Amendment_4_(Signed).pdf

Amendment #4:

RFP changes:

1. Due date for questions extended to: December 3, 2015 by 11:30pm Nairobi time* *(do not submit questions that have already been submitted – you may submit new questions)

2. Request for proposals due date extended to: December 14, 2015, at 8am Nairobi time

3. Solicitation (RFP) changes:

a. Section C. 6. STAFFING PLAN, Key Personnel (pages 9/10) changes to:

Key Personnel: The contract will have one Key Personnel position, the Operations Manager. The Contractor should propose an Operations Manager to serve as the Contractor’s senior officer and who will be responsible for the efficient and effective management of all aspects of the operation. This position will oversee all security, risk management, risk mitigation, analytical, and field activities. The Operation Manager should have significant high-level experience working on similar security requirements as required by this Contract in Kenya. For experience requirements of the Operations Manager, please see Section F.6 b).

Reporting Structure: The Contractor will report to the designator COR in USAID/KEA in Nairobi. All communications under this Contract will go through the designated COR or Contracting Officer at USAID.

Implementing Partners, including this contractor, are not under Chief of Mission authority. This IP is not required to report to or through the RSO, and reciprocally, RSO has no responsibility to manage or direct them.

The Contractor is expected to work independently carrying out assigned responsibilities and duties at USAID COR request, with the following caveats:

• Authority to Make Commitments: The contractor has no authority to make fiscal commitments;

The contractor makes recommendations pertaining to safety and security conditions and responses to the COR.

• Nature, Level and Purpose of Contacts: Contractor will make contact with U.S. Embassy personnel up to and including USAID/Kenya personnel; USAID/Washington personnel; USAID IPs; UN personnel; and GoK officials.

• Prohibition to solicit work from USAID Implementing Partners: The Contractor cannot solicit outside business from USAID IPs. All contact with USAID IPs must fall within the scope of work

b. Section C. 7. INSTITUTIONAL CAPACITY (page 10) changes to:

The Contractor must demonstrate proven experience working on security matters in conflict or similarly difficult environments such as Kenya. Contractor must demonstrate a capability of effectively implementing security procedures and policies required by clients.

The Contractor must also have ready access to databases, systems, and other relevant information which will allow the Contractor the ability to analyze, assess and report on security information, as applicable to USAID/KEA IPs operating in Kenya. These systems must have in place mechanisms which protect security information provided to the Contractor.

The Contractor must be available 24 hours a day, 7 days a week, to IPs and USAID/KEA COR.

c. Section C. 8. LOGISTICAL INFORMATION (page 10) changes to:

The Contractor shall be responsible for furnishing all logistical support for their employees in Kenya and East Africa geographical area and worldwide to meet the terms and conditions of the contract. These shall include but are not limited to all support for database and systems, travel arrangements, communications, appointment scheduling, administrative services, report preparation services, printing, and duplicating.

d. Section D.1.AIDAR 752.7009 Marking , section (b) (page 10) changes to:

Specific guidance on marking requirements should be obtained prior to procurement of commodities to be shipped, and as early as possible for project construction sites and other project locations. This guidance will be provided by the cognizant technical office indicated on the cover page of this contract, or by the Mission Director in the Cooperating Country to which commodities are being shipped, or in which the project site is located.

e. Section F.6 Key Personnel (page 14) changes to:

The key personnel provision in the contract requires prior approval of the Contracting Officer for any changes in key personnel. The key personnel that the Contractor must furnish for the performance of this contract are as follows:

Operations Manager - TBD

In addition to the qualifications specified in Section C.7, Staffing Plan, of this RFP, the operations manager must have a minimum of 5 years’ experience working in a security environment, liaising with partners and clients to deliver continuous streams of information regarding changing security situations.

The personnel specified above are considered to be essential to the work being performed hereunder.

The Contractor must notify both the Contracting Officer and the COR reasonably in advance of any replacement of the specified individuals, and must submit written justification (including proposed substitutions) and request for approval in sufficient detail to permit evaluation of the impact on the program. No replacement will be made by the Contractor without the advanced written consent of the Contracting Officer.