RFP.IDIQ.NCRP.SOL-367-17-000003.FINAL.pdf

SOL-367-17-000003

PART I - THE SCHEDULE

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 PURPOSE

The purpose of this contract is to provide services that fall within the Scope of Work (SOW) specified in Section C for the Nepal Community Reconstruction Program (NCRP). USAID Task Order Contracting Officers (TOCOs) will issue Task Orders (TOs) during the ordering period as specified in Section F of this contract.

B.2 CONTRACT TYPE AND SERVICES

This is an Indefinite Delivery, Indefinite Quantity (IDIQ) type contract. USAID will issue Firm- Fixed-Price (FFP) TOs for the services to be ordered under this contract. The Contractor must perform the services set forth in each TO in accordance with the terms and conditions of the respective TO and the base IDIQ contract.

B.3 MINIMUM OBLIGATED AMOUNT

This IDIQ contract includes an initial obligation of funds in the amount of $10,000 to cover the minimum order guarantee. USAID is required to order and the Contractor is required to furnish the minimum order amount of services.

Following this initial obligation, individual task orders will obligate funds to cover the work required under that task order.

B.4 MAXIMUM CONTRACT CEILING

This is a multiple award IDIQ contract with an overall ceiling of $200,000,000. The maximum aggregate dollar value of the TOs awarded to all Contractors must not exceed the contract ceiling.

This ceiling is not being subdivided among the number of awardees nor is it being multiplied by the number of awardees.

B.5. LABOR

The Contracting Officer has determined that a full-time technical manager is not necessary or required to administer the basic IDIQ. However, the Contractor must provide an IDIQ Program Manager to serve as the central contact point for the IDIQ. Contractors will not be authorized to bill USAID directly for IDIQ Program Manager costs under this IDIQ contract. The Contractor must utilize a centralized management structure that allows for recovery of IDIQ management costs as part of its indirect costs or as part of the FFP TOs issued under this IDIQ.

The Contractor must provide the central management necessary to fulfill all the requirements of this contract, including cost and quality control, and quality assurance of all tasks and assignments. The Contractor must provide one IDIQ Program Manager.

B.5.1 IDIQ Program Manager

a. Duties and Responsibilities. The Contractor must designate an IDIQ Program Manager as the primary point of contact for procedural and substantive matters. The IDIQ Program Manager will bear primary responsibility for all technical aspects of contract performance, as well as management related requirements of the contract, such as procurement, personnel, reporting, and financial administration. Specifically, the IDIQ Program Manager must:

1. Respond to TO requests, and provide central management and oversight of TOs under this contract, working collaboratively and often with USAID central and field project managers, technical officers, and COs, and meet and consult regularly with the IDIQ COR.

2. Provide technical and administrative direction and guidance, as well as provide and support all technical experts carrying out technical requirements.

3. Report to USAID’s technical and contract personnel in accordance with USAID contractual reporting requirements.

4. Ensure quality and control methods in a consistent and transparent manner for all contracted tasks and functions.

b. Minimum Qualifications. The IDIQ Program Manager must meet the following minimum qualifications:

1. B.S. degree in civil engineering, architecture, construction management, or other relevant degree with commensurate professional experience.

2. 15 years of project management experience.

3. Demonstrated experience managing projects of a similar size and scope that are related to the Description of Design or Construction services described in this

IDIQ.

4. Strong writing and oral presentation skills; knowledgeable about the overall technical, administrative, and logistical responsibility for the effective, efficient, and timely implementation of all activities undertaken by the Contractor.

5. Demonstrated high level organizational, communication, leadership, problem solving, and time management skills.

6. Fluency in written and spoken English.

[END OF SECTION B]

SECTION C - DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

C.1 TITLE OF ACTIVITY

The title of this activity is the Nepal Community Reconstruction Program (NCRP) IDIQ contract.

C.2 OBJECTIVE

The primary objective of this contract is to reconstruct or rehabilitate health facilities, schools, and other public facilities damaged, destroyed, or otherwise affected by the April 25, 2015 earthquake, and its subsequent aftershocks, in Nepal. This contract supports the development objectives of USAID/Nepal.

C.3 BACKGROUND

On April 25, 2015, a 7.8 magnitude earthquake struck central Nepal with devastating widespread damage and loss of life. According to the Government of Nepal (GON) Post Disaster Needs Assessment (PDNA), over 9,000 people lost their lives and over 23,000 people sustained injuries from collapsed buildings and/or landslides. Over 1,227 health facilities were destroyed, while an estimated 8,200 public schools were affected. USAID/Nepal has determined through discussions with the GON and other development partners that some of the greatest needs for reconstruction assistance are in the health and education sectors.

This activity supports USAID/Nepal’s Country Development Cooperation Strategy through its post-earthquake Development Objective 4 (Post-Earthquake Nepal Rebuilt to be Disaster Resilient and Well Positioned for Sustainable Development). Under this Development Objective, USAID/Nepal will support the GON and earthquake-affected communities to plan, manage, and monitor reconstruction activities, while working with regional partners to strengthen disaster risk management institutions, policies, and systems. The NCRP IDIQ specifically falls under Intermediate Result (IR) 4.1: Critical infrastructure sustainably reconstructed.

C.4 STATEMENT OF WORK

The NCRP IDIQ contract holders will provide USAID with a full range of multi-discipline construction services resulting in the completion of fully operational public facilities. The majority of work under this IDIQ contract is construction and rehabilitation of vertical structures to restore or improve provision of public services. Work will be requested via separate TOs issued against the IDIQ contract. USAID’s reconstruction strategy has identified education and public health facilities as the top priority, but other public infrastructure may also be considered under this IDIQ according to other needs identified by GON and USAID, and efficiencies that might be gained through clustering of reconstruction activities. The public facilities to be constructed under this contract may include features such as ancillary buildings, water supply, wastewater treatment, power supply, road access, and other basic infrastructure as required for handover of a fully operational facility.

The majority of the construction TOs issued under this IDIQ are expected to be for the following non-exclusive activities:

• Construction and rehabilitation of health clinics and hospitals

• Construction and rehabilitation of schools

• Construction and rehabilitation of municipal and local government buildings

• Other ancillary small-scale infrastructure, such as water supply, sanitation systems, and access roads

• Purchase of materials and equipment integral to the operation of specific public facilities

Large-scale infrastructure activities are not allowed under the IDIQ contract, such as:

• Large-scale power generation and transmission infrastructure

• Large-scale wastewater treatment plant facilities

• Other large-scale, complex, high-risk infrastructure facilities and/or infrastructure

The specific nature of the work to be performed will be described in individual TO statements of work. A full range of services under a TO may include requisite management of construction related services, labor, materials, equipment, and quality control of all related infrastructure services, including regulatory and contract compliance, operations and logistics, safety, security coordination, and project utility relocation requirements. The TO activities will also include project closeout activities needed to ensure fulfillment of all TO requirements.

TOs may also consist of complementary work including, but not limited to, provision of training for operations and maintenance (O&M) of completed facilities to GON maintenance staff, development of manuals, and the procurement and installation of essential equipment in rehabilitated or reconstructed facilities.

The majority of construction activities are expected to be implemented in the 14 districts most affected by the 2015 earthquake. However, it is anticipated that additional facilities damaged during the earthquake and located outside of these districts may be identified for reconstruction under this TO. The following is a list of the 14 most affected districts:

1. Gorkha

2. Rasuwa

3. Dhading

4. Sindhupalchowk

5. Nuwakot

6. Makwanpur

7. Sindhuli

8. Ramechhap

9. Dolakha

10. Okhaldhunga

11. Kavrepalanchok

12. Lalitpur

13. Bhaktapur

14. Kathmandu

C.5 IMPLEMENTATION STRUCTURE

TOs may be comprised of single or multiple construction activities at USAID’s discretion. It is the goal of USAID to group several construction activities together in a single TO when it is in the interest of maximizing operational efficiency and cost effectiveness.

The NCRP IDIQ contract holders will provide construction services based on the recommendations and designs provided by an architecture and engineering (A-E) firm. The A-E firm providing design services is under a separate contract entitled the Nepal Reconstruction Engineering Services (NRES) contract. The A-E firm will provide design and construction management services under direction from USAID during the performance period of the NCRP IDIQ. A-E designs, which include construction drawings, technical specifications, and bills of quantities will be developed as required for each specific TO and will be included in the respective Requests for Task Order Proposals (RFTOPs) that will be competed among the NCRP IDIQ holders.

C.5.1 A-E FIRM ROLES & RESPONSIBILITIES IN THE PERFORMANCE OF TASK

ORDERS

“A-E firm” specifically refers to the A-E firm selected for award under the separate NRES contract. The A-E firm will provide design and construction management services to USAID, and assist in ensuring satisfactory completion of the work contracted for implementation under the NCRP IDIQ. The A-E firm holds a direct contract with USAID separate from the NCRP IDIQ.

The A-E firm is responsible for performing design, contract administration support, multidiscipline architecture, and engineering and construction management services for infrastructure activities implemented under the NCRP IDIQ. The A-E firm will serve as the construction management consultant for USAID and will work closely with the successful NCRP IDIQ TO Contractor on all phases of construction implementation activities.

The specific authorities and responsibilities of the A-E firm will be assigned in each TO, but will generally include the following:

1. Engineering services consisting of, but not limited to: the preparation of feasibility studies, performance of necessary site surveys and geotechnical investigations, master planning, conceptual designs, environmental studies, project reports, plans, specifications, final designs and engineering cost estimates.

2. Construction management services consisting of, but not limited to: providing overall management and monitoring of construction services, providing procurement support services of major materials and equipment as ordered by USAID, contract administration support and documentation, review and certification of payment requests for USAID’s approval, as well as providing related support activities for the TO projects.

C.5.2 NCRP IDIQ HOLDERS ROLES & RESPONSIBILITIES IN THE

PERFORMANCE OF TASK ORDERS

“NCRP Contractor” or “Contractor” specifically refers to the construction Contractors selected for award under this IDIQ that are eligible to compete for TOs under the NCRP IDIQ. The NCRP Contractors will be responsible for providing USAID with a full range of construction services consistent with the requirements described in this section. NCRP Contractors will be entirely liable and “at risk” for timely and satisfactory performance of all work awarded through NCRP TOs. Specific requirements under this IDIQ are as follows:

1. The Contractor must provide all required personnel, equipment, materials, systems, supplies, and facilities and the means and methods required to plan, manage, supervise, coordinate, implement, inspect, report, construct, make or authorize payment, and expedite the completion of TO requirements in compliance with the terms and conditions specified in the respective TOs. The Contractor is responsible for the timely provision, oversight, and quality control of all related infrastructure services including regulatory and contract compliance, operations and logistics, permits and approvals needed from GON entities to enable implementation, safety, security coordination, and project utility relocation requirements in adherence with the priorities and schedules established by USAID. The requirements for performance and payment bonds, retainage, and liquidated damages will be specified in individual TOs.

2. The Contractor must ensure the quality and consistency of all deliverables and work performed, that TO contract durations and price are not exceeded, and that quality specifications and standards are met. The Contractor will retain full responsibility for the performance of the TO scope, quality, timeliness, and deliverables in close coordination with all relevant stakeholders including USAID, USAID Implementing Partners, the A-E firm, other Contractors, and relevant GON agencies and officials. The Contractor will further ensure that projects are implemented in accordance to the requisite safety, environmental, and construction standards regardless of team composition and subcontractor mix.

3. Due to the complexity and challenges associated with the Nepal post-earthquake operating environment, effective contingency planning is a critical and mandatory factor of successful performance for the NCRP IDIQ. The Contractor must secure required expertise and equipment to strengthen and augment labor and equipment resources as the need arises.

4. The Contractor must utilize its expertise to mitigate project risks including, but not limited to:

• Competing resource and scheduling requirements across projects and TOs (both in terms of labor and equipment)

• Dispersed geographic distribution of concurrent TOs across different regions of Nepal

• Implementation and coordination amid challenges posed by issues including archeological finds, utilities, land ownership issues, road closures, extreme weather events, and civil unrest

C.6. INFORMATION CONCERNING INFRASTRUCTURE NEEDS

The infrastructure reconstruction and rehabilitation needs to be addressed by USAID under the NCRP IDIQ are anticipated to require the NCRP Contractors to have sufficient capabilities in some or all the following areas.

C.6.1 Vertical Structures

The NCRP will primarily provide reconstruction and rehabilitation of public facilities in sectors such as health, education, and government buildings. Illustrative activities may include, but are not limited to: rehabilitation or reconstruction of public buildings such as hospitals, clinics, schools, municipal and local government infrastructure, youth centers, sports centers, and other public facilities.

C.6.2 Road Construction

Minor construction or improvement of road access to public facilities may be included as part of TOs for the construction or rehabilitation of vertical structures.

C.6.3 Water Supply Systems

Provision of potable water through construction of groundwater wells, spring catchments, or developing other water supply sources may be an ancillary requirement in TOs for the construction or rehabilitation of public facilities. Work may also include other minor complementary activities for reducing losses from aging water systems, constructing or expanding pipelines, booster stations, and reservoirs to improve the distribution of available water supplies.

C.6.4 Wastewater Collection Systems

TOs for construction of public facilities may also include the need for construction of new wastewater treatment systems or improvements to existing on-site wastewater collection and sanitation systems, including construction, expansion and/or rehabilitation of wastewater collection infrastructure. This construction of new wastewater treatment systems or improvements may be included as part of TOs for the construction or rehabilitation of vertical structures.

C.6.5 Power Supply Systems

Provision of power supply for the facilities such as connection to national grid, solar energy, or other renewable energy may be an ancillary requirement in TOs for the construction or rehabilitation of public facilities. Work may also include other minor complementary activities for reducing losses from aging power distribution systems, constructing or expanding power supply capacity to the facilities, and providing back-up options to support services.

C.6.6 Procurement and Installation of Essential Materials and Equipment

As may be required by TOs, the Contractor will purchase, install, and be responsible for USAID funded materials and equipment until the handover of the facility under construction. This could include but is not limited to: computer and office equipment, school furnishings, medical equipment, electrical equipment, field and training tools, maintenance equipment, and other supplies and equipment as specified by USAID.

C.6.7 Other Infrastructure

Subject to the objectives of the NCRP IDIQ contract, which is rehabilitation and reconstruction of affected, damaged, and destroyed facilities, USAID may implement other infrastructure activities under TOs not specifically referenced above.

C.7 UNIVERSAL TASK ORDER REQUIREMENTS

Unless otherwise specified in an individual TO, the Contractor is required to meet the following requirements for every TO issued under this IDIQ:

C.7.1 Nepalese National Building Code

All construction work must be executed in accordance with the Nepalese National Building Code (NBC) and all other mandatory local building and safety codes, ordinances, and standards applicable to the project site as specified in each specific TO. USAID reserves the right to specify alternate building codes in individual TOs as required. In instances when the Contractor identifies conflicting standards, the Contractor must request a determination of order of precedence from USAID. Otherwise, the more stringent and demanding standards will be considered mandatory.

C.7.2 Safety Standards and Safety Program

The Contractor must develop, formulate, execute, and enforce a comprehensive and effective Safety Program to protect life, property, and the environment with respect to all work performed under this contract, whether performed by the prime Contractor or by subcontractors. This must include the development and enforcement of an Accident Prevention Plan and/or a Site Specific Health and Safety Plan in line with generally accepted US norms and TO requirements. The Contractor must monitor and enforce the construction team’s compliance with the Safety Program.

C.7.3 Permits and Approvals

The Contractor is responsible for acquiring any required permits, approvals, and coordination (prior to, during, and after the construction is completed) with required GON entities prior to starting any work. Coordination with the A-E firm is necessary, since some construction permits may have already been secured by the A-E firm during the design phase. Furthermore, prior to starting any work, the Contractor must submit for the A-E firm’s review and approval a temporary traffic plan and a final road marking plan for any work requiring road closures and/or road reconstruction. The Contractor must be familiar with, and work must conform to, applicable codes governing the construction of facilities, as may be set forth in each TO.

C.7.4 Quality Control Program

The Contractor’s Quality Control Program (QCP) is a mandatory and integral component of the construction activities, and must be developed prior to commencing any construction or rehabilitation activities. The Contractor must develop a QCP for the work involved, and it must be submitted to the A-E Firm for review, and to USAID for approval, before proceeding with any construction activities.

The Contractor is responsible for quality control and for the development and maintenance of an effective QCP that is in compliance with all TO quality requirements. The QCP must consist of the plans and procedures necessary to produce an end product that complies with the TO requirements. The QCP must cover all construction related activities under the TO, both onsite and offsite, and must be keyed to the proposed operations sequence.

The designated TO Quality Assurance Manager will responsible for the quality of work performed under the TO.

C.7.5 Pre-Construction Conferences

The Contractor must participate in pre-construction conferences arranged by the A-E firm for each awarded TO to acquaint key personnel, subcontractors, local authorities, inspectors, and other involved parties with the procedures, lines of authority, and the interrelationship with the monitoring activities of the Contractor, the A-E firm, USAID, and other partners involved in the construction project.

C.7.6 Management and Supervisory Responsibilities

The Contractor will be responsible for the provision, oversight, and quality control of all related infrastructure services including regulatory and contract compliance, operations and logistics, safety, security coordination, and project utility relocation requirements.

Work will vary from site to site and will require extensive local and sector-intensive experience to fulfill applicable TO construction requirements. The Contractor will be responsible for fulfilling all the requirements of all applicable parts of the plans, specifications, requirements, and conditions of the respective TO.

C.7.7 Security

The Contractor will be responsible for developing and implementing its own security plan to safeguard all project operations and personnel. The plan must be adopted and followed by all subcontractors. The Contractor will address for each TO the security arrangements it has in place for the respective project site(s).

C.7.8 Project Coordination

The Contractor must coordinate with USAID, USAID Implementing Partners, the A-E firm, officials of the GON, local communities, and potentially other NCRP IDIQ construction Contractors as applicable. The Contractor will be responsible for the coordination of all work performed under the Contract including scheduling of all work, delivery and warehousing of equipment and materials, establishing the work sequence, and completion of the work in accordance with the construction schedule and the specified time of completion.

The Contractor will be responsible for the division and coordination of all work performed by subcontractors.

The Contractor must ensure the availability of a Contractor representative who will meet with the USAID Task Order Contracting Officer’s Representative (TOCOR) and the A-E firm as specified in the respective TO, or as required by the TOCOR or the A-E firm in post-award communications. During field visits, the Contractor must provide office space and other facilities, including logistic support, to USAID representatives and the A-E firm as required and specified in the respective TO.

In cases where construction projects are being implemented concurrently in the same site location, the respective Contractors must closely coordinate their construction schedules and monitor activity progress to assure proper coordination between the related projects, and to avoid delays or cost overruns.

C.7.9 Procurement and Construction Subcontracting

The NCRP Contractor is expected to self-perform the majority of the construction work ordered under this IDIQ. Each Contractor or joint venture must not subcontract TO construction work exceeding 40% of the total TO award value. All subcontractors must possess all required certifications and licenses for the work to be accomplished. The Contractor must ensure that its subcontractors have fully obtained all required local approvals and have satisfied all applicable local and USAID requirements in the performance of subcontracted work.

C.7.10 Procurement and Importation of Key Equipment and Materials

In cases where the Contractor or its subcontractors procure imported items, the Contractor must ensure compliance with this contract’s mandatory source and origin requirements.

The Contractor is responsible for obtaining all licenses, permits, and approvals required for items it intends to import for the performance of a respective TO.

Coordination with USAID and GON is mandatory for all imported items. The Contractor must provide all requisite information needed to obtain timely licenses, permits and approvals, and must maintain records of all issued licenses, permits, and approvals.

The Contractor must plan and coordinate the importation of items requiring long lead times to avoid any delays in project implementation and facility operation. A major part of this planning and coordination involves ensuring that all requirements stipulated in local policies, rules, and regulations have been met prior to the arrival of the imported items so that the items may be released from port and imported into Nepal with tax exemption and without delay or hindrance.

C.7.11 Shop Drawings and As-Built Drawings

The development and refinement of shop drawings and as-built drawings as required under specific respective TOs will be the sole and absolute responsibility of the Contractor. The NCRP IDIQ Contractor will submit the draft shop drawings to the A-E firm and to USAID for review and approval.

C.7.12 Environmental Compliance

The Foreign Assistance Act of 1961, section 117, as amended, requires that the impact of USAID’s activities on the environment be considered and that USAID include environmental sustainability as a central consideration in designing and carrying out its development programs. The mandate is codified in Federal Regulations (22 CFR 216) and USAID’s Automated Directives System (ADS) part 204.

The Contractor must perform all work in such a manner as to prevent and minimize the pollution of air, water, or land; to plan and implement preventative and effective noise and dust control measures; and to safeguard the other parameters of the environment and to protect the health and safety of people. All work must be performed in accordance with all applicable US and GON environmental laws and regulations and in accordance with the environmental requirements and mitigation measures for individual TOs. Where there is a conflict between US and Nepalese law, the requirements more protective of health and the environment will be used. In no case will the requirements be less stringent than those required by US law and regulation.

Contractors must base environmental aspects of their work under each TO on mitigation measures and environmental guidelines provided by USAID under the respective RFTOP issued. The guidelines will include an environmental mitigation and monitoring checklist that must be completed and will also describe procedures for supervising construction activities to ensure that identified mitigation measures have been addressed as planned.

For each TO, the construction Contractor must prepare an Environmental Mitigation and Monitoring Plan that must be approved by USAID prior to construction.

If there is a conflict, the requirements of Attachment J.6, “Initial Environmental Examination (IEE)” take precedence over this section.

C.7.13 Resilience and Disaster Risk Reduction

The Contractor is expected to implement construction activities that are disaster resilient and implemented in a sustainable manner. The contractor will be expected to use locally and sustainably sourced materials, (e.g. timber, gravel, and other aggregates) during the construction of buildings to the extent feasible. Designs from the A-E firm will incorporate disaster resilient standards, renewable energy sources, and environmentally conscious designs and site plans to the fullest extent possible. Specific requirements will be detailed in individual TOs based on the conditions at each site.

[END OF SECTION C]

SECTION D - PACKAGING AND MARKING

D.1 AIDAR 752.7009 MARKING (JAN 1993)

(a) It is USAID policy that USAID-financed commodities and shipping containers, and project construction sites and other project locations be suitably marked with the USAID emblem.

Shipping containers are also to be marked with the last five digits of the USAID financing document number. As a general rule, marking is not required for raw materials shipped in bulk (such as coal, grain, etc.), or for semi-finished products which are not packaged.

(b) Specific guidance on marking requirements should be obtained prior to procurement of commodities to be shipped, and as early as possible for project construction sites and other project locations. This guidance will be provided through the cognizant technical office indicated on the cover page of this contract, or by the Mission Director in the Cooperating Country to which commodities are being shipped, or in which the project site is located.

(c) Authority to waive marking requirements is vested with the Regional Assistant Administrators, and with Mission Directors.

(d) A copy of any specific marking instructions or waivers from marking requirements is to be sent to the Contracting Officer; the original should be retained by the Contractor.

D.2 BRANDING STRATEGY, IMPLEMENTATION PLAN, AND MARKING PLAN

The Contractor must comply with the requirements of the USAID “Graphic Standards Manual” available at www.usaid.gov/branding, or any successor branding policy. The Contractor must develop a project specific branding strategy in close coordination with the USAID COR as part of the IDIQ contract that will include detailed descriptions of communications, publicity, and acknowledgements, as well as a marking plan that will detail how expected public communications, construction projects, and other program outputs and materials will visibly bear the USAID identity. The Contractor must brand and mark according to the requirements of the IDIQ and TOs, and specify marking and branding for the warehouse and office in the construction design documents.

The following marking requirements from the USAID Graphics Standards Manual and Partner Co-Branding guide apply to all reports and any materials that may be produced by the Contractor for dissemination:

1) Cover: USAID-logo; title; and at the bottom of the page, the date and the wording:

“This publication was produced for review by the United States Agency for International Development. It was prepared by [insert name of Contractor]”. If the publication is authored or co-authored by any of the Contractor’s partners, names of all appropriate institutional authors must be included.

2) Inside Front Cover: (for contract, contact, and submission information), the following information must be included, regardless of the institutional author of the publication or product:

The program name "Nepal Community Reconstruction Program (NCRP)", Contract Number, and standard disclaimer language

3) Title Page and Disclaimer: The title, subtitle (if used), and author (if used) must be included, and the following disclaimer must be placed at the bottom of the page:

In English:

“This study/publication/other information product (specify which one) is made possible by the generous support of the American people through the United States Agency for International Development (USAID). The contents of this (specify) do not necessarily reflect the views of USAID or the United States Government.”

In Nepali:

यो अध्ययन/प्र�तवेदन/वेबसाइट (खुलाउनुहोस)् अमे�रक� अन्तरार्िष्ट्रय �वकास �नयोग (युएसएआइडी) माफर् त अमे�रक� जनताहरूको सहयोगका कारण सम्भव बनेको हो । यस (खुलाउनुहोस)् �भत्रका �वषयवस्तु र सामग्री (ससं्थाको नाम) का एकल िजम्मेवार� हुन ्र �तनले युएसएआइडी वा अमे�रक� सरकारको �वचारको प्र�त�विम्बत गछर्न ्भन्ने जरुर� छैन

The content of a communications product must be approved by the USAID COR. USAID acknowledgement is required and USAID’s disclaimer language must be incorporated.

4) Back Cover: the following must be placed on back covers:

U.S. Agency for International Development G.P.O. Box 295 U.S. Embassy, Maharajgunj Kathmandu, Nepal Tel: 977-1-4007200, Fax: 977-1-40072285 http://nepal.usaid.gov

5) Program Logo: The program will NOT use any project specific standard logo in the document.

The logo of USAID will be used in official documents and all outreach and communication materials such as flexes, brochures, bags, banners, pamphlets, leaflets, events, public discussions, meetings, speeches, press releases, etc. There are now three logo options: two color, black only, and the new white logo (which should be used only on photos, small size social media graphics, and in Power point presentations).

All the communications deliverables with the USAID logo will follow USAID’s Graphic Standard Manual and Partner Co-branding Guide.

As per ADS 320, Marking will not be done on the offices, vehicles, and items the project procures for its own administrative use. These include Contractor business cards, employment ads, office space, office equipment used for administration, office supplies, or communication products that have received a branding and marking waiver or exception. The USAID/Nepal logo may be used in communities.

Marking title: with reference to Section 320.3.2.1 of ADS 320, the marking title for this contract is as follows: “USAID/Nepal Community Reconstruction Program”

How the materials will be positioned for the contract: All relevant designs, reports, and documents will use the full branding for contracts as per USAID’s Graphic Standards Manual and Partner Co-branding guide and the USAID tagline “From the American People.”

How the materials will be positioned for the warehouse and office signage: The NCRP construction Contractor must use the blueprints and designs from the A-E firm with specifications for all boundary walls, roads, and buildings to have permanent markings such as signs or plaques placed in high visibility locations. With reference to Section 320.3.2.1 of ADS 320, the Contractor will use the following marking title for this Project: “USAID/Nepal Community Reconstruction Program”

Co-branding and no branding with the Government of Nepal will only be considered on a case-by-case basis as considered appropriate by the COR in consultation with USAID branding authorities and subject to written approval of the CO. No branding is used when a product, publication, or event is positioned as from a host-country government and this is subject to CO approval. It requires exception approval from the CO when the objective or purpose of the product would be furthered by an appearance of neutrality; branding causes the data or findings to be viewed as not credible by target audiences; branding impairs the functionality of the product;

branding would not be cost-beneficial or practical; branding of a particular product would violate a cultural or social norm or would otherwise be considered inappropriate; branding violates applicable international law; or branding deters achievement of the goals. Further, even if the exception is approved, the marking (USAID disclaimer and acknowledgment) must be present.

The Contractor will submit a detailed Branding and Marking Plan upon contract award.

D.3 TASK ORDER BRANDING PLAN

Each RFTOP issued against this IDIQ will request a program-specific Branding Implementation Plan (BIP) and Marking Plan (MP). The Marking Plan may include requests for exceptions to marking requirements for programmatic reasons, to be approved by the TOCO. Waivers, as defined by ADS 320, may be necessary for compelling political, safety, or security concerns, or if the marking will have an adverse effect in the host country. Marking and attribution for physical structures may need to be visible as soon as work commences. Contract deliverables to be marked with the USAID identity must follow design guidance for color, type, and layout in the Graphic Standards Manual, available at www.usaid.gov/branding, and all successor branding policies (if any).

[END OF SECTION D]

SECTION E – INSPECTION AND ACCEPTANCE

E.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

The following contract clauses pertinent to this section are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the clause at FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE" in Section I of this contract.

See http://acquisition.gov/far/index.html for electronic access to the full text of a clause.

NUMBER TITLE DATE

FEDERAL ACQUISITION REGULATION (48 CFR Chapter 1)

52.236-1 PERFORMANCE OF WORK BY THE CONTRACTOR APR 1984

52.236-2 DIFFERING SITE CONDITIONS APR 1984

52.236-3 SITE INVESTIGATION AND CONDITIONS AFFECTING

THE WORK APR 1984

52.246-4 INSPECTION OF SERVICES - FIXED PRICE AUG 1996

52.246-12 INSPECTION OF CONSTRUCTION AUG 1996

E.2 INSPECTION AND ACCEPTANCE/RESPONSIBLE OFFICIAL

USAID inspection and acceptance of services, reports, and other required deliverables or outputs must take place at the location where the services are performed and reports and deliverables or outputs are produced or submitted. The COR identified in Section G has been delegated authority to inspect and accept all services, reports, and deliverables required by the IDIQ contract.

TOCORs will be designated for each specific TO. In accordance with the clauses of this contract entitled Inspection of Services – Fixed-Price (FAR 52.246-4), inspection of results or other deliverables required by each TO issue hereunder will be made by the cognizant TOCOR for that TO. Acceptance of goods/services and reports or other deliverables by the cognizant TOCOR for that TO must form the basis for payments to the Contractor, and will form the basis of the Contractor‘s permanent performance record with regard to this contract.

[END OF SECTION E]

SECTION F - DELIVERIES OR PERFORMANCE

F.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

The following contract clauses pertinent to this section are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the clause at FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE" in Section I of this contract.

See http://acquisition.gov/far/index.html for electronic access to the full text of a clause.

NUMBER TITLE DATE

FEDERAL ACQUISITION REGULATION (48 CFR Chapter 1)

52.211-18 VARIATION IN ESTIMATED QUANTITY APR 1984

52.242-14 SUSPENSION OF WORK APR 1984

52.242-15 STOP-WORK ORDER AUG 1989

52.242-17 GOVERNMENT DELAY OF WORK APR 1984

52.247-34 F.O.B. DESTINATION NOV 1991

52.247-35 F.O.B. DESTINATION, WITHIN CONSIGNEE’S

PREMISES APR 1984

F.2 PERIOD OF PERFORMANCE

a. The period of performance for the IDIQ contract, including all TOs, is from TBD to TBD (7 years).

b. The ordering period is from TBD to TBD (5 years).

c. Task order performance may continue up to two (2) years after the ordering period of

TBD but must be completed by TBD which is the end of the period of performance.

The ordering period of the award is limited to five (5) years. Task orders may be issued during the ordering period specified in paragraph b. with a maximum period of performance of no more than five (5) years not to exceed the contract end date set forth in paragraph a. above. For example, TOs issued during Years 1 and 2 may have a five (5) year period of performance, whereas TOs issued during Years 3, 4, and 5 will have less than a five (5) year period of performance.

F.3 PLACE OF PERFORMANCE

The place of performance of this IDIQ and TOs issued under this IDIQ is Nepal.

F.4 PERFORMANCE STANDARDS

Evaluation of the Contractor's performance must be conducted for each TO in accordance with the performance standards set forth in the TO, if any, the Contractor's overall performance toward achievement of the objectives in Section C and provision of deliverables in Section F of the TO, and the Contractor's compliance with all other terms and conditions of the IDIQ and TO. Each evaluation will be conducted jointly by the TOCOR and the TOCO, and must form the basis of the Contractor's permanent performance record with regard to the IDIQ and TOs as required in FAR Part 42.15 and AIDAR 742.15.

The Contractor’s performance will be evaluated annually and at contract completion, utilizing at minimum, the following factors:

(i) Technical (quality of product or service).

(ii) Cost control (not applicable for firm-fixed-price or fixed-price with economic price adjustment arrangements).

(iii) Schedule/timeliness.

(iv) Management or business relations.

(v) Small business subcontracting (as applicable).

(vi) Other (as applicable) (e.g., late or nonpayment to subcontractors, trafficking violations, tax delinquency, failure to report in accordance with contract terms and conditions, defective cost or pricing data, terminations, suspension and debarments).

Evaluations will be tailored to the TO type, size, content, and complexity of the requirement.

F.5 REPORTS AND DELIVERABLES

In addition to the requirements set forth for submission of reports in AIDAR clause 752.242-70, Periodic Progress Reports, the Contractor must submit required deliverables or outputs as specified below.

All reports and other deliverables must be in the English language, unless otherwise specified by the IDIQ COR or in a TO.

All reports and other deliverables must be submitted to the approver in either electronic format, hard copy, or both, as determined by the IDIQ COR.

F.5.1 IDIQ Reports and Deliverables:

The below reports are to be submitted to the approver by the due date specified below.

Deliverable Due Date Approver

(1) Annual Report 30 calendar days after the end of each 12 month contract period.

IDIQ COR

(2) Quarterly Report March 15, June 15, September 15, and December 15 of each year.

IDIQ COR

(3) Final Report 30 calendar days prior to contract completion date.

IDIQ COR

(4) Contract Financial Report 30 calendar days after the close of the three-month periods ending on March 31, June 30, September 30, and December 31.

IDIQ COR

(5) Subcontract Reporting:

Electronic Subcontracting Reporting System (ESRS) (Large Businesses Only)

30 calendar days after the close of each calendar period as follows:

(1) April 30th, for the period October 1st, through March 31st;

and

(2) October 30th, for the period April 1st, through September 30th.

Each semi-annual SSR reflects cumulative task order subcontracting accomplishments from the inception of the contract through the relevant SSR reporting period.

IDIQ COR

(1) Annual Report

The Annual Report will include progress on major activities, problems encountered, and proposed remedial actions.

(2) Quarterly Report

The Quarterly Report will summarize the country situation; program highlights, achievements, and major activities; summary of task order implementation and appraisal; financial reporting, results of health and safety plan monitoring, results of quality control monitoring, results of environmental mitigation plan monitoring; problems encountered and how they were rectified.

(3) Final Report

The Final Report will summarize the country situation; program highlights, achievements, and major activities; funds obligated and disbursed; summary of grant task order implementation and appraisal; financial reporting, results of health and safety plan monitoring, results of quality control monitoring, results of environmental mitigation plan monitoring; problems encountered and how they were rectified.

(4) Contract Financial Report

The Contract Financial Report must include the following:

a. Summary of new TOs, to include the following:

i. TO number

ii. Title

iii. Statement of work / Activity description

iv. Mission/Bureau contracting the TO

v. Period of performance

vi. CO

vii. COR

viii. Ceiling price

ix. Initial obligated amount

x. Small and disadvantaged business participation.

b. Modifications to existing TOs, to include a short description of any of the following changes:

i. Incremental funding

ii. Time extension

iii. Change of CO and/or COR

iv. Completion of work

v. Changes to statement of work / Activity description

vi. Changes in budget

(5) Subcontract Reporting (Large Businesses Only)

The Contractor's subcontracting plan dated TBD is hereby incorporated as a material part of this Contract. The Contractor must comply with the subcontract reporting requirements in FAR 52.219-9.

Large business prime contractors must submit periodic reports which show compliance with their subcontracting plan. The Contractor must submit its report via the electronic Subcontracting Reporting System (eSRS) in accordance with the instructions on the website.

The annual Subcontracting Report and the final Summary Subcontracting Report (SSR) are available online at http://www.esrs.gov. The email addresses to use are the IDIQ CO and the IDIQ COR identified in Section G.

The work of the small businesses identified in the Subcontracting Plan must be tracked against the prime’s proposed goals.

The Contractor must submit the Subcontracting Report electronically via the eSRS within the deadlines specified in the above table. No separate SSR submission at the TO level is required via eSRS and therefore, subcontracting plans are NOT required for the TO.

One (1) SSR is required at the contract level for all subcontract awards accomplished, (which is a roll-up of all TO awards with TO award numbers) and submitted to the IDIQ CO via eSRS for review and acceptance. When failure to meet the goals of the small business subcontracting plan as stated in Section H, Subcontracting, of the contract, the Contractor must state in the report (either remarks field or separate letter) what good faith effort has been made to meet the goals and/or future plan on how to improve small business opportunities for future TOs.

The Contractor must promptly notify the CO and COR of any problems, delays, or adverse conditions which materially impair the Contractor's ability to meet the requirements of the Contract.

F.5.2 Distribution to the IDIQ COR and Briefing

(1) Distribution of TOs to IDIQ COR. The TO Contractor must provide a copy of each new TO issued under this IDIQ to the IDIQ COR within seven (7) calendar days of receipt by the Contractor.

(2) Briefings. Prior to completion of each TO the Contractor must provide a written brief to the USAID/Nepal Mission and/or cooperating country officials on the principal activities, accomplishments, and findings during the assignment, unless a briefing is not desired. As requested by the IDIQ COR, the Contractor will attach copies of all documents or products generated under individual TOs.

(3) See section D for branding and marking of report deliverables.

(4) Electronic formats must be submitted with the following descriptive information:

a. Operating system and application format, compatible with USAID

b. The format for any graphic and/or image files included, e.g., TIFF-compatible

c. Any other necessary information, e.g., special backup or data compression routines/software used for storing/retrieving submitted data

F.5.3 Task Order Reports and Deliverables

To further inform the reporting requirements described above, this section provides illustrative information for the types of periodic TO reports and deliverables that USAID may require from the Contractor in the performance of awarded TOs. Additional reports and deliverables beyond those listed below may be required.

The following table outlines the plans, reports, and deliverables that may be required under the TOs, and potential due dates for each. Actual plans, reports, and deliverables with their respective due dates will be specified in each TO. The due dates below are based on calendar days.

Deliverable Due Date Approver

(1) Baseline Critical Path Method (CPM) Schedule

28 days after issuance of Notice to Proceed. TOCOR

(2) Accident Prevention Plan and/or Site Specific Health and Safety Plan

28 days after issuance of Notice to Proceed, and prior to commencement of any

TOCOR

construction activity.

(3) Environmental Mitigation and Monitoring Plan As specified in the TO. TOCOR

(4) Quality Control Plan (QCP)

28 days after issuance of Notice to Proceed, and prior to commencement of any construction activity.

TOCOR

(5) Construction Risk Management Plan

(CRMP)

28 days after issuance of Notice to Proceed. TOCOR

(6) Traffic Plan

28 days after issuance of Notice to Proceed, and prior to commencement of any construction activity.

TOCOR

(7) Daily Reports 9:00 AM on the following work day.

TOCOR

through NRES

Contractor

(8) Monthly Progress Reports 5 days after the end of each month. TOCOR

(9) Final Report

Draft report due 30 days from final acceptance of the project.

Final report due 90 days from final acceptance of the project.

TOCOR

(1) Baseline Critical Path Method (CPM) Schedule

The Contractor must submit the Contractor’s cost and resource loaded CPM Schedule in Gantt Chart format, using Microsoft Project or compatible software. The Contractor must submit an initial baseline CPM Schedule for each TO to visually represent the Contractor’s implementation plan. The schedule must indicate the complete sequence of each major construction activity and its subordinate construction activities or work to be performed, loaded with detailed cost and resource data. The activities must be linked through logical relationships such that the effect of a delay in any one activity is reflected in other activities, and in the overall project completion.

(…