of Marcus Plescia, MD____________ DATE OF PUBLICATION OF NOTICE OF INTENT TO AWARD:

_____________________________________ COMMENTS/NOTES: