SOL-517-11-000004_12.30.2011.pdf

(x)

SOL-517-11-000004

x x

1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE RECEIVED AT

THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

x

Santo Domingo, Domincan Republic

DOM_RCOL

Corner of Cesar N. Penson, Gazcue Leopoldo Navarro #12 00001 USAID DR RCO/Local

12/30/2011000002

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

10/11/2011

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not, is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

This solicitation amendment effectively changes the contracting mechanism to an Indefinite

Delivery type. This Request for Proposals is for a Monitoring and Evaluation Services

Indefinite Quantity Contract that will be used solely for monitoring and/or evaluating

Caribbean Basin Security Initiative projects.

SB Plan: NO

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

LUIS GARCIA

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

NSN 7540-01-152-8070

Previous edition unusable

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

Date Issued: December 30, 2011 Closing Date: January 20, 2012 Closing Time: 12:00 pm Dominican Republic Time

SUBJECT: REQUEST FOR PROPOSALS (RFP) No.: SOL-517-11-000004_02

MONITORING AND EVALUATION SERVICES FOR THE CARIBBEAN BASIN

SECURITY INITIATIVE (CBSI)

The United States Government, represented by the U.S. Agency for International Development (USAID)/Dominican Republic Regional Contracting Office, intends to award a five-year Indefinite Quantity Contract (IQC) to two U.S. small businesses to help monitor and evaluate Caribbean Basin Security Initiative (CBSI) activities. All U.S.

small businesses are invited to submit a proposal in accordance with the requirements of the enclosed RFP. Proposals must be received by the Government no later than the local time on the due date stated above and in the RFP.

Prior to the submission of proposals, amendments to this solicitation will be made available through the Government Federal Business Opportunities website at http://www.fbo.gov , if necessary. It is the offeror’s responsibility to check this site periodically for official updates and amendments to the solicitation. This solicitation in no way obligates USAID to award a contract, nor does it commit USAID to pay any cost incurred in the preparation and submission of a proposal in response hereto.

Furthermore, USAID reserves the right to reject any and all offers if such action is considered to be in the best interest of USAID.

Offerors should read the entire solicitation, which includes all pertinent technical sections and the terms, conditions and instructions required for submitting a proposal. Please submit all questions about this RFP no later than January 6, 2012 5:00 p.m. (Santo Domingo time) by email only to aangulo@usaid.gov. USAID will only respond to questions submitted in writing. Oral instructions, answers or guidance from any USAID source prior to the award of the contract shall not be binding.

Sincerely, Luis F. García Contracting Officer USAID/Dominican Republic Regional Contracting Office 12 Leopoldo Navarro Esq. César N. Penson Gazcue Santo Domingo, Dominican Republic

TABLE OF CONTENTS

PART I – THE SCHEDULE

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 PURPOSE

B.2 CONTRACT TYPE

B.3 MINIMUM OBLIGATED AMOUNT

B.4 MAXIMUM CONTRACT CEILING

B.5 ESTIMATED COST, FIXED FEE PAYMENT AND OBLIGATED

AMOUNT

B.6 LABOR

B.7 OTHER DIRECT COSTS

B.8 INDIRECT COSTS

B.9 ADVANCE UNDERSTANDING ON CEILING ON INDIRECT COST

RATES

AND FINAL PERFORMANCE FOR INDIRECT COSTS

B.10 TASK ORDER LIMITATIONS

B.11 CEILING ON FIXED FEE

SECTION C- STATEMENT OF WORK

C.1 PURPOSE AND OBJECTIVE

C.2 BACKGROUND

C.3 EXPECTED SERVICES REQUIRED

C.4 EXPECTED DELIVERABLES AND REPORTS REQUIRED

SECTION D - PACKAGING AND MARKING

D.1 BRANDING AND MARKING

D.2 MARKING, AIDAR 752.7009 (JAN 1993)

D.3 BRANDING STRATEGY FOR CBSI MONITORING & EVALUATION

SERVICES

SECTION E - INSPECTION AND ACCEPTANCE

E.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY

REFERENCE

52.246-4 INSPECTION OF SERVICES – FIXED PRICE AUG 1996

E.2 INSPECTION AND ACCEPTANCE

SECTION F – DELIVERIES OR PERFORMANCE

F.1 52.242-15 STOP-WORK ORDER (AUG 1989)

F.2 PERIOD OF PERFORMANCE

F.3 PERFORMANCE EVALUATION

F.4 PLACE OF PERFORMANCE

F.5 KEY PERSONNEL

F.6 REPORTS AND DELIVERABLES (IQC CONTRACT)

F.7 REPORTS AND DELIVERABLES (TASK ORDERS)

F.8 FAIR OPPORTUNITY

F.9 TASK ORDER ADMINISTRATION

F.10 RIGHT TO PROCURE FROM OTHER SOURCES

F.11 OMBUDSMAN

F.12 CONTENTS OF TASK ORDERS

F. 13 752.242-70 PERIODIC PROGRESS REPORTS (OCT 2007)

SECTION G - CONTRACT ADMINISTRATION DATA

G.1 CONTRACTING OFFICER’S AUTHORITY (IQC AND TASK ORDERS) 1

G.2 ADMINISTRATIVE CONTRACTING OFFICE

G.3 CONTRACTING OFFICER’S REPRESENTATIVE (COR)

G.4 AIDAR 752.7003 DOCUMENTATION FOR PAYMENT (NOV 1998)

(CPFF ORDERS)

G.5 PAYMENTS

G.6 PAYMENT OFFICE

G.7 CONTRACTOR’S PRIMARY POINT OF CONTACT

SECTION H - SPECIAL CONTRACT REQUIREMENTS

H.1 CIB 99-17 ORGANIZATIONAL CONFLICTS OF INTEREST:

PRECLUSION FROM FURNISHING CERTAIN SERVICES AND

RESTRICTION ON USE OF INFORMATION

H.2 AIDAR 752.225-70 SOURCE, ORIGIN AND NATIONALITY

REQUIREMENTS

(FEB 1997)

H.3 AIDAR 752.228-70 MEDICAL EVACUATION (MEDEVAC) SERVICES

(JULY 2007)

H.4 AIDAR 752.7006 NOTICES (APR 1984)

H.5 EXECUTIVE ORDER ON TERRORISM FINANCING (FEB 2002)

H.6 USAID DISABILITY POLICY – ACQUISITION (DEC 2004)

H.7 ADS 302.3.5.5 REPORTING OF FOREIGN TAXES (July 2007)

H.8 INSURANCE AND SERVICES

H.9 AUTHORIZED GEOGRAPHIC CODE

H.10 FOREIGN GOVERNMENT DELEGATIONS TO INTERNATIONAL

CONFERENCES (JAN 2002)

H.11 COMPLIANCE WITH SECTION 508 OF THE REHABILITATION ACT

OF 1973, AS AMENDED

H.12 CONSENT TO SUBCONTRACT

H.13 NONEXPENDABLE PROPERTY PURCHASES AND INFORMATION

TECHNOLOGY RESOURCES

H.14 LOGISTIC SUPPORT

H.15 LANGUAGE REQUIREMENTS

H.16 ENVIRONMENTAL COMPLIANCE

H.17 AIDAR 752.7001 BIOGRAPHIC DATA (JULY 1997)

H.18 AIDAR 752.7002 TRAVEL AND TRANSPORATION (JAN 1990)

H.19 AIDAR 752.7032 INTERNATIONAL TRAVEL APPROVAL AND

NOTIFICATION REQUIREMENTS (JAN 1990)

H.20 AIDAR 752.7004 EMERGENCY LOCATOR INFORMATION (JULY

1997) 13

H.21 AIDAR 752.7007 PERSONNEL COMPENSATION (JULY 2007)

H. 22 DISCLOSURE OF INFORMATION

H.23 AIDAR 752.7013 CONTRACTOR-MISSION RELATIONSHIPS (OCT

1989) 14

PART II – CONTRACT CLAUSES

SECTION I - CONTRACT CLAUSES

I.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

I.2 52.216-18 ORDERING OCT 1995

I.3 52.216-19 ORDER LIMITATIONS OCT 1995

I.4 52.216-22 INDEFINITE QUANTITY OCT 1995

I.5 52.222-42 STATEMENT OF EQUIVALENT RATES FOR FEDERAL

HIRES (MAY 1989)

I.6 752.219-8 UTILIZATION OF SMALL BUSINESS CONCERNS AND

SMALL DISADVANTAGED BUSINESS CONCERNS

I.7 752.227-14 RIGHTS IN DATA--GENERAL (OCT 2007)

I.8 752.228-3 WORKER'S COMPENSATION INSURANCE (DEFENSE

BASE ACT)

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

SECTION J - LIST OF ATTACHMENTS

PART IV - REPRESENTATIONS AND INSTRUCTIONS

SECTION K - REPRESENTATIONS, CERTIFICATIONS AND OTHER

STATEMENTS OF OFFERORS

K.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY

REFERENCE

52.232-38 SUBMISSION OF ELECTRONIC FUNDS TRANSFER MAY 1999

INFORMATION WITH OFFER

52.237-8 RESTRICTION ON SEVERANCE PAYMENTS TO FOREIGN

AUG 2003 NATIONALS

K.2 52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS

NOV 2011

K.3 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS

(JAN 2011)

K.4 52.209-9 UPDATES OF PUBLICLY AVAILABLE INFORMATION

REGARDING RESPONSIBILITY MATTERS (JAN 2011)

K.5 52.222-29 NOTIFICATION OF VISA DENIAL (JUNE 2003)

K.6 INSURANCE - IMMUNITY FROM TORT LIABILITY

K.7 COMPLIANCE WITH VETERANS EMPLOYMENT REPORTING

REQUIREMENTS

K.8 AUTHORIZED NEGOTIATORS

K.9 SIGNATURE

SECTION L – INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS . 1

L.1 NOTICE LISTING SOLICITATION PROVISIONS INCORPORATED

BY REFERENCE

L.2 52.216-1 TYPE OF CONTRACT (APR 1984)

L.3 52.216-27 SINGLE OR MULTIPLE AWARDS (OCT 1995)

L.4 52.233-2 SERVICE OF PROTEST (SEP 2006)

L.5 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY

REFERENCE (FEB 1998)

L.6 GENERAL INSTRUCTIONS TO OFFERORS

L.7 PROPOSAL AND SUBMISSION INFORMATION

L.8 TECHNICAL PROPOSAL INSTRUCTIONS

L.9 INSTRUCTIONS FOR THE PREPARATION OF THE PRICE

PROPOSAL

L. 10 INSTRUCTIONS FOR THE PREPARATION OF BRANDING AND

MARKING PLANS:

SECTION M - EVALUATION FACTORS FOR AWARD

M.1 GENERAL INFORMATION

M.2 EVALUATION FACTORS

M.3 EVALUATION CRITERIA (BASIC IQC)

M.3(a) Corporate Capability – 20 points

M.3(b) Qualifications of Personnel – 15 points

M.3(c) Contractor Past Performance – 15 points

M.4 EVALUATION CRITERIA (ILLUSTRATIVE TASK ORDER)

M.4(a) Technical Approach – 25 points

M.4(b) Qualifications of Personnel –15 points

M.4(c) Contractor Past Performance – 10 points

M.5 PRICE/COST EVALUATION

M.6 DETERMINATION OF THE COMPETITIVE RANGE AND CONTRACT

AWARD

ATTACHMENT 1 – ILLUSTRATIVE TASK ORDER SECTION C

ATTACHMENT 2 -- IDENTIFICATION OF PRINCIPAL GEOGRAPHIC CODE

NUMBERS

B-1

PART I – THE SCHEDULE

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 PURPOSE

The purpose of this contract is to provide monitoring and evaluation (M&E) services that fall within the scope of the work specified in Section C for USAID CBSI projects throughout the Caribbean region.

B.2 CONTRACT TYPE

This is an Indefinite-Quantity Contract (IQC). USAID will issue task orders that are either Firm- Fixed-Price (FFP) or Cost-Plus-Fixed-Fee (CPFF). The Government intends to make maximum use of Firm Fixed Price task orders, including for mid-term, impact and performance evaluations. All cost type task orders will be completion form. The Contractor shall perform the work set forth in task orders at prices consistent with Section B of this contract.

B.3 MINIMUM OBLIGATED AMOUNT

The basic contract includes a minimum guarantee of $25,000. USAID is required to order and the Contractor is required to furnish the amount of work equal to the minimum guarantee.

Following this initial obligation, individual task orders will obligate funds to pay for services required. The obligated amount for each task order will be established by the task order contracting officer (TOCO). The initial obligation will be used as part of the funding for the first task order awarded under this contract.

B.4 MAXIMUM CONTRACT CEILING

This is a multiple award Indefinite Quantity Contract (IQC) with an overall ceiling price of US $5,511,782. The maximum aggregate dollar value of task orders awarded to all Contractors cannot exceed the contract ceiling. This ceiling is not being subdivided among the number of awardees nor is it being multiplied by the number of awardees.

B.5 ESTIMATED COST, FIXED FEE PAYMENT AND OBLIGATED AMOUNT

(a) The basic contract includes an initial obligation of funds in the amount of $____________ to cover the minimum order guarantee.

(b) The Firm Fixed Price for each Task Order will be negotiated based on the price to complete the work outlined in a Request for Task Order Proposal (RFTOP). After acceptance of a fixed price task order by the Contractor, the task order price will only be adjusted to reflect changes in scope or conditions governed by other clauses.

(c) The Total Estimated Cost-Plus-Fixed-Fee (CPFF) for each task order must be negotiated in accordance with the terms of the IQC contract. In no event may the indirect rates or fixed fee

B-2 for a task order exceed the ceilings set forth in Section B of this contract. Cost shall be limited to reasonable, allocable, and allowable costs determined in accordance with Federal Acquisition Regulation (FAR) 52.216-7, Allowable Cost and Payment and FAR 52.216-8, Fixed Fee.

(d) Fixed Fee Payment: For any Cost-Plus-Fixed-Fee (CPFF) task order issued under this contract, at the time of each payment of allowable costs to the Contractor, the USAID paying office ordinarily pays the Contractor a percentage of the fixed fee that directly corresponds to the percentage of allowable costs being paid. Two exceptions to paying fixed fee in this manner apply:

(1) If the TOCO determines that this method results in paying a disproportionately higher ratio of fixed fee than the percentage of work the Contractor has completed, then the TOCO may suspend further payment of any fixed fee until the Contractor has made sufficient progress to justify further payment, up to the agreed percentage.

(2) Because the clauses entitled "Allowable Cost and Payment" (FAR 52.216-7) and "Fixed Fee" (FAR 52.216-8) are incorporated into this contract, the terms and conditions of these clauses apply after total payments of fixed fee reach eighty five percent (85%) of the total fixed fee.

B.6 LABOR

(a) Compensation of personnel under this contract or any resulting subcontract must be in accordance with AIDAR 752.7007 Personnel Compensation (July 2007).

(b) Salary Approval: Acceptance of the Contractor labor rates presented during IQC or task order negotiation does not constitute approval of final salary rates above the Contractor Salary Threshold (CST). (ADS 302.3.6.10) All TOCOs will comply with the approval requirements in ADS 302.

(c) Labor Categories: The Contractor shall furnish personnel with the necessary education, training and/or relevant experience, as specified in the task orders to be issued under this contract. Task Order proposals must justify proposed rates to the satisfaction of the TOCO.

(d) Locally Hired National Personnel or Other Non-U.S. Expatriates:

(1) All locally hired national personnel and other non-US expatriates shall be paid in accordance with rates negotiated between the Contractor and the cognizant USAID TOCO. The negotiated rates for individual locally-hired personnel and other non-U.S.

expatriates shall be based upon a combination of factors including, but not limited to, prevailing in-country salaries for the professional category being negotiated and consideration of the individual’s education and salary and/or consultant rate history over the most recent three-year period.

(2) Unless otherwise approved by the Mission Director, the compensation for locally hired Cooperating Country Nationals and Third Country Nationals shall be paid in the currency of the cooperating country.

B-3

B.7 OTHER DIRECT COSTS

(a) Other allowable direct costs necessary for performance of the work, including, but not limited to, such costs as DBA and Medevac insurance, travel and transportation, lodging and subsistence expenses may be authorized in the Task Order. Any cost elements included in the Contractor’s indirect cost rate pools shall not be charged in other direct costs. Lodging and subsistence costs may be authorized for locally-hired national personnel, if the terms of the task order require travel, in accordance with the AIDAR clause 752.7002 entitled, “TRAVEL AND TRANSPORTATION (JAN 1990).

(b) The Task Order Contracting Officer (TOCO) determines which other direct costs are allowable, allocable, and fair and reasonable in accordance with the applicable federal cost principles (i.e., FAR 31.2 and AIDAR 731.2 for commercial (for profit) organizations or FAR 31.3 and AIDAR 731.3 for educational institutions, or FAR 31.7 and AIDAR 731.7 for other not-for-profit organizations). For those other direct costs the TOCO authorizes, the Contractors are allowed to recover applicable indirect costs on these costs, if doing so is part of the Contractor's usual accounting procedures, consistent with the applicable cost principles, and are included in the Contractor's Negotiated Indirect Cost Rate Agreement.

B.8 INDIRECT COSTS

Pending establishment of revised provisional or final indirect cost rates, allowable indirect costs shall be reimbursed on the basis of the following negotiated provisional or predetermined rates and the appropriate bases:

Description Rate Base Type Period

1/ 1/ 1/ 2/ 2/ 2/ 3/ 3/ 3/

1/Base of Application:

Type of Rate:

Period:

Source:

2/Base of Application:

Type of Rate:

Period:

Source:

3/Base of Application:

Type of Rate:

Period:

Source:

B-4

The Contractors are allowed to recover applicable indirect costs (i.e., overhead, G&A, etc.) on other direct costs (ODCs) if it is part of the Contractor's usual accounting procedures, consistent with FAR Part 31 and the Negotiated Indirect Cost Rate Agreement (NICRA).

The Contractor will make no change in its established method of classifying or allocating indirect costs without the prior written approval of the Contracting Officer. Reimbursement for indirect costs shall be at the final negotiated rates, but not in excess of the ceiling rates specified above.

The Government shall not be obligated to pay any additional amount on account of indirect costs above the ceiling rates established in the contract. This advance understanding shall not change any monetary ceiling, cost limitation, or obligation established in the contract.

B.9 ADVANCE UNDERSTANDING ON CEILING ON INDIRECT COST RATES

AND FINAL PERFORMANCE FOR INDIRECT COSTS

(a) For each of the Contractor's accounting periods during the term of this contract, the parties agree as follows:

(1) The distribution base for establishment of final overhead rates is ____________________.

(2) The distribution base for establishment of final G&A rates is ______________________.

(b) The Contractor will make no change in its established method of classifying or allocating indirect costs without the prior written approval of the contracting officer.

(c) Reimbursement for indirect costs shall be at the final negotiated rates, but not in excess of the following ceiling rates:

Indirect Cost FY XX FY XX FY XX FY XX

(d) The government shall not be obligated to pay any additional amount on account of indirect costs above the ceiling rates established in the contract. This advance understanding shall not change any monetary ceiling, cost limitation, or obligation established in the contract.

B.10 TASK ORDER LIMITATIONS

(a) Cost-Plus-Fixed-Fee (CPFF) Task Orders: When issuing CPFF task orders, the TOCO will state in the task order the total estimated cost plus fixed fee, which is the total amount of the task order and the maximum amount the Contractor, may be paid without advance written approval of the cognizant Contracting Officer. This maximum amount represents the prime and subcontractor professional labor salaries, an estimated number of workdays, other direct costs and fixed fee.

(b) Firm-Fixed-Price (FFP) Task Orders: FFP task orders will state in the task order the firm fixed price, which is the total amount of the task order and the maximum price the Contractor may be paid to perform the services, reports, or other deliverables in the task order.

(c) Minimum Order: When USAID requires services or reports and other deliverables covered by this contract in a Task Order in the amount of less than $25,000, the Contractor is not obligated to accept an order to furnish those services or reports and other deliverables under this contract. However, if

B-5 the Contractor agrees to furnish services or reports and other deliverables required by USAID in an amount of less than $25,000 and is awarded a Task Order to do so, the Contractor is required to provide these services and reports / deliverables in accordance with the contract's terms and conditions.

(d) Maximum Order: When USAID requires services or reports and other deliverables covered by this contract in a Task Order amount of more than $3,000,000, the Contractor is not obligated to accept an order to furnish those services or reports and other deliverables under this contract.

However, if the Contractor agrees to furnish services or reports and other deliverables required by USAID in excess of $3,000,000 and is awarded a Task Order to do so, the Contractor is required to provide these services and reports / deliverables in accordance with the contract's terms and conditions.

(e) Notwithstanding the above, if issuance of a task order to, and acceptance of a task order by the Contractor would: (1) result in the Contractor (or its personnel or its subcontractors or their personnel) having an organizational conflict of interest for which restrictions would be placed on the Contractor's (or its personnel’s or its subcontractors’ or their personnel’s) future activities; or (2) violate the provisions of the Procurement Integrity legislation, i.e., Section 27 of the Office of Federal Procurement Policy Act (41 U.S.C. 423), as amended by Section 814 of Pub. L. 101-189, the Contractor, after written notification to the Contracting Officer, is not obligated to furnish those services or reports and other deliverables under this contract, and USAID may acquire the supplies or services from another source.

B.11 CEILING ON FIXED FEE

(a) For each CPFF task order issued under this IQC, the TOCO and the Contractor agree to negotiate a set dollar amount for the fixed fee. In negotiating the fixed dollar amount for the fee, the TOCO must consider the policies and factors for establishing a fee in FAR 15.404-4 as well as any applicable USAID policy on establishing a fixed fee amount. In no event, however, may the amount of the fixed fee exceed ____ percent of the task order's estimated cost; excluding fee (offeror shall propose the fee ceiling percentage as required by Section L of the RFP).

(b) For each CPFF task order issued under this IQC, the Contractor shall negotiate set dollar amounts for subcontractor fixed fees. In negotiating the fixed dollar amount for the fee, the Contractor shall consider the policies and factors for establishing a fee in FAR 15.404-4 as well as any applicable USAID policy on establishing a fixed fee amount. In no event, however, may the amount of a subcontractor fixed fee in any individual task order for (name subcontractor(s)) exceed ______ percent (subcontractor(s) proposes ceiling percentage(s)) of the subcontractor's estimated cost, excluding fee (Offeror shall propose the fee ceiling percentage(s) as required by Section L of the

RFP).

(c) The fixed fee for any subcontractor not listed above, whether a new subcontractor approved by the IQC Contracting Officer or TOCO or included as a non-major subcontractor in the Contractor’s original teaming arrangement, must not exceed the prime Contractor’s fee ceiling.

NOTE: For Firm-Fixed-Price (FFP) task orders, the ceiling percentages indicated above serve as the basis for negotiation only.

C-1

SECTION C- STATEMENT OF WORK

C.1 PURPOSE AND OBJECTIVE

The purpose of this solicitation is to monitor and evaluate Caribbean Basin Security Initiative (CBSI) activities between the date of award and the end of the current CBSI interventions (anticipated for FY 2017). The results of these evaluations will provide Washington and the regional Missions with a basis for judging program effectiveness, impact, and sustainability of implementing activities under CBSI. Furthermore, these evaluations will better inform the different stakeholders of future policy design, strategy interventions and resource allocation.

C.2 BACKGROUND

The CBSI is the latest pillar of a U.S. security strategy focused on citizen safety throughout the hemisphere. CBSI seeks to bring together members of the Caribbean Community (CARICOM) and the Dominican Republic to collaborate on regional security with the United States. The initiative is a multiyear, multifaceted effort by the U.S. Government and its Caribbean partners to develop a joint regional citizen safety strategy to combat the drug trade and other transnational crimes that threaten regional security. The core mission of the CBSI effort is to increase citizen safety through the Caribbean by working collectively to substantially reduce illicit trafficking, increase public safety and security and promote social justice.

The CBSI identified three strategic priorities: Substantially Reduce Illicit Trafficking (counter narcotics, small arms and light weapons, money laundering, and trafficking in persons); Advance Public Safety and Security (crime and violence, border security, counter-terrorism, criminal gangs, natural disasters); and Social Justice (crime prevention, justice sector reform and anti-corruption).

The first year of CBSI funding includes $14 million to strengthen Caribbean partners’ ability to control their maritime borders, $10.6 million for law enforcement capacity building, and $20 million to be implemented by USAID in crime prevention programs that build on previous USAID efforts focused on education, at-risk youth, and institutional capacity-building. These programs will largely center on expanding educational and workforce development opportunities for at-risk youth and other vulnerable populations as an alternative to crime and other illicit activities. Other prevention measures will include juvenile justice reform, anti-corruption initiatives, and community-based policing. The $20M is spread among the Caribbean Missions as follows: Barbados (Lead on juvenile justice) and Eastern Caribbean (Co-lead on workforce development) $7.4M; Jamaica (Lead on at-risk youth, anti-corruption, and community policing) $5.7M; Guyana (co-lead on workforce development) $1.5M; and the Dominican Republic (lead on Monitoring & Evaluation) $5.4M. A significant portion of the funds will be used to identify and measure the results of these efforts through performance monitoring and impact assessments. Missions are in the process of designing new CBSI activities and conducting regional assessments (e.g. Dominican Republic conducted an at-risk youth assessment and Barbados conducted a juvenile justice assessment for Eastern Caribbean, Trinidad &Tobago, Guyana and Jamaica to inform a strategy for strengthening juvenile justice systems in the region.)

Fifteen countries in the Caribbean Basin are included in the CBSI: Antigua and Barbuda, the Bahamas, Barbados, Belize, Dominica, Dominican Republic, Grenada, Guyana, Haiti, Jamaica, St. Kitts and Nevis, Saint Lucia, St. Vincent and the Grenadines, Suriname, and

C-2

Trinidad and Tobago. Excluding the Bahamas, Belize, and Haiti, 13 countries will be included in the monitoring and evaluation activities covered under this contract. See attached matrix with all the projects currently under implementation and others to be implemented soon.

The Caribbean Community (CARICOM) Secretariat, USAID Missions in the Caribbean, USAID/Washington, and the 15 aforementioned countries in the Caribbean Basin are key partners and resources in the Caribbean Basin Security Initiative. As such, it is important that we foster an environment that encourages the exchange of ideas, information sharing, and collaboration.

CARICOM’s Secretariat will receive a small grant, to be managed by USAID/Barbados, to gather best practices on youth programming in the region and help strengthen the capacity of CARICOM countries to monitor and evaluate their own youth programs. The CARICOM Directorate of Human and Social Development has access to and will gather data that is potentially useful for the CBSI M&E effort; thus, the Contractor is encouraged to leverage CARICOM as an important information resource. In the spirit of reciprocity, the USAID Contracting Officer’s Representative (COR) for the IQC may share information collected by the Contractors with CARICOM at any time during the period of performance. The CBSI M&E IQC COR based in the Dominican Republic will take the lead on any necessary coordination.

C.3 EXPECTED SERVICES REQUIRED

USAID/Dominican Republic, the Mission responsible for overseeing a comprehensive monitoring and evaluation (M&E) program that measures the impact and gauges the effectiveness of the different programs to be implemented in the Caribbean region (anti-corruption, community policing, juvenile justice, education and workforce development), requires various monitoring and evaluation tasks. One or more evaluation tasks and other services described below will be acquired via separate Task Orders under this IQC. The Contractor shall perform the following work requirements as specified in individual Task Orders issued by USAID/Dominican Republic, USAID/Jamaica, USAID/Barbados and/or USAID/Guyana. USAID is not obligated to issue Task Orders for every deliverable listed below:

1. Compilation of an inventory (last five years) of all studies/assessments/evaluations conducted in the CBSI targeted countries, addressing the identified CBSI programmatic areas. This information, collected at the beginning, will complement the data from the baseline measurements and provide a better picture of the social, political and economic context of each country in the region.

2. Creation of a social justice index developing an appropriate set of indicators to track U.S. Government and host country interventions’ impact on preventing crime and insecurity. The index should look at those factors that drive crime, violence, and other risky behaviors among at-risk youth, as well as consider institutional factors such as, judicial and law enforcement capacity, civil society, and community engagement. This index, developed at the beginning of the award period, will be an additional monitoring tool that will be used as part of the CBSI M&E effort.

3. Mid-term performance evaluations, to be conducted with the objective of providing CBSI stakeholders with an opportunity for mid-project course correction, guidance and direction.

C-3

4. A rigorous quasi-experimental impact evaluation of the changes that can be directly attributed to the Dominican Republic At-Risk Youth [CBSI] project in the Dominican Republic. The impact evaluation shall assess:

Relevance: the extent to which the objectives of the development interventions (CBSI programmatic sectors) were consistent with host country needs and policies, regional priorities and implementing partners.

Efficiency: how economically resources/inputs were converted to results.

Effectiveness: the extent to which the development intervention’s objectives were achieved.

Impact: the positive and negative, primary and secondary long term effects produced by a development intervention, directly or indirectly, intended (formal stated objectives) or unintended.

Sustainability: prospects of the sustainability of the end results produced by the program(s).

Gender impact. The extent to which the project affected gender.

5. Final performance evaluations. These evaluations will inform stakeholders about the achievement of expected results.

6. Establish one or more methods and/or forums to (1) disseminate CBSI program results and recommendations; (2) encourage stakeholders to share best practices and lessons learned; and (3) facilitate networking among CBSI stakeholders across the region. The Contractor shall design and implement a cost-effective knowledge-sharing and networking solution that minimizes the management and maintenance burden on any one entity during and after the period of performance for this award.

C.4 EXPECTED DELIVERABLES AND REPORTS REQUIRED

The Contractor shall provide the following reports, plans, and deliverables to USAID, as specified in individual Task Orders. USAID is not obligated to issue Task Orders for every deliverable listed and may issue Task Orders for deliverables not listed below:

1. Social justice index to be approved by the COR.

2. A plan for the realization of a mechanism to (1) disseminate CBSI program results and recommendations; (2) encourage stakeholders to share best practices and lessons learned; and

(3) facilitate networking among CBSI stakeholders across the region.

3. Recommendations to improve overarching CBSI Performance Management Plan. Review CBSI PMP and provide feedback to the Missions on the CBSI performance indicators selected and identify and recommend other possible common impact indicators that can enrich the analysis across the region/countries.

C-4

4. Mid-term evaluations. An evaluation shall be conducted at the mid-point of the period of performance for each project identified in task orders. For every mid-term evaluation, the contractor shall provide (1) a draft scope of work, including key questions provided by the COR and a detailed evaluation schedule (as part of the Task Order Proposal), (2) Post field work briefing on preliminary findings, conclusions, and recommendations, (3) a hard copy and soft copy draft of the evaluation report in English, (4) a hard and soft copy of the final evaluation report in English and (5) two English oral presentations of the evaluation results given to a cross-section of stakeholders. The draft scope of work and evaluation report (draft and final) will be approved by the COR. Below is an illustrative list of projects that may require a mid-term evaluation:

a. Youth Entrepreneurship Program for the Eastern Caribbean (St. Kitts & Nevis, Antigua & Barbuda, Dominica, St. Lucia, Grenada, St. Vincent & The Grenadines.

5. Performance evaluations. A performance evaluation shall be conducted at the end of the period of performance for each project identified in task orders. For every performance evaluation, the contractor shall provide (1) a draft scope of work, including key questions provided by the COR and a detailed evaluation schedule (as part of the Task Order proposal),

(2) post field work briefing on preliminary findings, conclusions, and recommendations, (3) a hard copy and soft copy draft of the evaluation report in English, (4) a hard copy and soft copy final evaluation report in English, and (5) two English oral presentations of the evaluation results given to a cross-section of stakeholders. The draft scope of work and evaluation report (draft and final) will be approved by the COR. Below is an illustrative list of projects that may require a performance evaluation:

a. Community policing, Anti-Corruption program (Jamaica).

b. Juvenile Justice (Jamaica).

c. Youth Upliftment through Employment project (Jamaica).

d. A Ganar (St. Kitts & Nevis; St. Vincent & the Grenadines; Dominica; and Suriname).

e. Caribbean Youth Empowerment Program (Antigua & Barbuda; St. Lucia; and Grenada)

f. Skills and Knowledge for Youth Employment (Guyana)

g. Youth Entrepreneurship Program for the Eastern Caribbean (St. Kitts & Nevis, Antigua & Barbuda, Dominica, St. Lucia, Grenada, St. Vincent & The Grenadines)

h. Ministry of Education-implemented CBSI program (Jamaica).

6. One impact evaluation of the Dominican Republic At-Risk Youth program. This impact evaluation will require a rigorous quasi-experimental design which shall include baseline data

C-5 collection for both treatment and control groups, as well as yearly measurement of data collection for both groups. Quantitative data from the baseline and annual measurements will be complemented by qualitative information collected before, during, and after the measurements. The contractor shall provide (1) a draft scope of work, including key questions provided by USAID and a detailed evaluation schedule (as part of the Task Order proposal if USAID does not provide the scope of work), (2) post field work briefing on preliminary findings, conclusions, and recommendations in English, (3) a hard copy and soft copy draft of the evaluation report in English and Spanish, (4) a hard copy and soft copy final evaluation report in English and Spanish, and (5) two oral presentations in English and Spanish of the evaluation results given to a cross-section of stakeholders. Additionally, the Contractor shall provide annual interim reports summarizing the data collected. The draft scope of work, annual interim reports, draft evaluation report, and final evaluation report will be approved by the COR.

**Note: Some programs may have individual evaluations planned and therefore the work of the contractor, through the Task Order COR, shall ensure that there is no duplication in its evaluation work but shall use the results of such local evaluations to guide its overall work to the maximum extent practicable.

C-6

Requirements for Evaluation Reports:

The findings from the evaluation shall be presented in a draft report at a full debriefing with the host country stakeholders. The format for the evaluation report shall be as follows:

a) Executive Summary. Concisely state the most salient findings and recommendations (2pp)

b) Table of Contents (1pp)

c) Introduction. Purpose, audience, and synopsis of task (1pp)

d) Background. Brief overview of the project, USAID program strategy and objectives (2-3 pp)

e) Methodology. Description of evaluation methods, including constraints and gaps (1pp)

f) Findings (including balloon effects)/Conclusions/Recommendations. (17-20 pp)

g) Issues. List of key technical and or administrative, if any (1-2 pp)

h) Future Direction (2-3 pp)

i) References. Bibliographical documentation, meetings, interviews and focus group discussions.

j) 10 Annexes. Annexes that document the evaluation methods, schedules, interview list and tables should be succinct, pertinent and readable.

k) Attachment - Soft copy of all data collected including reports, interview notes, field notes, etc. in a format suitable for reanalysis.

Gender:

All evaluations shall address gender issues and examine if programs/projects (1) have been responsive to gender issues; (2) if gender is integrated in activity implementation; and (3) if CBSI projects enhanced gender equity. In addition, where applicable, data shall be disaggregated by gender.

7. CBSI Regional Evaluation Report that describes the impact that CBSI made on the Caribbean

Basin region. The Contractor shall aggregate and analyze the qualitative and quantitative data collected on common CBSI indicators by all CBSI projects. The Contractor shall draw conclusions and make recommendations based on information from the mid-term, performance, and impact evaluations conducted during the period of award performance. The Contractor shall not be responsible for collecting data on CBSI indicators, but shall use the data collected and provided by the COR.

D-1

SECTION D - PACKAGING AND MARKING

D.1 BRANDING AND MARKING

USAID policy is to require exclusive branding and marking in USAID direct acquisitions using any source of funds. “Exclusive Branding” means that the program is positioned as USAID’s, as showcased by the program name (e.g., “The USAID/Basic Education Program”). “Exclusive Marking” means contractors may only mark USAID-funded programs, projects, activities, public communications, and commodities with the USAID Standard Graphic Identity and, where applicable, the host-country government or ministry symbol or another U.S. Government logo (see ADS

320.3.4.1 and 320.3.4.2). It is USAID’s policy that contractors’ and subcontractors’ corporate identities or logos must not be used on USAID-funded program materials. The Principal Officer may approve exceptions to this policy, but only in extraordinary circumstances and after the Senior Advisor for Brand Management (LPA) clears the exception. Marking is not required on contractor vehicles, offices, and office supplies or other commodities used solely for administration of the USAID-funded program (see ADS 320.3.5).

The Contractor shall comply with the requirements of the policy directives and required procedures outlined in USAID Automated Directive System (ADS) 320.3.2 “Branding and Marking in USAID Direct Contracting” (version from January 8, 2007) at http://www.usaid.gov/policy/ads/300/320.pdf and USAID "Graphic Standards Manual" (http://www.usaid.gov/branding/USAID_Graphic_Standards_Manual.pdf ) or any successor branding policy.

D.2 MARKING, AIDAR 752.7009 (JAN 1993)

(a) It is USAID policy that USAID-financed commodities and shipping containers, and project construction sites and other project locations be suitably marked with the USAID emblem. Shipping containers are also to be marked with the last five digits of the USAID financing document number.

As a general rule, marking is not required for raw materials shipped in bulk (such as coal, grain, etc.), or for semi-finished products which are not packaged.

(b) Specific guidance on marking requirements should be obtained prior to procurement of commodities to be shipped, and as early as possible for project construction sites and other project locations. This guidance will be provided through the cognizant technical office indicated on the cover page of this contract, or by the Mission Director in the Cooperating Country to which commodities are being shipped, or in which the project site is located.

(c) Authority to waive marking requirements is vested with the Regional Assistant Administrators, and with Mission Directors.

(d) A copy of any specific marking instructions or waivers from marking requirements is to be sent to the Contracting Officer; the original should be retained by the Contractor.

D.3 BRANDING STRATEGY FOR CBSI MONITORING & EVALUATION SERVICES

D-2

In accordance with ADS 320.3.2.1, the Branding Strategy (BS) is part of the contract requirements and as such, Contracting Officers must ensure that USAID contract solicitations include a Branding Strategy and instruct Offerors to prepare a Branding Implementation Plan (BIP) and Marking Plan (MP) to implement the Branding Strategy.

The Branding Strategy for this activity is as follows:

Name: Given the nature of this activity (monitoring and evaluation) no name is needed.

PROJECT MATERIALS AND COMMUNICATIONS:

Audiences The United States Agency for International Development’s Mission in Dominican Republic has the following target audiences with whom it will promote and publicize the results of the CBSI activities:

Primary audience (clients): Government of Caribbean countries and Ministries engaged in social policy formulation and planning, the private sector and civil society.

Secondary audience (supporters and influencers): USAID, other USG agencies, other donors, non-client regional and national government institutions, other development institutions focused on social policy development and implementation; think-tanks, and universities.

Messages The dissemination materials to inform the different audiences of the results and lessons learned should be exclusively branded with the USAID logo. Materials: posters, pamphlets, brochures, press releases, fact sheets, CDs, printed and electronic bulletins, studies, reports (progress and performance monitoring), public announcements, invitations, articles in the media, certificates, PowerPoint and other presentations, web sites and internet based materials will incorporate the message “From the American People” and the USAID identity. For all printed material, the project will use guidance set forth in the USAID Graphic Standards Manual (http://www.usaid.gov/branding/USAID_Graphic_Standards_Manual.pdf). This includes such issues as the USAID identities, color schemes, design and typeface for project materials. Any other materials that will be produced under the contract will be subject to branding guidelines and COR or Mission approval, as appropriate. Please note that marking is not required on items used as part of the administration of the contract, such as stationery products, equipment, and offices.

Where appropriate, the materials and communications prepared under the contract will make clear that the product was produced with the support of the U.S. Agency for International Development.

This acknowledgment may not be appropriate in some program materials, such as instances when the materials produced must appear to be coming directly from the host-country government or local organization.

Publication Disclaimer: All studies, reports, publications, web sites, and all informational and promotional products will contain the following provision:

This study/report/Web site [specify] is made possible by the support of the American people through the United States Agency for International Development (USAID). The contents are the sole responsibility of the [name of organization] and do not necessarily reflect the views of USAID or the United States Government.

D-3

Events: At each public event USAID and the support from the American People will be verbally acknowledged in the following—or in an analogous—way: “This conference/seminar/fair/workshop is made possible by the support of the American people through the United States Agency for International Development (USAID)

Co-Branding If the contractor collaborates with other organizations that contribute funds to publications, studies or events the guidelines for co-branding (outlined in ADS 320) will be followed, assuming the funding contributed is more than a token amount. Otherwise, USAID approval will be required for co-branding.

Level of Visibility: Not applicable with the exception of dissemination activities.

E-1

SECTION E - INSPECTION AND ACCEPTANCE

E.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

The following solicitation provision pertinent to this section is hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the FAR provision at FAR "52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE" in Section L of this solicitation. See FAR 52.252-1 for an internet address (if specified) for electronic access to the full text of a provision.

NUMBER TITLE DATE

52.246-4 INSPECTION OF SERVICES – FIXED PRICE AUG 1996

52.246-5 INSPECTION OF SERVICES—COST-REIMBURSEMENT APR 1984

E.2 INSPECTION AND ACCEPTANCE

USAID inspection and acceptance of services, reports and other required deliverables or outputs shall take place at the USAID Mission in the Dominican Republic, Jamaica, Barbados, or Guyana. The Task Order COR has the authority to inspect and accept all services, reports and required deliverables or output.

Evaluation Reports In accordance with the new USAID evaluation policy, the COR will approve all evaluation reports based on whether the following criteria are met:

Represent a thoughtful, well-researched and well organized effort to objectively evaluate what worked in the project, what did not and why.

Evaluation reports shall address all evaluation questions included in the scope of work.

The evaluation report shall include the scope of work as an annex. All modifications to the scope of work, whether in technical requirements, evaluation questions, evaluation team composition, methodology, or timeline need to be agreed upon in writing by the technical officer.

Evaluation methodology shall be explained in detail and all tools used in conducting the evaluation such as questionnaires, checklists and discussing guides will be included in an Annex in the final report.

Evaluation findings shall assess outcomes and impact on males and females.

Limitations to the evaluations shall be disclosed in the report, with particular attention to the limitations associated with the evaluation methodology (selection bias, recall bias, unobservable differences between comparator groups, etc.)

Evaluation findings shall be presented as analyzed facts, evidence, and data and not based on anecdotes, hearsay or the compilation of people’s opinions. Findings shall be specific, concise and supported by strong quantitative or qualitative evidence.

Sources of information shall be properly identified and listed in an annex.

Recommendations shall be supported by a specific set of findings.

Recommendations shall be action-oriented, practical, and specific, with defined responsibility for the action.

F-1

SECTION F – DELIVERIES OR PERFORMANCE

F.1 52.242-15 STOP-WORK ORDER (AUG 1989)

(a) The Contracting Officer may, at any time, by written order to the Contractor, require the Contractor to stop all, or any part, of the work called for by this contract for a period of 90 days after the order is delivered to the Contractor, and for any further period to which the parties may agree.

The order shall be specifically identified as a stop-work order issued under this clause. Upon receipt of the order, the Contractor shall immediately comply with its terms and take all reasonable steps to minimize the incurrence of costs allocable to the work covered by the order during the period of work stoppage.