SOL-615-16-000001_-_Revised.docx

Request for Proposals # SOL-615-16-000001 Partner Liaison Security Operation (PLSO) Procurement

SUBJECT: Request for Proposals (RFP) SOL-615-16-000001 for the procurement of security services through the establishment of the Partner Liaison Security Operation (PLSO) for USAID/Kenya and East Africa

United States Government, represented by the U.S. Agency for International Development (USAID), is seeking proposals to provide special services described in the attached solicitation. This is full and open competition, under which any type of entity, from geographic code 937, are eligible to compete. USAID intends to award, subject to availability of funds, a firm fixed-price contract.

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-82.

Electronic Responses are required. Please submit your proposals to Karla Camp at kcamp@usaid.gov by the date and time stated above.

Parties interested in submitting a proposal for this contract must prepare proposals in accordance with the directions found in Section L of the solicitation.

Questions concerning this solicitation must be received via email only to Kcamp@usaid.gov. Offerors’ questions and USAID answers will be posted at www.fbo.gov as an amendment to the solicitation.

A bidders’ conference will be held on October 26, 2015 to discuss the RFP specifications and answer any questions with regard to the RFP. Entities that are interested in attending should submit the names and contact information, as well as passport/ID numbers of the individuals that will be participating by COB on October 22, 2015 to kcamp@usaid.gov. Interested Offerors may submit up to two representatives each. One of the attendees must be a financial representative of the organization.

This RFP in no way obligates USAID to award a contract nor does it commit USAID to pay any cost incurred in the preparation and submission of a proposal.

Sincerely, Karla Camp Regional Contracting Officer

Contents

Request for Proposals # SOL-615-16-000001 Partner Liaison Security Operation (PLSO) Procurement

Request for Proposals # SOL-615-16-000001 Partner Liaison Security Operation (PLSO) Procurement

PART I – THE SCHEDULE

SECTION B – SUPPLIES OR SERVICES AND PRICE/COSTS

B.1. PURPOSE

The purpose of this contract is to procure security services through the establishment of the Partner Liaison Security Operation (PLSO) for USAID/Kenya and East Africa Mission (USAID/KEA) in Nairobi, Kenya.

B.2. CONTRACT TYPE

This is a Firm Fixed Price (FFP) type contract. For the consideration set forth below, the Contractor shall provide the deliverables (i.e. tasks) in Section C in accordance with the performance standards specified in Section F.

B.3. CONTRACT PERIOD

As specified in section F.3, the contract base period is two years from the effective date of contract. Implementation is expected to start no later than 45 days after the effective date of the contract. USAID, in its sole discretion, has the option to extend the term of the contract in one-year increments, not to exceed three years.

B.4. ESTIMATED FIRM FIXED PRICE, AND OBLIGATION AMOUNT

a) The fixed price for the performance of the work required hereunder is TBD.

b) The Contractor will not be paid any sum in excess of the fixed price. This contract will be paid a fixed price per month regardless of the level of effort expended that month by the Contractor. In case of a security incident, the Contractor will be required to respond immediately. USAID is unable to identify how many security incidents will happen per year for budgeting purposes. The Contractor should propose a firm-fixed price which includes all costs. The Contractor will not be paid more than the firm fixed-price of the contract for any reason.

c) The amount obligated on award is TBD.

B.5. CONTRACT LINE ITEMS

The Contract Line Item Number (CLIN) budget is below:

CLIN 0001 Total:

CLIN Total:

(Total of CLINS)

B.6. TAX REQUIREMENTS

USAID is exempt from all forms of Kenyan fees, duties, levies, and taxation. All prices shall be exclusive of tax and/or duty. Every USAID Partner and their Sub-Contractors must fully complete a GOK Form DA-1 package and deliver the package to USAID not later than 30 days from the date of the invoice where taxation duties and fees were incurred and paid to the vendor. Form DA-1 packages received by USAID after the 30 day deadline will be considered as not timely submitted and not processed by USAID. The taxes, fees, and duties paid by the Partner due to late submission may NOT be charged to the USAID agreement. All tax forms should be submitted to NAIROBIVAT@USAID.GOV.

Request for Proposals # SOL-615-16-000001 Partner Liaison Security Operation (PLSO) Procurement

[END OF SECTION B]

SECTION C –STATEMENT OF WORK

1. BACKGROUND

USAID/Kenya and East Africa (KEA) manage the U.S. Government’s (USG) development program in Kenya, one of the largest and most complex in the world. The Mission’s FY 2015 program budget for Kenya totals more than $668 million, and includes several Presidential initiatives. The Mission portfolio includes a broad range of democracy and governance, education, global health, economic growth, agriculture, and activities environment, implemented through a total of 61 Implementing Partners (IPs) that operate throughout Kenya. Additionally, the Mission implements cross-border Somalia programs.

The USG security ratings for Kenya are: Political Violence - High; Terror - Critical; Crime - Critical. Those ratings depict the broad picture, but several events in the last two years have had a direct impact on the security environment in Kenya, and the U.S. Mission as a whole. The U.S. Department of State’s Kenya Travel Warning details the security incidents that have impacted Kenya in the recent years and emphasize the security environment. U.S. Department of State’s Kenya Travel Warning can be found here: http://travel.state.gov/content/passports/english/alertswarnings/kenya-travel-warning.html.

Thus, security is a concern for USAID’s Implementing Partners (IPs). While USAID’s relationship with its IPs dictates against providing prescriptive guidance on security or mandatory reporting by the IPs, the Mission is establishing a Partner Liaison Security Operation (PLSO) as a tool to enhance communication between USAID and its IPs regarding security information to help IPs better manage and mitigate their respective security concerns. The PLSO efforts will assist in more effective delivery of U.S. Government funded assistance, as it will enhance the IPs’ ability to stay abreast of security concerns and better secure their operations so that IPs can more aptly perform and advance development objectives under their respective agreements.

2. ORGANIZATIONAL LOCATION OF POSITION

This position is located in Nairobi, Kenya. However, the Contractor will provide security support to IPs operating throughout the 47 counties in Kenya. The Contractor will be required to travel to program activity implementation sites in the country as the need arises. It should be noted that at any given time, security may impact programs in various counties throughout Kenya. For example, the U.S. Embassy has restricted travel for U.S. government personnel to the Nairobi neighborhood of Eastleigh, to all coastal counties – Mombasa, Kwale, Kilifi, Lamu - and the coastal portion only of Tana River County, the coastal area north of Pate Island, including Kiwavu and north to Kiunga on the Kenya-Somalia border, and northeastern Kenya, including the cities of El Wak, Wajir, Garissa, Mandera, and Liboi. Although these restrictions do not apply to IPs, IPs are encouraged to take these restrictions into account when planning travel. Thus, the Contractor will have to provide support throughout Kenya as the need arises despite the ever-changing security environment.

This position will be located outside of the U.S. Embassy Compound.

3. DUTIES AND RESPONSIBILITIES

The basic function of the PLSO is to act as a liaison to and facilitate communications between the IPs operating in Kenya in order to enable the IPs to better use and share publically available security information so that the IPs are better informed about their own security. This will entail proactive engagement including meetings, site visits, and written communications.

The PLSO is responsible for providing security support to USAID and its IPs in the following ways:

· Serving as the USAID liaison to the EXO for IP security matters.

· Serving as the security primary point of contact between USAID/KEA and its IPs (contractors and grantees) on matters relating to security.

· Maintaining coordination of pertinent in-country entities such as the United Nations, international NGOs, the GOK, and other international donors that are not IPs for the purpose of sharing and aggregating security information among partners working in the same environment. Information collected will be reported back to the EXO.

· Meeting with and providing informational briefings to newly arrived USAID/KEA IPs in Kenya.

· Advising USAID/KEA on potential and actual security factors affecting USAID operations throughout Kenya.

· Staying informed on USAID/KEA and Embassy safety and security policies, practices, and notifications, especially as they apply to or affect USAID’s IPs in Kenya.

· Drafting and distributing weekly security information to IPs, USAID/KEA staff, and USAID’s Office of Security in Washington, DC (SEC/W) based on information received from IPs, security databases, systems, and other relevant sources. Any security information that is specific, prescriptive and directive in nature and requires an individual to take or not take a security related action will only be distributed once reviewed and cleared by the Embassy.

· Sharing advisory security plan best practices among IPs.

· Organizing IP risk-management meetings including formulating agendas, soliciting topics of interest from IPs, and arranging guest speakers to be held on a quarterly basis.

· Assisting IPs with the documentation and reporting of security incidents to the USAID/KEA.

· Participating as a member of the Overseas Security Advisory Council (OSAC).

· Providing information on available security training programs to IPs.

· Developing and maintaining a bulk SMS text message notification system to contact IPs during emergency situations in Kenya. The notifications will be sent only at the explicit direction of EXO and shall include the disclaimers required by the Contract.

· Developing and maintaining a database of Kenya incidents reported by USAID IPs.

· Developing and maintaining a database of contact information for USAID Chiefs of Party, their deputies, and Security Managers from the respective IPs operating in Kenya. This database will include contact information and location of project sites.

· Developing and managing an “information cascade” (e.g. phone tree) system to help USAID/KEA account for its IPs and for their employees during emergency situations.

· Providing immediate notification to the EXO regarding security incidents directly affecting IP programming. This will include the reporting of the incident date, time, and location of the incident, as well the type of incident and all information relevant to the incident.

· Producing a weekly activity report for the USAID Mission Director (MD), EXO, and SEC/W which contains pertinent information regarding the Contractor’s activities provided to IPs and security issues and concerns communicated by IPs.

· Producing a weekly IP incident report for the MD, EXO, and SEC/W which reflects security incidents reported by IPs during the past week.

· Participating in weekly meetings with the EXO to report on PLSO and IP activities.

· Establishing a formal online community for information-sharing among USAID/KEA IPs to support the exchange of pertinent security-related information.

· Producing a weekly security report containing information pertinent to the operating environment of USAID/KEA IPs to be distributed to the relevant parties at EXO’s request.

· Coordinating and holding quarterly meetings with the USAID IP community.

4. SECURITY INFORMATION

a. TYPE OF SECURITY INFORMATION

The term “security information” as used in this Contract shall mean information related to security which is hostile or threat-related in nature received from implementing partners or their subcontractors collected at the volition of the IPs and information from security databases, systems, and other relevant sources. The security information is publicly available which means it is only unclassified and open-source information. The security information shall not be independently verified by the Contractor and is not considered comprehensive of the security environment. The security information represents the security situation collected at the time of the incident report but does not embody the complete threat environment as it evolves.

b. USE OF SECURITY INFORMATION

The security information is designed to provide IPs, USAID and RSO with possible useful information regarding the security environment in Kenya Each IP will decide how it utilizes or does not utilize the security information to effectively manage its programs. The security information is intended for informational purposes only and decisions regarding security of facilities, personnel and travel should be based on Department of State travel advisories, OSAC advisories or other 'authorities' guidance.

c. DISCLOSURE OF SECURITY INFORMATION REPORTED BY IPS

The source of the security information shall not be disclosed to anyone other than EXO in order to protect the privacy of the IPs’ locations, business purpose, operations, and other proprietary information. To further protect the privacy of the IPs, the Contractor shall not investigate the validity of the security information reported by IPs. Though the source of the security information is protected, the actual underlying security information is unclassified and open-source information; thus there is no restriction on its disclosure.

d. METHOD OF COLLECTING SECURITY INFORMATION

The Contractor will only provide security support at the request of the IP. The Contractor will collect information through voluntary reporting by USAID IPs and information from security databases, systems, and other relevant sources. IPs will be made aware of the PLSO mechanism and can utilize it as it is relevant to their internal security procedures and protocols. IPs will not be required, but will be encouraged to report security incidents or mandatorily opt-in to the system. The Contractor will utilize and disseminate security information provided by the IP, as well as security databases, systems, and other relevant sources. The contractor will not actively monitor IP movements or activities through the country in order to obtain information. IPs are encouraged to use the security information provided by Contractor, and also conduct their own research of the continuously-evolving threat environments in which they operate.

e. DISCLAIMER ON ALL SECURITY INFORMATION AND COMMUNCIATIONS

The Contractor must include disclaimers on all security information and communications that state that all information provided is open-source, non-prescriptive in nature, and to be used at the IP’s discretion. Please refer to H.30 – REQUIRED SECURITY DISCLAIMER LANGUAGE FOR ALL INFORMATION for exact disclaimer language.

5. TRAVEL

Travel to IP activity sites is required under the contract. Currently there are approximately 61 partners implementing activities in Kenya on behalf of the USAID/KEA. Travel will be required for trainings, briefings, site visits, and responses to security incidents. USAID is unable to identify how many security incidents will happen per year for budgeting purposes. The Contractor should propose a firm-fixed price which includes all estimated travel costs.

6. STAFFING PLAN

Management Structure: The Contractor should have a management structure which clearly defines duties and enables effective execution of the objectives and deliverables. The staffing pattern proposed must provide an adequate skill mix to meet the needs for implementation and management of the contract. This staffing plan must clearly show the ability to have multiple staffing resources available for simultaneous efforts. The staffing plan should outline qualifications, experience, language abilities, and appropriateness of the professionals available to the team.

Key Personnel: The contract will have one Key Personnel position, the Operations Manager. The Contractor should propose an Operations Manager to serve as the Contractor’s senior officer and who will be responsible for the efficient and effective management of all aspects of the operation. This position will oversee all security, risk management, risk mitigation, analytical, and field activities. The Operation Manager should have significant high-level experience working on similar security requirements as required by this Contract in Kenya. For experience requirements of the Operations Manager, please see Section F.6 b).

Reporting Structure: The Contractor will report to the designator COR in USAID/KEA in Nairobi. All communications under this Contract will go through the designated COR or Contracting Officer at USAID. Implementing Partners, including this contractor, are not under Chief of Mission authority. This IP is not required to report to or through the RSO, and reciprocally, RSO has no responsibility to manage or direct them.

The Contractor is expected to work independently carrying out assigned responsibilities and duties at USAID COR request, with the following caveats:

· Authority to Make Commitments: The contractor has no authority to make fiscal commitments; The contractor makes recommendations pertaining to safety and security conditions and responses to the COR.

· Nature, Level and Purpose of Contacts: Contractor will make contact with U.S. Embassy personnel up to and including USAID/Kenya personnel; USAID/Washington personnel; USAID IPs; UN personnel; and GoK officials.

· Prohibition to solicit work from USAID Implementing Partners: The Contractor cannot solicit outside business from USAID IPs. All contact with USAID IPs must fall within the scope of work.

7. INSTITUTIONAL CAPACITY

The Contractor must demonstrate proven experience working on security matters in conflict or similarly difficult environments such as Kenya. Contractor must demonstrate a capability of effectively implementing security procedures and policies required by clients.

The Contractor must also have ready access to databases, systems, and other relevant information which will allow the Contractor the ability to analyze, assess and report on security information, as applicable to USAID/KEA IPs operating in Kenya. These systems must have in place mechanisms which protect security information provided to the Contractor.

The Contractor must be available 24 hours a day, 7 days a week, to IPs and USAID/KEA COR.

8. LOGISTICAL INFORMATION

The Contractor shall be responsible for furnishing all logistical support for their employees in Kenya and East Africa geographical area and worldwide to meet the terms and conditions of the contract. These shall include but are not limited to all support for database and systems, travel arrangements, communications, appointment scheduling, administrative services, report preparation services, printing, and duplicating.

[END OF SECTION C]

Request for Proposals # SOL-615-16-000001 Partner Liaison Security Operation (PLSO) Procurement

SECTION D – PACKAGING AND MARKING

D.1. AIDAR 752.7009 MARKING (JAN 1993)

(a) It is USAID policy that USAID-financed commodities and shipping containers, and project construction sites and other project locations be suitably marked with the USAID emblem. Shipping containers are also to be marked with the last five digits of the USAID financing document number. As a general rule, marking is not required for raw materials shipped in bulk (such as coal, grain, etc.), or for semi-finished products which are not packaged.

(b) Specific guidance on marking requirements should be obtained prior to procurement of commodities to be shipped, and as early as possible for project construction sites and other project locations. This guidance will be provided by the cognizant technical office indicated on the cover page of this contract, or by the Mission Director in the Cooperating Country to which commodities are being shipped, or in which the project site is located.

(c) Authority to waive marking requirements is vested with the Regional Assistant Administrators, and with Mission Directors.

(d) A copy of any specific marking instructions or waivers from marking requirements is to be sent to the Contracting Officer; the original should be retained by the Contractor.

D.2. BRANDING

The Contractor shall comply with the requirements of the USAID “Graphic Standards Manual” available at www.usaid.gov/branding, or any successor branding policy.

[END OF SECTION D]

Request for Proposals # SOL-615-16-000001 Partner Liaison Security Operation (PLSO) Procurement

SECTION E – INSPECTION AND ACCEPTANCE

E.1. NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

The following contract clauses pertinent to this section are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the clause at FAR "52.252-2 CLAUSES INCORPORATED BY REFERENCE" in Section I of this contract. See FAR 52.252-2 for an internet address (if specified) for electronic access to the full text of a clause.

NUMBER TITLE DATE

52.246-4 INSPECTION OF SERVICES – FIXED PRICE AUG 1996

E.2. INSPECTION AND ACCEPTANCE

USAID inspection and acceptance of services, reports and other required deliverables or outputs shall take place at USAID Mission in Nairobi, Kenya or at any other location where the services are performed and reports and deliverables or outputs are produced or submitted. The COR has been delegated authority to inspect and accept all services, reports and required deliverables or outputs.

[END OF SECTION E]

SECTION F – DELIVERIES OR PERFORMANCE

F.1. NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

The following contract clauses pertinent to this section are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the clause at FAR "52.252-2 CLAUSES INCORPORATED BY REFERENCE" in Section I of this contract. See FAR 52.252-2 for an internet address (if specified) for electronic access to the full text of a clause.

NUMBER TITLE DATE

52.242-15 STOP-WORK ORDER AUG 1989

F.2. PAYMENT SCHEDULE

The Contractor will be entitled to payments on a monthly basis after the inspection and acceptance for all deliverables performed during that month.

To be eligible for payment, the Contractor must submit a completed SF 1034 (Public Voucher for Purchases and Services Other than Personal) form electronically along with documentation indicating USAID’s acceptance of the deliverable(s) to the USAID/KEA/Regional Financial Management Services/Controller. All documents submitted for payment must reference the above Contract number. This payment is subject to the Prompt Payment Act. The electronic submission of the invoice must be addressed as follows (with a copy to the COR):

The Controller E-mail: NairobiRFMSPayments@USAID.Gov

F.3. PERIOD OF PERFORMANCE

The period of performance of the contract is for two years with three option periods commencing on the effective date of the contract.

F.4. PERFORMANCE STANDARDS

Evaluation of the Contractor's overall performance in accordance with the task and deliverables set forth in Section C will be conducted jointly by the Contracting Officer and COR and shall form the basis of the Contractor's permanent performance record with regard to this contract.

F.5. REPORTS AND DELIVERABLES OR OUTPUTS

The Offeror shall submit deliverables as required by Section C: Statement of Work.

F.6. KEY PERSONNEL

a) Availability of proposed key personnel

The contract proposed by this solicitation includes a key personnel clause, and the quality of key personnel proposed will be an evaluation factor. The offeror must include as part of its proposal a statement signed by all individuals proposed as key personnel, confirming their intention to serve in the stated position and their availability to serve for the term of the proposed contract.

b) Key Personnel

The key personnel provision in the contract requires prior approval of the Contracting Officer for any changes in key personnel. The key personnel that the Contractor must furnish for the performance of this contract are as follows:

Operations Manager - TBD

In addition to the qualifications specified in Section C.7, Staffing Plan, of this RFP, the operations manager must have a minimum of 5 years’ experience working in a security environment, liaising with partners and clients to deliver continuous streams of information regarding changing security situations.

The personnel specified above are considered to be essential to the work being performed hereunder. The Contractor must notify both the Contracting Officer and the COR reasonably in advance of any replacement of the specified individuals, and must submit written justification (including proposed substitutions) and request for approval in sufficient detail to permit evaluation of the impact on the program. No replacement will be made by the Contractor without the advanced written consent of the Contracting Officer.

[END OF SECTION F]

SECTION G – CONTRACT ADMINISTRATION DATA

G.1. CONTRACTING OFFICER'S AUTHORITY

The Contracting Officer is the only person authorized to make or approve any changes in the requirements of this Contract and notwithstanding any provisions contained elsewhere in this Contract, the said authority remains solely in the Contracting Officer. In the event the Contractor makes any changes at the direction of any person other than the Contracting Officer, the change shall be considered to have been made without authority and no adjustment shall be made in the contract terms and conditions, including price.

G.2. ADMINISTRATIVE CONTRACTING OFFICER

The Administrative Contracting Officer is Karla Camp.

G.3. CONTRACTING OFFICER’S REPRESENTATIVE (COR)

The Contracting Officer’s Representative is TBD, and the alternate is TBD.

G.4. TECHNICAL DIRECTION/RELATIONSHIP WITH USAID

(a) Technical Directions is defined to include:

(1) Written directions to the Contractor which fill in details, suggest possible lines of inquiry, or otherwise facilitate completion of work;

(2) Provision of written information to the Contractor which assists in the interpretation of drawings, specifications, or technical portions of the statement of work;

(3) Review and, where required, provide written approval of technical reports, drawings, specifications, or technical information to be delivered. Technical directions must be in writing, and must be within the statement of work.

(b) The Contracting Officer authorizes the COR to take any or all actions with respect to the following:

(1) Assure that the Contractor performs the statement of work in accordance with the contract terms, conditions, and specifications.

(2) Inspections in connection with (1) above and require the Contractor to correct all deficiencies

(3) Maintain all liaison and communications with the Contractor. Written communications with the Contractor and documents shall be signed as "Contracting Officer’s Representative" with a copy furnished to the Contracting Officer.

(4) Issue written interpretations of technical requirements of Government drawings, designs, and specifications.

(5) Monitor the Contractor's production or performance progress and notify the Contractor in writing of deficiencies observed during surveillance, and direct appropriate action to effect correction. Record and report to the Contracting Officer incidents of faulty or nonconforming work, delays or problems.

(6) Obtain necessary security clearance and appropriate identification if access to Government facilities is required. If to be provided, ensure that Government furnished property is available when required.

LIMITATIONS: The COR is not empowered to award, agree to, or sign any contract (including delivery or purchase orders) or modifications thereto, or in any way to obligate the payment of money by the Government. The COR may not take any action which may impact on the contract schedule, funds, scope or rate of utilization of LOE. All contractual agreements, commitments, or modifications which involve prices, quantities, quality, schedules shall be made only by the Contracting Officer.

(c) Contractual Problems – Contractual problems, of any nature, that may arise during the life of the contract must be handled in conformance with specific public laws and regulations (i.e. Federal Acquisition Regulation and Agency for International Development Acquisition Regulation). The Contractor shall bring all contracting problems to the immediate attention of the Contracting Officer. Only the Contracting Officer is authorized to formally resolve such problems. The Contracting Officer is the sole authority authorized to approve changes in any of the requirements under this contract. Notwithstanding any clause contained elsewhere in this contract, the said authority remains solely with the Contracting Officer. These changes include, but will not be limited to the following areas: scope of work, price, quantity, technical specifications, delivery schedules, and contract terms and conditions. In the event the Contractor effects any changes at the direction of any other person other than the Contracting Officer, the change will be considered to have been made without authority.

(d) Failure by the Contractor to report to the Contracting Office, any action by the Government considered to a change, within the specified number of days contained in FAR 52.243-7 (Notification of Changes), waives the Contractor's right to any claims for equitable adjustments.

G.5. ACCEPTANCE AND APPROVAL

In order to receive payment, all deliverables must be received and accepted by the COR.

G.6. PAYING OFFICE

The paying office for this contract is:

USAID/EA/Office of Financial Management C/o American Embassy United Nations Ave. Gigiri P.O. Box 629, Village Market-00621 Nairobi, Kenya E-mail: NairobiRFMSPayments@USAID.Gov

G.7. ACCOUNTING AND APPROPRIATION DATA –

[TO BE INCORPORATED ON AWARD]

[END OF SECTION G]

SECTION H – SPECIAL CONTRACT REQUIREMENTS

H.1. OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 60 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five years.

H.2. NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

The following contract clauses pertinent to this section are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the clause at FAR "52.252-2 CLAUSES INCORPORATED BY REFERENCE" in Section I of this contract. See FAR 52.252-2 for an internet address (if specified) for electronic access to the full text of a clause.

NUMBER TITLE DATE

752.7027 PERSONNEL DEC 1990

H.3. AIDAR 752.225-70 SOURCE AND NATIONALITY REQUIREMENTS (FEB 2012)

(a) Except as may be specifically approved by the Contracting Officer, the Contractor must procure all commodities (e.g., equipment, materials, vehicles, supplies) and services (including commodity transportation services) in accordance with the requirements at 22 CFR Part 228 “Rules on Procurement of Commodities and Services Financed by USAID Federal Program Funds.” The authorized source for procurement is Geographic Code 937 unless otherwise specified in the schedule of this contract. Guidance on eligibility of specific goods or services may be obtained from the Contracting Officer.

(b) Ineligible goods and services. The Contractor must not procure any of the following goods or services under this contract:

(1) Military equipment

(2) Surveillance equipment

(3) Commodities and services for support of police and other law enforcement activities

(4) Abortion equipment and services

(5) Luxury goods and gambling equipment, or

(6) Weather modification equipment.

(c) Restricted goods. The Contractor must obtain prior written approval of the Contracting Officer or comply with required procedures under an applicable waiver as provided by the Contracting Officer when procuring any of the following goods or services:

(1) Agricultural commodities,

(2) Motor vehicles,

(3) Pharmaceuticals and contraceptive items

(4) Pesticides,

(5) Fertilizer,

(6) Used equipment, or

(7) U.S. government-owned excess property.

If USAID determines that the Contractor has procured any of these specific restricted goods under this contract without the prior written authorization of the Contracting Officer or fails to comply with required procedures under an applicable waiver as provided by the Contracting Officer, and has received payment for such purposes, the Contracting Officer may require the contractor to refund the entire amount of the purchase.

H.4. AIDAR 752.7004 EMERGENCY LOCATOR INFORMATION (JUL 1997)

The Contractor agrees to provide the following information to the Mission Administrative Officer on or before the arrival in the host country of every contract employee or dependent:

(8) The individual's full name, home address, and telephone number.

(9) The name and number of the contract, and whether the individual is an employee or dependent.

(10) The contractor's name, home office address, and telephone number, including any after-hours emergency number(s), and the name of the contractor's home office staff member having administrative responsibility for the contract.

(11) The name, address, and telephone number(s) of each individual's next of kin.

(12) Any special instructions pertaining to emergency situations such as power of attorney designees or alternate contact persons.

H.5. AIDAR 752.7005 SUBMISSION REQUIREMENTS FOR DEVELOPMENT EXPERIENCE DOCUMENTS (SEP 2013)

(a) Contract Reports and Information/Intellectual Products.

(1) Within thirty (30) calendar days of obtaining the Contracting Officer Representative’s approval, the contractor must submit to USAID’s Development Experience Clearinghouse (DEC) one copy each of reports and information products which describe, communicate or organize program/project development assistance activities, methods, technologies, management, research, results and experience. These reports include: assessments, evaluations, studies, technical and periodic reports, annual and final reports, and development experience documents (defined as documents that (1) describe the planning, design, implementation, evaluation, and results of development assistance; and (2) are generated during the life cycle of development assistance programs or activities.) The Contractor must also submit copies of information products including training materials, publications, databases, computer software programs, videos and other intellectual deliverable materials required under the Contract Schedule. The following information is not to be submitted:

(i) Time-sensitive materials such as newsletters, brochures or bulletins.

(ii) The contractor’s information that is incidental to award administration, such as financial, administrative, cost or pricing, or management information.

(2) Within thirty (30) calendar days after completion of the contract, the contractor must submit to the DEC any reports that have not been previously submitted and an index of all reports and information/intellectual products referenced in paragraph (a)(1) of this clause.

(b) Submission requirements. The contractor must review the DEC Web site for the most up-to-date submission instructions, including the DEC address for paper submissions, the document formatting and the types of documents to be submitted. The submission instructions can be found at: https://dec.usaid.gov.

(1) Standards.

(i) Material must not include financially sensitive information or personally identifiable information (PII) such as social security numbers, home addresses and dates of birth. Such information must be removed prior to submission.

(ii) All submissions must conform to current USAID branding requirements.

(iii) Contract reports and information/intellectual products can be submitted in either electronic (preferred) or paper form. Electronic documentation must comply with Section 508 of the Rehabilitation Act of 1973.

(iv) The electronic submissions must consist of only one electronic file, which comprises the complete and final equivalent of the paper copy. In the case of databases and computer software the submissions must also include necessary descriptive information, e.g., special backup or data compression routines, software used for storing/retrieving submitted data, or program installation instructions.

(v) Electronic documents must be in one of the National Archives and Records Administration (NARA)-approved formats as described in NARA guidelines related to the transfer of permanent E-records. (See http://www.archives.gov/records-mgmt/initiatives/transfer-to-nara.html).

(2) Essential bibliographic information. Descriptive information is required for all Contractor products submitted. The title page of all reports and information products must include the contract number(s), contractor name(s), name of the USAID Contracting Officer’s Representative, the publication or issuance date of the document, document title, (if non-English, provide an English translation of the title), author name(s), and development objective or activity title (if non-English, provide a translation) and associated number, and language of the document (if non-English). In addition, all hard copy materials submitted in accordance with this clause must have, attached as a separate cover sheet, the name, organization, address, telephone number, fax number, and Internet address of the submitting party.

H.6. SUBCONTRACTING

The Contractor shall subcontract $______ of the work (amount to be determined on contract award). The Contractor shall be held responsible for all requirements of and all work performed under this contract.

H.7. INSURANCE AND SERVICES

AIDAR 752.228-3 – Worker’s Compensation Insurance (Defense Base Act).

(a) The Contractor agrees to procure Defense Base Act (DBA) insurance pursuant to the terms of the contract between USAID and USAID’s DBA insurance carrier unless the Contractor has a DBA self-insurance program approved by the Department of Labor or has an approved retrospective rating agreement for DBA.

(b) If USAID or the Contractor has secured a waiver of DBA coverage (see AIDAR 728.305-70(a)) for Contractor’s employees who are not citizens of, residents of, or hired in the United States, the Contractor agrees to provide such employees with worker’s compensation benefits as required by the laws of the country in which the employees are working, or by the laws of the employee’s native country, whichever offers greater benefits.

(c) The Contractor further agrees to insert in all subcontracts hereunder to which the DBA is applicable, a clause similar to this clause, including this sentence, imposing on all subcontractors a like requirement to provide overseas workmen’s compensation insurance coverage and obtain DBA coverage under the USAID requirements contract.

(d) Allied World Assurance Company is the only insurance underwriter authorized to write DBA insurance under USAID contracts. To obtain DBA insurance, Contractors are to contact Allied’s agent, Aon Risk Insurance Services West, Inc. at:

(1) 199 Fremont St., Suite 1400 San Francisco, CA 94105

Primary Contact: Fred Robinson; Phone: (415) 486-7516; Email: Fred.Robinson@aon.com

Secondary Contact: Angela Falcone; Phone: (415) 486-7000; Email: Angela.Falcone@aon.com

OR

(2) 1120 20th St., N.W., Suite 600 Washington D.C. 20036

Primary Contact: Ellen Rowan; Phone: (202) 862-5306; Email: Ellen.Rowan@aon.com

Secondary Contact: Chris Thompson; Phone: (202) 862-5302; Email: Chris.Thompson@aon.com

(e) The Contractor shall be entitled to be reimbursed for the cost of insurance provided to its employees pursuant to the contract clause at FAR 52.228-3, “Workers’ Compensation Insurance (Defense Base Act),” at the USAID authorized rate (Please refer to latest AAPD) of employee remuneration. The Contractor is herein notified that DBA insurance coverage is a requirement for all prime Contractor employees and subcontractor employees under this contract pursuant to FAR 52.228-3. DBA-covered employees are also entitled to benefits under the War Hazards Compensation Fund. As this is a U.S. Government established fund and its benefits are provided at no additional cost to the Contractor above the cost of DBA insurance, the Contractor is not entitled to reimbursement for War Hazards Compensation Fund coverage. If the Contractor provides additional accidental death and disability or life insurance to its employees, the cost of the additional insurance will be considered a fringe benefit and will be allowable as provided by FAR 31.205-6(m).

H.8. AIDAR 752.228-70 MEDICAL EVACUATION (MEDEVAC) SERVICES (JULY 2007)

(a) Contractors must provide MEDEVAC service coverage to all U.S. citizen, U.S. resident alien, and Third Country National employees and their authorized dependents (hereinafter “individual”) while overseas under a USAID-financed direct contract. USAID will reimburse reasonable, allowable, and allocable costs for MEDEVAC service coverage incurred under the contract. The Contracting Officer will determine the reasonableness, allowability, and allocability of the costs based on the applicable cost principles and in accordance with cost accounting standards.

(b) Exceptions.

(i) The Contractor is not required to provide MEDEVAC insurance to eligible employees and their dependents with a health program that includes sufficient MEDEVAC coverage as approved by the Contracting Officer.

(ii) The Mission Director may make a written determination to waive the requirement for such coverage. The determination must be based on findings that the quality of local medical services or other circumstances obviate the need for such coverage for eligible employees and their dependents located at post.

(c) Contractor must insert a clause similar to this clause in all subcontracts that require performance by Contractor employees overseas.

(d) Contractors are responsible for providing medical evacuation coverage for their employees. Medical evacuation costs are allowable as a direct cost. Medevac services costs are allowable as a direct cost.

H.9. AUTHORIZED GEOGRAPHIC CODE

The authorized geographic code for procurement of goods and services under this contract is 937.

H.10. LANGUAGE REQUIREMENTS

Contractor key personnel shall have English language S/4 proficiency to perform technical services.

H.11. AUTHORIZED WORK WEEK

No overtime or premium pay is authorized under this contract. A six-day workweek shall be authorized only on a case-by-case basis with prior approval from the Contracting Officer.

H.12. AIDAR 752.228-9 CARGO INSURANCE (DEC 1998)

To the extent that marine insurance is necessary or appropriate under this contract, the Contractor shall ensure that U.S. marine insurance companies are offered a fair opportunity to bid for such insurance. This requirement shall be included in all subcontracts under this contract.

H.13. AIDAR 752.7034 ACKNOWLEDGMENT AND DISCLAIMER (DEC 1991)

(a) USAID shall be prominently acknowledged in all publications, videos or other information/media products funded or partially funded through this contract, and the product shall state that the views expressed by the author(s) do not necessarily reflect those of USAID. Acknowledgments should identify the sponsoring USAID Office and Bureau or Mission as well as the U.S. Agency for International Development substantially as follows: "This [publication, video or other information/media product (specify)] was made possible through support provided by the Office of [ ], Bureau for [ ], U.S. Agency for International Development, under the terms of Contract No. [ ]. The opinions expressed herein are those of the author(s) and do not necessarily reflect the views of the U.S. Agency for International Development."

(b) Unless the Contractor is instructed otherwise by the cognizant technical office publications, videos or other information/media products funded under this contract and intended for general readership or other general use will be marked with the USAID logo and/or U.S. AGENCY FOR INTERNATIONAL DEVELOPMENT appearing either at the top or at the bottom of the front cover or, if more suitable, on the first inside title page for printed products, and in equivalent/appropriate location in videos or other information/media products.