1. Quick Start Guide For New Foreign Registrations.pdf

Quick Start Guide For New Foreign Registrations

Please follow the steps below to complete the registration process.

Registration in SAM is a 4-step process as illustrated below:

[1] Apply for and receive a DUNS number;

[2] Apply for and receive a NCAGE number;

[3] Go to www.sam.gov to create a User Account and obtain a username and password; and

[4] Log-in to SAM using your username and password to register your Entity/Company.

(Registration is done by selecting "Entity Registrations" followed by selecting "Register New

Entity").

[1] How do I get a DUNS number?

Request a DUNS number for free to do business with the U.S. Federal government by visiting

Dun & Bradstreet (D&B) at http://fedgov.dnb.com/webform

It takes up to 5 business days to obtain an international DUNS number.

[2] How do I get an NCAGE code?

For instructions on obtaining a NCAGE, visit:

https://eportal.nspa.nato.int/AC135Public/scage/CageList.aspx

Make sure the name and address information you provide to get your NCAGE code is the same as what you used to get your DUNS number. It takes up to 3 business days to obtain a NCAGE code.

[3] How do I register in SAM?

Before you register in SAM, issue a letter (template attached), stamp & sign. Scan the completed, signed/stamped letter. Create an account first at https://www.fsd.gov , and then submit a copy to the Federal Service Desk by creating a service ticket at https://www.fsd.gov and attaching the scanned letter. Your registration can be conditionally activated for 45 days if you have an approved, scanned copy of the letter on file.

Then mail the completed, signed letter. It must be received at the address below within 45 days of activation or your registration will be expired.

Where do I send the signed letter?

You must mail the original, notarized letter to:

FEDERAL SERVICE DESK

ATTN: SAM.GOV REGISTRATION PROCESSING

460 INDUSTRIAL BLVD

LONDON, KY 40741-7285

UNITED STATES OF AMERICA

1. Type www.sam.gov in your Internet browser address bar.

2. Create a SAM Individual User Account (be sure to validate your e-mail address to activate the user account), then Login.

3. Select “Register New Entity” under “Register/Update Entity” on your “My SAM” page.

4. Select your type of Entity, most likely “Business or Organization”. Definitions are in the

Content Glossary on the right side of the page.

5. Tell the system why you are registering in SAM. This determines what information you have to provide.

Are you interested in bidding on Federal contracts? If you say

“Yes,” you will complete all four sections in SAM.

Are you just interested in becoming eligible to apply for grants or other Federal financial assistance? If you say “No” to the contracts question and “Yes” to the grants question, you will only have to complete the grant-related information.

6. Complete your registration. On each page, required information that you must provide has a red asterisk (*) next to the name of the field. Here are a few helpful hints:

On the Business Information page, you will create a Marketing Partner

Identification Number (MPIN). Write your MPIN down. It is used as a password in other government systems.

If you do not pay U.S. taxes, do not enter a TIN or select a TIN type. Leave those fields blank.

Only use the NCAGE code you got for your DUNS number. Remember, the name and address information must match on the DUNS and NCAGE records.

Make sure to select “Foreign Owned and Located” on the General Information page.

As a foreign entity, you do not need to provide Electronic Funds Transfer (EFT) banking information on the Financial Information page. If you do choose to provide this electronic banking information, it must be for a U.S. bank: SAM cannot accept foreign banking information. The remittance name and address are the only mandatory information for you on this page.

In the “Points of Contact” section, list the names of people in your organization who know about this registration in SAM and why you want to do business with the U.S. Federal government. These are called “Points of Contact” or POCs.

7. Make sure to hit [Submit] after your final review. You will get a Congratulations message on the screen. If you do not see this message, you did not submit your registration.

What happens next?

Once approved by the IRS (if you entered a TIN) and the Commercial and

Government Entity (CAGE) system, you will get an email from SAM.gov when your entity registration is active.

Please give yourself plenty of time before your contract or grant application deadline.

Allow up to 10 business days after you submit before your registration is active in SAM, then an additional 24 hours for other systems such as Grants.gov to recognize your information.