Pre-Solicitation Conference Presentation for Evaluation IQCs.pptx

Pre-Solicitation Conference Solicitation Number SOL-674-12-000001 January 11, 2012 Contracting Officer: Deborah R. Miller Contracting Officer: Eric Strong Fatima Dos Santos: A & A Specialist Project Officer: Erik Pacific Project Officer: Charles Mandivenyi

WELCOME

We THANK YOU for your participation We ask that participants withhold their questions until following the presentation This conference will be limited to two hours Copies of this presentation will be made available at the following URL:

www.fbo.gov/SOLICITATION SOL-674-12-000001

PURPOSE

Discuss Evaluation Services Scope of Work Discuss Eligibility Requirements (“Local Organization”) Discuss Submission Requirements Sections L (Instructions to Offerors) and M (Evaluation Factors for Award) Certs and Reps Obtaining a DUNS Other Submission Requirements

Disclaimer Any presentation points in the following presentation or any ensuing discussions do not constitute any commitment on the part of USAID The following presentation is for information only and all information provided is subject to change (the RFP and any amendments to it is the official source of information) USAID makes no guarantees that it will make awards as the result of any solicitation All responses to questions are for discussions purposes only Official written responses will be posted on FedBizOps website (this website will be described later in the presentation) Verbal questions and answers are not binding

USAID GUIDING PRINCIPLES

Managing for Results Maintaining a Customer Focus Building Teamwork and Participation Encouraging Empowerment and Accountability Valuing Diversity

TYPES OF ASSISTANCE USAID PROVIDES

technical assistance and capacity building training and scholarships food aid and disaster relief infrastructure construction small-enterprise loans budget support enterprise funds credit guarantees Further information about USAID South Africa’s work can be found at: http://sa.usaid.gov/south_africa/

USAID FORWARD

New guidelines/policies for USAID One of the key areas is “Implementation and Procurement Reform” This includes contracting with and providing grants to more and varied local partners

How USAID Advertises Its Solicitations for Proposals USAID, like all United States Government (USG) agencies, operates under the assumption that its services will be awarded through the competitive process USAID calls its solicitations for acquisition “Requests for Proposals” or “RFPs” For acquisition services, USAID has posted its RFP at Federal Business Opportunities, also known as FedBizOps, at the following URL: www.fbo.gov

How USAID Advertises Its Solicitations for Proposals (continued) This information related to the RFP has been listed at FedBizOps under the following Solicitation Number: SOL-674-12-000001 Additionally, the RFP has also been posted to South Africa’s website at: http://sa.usaid.gov/south_africa/ The documents currently posted include a synopsis, a notice for this pre-solicitation conference and the RFP and any amendments to the RFP A copy of this presentation will be posted at this website All official responses to questions will also be posted at this website

EVALUATION SERVICES REQUEST FOR PROPOSAL (RFP)

Scope of Work Evaluation Services shall include the following types of evaluations:

strategic analysis, evaluation case studies, impact evaluations, meta-evaluations, and cross-sector and multi-country evaluations Eligible Organizations are limited to “Local Organizations,” defined as the following:

Local Organization means an entity, that at the time of the award and performance of the contract or subcontract, is one that:

be organized under the laws of the recipient country;

has its principal place of business in the recipient country;

is not less than 51 percent legally and beneficially owned by one or more resident citizens of the recipient country or be managed by a governing body, the majority of whom are citizens or lawful permanent residents of a recipient country; and is not controlled by a foreign entity or by one or more individuals who are not resident citizens of the cooperating country.

EVALUATION SERVICES REQUEST FOR PROPOSAL (RFP) (continued) Services will be provided in the following four countries: South Africa, Lesotho, Botswana and Swaziland.

Contracts will be awarded as Indefinite Quantity Contracts (IQCs) Work under the IQCs will be delivered using Task Orders It is anticipated that the period of performance (for the IQCs) will be three (3) years It is anticipated that the maximum ordering limitation of the IQCs will be $5,000,000 (approximately ZAR 40,000,000) over the three (3) year ordering period It is anticipated that USAID will award several (or multiple) IQCs; in other words, more than one organization will be awarded a contract

EVALUATION SERVICES REQUEST FOR PROPOSAL (RFP) (continued) The maximum ordering limit of $5,000,000 means that this ceiling applies across all IQCs and cannot be exceeded in the aggregate Each successful organization/contractor will be eligible to compete on all task orders until the shared ceiling for all IQCs is reached There is no guarantee on the total number of IQCs awarded There is no guarantee on the number of Task Orders awarded under each IQC

Relationship of Task Orders to IQCs and Task Orders Awarded Without Regard to Parity

IQC # 2

IQC # 3

IQC # 1

T.O.

# 1 T.O. # 2

T.O. # 3

T.O. # 4

Scope of Work Further details about the Scope of Work can be found at Federal Business Opportunities at the following URL: www.fbo.gov/ SOL-674-12-000001 in Section C of the RFP.

How Does My Organization Submit a Proposal?

Application Process USAID, like all USG agencies, has certain requirements These requirements form a major part of the RFP The RFP will describe the documents needed to submit a successful proposal

Composition of an RFP Includes four parts with Sections A – M Part 1 “The Schedule” includes Section C - the Statement of Work Part 4 “Representations and Instructions” includes Section L, instructions to offerors and Section M, evaluation factors for award

Why are these sections of particular importance?

Composition of an RFP (continued) They describe the services needed (Section C “Scope of Work”) They describe what the offeror must provide (Section L “Instructions, Conditions and Notices to Offerors”), such as:

Deadline for receipt of proposals What the proposal must include Page limits for proposals Where proposals must be sent They describe how proposals will be evaluated (Section M “Evaluation Factors for Award”)

However, the best way NOT to win an award is not reading the entire RFP

Specifics of Section L Section L, as previously described, includes information on what organizations need to submit This section will include provisions that are applicable to the RFP, such as:

How to obtain a DUNS (Data Universal Numbering System) number if you organizations does not yet have one (Federal Acquisition Regulations (FAR) provision number 52.204-6) The type of contract (FAR provision number 52.216-1 )

Specifics of Section L (continued) Specific information to offerors regarding the competitive acquisition (FAR provision number 52.215-1) such as:

What constitutes a proposal revision The submission, modification, revision and withdrawal of a proposal Contract award information What the minimum offer/proposal standards will be (and this is important!)

Closing date for receipt of proposal What to include in your proposal (both technical and price)

Specifics of Section M This section includes the evaluation factors for award This section will outline the criteria in detail These criteria pertain both to the technical portion of your proposal and the cost portion of your proposal

Why are sections L and M of the RFP important?

Because they are instrumental in helping your organization prepare its proposal with the goal of winning an award.

Other Submission Requirements As mentioned in the opening slides, the RFP will require additional actions from each offeror for those that have not worked for USG in the past This includes the following:

Obtaining a DUNS (Data Universal number Registration into CCR (Central Contractor Registration) Completed Certs and Reps (annual representations and certifications completed electronically via the Online Representations and Certifications Application (ORCA) website at https://orca.bpn.gov)

Information on How to Obtain a DUNS Number and Register at CCR You should have picked up a handout when registering at the door This package includes two documents A document entitled “Guidance for Obtaining a DUNS Number” A document entitled “ORCA Quick Reference Guide” Additionally, the RFP included an Attachment entitled “ORCA Tutorial”

Information on How to Obtain a DUNS Number and Register at CCR After this conference, please review these documents. Your organization must be registered in the Central Contractor Registration (CCR) database and have completed On-Line Representation and Certifications Applications (ORCA) in order to receive a contract award.

This concludes the presentation portion of this conference.

Questions?

Questions from Audience In the packet you picked up at the door, you will find a sheet entitled “Written Questions” We will allow 10 minutes for attendees to write questions We will collect the questions from attendees after 10 minutes We will read questions in the order that we receive them

Questions from Audience (continued) We will respond to questions All responses are for discussion purposes only Final, official responses will be posted at the FedBizOps website, under the solicitation number previously provided Any relevant questions that we do not answer, due to time constraints, will be shown and answered in the official responses at FedBizOps

Thank you for your participation and interest in providing services for USAID!