SOLE SOURCE Aquatic Informatics~1.pdf
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- Solicitation number
- S-63500-00014998
- Issued by
- Clatsop County, Oregon
About this file
This is a Sole Source Public Notice from the City of Salem, Oregon, for the renewal of software support and maintenance services. The City intends to procure a two-year Aquarius and Hydrometric Workstations Server Client Access License Support and Maintenance Agreement from the sole-source provider, Aquatic Informatics Inc., located in Loveland, Colorado. The public notice was first published on September 24, 2025, with an anticipated award date of October 1, 2025. The contract term covers two years of continued access and support for the existing software systems used by the City.
The total contract amount is $19,499.26 for the two-year renewal period. As a sole-source procurement, the City has determined that Aquatic Informatics Inc. is the only available source for this specific software support and maintenance agreement. Affected parties have seven days from the first date of public notice to file a written protest with the City Manager's office, which must be accompanied by a certified check or cashier's check for $500 to cover processing costs. Any protest submitted after the seven-day deadline will not be considered. The protest must include detailed legal and factual grounds, supporting documentation, a description of resulting harm to the protesting party, and the relief requested.
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Text version
SOLE SOURCE PUBLIC NOTICE
First Date of Public Notice: September 24, 2025
Anticipated Award Date: October 1, 2025
Description: Two-Year Aquarius and Hydrometric Workstations, Server Client Access License Support and Maintenance Agreement Renewal
Prospective Contractor: Aquatic Informatics Inc. – Loveland, CO
Amount: $ 19,499.26
The City intends to purchase the above referenced goods or services, personal services or professional services on a Sole Source basis as allowed in the City's adopted Public Contracting Rules, Section IV Alternative Source Selection Methods for Goods or Services, Personal Services, and Professional Services.
Protests of Sole Source Procurement:
An affected person may protest the determination that goods, services, personal services, or professional services or a class of goods, services, personal services or professional services are available from only one source.
An affected person must deliver a written protest to the City Manager's office (555 Liberty St SE, Room 220, Salem, OR 97301) within seven (7) days after the First Date of Public Notice as stated above. The written protest must be submitted with a certified check or cashier's check in the amount of $500 to cover the costs of processing the protest. A protest submitted after the timeline established is untimely, and shall not be considered.
The written protest must include:
(1) A detailed statement of the legal and factual grounds for the protest;
(2) Evidence or documentation supporting the grounds on which the protest is based;
(3) A description of the resulting harm to the affected person; and
(4) The relief requested.
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