USAID_Oceans_-_SOL-486-14-000024.pdf

ASIA

FROM THE AMERICAN PEOPLE

Issuance Date:

Questions Due Date:

Questions Due Time:

Closing Date:

Closing Time:

Subject: Request for Proposals (RFP) No. SOL-486-14-000024, The Oceans and Fisheries Partnership

December 1, 2014 December 8, 2014 9:00 AM, Bangkok time January 20, 2015 4:00 PM, Bangkok time

The United States Agency for International Development (USAID) is seeking proposals from U.S. or non-U.S. non-profit or for-profit organizations to achieve the objectives set forth in the attached Request for Proposals (RFP). USAID anticipates awarding one performance-based cost plus-fixed-fee (CPFF), completion type contract with a period of performance of 5 years. The total estimated cost plus fixed fee of the contract is estimated to fall within the range of $19 million and $20 million.

This procurement will be conducted under full and open competition procedures, pursuant to Part 15 of the Federal Acquisition Regulation (FAR) (48 CFR Chapter 1). If your organization decides to submit a proposal in response to this solicitation, it must be submitted in accordance with Section L of this RFP. Offerors must also carefully review Section M - Evaluation Criteria.

Sections B through I of the solicitation will become a substantive part of the anticipated contract with blanks to be completed by the Contracting Officer upon award. Section K - Representations, Certifications and Acknowledgements must be filled out in full.

This RFP in no way obligates USAID to award a contract nor does it commit USAID to pay any costs incurred in the preparation and submission of a proposal. Award of a Contract under this RFP is subject to availability of funds and other internal USAID approvals.

This RFP can be viewed and downloaded from www.fedbizopps.gov. USAID bears no responsibility for data errors resulting from transmission or conversion processes. Further, be aware that amendments to solicitations are occasionally issued and will be posted on the same website from which you downloaded this solicitation. USAID advises interested parties to regularly check the above website for amendments.

Sincerely, \-L__+_~ Martha L. Aponte Regional Contracting Officer USAID, RDMA, Bangkok, Thailand http://www.fedbizopps.gov/

Solicitation No: SOL-486-14-000024

USAID/RDMA

TABLE OF CONTENTS

TABLE OF CONTENTS

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS

PURPOSE ........................................................................................................................ 7 B.1

CONTRACT TYPE AND SERVICES ............................................................................ 7 B.2

ESTIMATED COST, FIXED FEE, AND OBLIGATED AMOUNT ............................. 7 B.3

PRICE SCHEDULE ......................................................................................................... 7 B.4

INDIRECT COST ............................................................................................................ 8 B.5

CEILING ON INDIRECT COST RATES ....................................................................... 9 B.6

COST REIMBURSABLE .............................................................................................. 10 B.7

PAYMENT OF FIXED FEE.......................................................................................... 10 B.8

MULTI-YEAR CONTRACT ........................................................................................ 10 B.9

SECTION C – PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT .................................................................... 11 C.1

SPECIAL CONSIDERATIONS .................................................................................... 11 C.2

KEY PRINCIPLES ........................................................................................................ 13 C.3

SECTION D - PACKAGING AND MARKING

D.1 AIDAR 752.7009 MARKING (JANUARY 1993)

D.2 BRANDING IMPLEMENTATION PLAN AND MARKING PLAN

SECTION E - INSPECTION AND ACCEPTANCE

E.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE . 17

E.2 INSPECTION AND ACCEPTANCE/RESPONSIBLE OFFICIAL

SECTION F - DELIVERIES OR PERFORMANCE

F.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE . 18

F.2 PERFORMANCE PERIOD

F.3 PLACE OF PERFORMANCE

F.4 PERFORMANCE STANDARDS

F.5 KEY AND NON-KEY PERSONNEL

F.6 REPORTS AND DELIVERABLES OR OUTPUTS

SECTION G - CONTRACT ADMINISTRATION DATA

NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE . 28 G.1

CONTRACTING OFFICER .......................................................................................... 28 G.2

CONTRACTING OFFICER’S REPRESENTATIVE (COR) ....................................... 28 G.3

CONTRACTOR’S PRIMARY POINT OF CONTACT ............................................... 28 G.4

PAYING OFFICE .......................................................................................................... 28 G.5

ACCOUNTING AND APPROPRIATION DATA ....................................................... 29 G.6

CONTRACTOR’S PAYMENT ADDRESS .................................................................. 29 G.7

TECHNICAL DIRECTION/RELATIONSHIP WITH USAID .................................... 29 G.8

SECTION H - SPECIAL CONTRACT REQUIREMENTS

I. SPECIAL PROVISIONS

H.1 REPORTING OF FOREIGN TAXES (JULY 2007)

H.2 NONDISCRIMINATION (JUN 2012)

H.3 USAID DISABILITY POLICY - ACQUISITION (DEC 2004)

H.4 USAID-FINANCED THIRD-PARTY WEB SITES (AUGUST 2013)

H.5 CONFERENCE PLANNING AND REQUIRED APPROVALS (AUGUST 2013)

H.6 USAID IMPLEMENTING PARTNER NOTICES (IPN) PORTAL FOR

ACQUISITION (JULY 2014)

H.7 SUBMISSION OF DATASETS TO THE DEVELOPMENT DATA LIBRARY (DDL)

(OCTOBER 2014)

II. ADDITIONAL REQUIREMENTS

H.8 ADDITIONAL REQUIREMENTS FOR PERSONNEL COMPENSATION

H.9 AUTHORIZED GEOGRAPHIC CODE

H.10 DEFENSE BASE ACT (DBA) INSURANCE

H.11 LOGISTIC SUPPORT

H.12 LANGUAGE REQUIREMENTS

H.13 EXECUTIVE ORDER ON TERRORISM FINANCING (FEB 2002)

H.14 FOREIGN GOVERNMENT DELEGATIONS TO INTERNATIONAL

CONFERENCES (JAN 2002)

H.15 PROHIBITIION OF ASSISTANCE TO DRUG TRAFFICKERS

H.16 NONEXPENDABLE PROPERTY PURCHASES AND INFORMATION

TECHNOLOGY RESOURCES

H.17 TITLE TO AND CARE OF PROPERTY

H.18 MANAGEMENT OF INFORMATION TECHNOLOGY RESOURCES

H.19 ENVIRONMENTAL COMPLIANCE

H.20 EXCHANGE VISITORS AND TRAINING

H.21 GOVERNMENT FURNISHED FACILITIES OR PROPERTY

H.22 COMPLIANCE WITH SECTION 508 OF THE REHABILITATION ACT OF 1973,

AS AMENDED

H.23 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR PERSONNEL (JULY

2007)

H.24 HOMELAND SECURITY PRESIDENTIAL DIRECTIVE-12 (HSPD-12)

(SEPTEMBER 2006)

H.25 ELECTRONIC PAYMENTS SYSTEM

H.26 USAID’S PERFORMANCE MANAGEMENT INFORMATION SYSTEM

H.27 DATA COLLECTION

H.28 CONFIDENTIALITY AND OWNERSHIP OF INTELLECTUAL PROPERTY

PART II - CONTRACT CLAUSES

SECTION I - CONTRACT CLAUSES

I.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE . 51

I.2 52.204-1 APPROVAL OF CONTRACT (DEC 1989)

I.3 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

I.4 52.222-50 COMBATING TRAFFICKING IN PERSONS (FEB 2009)

I.5 52.227-23 RIGHTS TO PROPOSAL DATA (TECHNICAL) (JUN 1987)

I.6 52.229-8 TAXES - FOREIGN COST-REIMBURSEMENT CONTRACTS (MAR

1990)

I.7 FAR 52.232-40 PROVIDING ACCELARATED PAYMENT TO SMALL BUSINESS

SUBCONTRACTORS (DEC 2013)

I.8 52.247-67 SUBMISSION OF TRANSPORTATION DOCUMENTS FOR AUDIT

(FEB 2006)

I.9 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

I.10 752.231-71 SALARY SUPPLEMENTS FOR HG EMPLOYEES (OCT 1998)

I.11 752.7005 SUBMISSION REQUIREMENTS FOR DEVELOPMENT EXPERIENCE

DOCUMENTS (SEP 2013)

I.12 752.7027 PERSONNEL (DEC 1990)

I.13 AIDAR 752.7032 INTERNATIONAL TRAVEL APPROVAL AND NOTIFICATION

REQUIREMENTS (APR 2014)

I.14 752.7034 ACKNOWLEDGMENT AND DISCLAIMER (DEC 1991)

I.15 752.7101 VOLUNTARY POPULATION PLANNING ACTIVITIES (JUNE 2008) .. 62

PART III – LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

SECTION J - LIST OF ATTACHMENTS

SECTION K - REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS

OF THE OFFEROR

K.1 NOTICE LISTING SOLICITATION PROVISIONS INCORPORATED BY

REFERENCE

K.2 52.203-2 CERTIFICATE OF INDEPENDENT PRICE DETERMINATION (APR

1985)

K.3 52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (NOV 2014) . 66

K.4 52.209-5 CERTIFICATION REGARDING RESPONSIBILITY MATTERS (APR

2010)

K.5 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (JUL 2013)

K.6 52.215-6 PLACE OF PERFORMANCE (OCT 1997)

K.7 52.222-22 PREVIOUS CONTRACTS AND COMPLIANCE REPORTS (FEB 1999) 74

K.8 52.222-25 AFFIRMATIVE ACTION COMPLIANCE (APR 1984)

K.9 52.225-20 PROHIBITION ON CONDUCTING RESTRICTED BUSINESS

OPERATIONS IN SUDAN--CERTIFICATION (AUG 2009)

K.10 52.227-15 REPRESENTATION OF LIMITED RIGHTS DATA AND RESTRICTED

COMPUTER SOFTWARE. (DEC 2007)

K.11 52.230-1 COST ACCOUNTING STANDARDS NOTICES AND CERTIFICATION

(MAY 2012)

K.12 52.230-7 PROPOSAL DISCLOSURE--COST ACCOUNTING PRACTICE

CHANGES (APR 2005)

K.13 INSURANCE - IMMUNITY FROM TORT LIABILITY

K.14 AUTHORIZED NEGOTIATORS

K.15 SIGNATURE

K.16 REPRESENTATION BY CORPORATION REGARDING A DELINQUENT TAX

LIABILITY OR A FELONY CRIMINAL CONVICTION (DEVIATION OAA-DEV-

14-02C) (AUGUST 2014)

SECTION L – INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS OR

RESPONDENTS

L.1 NOTICE LISTING SOLICITATION PROVISIONS INCORPORATED BY

REFERENCE

L.2 52.216-1 TYPE OF CONTRACT (APR 1984)

L.3 52.233-2 SERVICE OF PROTEST (SEP 2006)

L.4 GENERAL INSTRUCTIONS

L.5 DELIVERY INSTRUCTIONS

L.6 INSTRUCTIONS FOR THE PREPARATION OF THE TECHNICAL PROPOSAL . 86

L.7 INSTRUCTIONS FOR THE PREPARATION OF THE COST/BUSINESS

PROPOSAL

SECTION M - EVALUATION FACTORS FOR AWARD

M.1 GENERAL INFORMATION

M.2 TECHNICAL EVALUATION CRITERIA

M.3 COST AND PRICE PROPOSAL EVALUATION

M.4 SOURCE SELECTION

ATTACHMENT 1 – STATEMENT OF OBJECTIVES (SOO)

ATTACHMENT 2 – BRANDING STRATEGY

ATTACHMENT 3 – SAMPLE PWS MATRIX

ATTACHMENT 4 – SAMPLE QASP MATRIX

ATTACHMENT 5 - REFERENCES

ATTACHMENT 6 – INITIAL ENVIRONMENTAL EXAMINATION

ATTACHMENT 7 - IDENTIFICATION OF PRINCIPAL GEOGRAPHIC CODE

NUMBER

ATTACHMENT 8 - CONTRACTOR PERFORMANCE INFORMATION

ATTACHMENT 9 – LIST OF ACRONYMS

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS

PURPOSE B.1

The purpose of this contract is to provide services described in the Performance Work Statement

(PWS) specified in Section C to implement The Oceans and Fisheries Partnership.

CONTRACT TYPE AND SERVICES B.2

This is a performance-based Cost-Plus-Fixed-Fee (CPFF), completion type contract. For the consideration set forth in the contract, the Contractor must provide the results, deliverables or outputs as described in Section C and Section F and in accordance with the performance standards specified in Section F.

ESTIMATED COST, FIXED FEE, AND OBLIGATED AMOUNT B.3

a) The estimated cost for the performance of the work required hereunder, exclusive of fixed fee, if any, is [TBD]. The fixed fee, if any, is [TBD]. The total estimated cost plus fixed fee, if any, is [TBD].

b) Within the estimated cost plus fixed fee (if any) specified in paragraph a) above, the amount currently obligated and available for reimbursement of allowable costs incurred by the

Contractor (and payment of fee, if any) for performance hereunder is [TBD]. The Contractor must not exceed the aforesaid obligated amount nor will the Government be responsible for costs incurred should the Contractor do so.

c) Funds obligated hereunder are anticipated to be sufficient through [TBD].

PRICE SCHEDULE B.4

Description Total ($)

Activity Costs

Grants Under Contract

Total Estimated Cost

Fixed-Fee

Total Estimated Cost plus Fixed Fee

INDIRECT COST B.5

1. For the Prime Contractor:

The contract clause entitled “Allowable Cost and Payment (JUN 2013)”, FAR Subpart 52.216-7, specifies that the indirect cost rates shall be established for each of the Contractor’s accounting periods which apply to this contract. Pending establishment of revised provisional or final indirect cost rates, allowable indirect costs shall be reimbursed on the basis of the following negotiated provisional or predetermined rates and the appropriate bases:

Description Rate Base Type Period

[TBD] [TBD] 1/ 1/ 1/

[TBD] [TBD] 2/ 2/ 2/

[TBD] [TBD] 3/ 3/ 3/

1/ Base of Application:

Type of Rate:

Period:

2/ Base of Application:

Period:

3/ Base of Application:

2. For Major Subcontractor(s)

Description Rate Base Type Period

[TBD] [TBD] 1/ 1/ 1/

[TBD] [TBD] 2/ 2/ 2/

[TBD] [TBD] 3/ 3/ 3/

1/ Base of Application:

2/ Base of Application:

Major subcontractors are those whose total estimated cost plus fixed fee exceeds 20% of the contractor’s total estimated cost plus fixed fee.

3/ Base of Application:

Period:

CEILING ON INDIRECT COST RATES B.6

1. For the Prime Contractor:

(a) For each of the Contractor’s accounting periods during the term of this contract, the parties agree as follows:

(1) The distribution base for establishment of final overhead rates is __________________.

(2) The distribution base for establishment of final G&A rates is _____________________.

(b) The Contractor will make no change in its established method of classifying or allocating indirect costs without the prior written approval of the contracting officer.

(c) Reimbursement for indirect costs shall be at final negotiated rates, but not in excess of the following ceiling rates for each fiscal year:

Indirect Cost Type FY 15 FY 16 FY 17 FY18 FY 19 (contractor’s FY)

1. [TBD]________ _____ _____ _____ _____ _____

2. [TBD]________ _____ _____ _____ _____ _____

3. [TBD]________ _____ _____ _____ _____ _____

(d) The government shall not be obligated to pay any additional amount on account of indirect costs above the ceiling rates established in the contract. This advance understanding shall not change any monetary ceiling, cost limitation, or obligation established in the contract.

2. For Major Subcontractor(s)

(e) For each of the Subcontractor’s accounting periods during the term of this contract, the parties agree as follows:

(3) The distribution base for establishment of final overhead rates is __________________.

(4) The distribution base for establishment of final G&A rates is _____________________.

(f) The Subcontractor will make no change in its established method of classifying or allocating indirect costs without the prior written approval of the contracting officer.

Major subcontractors are those whose total estimated cost plus fixed fee exceeds 20% of the contractor’s total estimated cost plus fixed fee.

(g) Reimbursement for indirect costs shall be at final negotiated rates, but not in excess of the following ceiling rates for each fiscal year:

Indirect Cost Type FY 15 FY 16 FY 17 FY18 FY 19 (subcontractor’s FY)

1. [TBD]________ _____ _____ _____ _____ _____

2. [TBD]________ _____ _____ _____ _____ _____

3. [TBD]________ _____ _____ _____ _____ _____

(h) The government shall not be obligated to pay any additional amount on account of indirect costs above the ceiling rates established in the contract. This advance understanding shall not change any monetary ceiling, cost limitation, or obligation established in the contract.

COST REIMBURSABLE B.7

Allowable costs shall be limited to reasonable, allocable and necessary costs determined in accordance with FAR 52.216-7, Allowable Cost and Payment, FAR 52.216-8, Fixed Fee, if applicable, and AIDAR 752.7003, Documentation for Payment.

PAYMENT OF FIXED FEE B.8

Payment of fixed fee will be made upon receipt of a proper invoice and shall directly correspond to the percentage of allowable costs being paid. In accordance with FAR 52-216-8, Fixed Fee, the Contracting Officer (CO) will withhold 15% of the total fee or $100,000, whichever is less until the required awards conditions under the reference clause have been met.

MULTI-YEAR CONTRACT B.9

This contract is considered non-severable, and is therefore a multi-year contract as defined in

FAR 17.103. Therefore, this contract is subject to the requirements of FAR 17.106.

This is a CPFF Completion type contract where the Contractor is authorized to be reimbursed for all costs which are allowable in accordance with FAR 52.216-7, “Allowable Costs and

Payment.” Therefore, the contractor will not incur any costs which would have been amortized over the life of the contract should the contract be cancelled in accordance with FAR 52.217-2.

Therefore, the cancellation ceiling established pursuant to FAR 17.106-1(c)(1) for each program year is $0.00.

[END OF SECTION B]

SECTION C – PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT C.1

[The successful Offeror’s proposed Performance Work Statement (PWS) will become Section C in the resultant contract followed by the two sections below. Instructions are found in Section L.]

SPECIAL CONSIDERATIONS C.2

1. Biodiversity Funds

This Activity will be implemented primarily with congressionally mandated Biodiversity

Conservation funds. All Biodiversity Earmark-funded activities must align with U.S. Agency for

International Development’s (USAID) Biodiversity Policy and Biodiversity Code. The Code comprises four criteria, all of which must be met to be considered eligible for a Biodiversity activity:

a) The Activity must have an explicit biodiversity objective; it isn’t enough to have biodiversity conservation result as a positive externality from another program.

b) Activities must be identified based on an analysis of drivers and threats to biodiversity and a corresponding theory of change;

c) Site-based activities must have the intent to positively impact biodiversity in biologically significant areas; and

d) The Activity must monitor indicators associated with each stated theory of change for biodiversity conservation results.

The Theory of Change (TOC) and Results Chain (RC) approach to Activity design, implementation, and monitoring will be required as listed in the USAID Biodiversity Code.

2. Location

The Contractor will maintain its main office in Bangkok, Thailand and may co-locate at the

South East Asian Fisheries Development Center (SEAFDEC) Training Center in office space provided by our partner organization SEAFDEC as an in-kind contribution to this activity. In keeping with the Activity’s strong focus on local systems development, USAID aims to maximize the number of Activity staff embedded on a full-time basis at SEAFDEC, at fisheries agencies of SEAFDEC member countries, and at other appropriate regional organizations’ offices. For example there may be the need to post one or more Activity staff elsewhere in the region based on the priority geographies.

http://www.usaid.gov/biodiversity/policy http://www.usaid.gov/biodiversity/policy

3. U.S. Government policy on private certification of fisheries

The U.S. Government does not promote any particular private certification of fisheries . As an implementing partner of USAID, the Contractor will not promote any private certification of fisheries.

4. USAID Asia Programs

Bilateral USAID missions in Asia are currently implementing marine conservation programs such as Ecosystems Improved for Sustainable Fisheries (ECO-FISH) in the Philippines, Indonesia Marine and Climate Support (IMACS) , Marine Protected Area Governance

(MPAG)

, and the Indonesian Biodiversity Research Center (IBRC) in Indonesia, and ECO-

FISH

BD

in Bangladesh. The Regional Development Mission for Asia (RDMA) and bilateral

USAID missions also collaborate with U.S. federal science agencies on marine conservation including the National Oceanographic and Atmospheric Administration (NOAA), the

Department of the Interior (DOI), and the Smithsonian Institution through various inter-agency arrangements. To the extent possible and as appropriate, The Oceans and Fisheries Partnership will collaborate with these other efforts in order to maximize efficiency and impact of the U.S.

government’s foreign assistance portfolio.

5. Geographic Information Systems (GIS)

Interventions utilizing geographic information systems (GIS), if any, are required to comply with

USAID GeoCenter guidance on GIS data to USAID.

As defined in the USAID Policy Framework (2011-2015), USAID is committed to strategically allocating resources through geographically targeting aid investments, monitoring & evaluating overall aid effectiveness, and upholding the Agency’s open data and transparency goals.

Utilizing GIS technology, geographic data, and analysis is essential to effectively achieving these objectives.

Geographic data collection, geographic analysis, and data submission methods must be included in the M&E Plan and the work plan as a separate section. There are three types of geographic data that the Mission will require in a standardized manner:

1. Activity Location Data: Activity Location Data will be submitted according to the

Mission’s data requirements. Activity Location Data refers to data that records a discrete point location for activity sites. Activity Location Data is essential in establishing an effective method for managing, analyzing, and communicating activity information.

2. Thematic Data: This refers to data such as standard biodiversity indicators (e.g. number of hectares), and custom indicators. Thematic Data is essential for USAIDs development planning and activity design purposes. When created or acquired using USAID funds, these datasets are considered the property of USAID.

http://www.nmfs.noaa.gov/op/pds/documents/30/30-122.pdf http://www.usaid.gov/philippines/energy-and-environment/ecofish http://www.imacsindonesia.com/ http://www.worldwildlife.org/partnerships/marine-protected-areas-governance-program www.ibrcbali.org and www.ibrc-bali.org http://www.usaid.gov/philippines/energy-and-environment/ecofish

3. Activity Specific Data: This refers to data such as the analytical output of a geographic analysis that is conducted while implementing an activity and is useful to USAID’s development planning and activity design purposes. When created or acquired using USAID funds, these datasets are considered USAID’s property and must be submitted to the COR.

All GIS data will be submitted to the Contracting Officer Representative (COR) and will be reviewed in consultation with technically qualified USAID staff to ensure that it meets USAID’s geographic data reporting requirements.

KEY PRINCIPLES C.3

1. Local Systems Development

This Activity will adopt a Local Systems Development approach using the “umbrella” model for activity implementation . The Contractor will serve as the prime implementing partner to develop a catch documentation and traceability (CDT) system or systems largely through sub-contracts and grants to international, regional, and local organizations

, as appropriate, and other organizations and partners involved in CDT.

2. Gender and vulnerable populations

Women represent 47 percent of the 120 million people engaged in capture fisheries worldwide.

Employed mainly in processing and other supportive industries, women outnumber men in large-scale marine fisheries (FAO 2013a). In developing countries, the partitioning of genders among different sub-sectors in the seafood supply chain often leads to inequalities and human rights abuses. Implementing full traceability along the seafood supply chain will contribute to protecting human rights in fisheries and promoting gender equality.

Following USAID’s Gender Equality and Female Empowerment Policy

, the Contractor will be required to integrate gender-based interventions into the Activity including employing the services of a Gender Specialist and the inclusion of a Gender Strategy as part of work plans, reports, and other activity documents. Designing a diverse suite of Activity interventions along the seafood supply chain and supportive industries in order to reach beneficiaries of different genders, age groups, and vulnerable populations must be considered.

3. Labor in fisheries sector

Reports of undocumented workers, illegal migrant labor, and forced labor are common in Asian fisheries. An underdeveloped supply chain resulting from an inability or reluctance to modernize, plus the rapid growth of an educated middle class and related poverty alleviation, leads to a heightened need for low-cost, unskilled labor often supplied by migrant workers from underdeveloped to developing countries or regions. (For information on Southeast Asia, see EJF

(2014) and the State Department’s 2014 Trafficking in Persons Report.)

http://www.usaid.gov/sites/default/files/documents/1870/201saf.pdf

The Section 7077 of Public Law 112-74 definition of local entities is provided at ADS 302mbe, Local

Competition Authority Pilot Program (http://www.usaid.gov/sites/default/files/documents/1868/302mbe_0.pdf) http://www.usaid.gov/sites/default/files/documents/1870/GenderEqualityPolicy.pdf http://www.usaid.gov/sites/default/files/documents/1870/201saf.pdf http://www.usaid.gov/sites/default/files/documents/1868/302mbe_0.pdf http://www.usaid.gov/sites/default/files/documents/1870/GenderEqualityPolicy.pdf

Under the close direction of USAID, the Contractor may explore secondary co-benefits for combating trafficking in persons (C-TIP) and improving labor conditions for fishers and other workers in the fisheries industry. The implementation of a modern, widely used traceability system for Asia, if designed with labor issues in mind, would be an important step in safeguarding human rights and equality along the entire seafood supply chain.

4. Cultural sensitivity

Halal and kosher seafood products represent multi-million dollar global industries and growing seafood sectors in Southeast Asia. Asian fishers, including businesspeople in the southern

Philippines and in Thailand, are currently exploring means by which to increase their exports of halal seafood products to predominantly Muslim markets in Malaysia and the Middle East. These halal supply chains require stringent standards and “halal critical control points” (Dahlan et al.

2013). However, combatting illegal, unreported, unregulated (IUU) fishing and seafood fraud, promoting the Ecosystem Approach to Fisheries Management (EAFM), and responsible fishing are rarely if ever incorporated into such halal standards.

USAID values and encourages partnerships with faith-based groups

. The importance of culturally sensitive seafood products must be considered and, when possible, leveraged in the implementation of this Activity. To the extent possible and appropriate, the Contractor will work with Muslim fishers associations and federations, Islamic councils, and other relevant faith-based groups to ensure that responsible fishing and EAFM practices are incorporated into halal and other culturally sensitive certification schemes.

5. Catch documentation and traceability systems

Catch documentation and traceability systems development will follow the highest possible standards incorporating the following principles:

Governance Framework - The Contractor will convene governments, NGOs, and industry to enhance existing efforts towards strengthening a regional governance framework for CDT, and developing the strategy, standards and sustainable financing for the CDT system. Recognizing that an RFMO does not exist in Southeast Asia, the Contractor will work with existing regional fisheries organizations and relevant national and sub-national authorities to harmonize laws and policies, creating the enabling conditions for a successful CDT system.

Standards Development - Standards for CDT data and chain of custody must be agreed upon and adopted by regional platforms and the private sector. Existing and evolving global and regional standards must be considered for the Activity so that linkages to the global supply chain are as seamless as possible. The CDT system must be an open-source, collaborative platform that will allow existing systems to link to it.

Platform Development - Based on the standards and requirements of the public and private sector fisheries stakeholders, specifications for a centralized CDT platform must be developed allowing the linkage to existing traceability systems. “Key performance indices” and/or “critical success criteria” to measure the success of the implementation of the CDT system must be derived from http://www.usaid.gov/faith-based-and-community-initiatives/us-strategy http://www.usaid.gov/faith-based-and-community-initiatives/us-strategy evolving international best practices (COFI:FT/XIV/2014/7) and be based on science (e.g.

Karlsena et al. 2011, Borit and Olsen 2012, Parreño-Marchante et al. 2014).

Demonstration - The proposed CDT system will need to be demonstrated in discrete fisheries and a discrete geography. Based on lessons learned from this limited transnational demonstration, the system will be refined and improved for replication and expansion to other species groups and geographies as determined by the Oceans Consultative Committee.

Replication and expansion - Once the system has been demonstrated, it can be replicated and expanded to priority transboundary regions in the Asia-Pacific region. This will be facilitated by existing partnerships among USAID, SEAFDEC, Coral Triangle Initiative for Coral Reefs, Fisheries and Food Security (CTI-CFF), United Nations Food and Agriculture Organization

(FAO), and other regional organizations as well as new public and private partnerships that may be facilitated by the Contractor. Flexibility and interoperability will be built in such that the CDT system can evolve as new technologies become available and new stakeholders become interested.

[END OF SECTION C]

http://www.fao.org/cofi/39777-03016d7904191838c67f5d7da55b3430f.pdf

SECTION D - PACKAGING AND MARKING

D.1 AIDAR 752.7009 MARKING (January 1993)

(a) It is USAID policy that USAID-financed commodities and shipping containers, and activity construction sites and other activity locations be suitably marked with the USAID emblem.

Shipping containers are also to be marked with the last five digits of the USAID financing document number. As a general rule, marking is not required for raw materials shipped in bulk (such as coal, grain, etc.), or for semi-finished products which are not packaged.

(b) Specific guidance on marking requirements should be obtained prior to procurement of commodities to be shipped, and as early as possible for activity construction sites and other activity locations. This guidance will be provided through the cognizant technical office indicated on the cover page of this contract, or by the Mission Director in the

Cooperating Country to which commodities are being shipped, or in which the activity site is located.

(c) Authority to waive marking requirements is vested with the Regional Assistant

Administrators, and with Mission Directors.

(d) A copy of any specific marking instructions or waivers from marking requirements is to be sent to the CO; the original should be retained by the Contractor.

D.2 BRANDING IMPLEMENTATION PLAN AND MARKING PLAN

The cover page of all report deliverables required in Section F shall include the USAID Identity

(or the name of the Agency written out) prominently displayed, the Contract number (see the cover page of this Contract), Contractor name, name of the responsible USAID office, the publication or issuance date of the document, document title, author name(s), activity number, and activity title, “The Oceans and Fisheries Partnership”. Descriptive information is required whether Contractor-furnished products are submitted in paper or electronic form. All materials shall include the name, organization, address, and telephone/fax/internet number of the person submitting the materials.

The Contractor must comply with the requirements of the USAID “Graphic Standards Manual” available at www.usaid.gov/branding, or any successor branding policy. The Contractor must follow the approved Branding Implementation and Marking Plan submitted on [date TBD] and incorporated into this Contract as Attachment [TBD].

[END OF SECTION D]

http://www.usaid.gov/branding

SECTION E - INSPECTION AND ACCEPTANCE

E.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

The following contract clauses pertinent to this section are hereby incorporated by reference (by

Citation Number, Title, and Date) in accordance with the clause at FAR 52.252-2 CLAUSES

INCORPORATED BY REFERENCE” in Section I of this contract. Full text of the FAR clauses is available at https://www.acquisition.gov/far/ and full text of the AIDAR clauses is available at http://www.usaid.gov/ads/policy/300/aidar and http://www.usaid.gov/ads/policy/300/300.

FEDERAL ACQUISITION REGULATION (FAR) (48 CFR CHAPTER 1)

NUMBER TITLE DATE

52.246-5 INSPECTION OF SERVICES-COST REIMBURSEMENT (APR 1984)

E.2 INSPECTION AND ACCEPTANCE/RESPONSIBLE OFFICIAL

USAID inspection and acceptance of services, reports and other required deliverables or outputs shall take place at USAID/RDMA or at any other location where the services are performed and reports and deliverables or outputs are produced or submitted. The COR identified in Section

G has been delegated authority to inspect and accept all services, reports, and deliverables required by the basic contract.

[END OF SECTION E]

https://www.acquisition.gov/far/ http://www.usaid.gov/ads/policy/300/aidar http://www.usaid.gov/ads/policy/300/300

SECTION F - DELIVERIES OR PERFORMANCE

F.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

The following contract clauses pertinent to this section are hereby incorporated by reference (by

Citation Number, Title, and Date) in accordance with the clause at FAR 52.252-2 CLAUSES

INCORPORATED BY REFERENCE” in Section I of this contract. Full text of the FAR clauses

52.242-15 STOP-WORK ORDER (AUG 1989)

ALTERNATE I (APR 1984)

F.2 PERFORMANCE PERIOD

The estimated period of performance for this contract is five years from [TBD] to [TBD].

F.3 PLACE OF PERFORMANCE

The place of performance of this contract is in the Asia region, limited to countries within the

ASEAN and CTI-CFF regions.

F.4 PERFORMANCE STANDARDS

USAID will evaluate the Contractor’s performance in accordance with FAR Part 42.15, corresponding USAID procedures, and the Contractor’s adherence to the annual work plan, reporting against its Monitoring and Evaluation (M&E) Plan, and quality of reports described below. The CO and the COR will jointly conduct the evaluation of the Contractor’s overall performance. This evaluation will form the basis of the Contractor’s permanent performance record under this contract.

The Contractor’s performance will be evaluated annually and at contract completion, in accordance with the Contractor Performance Assessment Reporting System (CPARS), utilizing at a minimum, the following factors:

Quality;

Schedule;

Cost control;

Management;

Utilization of Small Business (as applicable);

https://www.acquisition.gov/far/

Regulatory Compliance;

Other Areas (as applicable) (e.g., late or nonpayment to subcontractors, trafficking violations, tax delinquency, failure to report in accordance with contract terms and conditions, defective cost or pricing data, terminations, suspension and debarments).

F.5 KEY AND NON-KEY PERSONNEL

(a) The key personnel that the Contractor must furnish for the performance of this contract are as follows:

Position Title: [TBD]

Position Title: [TBD]

Position Title: [TBD]

(b) Key personnel are considered essential to the work being performed under this contract. The

Contractor must remain responsible for providing key personnel for full-time performance for the term of this contract unless otherwise agreed to by the CO.

(c) Failure to provide key personnel may be considered nonperformance unless such failure is beyond the control, and through no fault or negligence, of the Contractor.

(d) The Contractor must immediately notify the CO and the COR of any key personnel’s departure and the reasons therefore.

(e) The Contractor must take steps to immediately rectify this situation and will propose a substitute candidate for each vacated position along with a budget impact statement in sufficient detail to permit evaluation of the impact on the program. Substitute candidates must meet the minimum qualifications as defined below.

(f) The Contractor must not replace any of the key personnel without the prior written consent of the COR and prior written approval CO.

(g) USAID reserves the right to adjust the level of key personnel during the performance of this contract.

(h) The following are the minimum qualifications and illustrative responsibilities for the above named key personnel are:

1. [Position Title TBD]

[TBD]

2. [Position Title TBD]

3. …

4. [Position Title TBD]

F.6 REPORTS AND DELIVERABLES OR OUTPUTS

In addition to the requirements set forth for submission of reports in Sections I and in accordance with AIDAR clause 752.242-70, Periodic Progress Reports, the Contractor will submit required reports, deliverables or outputs as further described below to the COR specified in Section G.

Unless the COR indicates otherwise, all reports must be submitted in an electronic format.

The Contractor must comply with the below schedule for the submission of each report listed below.

NO. REPORT/ DELIVERABLE DUE DATE FOR FINAL, APPROVED

REPORTS/DELIVERABLES

1 Annual Work Plans

The initial Work Plan is due within 60 calendar days of the effective date of the contract. Work Plans for consecutive years are due within 60 calendar days before each calendar year end, i.e. October 31 of each year.

Monitoring and Evaluation

Plan

Within 60 calendar days of the effective date of the contract.

3 Grants Manual Within 75 calendar days of the effective date of the contract.

4 Quarterly Performance Reports Within 15 calendar days after the end of the quarter.

5 Quarterly Financial Report Within 15 calendar days after the end of the quarter.

6 Quarterly Accrual Report Within 20 calendar days before the end of the quarter.

7 Annual Report Within 30 calendar days after the end of the calendar year.

8 Annual Program Reviews As needed, may be requested annually.

Geographic Data Reporting

Requirements

Must be part of the quarterly and annual reports, or as agreed upon with the COR.

Genetic Data Reporting

Requirements

Must be part of the quarterly and annual reports, or as agreed upon with the COR.

11 Demobilization Plan Within 90 calendar days prior to the completion date of contract.

12 Final Report

Within 60 calendar days after the completion date of contract. (Draft Final Report is due 30 calendar days prior to the completion date.)

1. Annual Work Plans

Within 30 calendar days from the start date of the contract, the Contractor must provide to

USAID for review and endorsement the draft work plan for (a) activities through December 2015 and (b) activities for January to December 2016, schedules and targets including a full M&E

Plan through December 2016 (see details in the following section). The final initial work plan is due 60 calendar days after the start date of the contract. For consecutive years, annual work plans will follow calendar years and will be due 60 days before December 31 st of each year for the following year’s work plan.

USAID and the Oceans Consultative Committee (OCC), with a mandate to monitor, discuss and advise the implementation of the Activity, will review these documents. USAID will provide final approval to the Contractor for the work plans for the activities, schedules and targets. Work plans must describe the activities and interventions required to meet the contract results, including:

1. Proposed activities, accomplishments and progress towards achieving results for the given year;

2. Corresponding schedule for implementation of activities;

3. Description and estimate of amounts of short-term technical assistance, training, and other support resources that would be required to provide the assistance proposed;

4. Detailed budget for implementation;

5. Gender Implementation Plan detailing the diverse suite of strategic Activity interventions across the objectives;

6. Plan on how the Activity will contribute to the RDMA development screens (gender, science and technology and partnerships);

7. Annual Communication and Outreach Plan and Outreach Calendar; and

8. Information on how activities will be implemented in a collaborative and coordinated manner with partners and other entities, if any.

As part of its initial work plan, and all annual work plans thereafter, the Contractor in collaboration with the COR and the Mission Environmental Officer or Bureau Environmental

Officer, as appropriate, will review all planned and ongoing activities under this contract to determine if they are within the scope of the approved Regulation 216 environmental documentation. If the Contractor plans any new activities outside the scope of the approved

Regulation 216 environmental documentation, it must prepare an amendment to the documentation for USAID review and approval. No such new activities will be undertaken prior to receiving written USAID approval of environmental documentation amendments. Any ongoing activities found to be outside the scope of the approved Regulation 216 environmental documentation will be halted until an amendment to the documentation is submitted and written approval is received from USAID.

2. Monitoring and Evaluation Plan

As a part of the initial work plan, the Contractor must provide a Monitoring and Evaluation

(M&E) Plan that allows for documenting implementation progress against specified performance indicators and related targets and benchmarks as specified in the PWS. The M&E Plan will include indicators for the overall performance period as well as for each year. It will incorporate the contractor’s final PWS Matrix and Quality Assurance Surveillance Plan (QASP). Reporting on standard indicators for Biodiversity, Science, Technology, Innovation and Partnerships

(STIP), gender, and public private partnerships (PPPs) are required. The Contractor will utilize performance indicators to measure the results for each Activity component and establish baseline measurements to assess the impact of proposed interventions as well as data sources and collection methods, standards, and acceptable deviations from standards.

3. Grants Manual

With regards to implementing the Grants Under Contract (GUC) component of the Activity, the

Contractor must follow ADS 302 and ADS 303 in all respects including all relevant rules and regulations. The Contractor is required to submit a Grants Manual for USAID’s review and approval. The Contractor will proceed with the award of grants only upon receipt of written consent from the COR and approval from the CO.

4. Quarterly Performance Reports

Quarterly performance reports will present progress on all activities and will include the following information at a minimum:

Progress since the last report (tasks and interventions completed, benchmarks achieved, and performance indicator reference sheets in the formats provided by COR must form part of the report);

Description of significant events during the reporting period;

List of reports/deliverables completed in the reporting period;

Status of each intervention and task as defined in the Work Plan;

Status of overall Activity progress per performance indicators as defined in the M&E

Plan:

o Achieved outputs compared to planned outputs;

o Achieved outputs compared to the contractor’s Gender Implementation Plan.

o Achieved outcome objective(s) compared to planned outcome objective(s), or progress towards achieving the outcome objective(s), and an assessment of the likelihood of achieving the planned outcome objectives;

Provide updates on how the Activity is contributing to the RDMA development screens

(gender, science and technology and partnerships);

An assessment of risk factors that may affect achievement of planned objectives; an assessment of possible adjustments in Activity implementation, including risk management; performance problems during the reporting period; and any relevant information that has affected or will affect Activity progress.

Status of budget expenditures;

List of major interventions planned for next quarter including indicators and associated targets.

The COR will provide a template for the Contractor to follow.

5. Quarterly Financial Report

Quarterly financial reports will be disaggregated by element level and contain, at a minimum:

Total funds obligated to date by USAID into the contract;

Total funds previously reported as expended by the Contractor by main line items;

Total funds expended in the current quarter by the Contractor by main line items;

Total un-liquidated obligations by main line items;

List of the significant expenses incurred during the period;

Projected expenditures for next quarter

The Contractor is solely responsible for not exceeding obligated amounts, and is reminded of the required notification to the CO as to the percentage of funds expended against the total obligated and available amount as set forth in FAR 52.232-22 “Limitation of Funds.”

6. Quarterly Accrual Report

The Contractor must submit a spreadsheet, within 20 days before the end of each quarter (i.e., March 10, June 10, September 10, December10), showing cumulative disbursements and estimated (undisbursed) accruals to the COR.

Quarterly accrual reports must the following information:

Total Estimated Cost remaining in the contract;

Unliquidated balance in the contract;

Accrual amount;

Estimated Pipeline amount.

The COR will provide a template for the Contractor to follow.

7. Annual Report

The Contractor will prepare and submit to the COR an annual report within 30 calendar days after the end of the first full calendar year and annually thereafter (unless a different annual schedule is provided by USAID), for each authorized year of performance. Annual reports will summarize activities and results during the year in relation to the approved Work Plan and will be based on the calendar year, which runs from January 1 st to December 31 st

The report will contain an executive summary and the following, at a minimum:

Progress since the last report (tasks and interventions completed, benchmarks achieved, and performance indicator reference sheets in the formats provided by COR must form part of the report);

Status of overall Activity progress per impact indicators as defined in the M&E Plan:

o Achieved outputs compared to planned outputs;

o Achieved outputs compared to the contractor’s Gender Implementation Plan.

o Achieved outcome objective(s) compared to planned outcome objective(s), or progress towards achieving the outcome objective(s), and an assessment of the likelihood of achieving the planned outcome objectives;

Provide an update on how the activity is contributing to the RDMA development screens

(gender, science and technology and partnerships);

An assessment of risk factors that may affect achievement of planned objectives; an assessment of possible adjustments in Activity implementation, including risk management; problems encountered and whether they were solved or are still outstanding; proposed solutions to new or ongoing problems.

Success stories (if available) in the proper USAID format and a brief analysis on the general economic context;

Documentation of best practices that can be taken to scale;

Environmental Status Report (ESR) section based on the approved IEE; and

The fourth quarterly report will be incorporated as part of the annual report, however, the report must capture the level of detail required in the quarterly reports. The COR will provide a template for the Contractor to follow.

8. Annual Program Reviews

Complementing the Annual Report, the Contractor may, at the COR’s request, hold annual program reviews with USAID and selected stakeholders to present results, review progress, and determine adjustments to the Activity. Agenda for the review should be determined in collaboration with USAID.

9. Geographic Data Reporting Requirements

(a) As part of its quarterly and annual reports, or as agreed upon with the COR, the Contractor must submit geographically referenced data via CD, DVD, memory card, external hard drive, or digitally (by email or online drive such as Google Drive).

(b) Activity Location Data will be provided as latitude and longitude coordinates in Decimal

Degrees (DD.MMMM) format as derived from Global Positioning System (GPS) units, GPS-enabled mobile devices, or a digital map interface, such as Google Earth or Google Maps.

When providing exact latitude and longitude coordinates poses sensitivity issues, another geographic resolution for reporting Activity Locations will be agreed upon with the COR.

According to the USAID Mission’s data requirements, additional attribute data such as, activity name, activity name, implementing partner name, activity start and end dates, activity description, beneficiaries, etc. will be submitted along with Activity Location Data for reporting and portfolio management needs. Thematic Data, Activity Specific Data, and any other geographic data or satellite imagery created or purchased under this contract with

U.S. Government funds will be provided to the COR.

(c) All Geographic Data must be submitted in industry standard formats such as Esri Shapefile or Esri Feature Class and include metadata. Metadata is a summary document providing content, quality, type, creation, and spatial information about a data set. It represents who, what, when, where, why and how of the resource. It can be stored in any format such as a text file, Extensible Markup Language (XML), or database record. Metadata records include core library catalog elements such as Title, Abstract, and Publication Data; geographic elements such as Geographic Extent and Projection Information; and database elements such as Attribute Label Definitions and Attribute Domain Values. The suggested metadata format is the XML schema, ISO 19139, which was developed to provide a consistent manner for presenting the ISO 19115 standard.

(d) All Geographic Data must be projected to the Geographic Coordinate System World

Geodetic System 1984 (GCS WGS 1984). All data must use the World Geodetic System

1984 (WGS 1984) datum.

(e) The selection and use of subnational administrative boundary datasets must be done in consultation with and approved by the Mission, host country government, and/or the

USAID’s GeoCenter.

(f) All Geographic Data will conform to the following:

a. OMB Circular A-16, Executive Order 12906;

b. Automated Directives System (ADS) 507 (Freedom of Information Act);

c. ADS 557 (Public Information); and

d. ADS 579 (USAID Development Data).

(g) In consultation with the Mission’s GIS specialist or as directed by USAID/Washington, the

COR will oversee the use of this geographic data for activity management, communications, and…