Attachment_2-Reports_of_Work.docx

Attachment 2

SOL-CI-15-00006

REPORTS OF WORK

I. Monthly Progress Report

The Contractor shall furnish 2 copies of a combined monthly technical and financial progress report briefly stating the progress made, including the percentage of the project completed during the reporting period. The Contractor shall also furnish electronic copies of the combined monthly technical and financial progress reports to the Contract Level Contracting Officer Representative (CL-COR) and Alternate CL-COR. If work is ordered using task orders, include the percentage of work ordered and completed during the reporting period. Specific discussions shall include: activities undertaken, deliverables submitted, difficulties encountered, remedial action taken during the reporting period, and anticipated activity during the subsequent reporting period. In addition, the report shall specify contract financial status as follows:

(a) For term form contracts, provide:

(1) Cumulative totals for the contract amounts obligated, amounts claimed, and remaining available funds. Available funds are defined as the total obligated amount less total funds claimed.

(2) Cumulative labor hours and dollars, broken out by prime contractor and subcontractor labor category, expended from the effective date of the contract through the last day of the current reporting month. Actual costs and direct labor hours expended during the current reporting month.

(3) Estimated costs and direct labor hours to be expended during the next reporting period.

(4) Actual costs and direct labor hours incurred for each task order issued and estimates of costs and man-hours required to complete each task order.

(b) For completion form contracts, provide a graph using a vertical axis for dollars and a horizontal axis for time increments that shows the actual and projected rate of expenditures against the total estimated cost of the contract.

(c) This submission does not change the notification requirements of the “Limitation of Cost” or “Limitation of Funds” clauses requiring separate written notice to the Contracting Officer.

(d) The reports shall be submitted to the CL-COR via email and to the Contracting Officer via FedConnect on or before the 20th of each month following the first complete calendar month of the contract.

Distribute reports as follows:

II. Draft Final Reports

At least 30 days prior to the completion of the period of performance, the Contractor shall submit to the EPA (CL-COR) two (2) copies of the Draft Final Report. The Contractor shall, in addition, furnish the EPA Contracting Officer with one (1) copy of the letter transmitting the Draft Final Report via FedConnect.

The Draft Final Report should summarize the progress made in all task order areas during the term of the contract, noting the percentage(s) of work completed, as well as unfinished tasks. The Report should also include a brief discussion of difficulties encountered and remedial action(s) taken in each task order area during the reporting period.

In addition, the Report shall specify contract financial status in each task order area as follows:

(1) Total cumulative costs and direct labor hours expended from the effective date of the contract through the last day of the contract period. Include a cumulative incurred cost per direct labor hour average computation, and compare the result to the cumulative average cost per direct labor hour derived from the estimated cost of the contract.

(2) Actual costs and direct labor hours expended during the contract period.

(3) Actual costs and direct labor hours expended for each task order issued.

(4) A graph using a vertical axis for dollars and a horizontal axis for time increments which depicts the projected and actual rate of expenditures against the total estimated cost of the contract.

The Government will review and return each submission of the Draft Final Report indicating approval or disapproval (and comments, if necessary), within fourteen (14) calendar days of its receipt. The Draft Final Report should include all illustrations, tables, drawings, charts, data sheets, and other pertinent materials required for an approved Final Report.

III. Final Reports

Within 7 days of the conclusion of the period of performance, the Contractor shall deliver one (1) copy of the approved Final Report to the EPA Contracting Officer via FedConnect, and two (2) copies to the EPA Contract Level Contracting Officer Representative (CL-COR).

IV. Special Reports

Additional reporting requirements may be identified in task orders. Delivery schedules, number of copies, format, and distribution will also be identified in the task orders. In general, reports shall be submitted to the EPA Task Order Contracting Officer Representative (TOCOR) in hard copy as well as electronically in Microsoft Word format or other format as specified by the Task Order Contracting Officer Representative (TOCOR).