MSP_RFP_Amendment_03.pdf

SOL-306-14-000010

5. PROJECT NO.

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NO.

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NO. 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NO.

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning ___1______ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR AC-

KNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 10-83)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

BY

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 STANDARD FORM 30

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(No., street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(If applicable)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 4

03 April 9, 2014 REQ-306-13-000158

Office of Acquisition and Assistance (OAA)

USAID/Afghanistan

DPO AE 09806

03-15-2014

The purpose of amendment number 03 (three) is to provide responses to questions received by the deadline of March 31, 2014, but not addressed in amendment number 02 (two).

Accordingly, the above referenced solicitation no. SOL-306-14-000010 is amended as follows:

[See continuation pages]

Sonila Hysi

Supervisory Contracting Officer

QUESTIONS AND ANSWERS

GENERAL

1. Who conducts the collection management and requirement determination supporting USAID’s ordering of commercial imagery in support of monitoring efforts?

USAID Response: The USAID Office of Program and Project Development (OPPD) is responsible for the ordering and management of the commercial imagery used in support of monitoring efforts.

2. Can a party apply for both components 1 and 2 together? Will USAID Afghanistan see this as a conflict of interest?

USAID Response: The restrictions for Component 1 and Component 2 are detailed in the RFP. If an organization applies for both components, separate proposals consistent with the RFP instructions must be submitted for each component.

SECTION B

3. B.6(d) May the Contractor retain local national Afghans to serve on the contract as independent contractors, provided that the individuals retained locally are trained on, and agree to abide by, the Contractor’s policies, procedures and requirements, and provided that such treatment is consistent with the current practice of the

Contractor for work in Afghanistan involving locals?

USAID Response: USAID looks to the Offeror to propose a staffing plan consistent with the Offeror’s technical approach.

SECTION C

4. C.3. What other monitoring data are we supplemental to? Besides providing an independent assessment in terms of an analyzed product, are we to perform data collecting to provide redundancy, fill gaps, both or something else to the ‘other monitoring data’ referred to here?

USAID Response: All projects in the USAID/Afghanistan portfolio implement multi-tiered monitoring strategies which collect and verify results from multiple monitoring actors. MSP will provide and verify supplemental data on project results. Please refer to a description of the multiple monitoring tiers outlined in the cover page in the

RFP.

5. C.4.1.a(iii) While this section suggests crops are monitored, the language suggests all stages of agriculture from fallow land to harvested fields are subject to monitoring. Is it the full-agricultural land-use cycle that is monitored, or monitoring is only accomplished during the crop germination to harvesting stages?

PAGE NO.

SOLICITATION. . AMENDMENT/MODIFICATION NO.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (CONTINUED)

STANDARD FORM 30 (CONTINUATION)

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

CONTINUATION PAGE

SOL-306-14-000010 03 (three)

AMENDMENT No.03(three) of SOL-306-14-000010 - MONITORING SUPPORT PROJECT (MSP)

Page | 3

USAID Response: The agriculture example detailed in this section of the RFP explains that satellite imagery analysis will be used as a monitoring technique. The extent to which this tool will be utilized will be further developed by USAID and MSP contractors depending upon particular project monitoring needs.

6. C.4.1.c The RFP does not mention any use of remote monitoring techniques? Is this an oversight?

USAID Response: In Attachments J.10, Request for Task Order Proposals One (section C2.B2a - beneficiary-based outputs), J.11, Request for Task Order Proposals Two (section C2.B2a - beneficiary-based outputs), J.12, Request for Task Order Proposals Three (section C2.B2a - beneficiary-based outputs), remote monitoring techniques are mentioned, including contact via telephone, SMS, or email. In addition, Section C4.1a.iii

(satellite/aerial imagery analysis) of the RFP, refers to the use of this additional remote monitoring technique.

SECTION J

7. RFP Attachment J.27 level of Effort is an RFP attachment that is not referenced any place else in the RFP. Is the level of effort depicted a true level of effort for the program? How is this information related to the 3 task orders? Are the labor categories true requirements? Is the level of effort presented notional, or actual? Please provide Section L proposal instructions that include how the Attachment J.27 is to be utilized in the proposal technical and/or pricing volume(s).

USAID Response: Attachment J.27 has been deleted. Please see response to question #29 in Amendment no.02

8. Page 220, Key Personnel. Please clarify that it is the intent for the offeror to create an Annex for the staffing

Plan that does not count towards the page limitations.

USAID Response: The Key Personnel section referenced on page 219 does count toward the page limitation.

Resumes and letters of commitment do not count against the page limitation. Please review section L.1 for complete details.

SECTION L

9. The solicitation has several references to a Negotiated Indirect Cost Rate Agreement (NICRA), either with

USAID or the contractor’s cognizant Government Audit Agency, and has several references to provisional indirect rates as well as instructions for those companies that do not have a cognizant Government Audit Agency starting on page 148(b) Part 2. These citations could be interpreted to contradict each other, so we are seeking clear guidance. Where the Defense Contract Audit Agency (DCAA) is a contractor’s cognizant Government Audit

Agency, a contractor is likely to have DCAA Approved Provisional Rates on a FY basis rather than a forward pricing rate agreement. For contractors in this scenario, after year close and final DCAA audits, a contractor receives final audited rates. During the FY, the DCAA Approved Provisional Rates are the contractor’s most current, accurate, and complete approved indirect rates for bid/billing purposes.

(a) May a contractor bid its current year DCAA Approved Provisional Rates as its indirect rates for the base and out years?

(b) Alternatively, where a contractor’s FY provisional rates are submitted and pending DCAA approval, may a contractor bid its submittal provisional rates as its indirect rates for the base and out years?

AMENDMENT No.03(three) of SOL-306-14-000010 - MONITORING SUPPORT PROJECT (MSP)

Page | 4

USAID Response (a): Yes

USAID Response (b): No. Please also note that an Offeror with an NICRA must propose a ceiling indirect rate that will govern the maximum allowable indirect rate chargeable against the contract.

10. L.2(I) Please clarify how the Contractor should reconcile inconsistencies between its policies – governed by

U.S. law and pursuant to the terms of its contract – and Afghan labor or employment law?

USAID Response: This question is unclear. Contractors are expected to follow all relevant legal requirements.

Specific examples would need to be provided. Contractors are required to follow the terms and conditions of their agreement, and all local laws.

[END OF QUESTIONS AND ANSWERS]

[END OF AMENDMENT]