SOL-176-15-000006_final.pdf

Issue Date: February 17, 2015 Questions due: March 2, 2015, 09:00 am Almaty time Closing Date: March 31, 2015, 09:00 am Almaty KZ time

SUBJECT: Request for Proposals (RFP) RFP No.: SOL-176-15-000006 Community and Municipal Governance Initiative (CAMI) in the Kyrgyz Republic

To All Prospective Offerors:

The United States Government, represented by the United States Agency for International Development Mission in Kyrgyz Republic, is seeking proposals from qualified organizations to implement a project entitled “Community and Municipal Governance Initiative (CAMI) in the Kyrgyz Republic” as designed in their Performance Work Statement (PWS) based on the provided Statement of Objectives (SOO). The applicable geographic codes for this procurement are 937 and 110.

USAID anticipates awarding a cost plus fixed fee completion-type contract as a result of this solicitation, covering an estimated period of five (5) years, subject to availability of funds and satisfactory performance.

The estimated cost range for this procurement is of $9,500,000 to $10,000,000. Offerors must propose costs that they believe are realistic and reasonable for the work described herein.

This procurement will be conducted under full and open competition procedures, pursuant to Part 15 of the Federal Acquisition Regulation (FAR) (48 CFR Chapter 1). All types of organizations are eligible to compete.

If your organization decides to submit a proposal in response to this solicitation, it must be submitted in accordance with Section L of this RFP. Offerors must also carefully review Section M - Evaluation Factors for Award. Sections B through I of the solicitation will become a substantive part of the anticipated contract with blanks to be completed by the Contracting Officer upon award. Section K - Representations, Certifications and Acknowledgements must be filled out in full.

It is the responsibility of the recipient of this solicitation to ensure that the solicitation has been received from the FBO page in its entirety. USAID bears no responsibility for data errors resulting from download or conversion processes.

Offerors can register and use the Interested Vendor List (IVL) on the Federal Business Opportunities (FBO) website, so that firms can contact one another for consideration of teaming arrangements and/or small business subcontracting opportunities in response to this solicitation.

Questions and comments related to this RFP must be submitted electronically to Mr. R. Clark Pearson, Contracting Officer at rpearson@usaid.gov, with copies to the attention of Ms. Aliya Baioralova (abaioralova@usaid.gov) and AlmatyAAsolicitations@usaid.gov no later than March 2, 2015 at 09:00 am Almaty time (UTC+6) using the following format for the email subject line: “SOL-176-15-000006, “Community and Municipal Governance Initiative (CAMI) in the Kyrgyz Republic “– [Name of Organization] Questions/Comments”.

USAID may consolidate and/or not respond to questions/comments and will publically post all responses as an amendment to this RFP. All amendments to this solicitation will be issued and posted on the FBO website.

Offerors are encouraged to check this website (http://www.fbo.gov) periodically.

The Technical and Cost proposals must be separate and must be submitted according to Section L of this RFP.

Only electronic proposals will be accepted in response to this RFP. The subject line for Technical and Cost Proposal submissions must follow the following format: “SOL-176-15-000006, Community and Municipal mailto:rpearson@usaid.gov mailto:AlmatyAAsolicitations@usaid.gov http://www.fbo.gov/

Sincer

R. Clark Pearson Contracting Officer

Governance Initiative (CAM!) in the Kyrgyz Republic - [Name of Offeror] [Technical/Cost] Proposal, [Part _ of]". Proposals must be signed by an official who is authorized to bind the offeror's organization.

Proposals are due March 31, 2015 at 09:00 am Almaty time (UTC+6). Proposals received after the closing date and time will be processed as late and handled in accordance with FAR 15.208.

Issuance of this RFP in no way obligates the U.S. Government to award a contract nor does it commit the U.S.

Government to pay any costs incurred in the preparation and submission of a proposal. Furthermore, the Government reserves the right to reject any and all offers, if such action is considered to be in the best interest of the U.S. Government.

Thank you for your interest in USAID programs.

10. FOR

INFORMATION

CALL:

A. NAME

Aliya Baioralova

B TELEPHONE (NO COLLECT CALLS)

AREA CODE

NUMBER

EXT.

C. E-MAIL ADDRESS

abaioralova@usaid.gov

SOLICITATION, OFFER AND AWARD

2 CONTRACT NUMBER

1. THIS CONTRACT IS A RATED

ORDER UNDER DPAS (15 CFR 700)

3. SOLICITATION NUMBER

SOL-176-15-000006

4. TYPE OF SOLICITATION

111 SEALED BID (IFB)

E NEGOTIATED (REP)

1 1 2

6. REQUISITION/PURCHASE NUMBER 5. DATE ISSUED

02/17/2015

RATING

PAGE OF PAGES

8. ADDRESS OFFER TO (If other than Item 7) 7. ISSUED BY

CODE CAR ASIA

USAID/Central Asia 00001 41 Kazibek Bi St.

Almaty 050010, Kazakhstan

NOTE: In sealed bid solicitations "offer" and "offeror" mean 'bid and "bidder".

SOLICITATION

9. Sealed offers in original and copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if hand carried, in the depository located in until 1400 LT local time

(Hour)

(Date) CAUTION: LATE Submissions, Modifications, and Withdrawals; See Section L, Provision No. 52.214-7 or 52.215-1 All offers are subject to all terms and conditions contained in this solicitation.

11. TABLE OF CONTENTS

(X) SEC. DESCRIPTION I PAGE(S) (X) SEC. I DESCRIPTION PAGE(S)

PART I - THE SCHEDULE PART II - CONTRACT CLAUSES

M B SUPPLIES OR SERVICES AND PRICES/COSTS 8-9 PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

M C DESCRIPTION/SPECS.NVORK STATEMENT 10 J LIST OF ATTACHMENTS 50

) D PACKAGING AND MARKING 11-12 PART IV - REPRESENTATIONS AND INSTRUCTIONS

IX E INSPECTION AND ACCEPTANCE 13 K REPRESENTATIONS, CERTIFICATIONS AND

OTHER STATEMENTS OF OFFERORS

51-60

M F DELIVERIES OR PERFORMANCE 14-23

N G CONTRACT ADMINISTRATION DATA 24-27 [3 L INSTRS., CONDS., AND NOTICES TO OFFERORS 61-75

% H SPECIAL CONTRACT REQUIREMENTS 28-41 M EVALUATION FACTORS FOR AWARD 76-80

OFFER (Must be fully completed by offeror)

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

12. In compliance with the above, the undersigned agrees, if this offer is accepted within calendar days (60 calendar days unless a different period is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule,

13. DISCOUNT FOR PROMPT PAYMENT

(See Section I, Clause No. 52.232.8)

10 CALENDAR DAYS (%) 20 CALENDAR DAYS (%) 30 CALENDAR DAYS (%) CALENDAR DAYS (%)

14, ACKNOWLEDGEMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments to the SOLICITATION for offerors and related documents numbered and dated):

AMENDMENT NO DATE AMENDMENT NO. DATE

15A. NAME

AND

ADDRESS

OF

OFFEROR

CODE FACILITY

16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER

(Type or print)

158. TELEPHONE NUMBER 15C. CHECK IF REMITTANCE ADDRESS

n IS DIFFERENT FROM ABOVE - ENTER

SUCH ADDRESS IN SCHEDULE.

17. SIGNATURE 18. OFFER DATE

AREA CODE NUMBER EXT.

AWARD (To be completed by government)

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

El 10 U.S.C. 2304 (c) ( ) Ill 41 U.S.C. 253 (c) ( )

23. SUBMIT INVOICES TO ADDRESS SHOWN iiv ill (4 copies unless otherwise specified)

ITEM

24. ADMINISTERED BY (If other than Item 7) CODE I 25. PAYMENT WILL BE MADE BY CODE

,,----.7 ...°7

26. NAME OF CONTRACTING OFFICER (Type or print)

Ronald (Clark) Pearson

27. UNITED , STATE AM

(Signature of Con acting Officer)

28. AWARD DATE

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written not)

AUTHORIZED FOR LOCAL REPRODUCTION

STANDARD FORM 33 (Rev. 9-97)

Previous edition is unusable

Prescribed by GSA - FAR (48 CFR) 53.214(c)

Table of Contents

PART I – THE SCHEDULE

SECTION B – SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 PURPOSE

B.2 COST REIMBURSEMENT CONTRACT TYPE

B.3 TOTAL CONTRACT VALUE AND OBLIGATED AMOUNT

B.4 PRICE/COST SCHEDULE

B.5 FIXED FEE (CPFF)

B.6 INDIRECT COSTS (CPFF)

B.7 COST REIMBURSABLE (CPFF)

B.8 CANCELLATION CEILING

SECTION C –PERFORMANCE WORK STATEMENT

SECTION D – PACKAGING AND MARKING

D.1 AIDAR 752.7009 MARKING (JAN 1993)

D.2 BRANDING AND MARKING POLICY

D.3 BRANDING STRATEGY

D.4 APPROVAL OF BRANDING IMPLEMENTATION PLAN

SECTION E – INSPECTION AND ACCEPTANCE

E.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

E.2 INSPECTION AND ACCEPTANCE

SECTION F – DELIVERIES OF PERFORMANCE

F.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

F.2 PERIOD OF PERFORMANCE

F.3 PLACE OF PERFORMANCE

F.4 AUTHORIZED WORK DAY / WEEK

F.5 DELIVERABLES AND REQUIRED REPORTING

F.6 DELIVERABLES, DELIVERY SCHEDULE AND FIXED FEE PAYMENT SCHEDULE

F.7 KEY PERSONNEL

F.8 PERFORMANCE STANDARDS

F.9 752.7005 SUBMISSION REQUIREMENTS FOR DEVELOPMENT EXPERIENCE DOCUMENTS

(SEPTEMBER 2013)

F.10 752.242-70 PERIODIC PROGRESS REPORTS (OCTOBER 2007)

SECTION G – CONTRACT ADMINISTRATION DATA

G.1 CONTRACTING OFFICER'S AUTHORITY

G.2 ADMINISTRATIVE CONTRACTING OFFICE

G.3 CONTRACTING OFFICER’S REPRESENTATIVE (COR)

G.4 AIDAR 752.7003 DOCUMENTATION FOR PAYMENT (NOV 1998) (CPFF)

G.5 TECHNICAL DIRECTIONS/RELATIONSHIP WITH USAID

G.6 PAYING OFFICE

G.7 ACCOUNTING AND APPROPRIATION DATA

G.8 CONTRACTOR’S PRIMARY POINT OF CONTACT

SECTION H – SPECIAL CONTRACT REQUIREMENTS

H.1 INSURANCE AND SERVICES

H.2 AUTHORIZED GEOGRAPHIC CODE

H.3 AIDAR 752.225-70 SOURCE AND NATIONALITY REQUIREMENTS (FEB 2012)

H.4 AIDAR 752.7032 INTERNATIONAL TRAVEL APPROVAL AND NOTIFICATION REQUIREMENTS

(APR 2014)

H.5 AMMONIUM NITRATE AND CALCIUM AMMONIUM NITRATE RESTRICTION

(SEPTEMBER 2011)

H.6 LANGUAGE REQUIREMENTS

H.7 NONEXPENDABLE PROPERTY PURCHASES AND INFORMATION

TECHNOLOGY RESOURCES

H.8 ADS 548 INFORMATION TECHNOLOGY REQUIREMENT

H.9 ADS 547 MANAGEMENT OF INFORMATION TECHNOLOGY RESOURCES

H.10 FOREIGN GOVERNMENT DELEGATIONS TO INTERNATIONAL CONFERENCES

H.11 REPORTING OF FOREIGN TAXES (JULY 2007)

H.12 NONDISCRIMINATION (JUNE 2012)

H.13 ACCESS TO USAID FACILITIES AND USAID’s INFORMATION SYSTEMS (AUGUST 2013)

H.14 USAID DISABILITY POLICY - ACQUISITION (DECEMBER 2004)

H.15 302.3.5.16(a)(1) CONSCIENCE CLAUSE IMPLEMENTATION (ACQUISITION)

(FEBRUARY 2012)

H.16 USAID-FINANCED THIRD-PARTY WEB SITES (AUGUST 2013)

H.17 CONFERENCE PLANNING AND REQUIRED APPROVALS (AUGUST 2013)

H.18 USAID IMPLEMENTING PARTNER NOTICES (IPN) PORTAL FOR ACQUISITION (JULY 2014) .. 36

H.19 302.3.5.22 SUBMISSION OF DATASETS TO THE DEVELOPMENT DATA LIBRARY (DDL)

(OCTOBER 2014)

H.20 ELECTRONIC PAYMENTS SYSTEM

H.21 COMPLIANCE WITH SECTION 508 OF THE REHABILITATION ACT OF 1973, AS AMENDED ... 39

H.22 GENDER CONSIDERATION

H.23 ENVIRONMENTAL COMPLIANCE

PART II – CONTRACT CLAUSES

SECTION I – CONTRACT CLAUSES

I.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

I.2 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

I.3 52.222-50 COMBATING TRAFFICKING IN PERSONS (FEB 2009)

I.4 52.244-2 SUBCONTRACTS ALT I. (JUNE 2007)

I.5 52.222-52 EXEMPTION FROM APPLICATION OF THE SERVICE CONTRACT ACT TO

CONTRACTS FOR CERTAIN SERVICES – CERTIFICATION (MAY 2014)

PART III – LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHEMENTS

SECTION J - LIST OF ATTACHMENTS

PART IV – REPRESENTATIONS AND INSTRUCTIONS

SECTION K – REPRESENTATIONS, CERTIFICATIONS, AND OTHER STATEMENTS

K.1 NOTICE LISTING SOLICITATION PROVISIONS INCORPORATED BY REFERENCE

K.3 52.209-5 CERTIFICATION REGARDING RESPONSIBILITY MATTERS (APR 2010)

K.4 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (JUL 2013)

K.5 52.209-XX REPRESENTATION BY CORPORATION REGARDING A DELINQUENT TAX

LIABILITY OR A FELONY CRIMINAL CONVICTION

K.6 52.222-22 PREVIOUS CONTRACTS AND COMPLIANCE REPORTS (FEB 1999)

K.7 52.230-1 COST ACCOUNTING STANDARDS NOTICES AND CERTIFICATION (MAY 2012)

K.8 52.230-7 PROPOSAL DISCLOSURE—COST ACCOUNTING PRACTICE CHANGES

(APR 2005)

K.9 INSURANCE - IMMUNITY FROM TORT LIABILITY

K.10 SIGNATURE

SECTION L - INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

L.1 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

L.2 NOTICE LISTING SOLICITATION PROVISIONS INCORPORATED BY REFERENCE

L.3 52.216-1 TYPE OF CONTRACT (APR 1984)

L.4 52.233-2 SERVICE OF PROTEST (SEP 2006)

L.5 GENERAL INSTRUCTIONS TO OFFERORS

L.6 PROPOSAL SUBMISSION

L.7 INSTRUCTIONS FOR THE PREPARATION OF THE TECHNICAL PROPOSAL

L.8 INSTRUCTIONS FOR THE PREPARATION OF THE COST PROPOSAL

L.9 INSTRUCTIONS FOR THE PREPARATION OF BRANDING AND MARKING PLANS

SECTION M - EVALUATION FACTORS FOR AWARD

M.1 NOTICE LISTING SOLICITATION PROVISIONS INCORPORATED BY REFERENCE

M.2 GENERAL AND SOURCE SELECTION INFORMATION

M.3 EVALUATION CRITERIA

M.4 COST PROPOSAL EVALUATION

M.5 DETERMINATION OF THE COMPETITIVE RANGE AND CONTRACT AWARD

M.6 SOURCE SELECTION

RFP No. SOL-176-15-000006

PART I – THE SCHEDULE

SECTION B – SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 PURPOSE

The purpose of this contract is to obtain services as described in Section C. Performance Work Statement.

B.2 COST REIMBURSEMENT CONTRACT TYPE

This is a Cost-Plus-Fixed-Fee (CPFF) completion contract. For the consideration set forth below, the Contractor must provide the deliverables or outputs described in Sections C and F in accordance with the performance standards specified in Sections C and F.

B.3 TOTAL CONTRACT VALUE AND OBLIGATED AMOUNT

(a) The estimated cost for the performance of the work required hereunder, exclusive of fixed fee, if any, is TBD. The fixed fee, if any, is TBD. The estimated cost plus fixed fee, if any, is TBD.

(b) Within the estimated cost plus fixed fee (if any) specified in paragraph (a) above, the amount currently obligated and available for reimbursement of allowable costs incurred by the Contractor (and payment of fee, if any) for performance hereunder is TBD. The Contractor cannot exceed the aforesaid obligated amount.

(c) Funds obligated hereunder are anticipated to be sufficient through TBD.

B.4 PRICE/COST SCHEDULE

Amount

a. Direct Cost

b. Indirect Cost

c. Fixed Fee

d. Total Cost + Fixed Fee

B.5 FIXED FEE (CPFF)

Pursuant to FAR 16.306(d), the fixed fee payable under this contract will be tied to the completion of the reports and deliverables specified in Section F.6 of this contract and in accordance with the final approved Fee Schedule.

B.6 INDIRECT COSTS (CPFF)

Pending establishment of revised provisional or final indirect cost rates, allowable indirect costs will be reimbursed on the basis of the following negotiated provisional or predetermined rates and the appropriate bases:

Description Rate Base Type Period Indirect Cost X % 1/ 1/ 1/ Indirect Cost Y % 2/ 2/ 2/ Indirect Cost Z % 3/ 3/ 3/

1/Base of Application:

RFP No. SOL-176-15-000006

Type of Rate:

Period:

2/Base of Application:

Type of Rate:

Period:

3/Base of Application:

Type of Rate:

Period:

B.7 COST REIMBURSABLE (CPFF)

Allowable costs will be limited to reasonable, allocable and necessary costs determined in accordance with FAR 52.216-7, Allowable Cost and Payment, FAR 52.216-8, Fixed Fee, if applicable, and AIDAR 752.7003, Documentation for Payment.

In addition, the requirement and conditions concerning estimated cost and funding apply as detailed in FAR 52.232-22, Limitation of Funds, incorporated by reference in Section I of this contract.

B.8 CANCELLATION CEILING

CLIN 0001 is considered non-severable, and is therefore a multi-year contract as defined in FAR

17.103. Therefore, this contract is subject to the requirements of FAR 17.106.

Cancellation Dates:

Contract Year 2: Date______ Amount: $___0___ Contract Year 3: Date______ Amount: $___0___ Contract Year 4: Date______ Amount: $___0___ Contract Year 5: Date______ Amount: $___0___

Cancellation Ceiling: This is a CPFF Completion type contract where the contractor is authorized to be reimbursed for all costs which are allowable in accordance with FAR 52.216-7, “Allowable Costs and Payment.” Therefore, the contractor will not incur any costs which would have been amortized over the life of the contract should the contract be cancelled in accordance with FAR 52.217-2. Therefore, the cancellation ceiling for each cancellation date is indicated above.

[END OF SECTION B]

RFP No.: SOL-176-15-000006

SECTION C – PERFORMANCE WORK STATEMENT

<Performance Work Statement to be developed by the offeror, based on the content of this RFP and inserted at the time of award>

[END OF SECTION C]

SECTION D – PACKAGING AND MARKING

D.1 AIDAR 752.7009 MARKING (JAN 1993)

(a) It is USAID policy that USAID-financed commodities and shipping containers, and project construction sites and other project locations be suitably marked with the USAID emblem.

Shipping containers are also to be marked with the last five digits of the USAID financing document number. As a general rule, marking is not required for raw materials shipped in bulk (such as coal, grain, etc.), or for semi-finished products which are not packaged.

(b) Specific guidance on marking requirements should be obtained prior to procurement of commodities to be shipped, and as early as possible for project construction sites and other project locations. This guidance will be provided through the contracting officer’s technical representative (COTR) indicated on the cover page of this Order, or by the Mission Director in the Cooperating Country to which commodities are being shipped, or in which the project site is located.

(c) Authority to waive marking requirements is vested with the Regional Assistant Administrators, and with Mission Directors.

(d) A copy of any specific marking instructions or waivers from marking requirements is to be sent to the Contracting Officer; the original should be retained by the Contractor.

D.2 BRANDING AND MARKING POLICY

All USAID-funded foreign assistance (including programs, projects, activities, public communications, or commodities) must be communicated, promoted, and marked as coming from the American People through USAID. Specific communications and promotion measures must be described in the “Branding Strategy” and “Branding Implementation Plan,” and specific marking will be described in the “Marking Plan” for the contract. Branding and marking under this contract must comply with the USAID Automated Directive System Chapter 320 Branding and Marking (ADS 320) at http://www.usaid.gov/policy/ads/300/320.pdf.

D.3 BRANDING STRATEGY

The name of the project:

The project name is Community and Municipal Governance Initiative (CAMI) in the Kyrgyz Republic.

Translations to other applicable languages must be proposed by the Contractor and approved by USAID as part of the Branding Implementation Plan.

How the materials and communications will be positioned:

In all project communications and materials the project will be referred to as USAID’s. In all public events and public communications the project will also acknowledge and make it visible and understandable that the project, all its activities and/or materials/deliverables are made possible by the American People. Any materials and communications produced by any sub-contractor must follow USAID branding requirements.

The desired level of visibility:

http://www.usaid.gov/policy/ads/300/320.pdf

The contractor must ensure that the project (as well as the fact that it is made possible by the American people through USAID) receives broad visibility not only among its beneficiaries and counterparts, but also among the general public in the Kyrgyz Republic. USAID’s experience in the Kyrgyz Republic demonstrates critical importance and multiple opportunities for public outreach through information dissemination.

Any other organizations to be acknowledged:

Co-branding and co-marking of public communications with local partners, in particular municipal governments and partners in public-private partnerships, is allowable and encouraged in order to promote local ownership of the initiatives supported by USAID. Co-branding and co-marking is to be specified in the branding implementation plan and will require approval by USAID.

D.4 APPROVAL OF BRANDING IMPLEMENTATION PLAN

The contractor Branding Implementation Plan and Marking Plan will be finalized and submitted for Contracting Officer approval prior to award. The contractor will follow the approved plan during implementation of this contract unless a waiver is requested and approved. Guidance applying for waivers can be found at USAID Automated Directive Supplement Chapter 320, Branding and Marking.

[END OF SECTION D]

SECTION E – INSPECTION AND ACCEPTANCE

E.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

The following Contract clauses pertinent to this section are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the clause at FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE" in Section I of this Contract. See http://acquisition.gov/far/index.html for electronic access to the full text of a FAR clause.

FEDERAL ACQUISTION REGULATION

(48 CFR Chapter 1)

NUMBER TITLE DATE

CPFF 52.246-3 INSPECTION OF SUPPLIES – COST REIMBURSEMENT MAY 2001

CPFF 52.246-5 INSPECTION OF SERVICES – COST-REIMBURSEMENT APR 1984

E.2 INSPECTION AND ACCEPTANCE

USAID inspection and acceptance of services, reports and other required deliverables or outputs will take place in Kyrgyzstan or at any other location where the services are performed and reports and deliverables or outputs are produced or submitted.

The Contracting Officer has delegated to the COR the authority to inspect and accept certain services, reports and required deliverables and outputs as outlined in the COR designation letter and via clauses in the contract.

[END OF SECTION E]

http://acquisition.gov/far/index.html

SECTION F – DELIVERIES OF PERFORMANCE

F.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

The following contract clauses pertinent to this section are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the clause at FAR ―52.252-2 CLAUSES INCORPORATED BY REFERENCE in Section I of this contract. See http://acquisition.gov/far/index.html for electronic access to the full text of a FAR clause.

FEDERAL ACQUISITION REGULATION (48CFR Chapter 1)

NUMBER TITLE DATE

CPFF 52.242-15 STOP-WORK ORDER AUG 1989

ALTERNATE I APR 1984

F.2 PERIOD OF PERFORMANCE

The estimated period of performance for this Contract is five (5) years (the specific dates will be specified at contract award).

F.3 PLACE OF PERFORMANCE

The place of performance under this contract will be in Kyrgyz Republic as detailed in the Statement of Objectives of the RFP.

F.4 AUTHORIZED WORK DAY / WEEK

No overtime or premium pay is authorized under this contract. The contractor is authorized up to a 5 day workweek for long-term staff in the field with no premium pay, and 6 day workweek for short-term advisors in the field with no premium pay.

F.5 DELIVERABLES AND REQUIRED REPORTING

In addition to the requirements set forth for submission of reports in Sections I and J and in the AIDAR clause 752.242-70, Periodic Progress Reports, the Contractor must submit the following reports and deliverables electronically to the Contracting Officer’s Representative and a copy to the Contracting Officer at AlmatyAAReporting@usaid.gov.

All deliverables and required reporting must be submitted in the English language, unless otherwise specified. The Contractor must promptly notify the Contracting Officer’s Representative, of any problems, delays, or adverse conditions which materially impair the Contractor’s ability to meet the requirements of the contract. The COR and the Contractor will develop a standard format for submission of all deliverables and reports within the first 30 days of contract award.

DELIVERABLES:

F.5.1 Annual Work Plan

The contractor must submit a detailed annual work plan and budget to describe the activities specified in their PWS and must cross reference the applicable sections. The work plan and budget will be a guide to the implementation of the contract with a breakdown of activities or tasks to complete benchmarks, timelines, and anticipated progress in the achievement of the program results as well as associated costs. The work http://acquisition.gov/far/index.html mailto:AlmatyAAReporting@usaid.gov plan and budget must have a link to the results and have no inconsistencies with the PWS. It must also describe the anticipated achievements toward performance indicators with an explanation of how those achievements are expected to contribute to the intermediate result level.

The contractor must submit subsequent annual work plans to USAID for review and approval no later than 60 days prior to the end of the USG fiscal year (September 30).

The annual work plan will include and be closely tied to the LSG Site and Service Selection Strategy. The annual work plan will include a list of clearly defined Tasks, Activities, Deliverables, Benchmarks and Indicator Targets, and must have no inconsistencies with the Site and Service Selection Strategy. The contractor may not include activities in the work plan that fall outside the parameters of the statement of work. The contractor’s annual work plan will describe how the contractor intends to organize responsibilities among its staff to ensure accomplishment of the tasks. The work plan, at a minimum, will include:

1. A systematic presentation (i.e., Gantt chart) of activities to be accomplished under the different results and sub-results, on monthly basis;

2. The proposed location of the activity;

3. The anticipated outputs and outcomes from each tasks conducted;

4. The anticipated level of effort required from program technical staff and financial resources required to complete the tasks;

5. The identification of any assumptions used in preparation of the work plan, as well as suggested alternatives, if necessary;

6. The anticipated risks with regard to achieving the anticipated objectives of the contract and how they will be mitigated;

7. Any specific award terms or conditions that interfere with maximizing the developmental impact of the award.

Each year the contractor will submit for approval a list of commodities that will be purchased during the fiscal year as part of the Annual Work plan process. The annual commodities procurement list may be revised as necessary in consultation with the COR and by approval of the Contracting Officer. The initial list of commodities due with the technical proposal must be updated and finalized within forty-five (45) days of the contract award.

F.5.2 Activity Monitoring and Evaluation Plan

The contractor must include an Activity Monitoring and Evaluation Plan (AMEP) that will describe how the project’s performance will be monitored. The AMEP must significantly be based on the Local Self Government (LSG) Performance Assessment Tool. The AMEP must include an appropriate set of indicators to accurately measure project outputs and outcomes. The contractor may draw upon relevant USAID standard indicators (http://f.state.sbu/Pages/Indicators.aspx) and develop custom indicators, as required. For each indicator, the AMEP must clearly identify data sources, frequency of data collection, collection methods, the party responsible for data collection, baseline information, and annual targets. The contractors must include costs of data collection, analysis, and reporting as a separate line item in their budgets to ensure that adequate resources are available. (203.3.5 Monitoring Activities/Implementing Mechanisms, Effective Date: 11/02/2012). In addition, the AMEP must include a narrative detailing: the planned staffing structure and resource allocation for M&E; how data collection, analysis and reporting of performance data will be managed under the project; how data quality assessments will be undertaken; how gender analysis will be incorporated into the M&E methodology; and how data will be shared and used to inform programming. The planned calendar of M&E activities must be presented in a Gantt chart. The resource allocation will appear as a separate line item in the proposed budget and correspond with the level of effort outlined in the AMEP.

http://f.state.sbu/Pages/Indicators.aspx

A draft AMEP is requested in this solicitation as part of the evaluation. A finalized AMEP must be submitted within 45 days of the contract award date.

F.5.3 Quarterly Performance Reports

The contractor must submit quarterly performance reports no later than 30 calendar days following the end of each standard USG fiscal quarter (i.e. October 30, January 30, April 30, July 30) to the COR and a copy to the Contracting Officer at AlmatyAAReporting@usaid.gov. Reports may be submitted electronically.

Regardless of the start date of the contract all reporting will be adjusted to the USG fiscal year calendar.

The quarterly performance report will include details of major activities, achievements, and an indicator data table. These reports will include progress toward achievement of milestones, the Annual Work Plan and success stories, as well as provide progress toward standard indicators for Operational Plan (OP), Activity Monitoring and Evaluation Plan (AMEP) and other USAID reporting purposes. The reports will include financial information on the expenses incurred, available funding for the remainder of the activity any variances from planned expenditures. This report will also include explanation of problems, delays or adverse conditions and actions taken or contemplated to resolve the situation, or any assistance needed to resolve the situation.

The 4th Quarter Performance Report may be a section of the Annual Report but must contain all information required under this section.

F.5.4 Annual Report

An Annual report will be due within 30 calendar days after the end of each USG fiscal year, ending September 30. These reports must be based on the approved Annual Work Plan and AMEP and will cover:

• Summary of cumulative accomplishments for the year as a whole;

• Situational background information concerning the program’s objective;

• Description of progress against planned accomplishments in the Work Plan and any deviations;

• Description of progress against planned AMEP targets and any deviations;

• Progress in coordination with host government, other donors, USAID-funded projects, and PPP partners;

• At least two success stories suitable for publication;

• The report must also include a CD with a collection of minimum of 20 photographs a year for each country where the project is implemented that are illustrative of project’s achievements in jpeg format. The photographs will comply with guidance provided in the USAID Graphic Standards Manual, and be at least 1MB in size each. Each photograph will have a brief explanation about its subject and identity: the author and his/her organization, person(s) featured in the photograph, and the location where the photograph was taken.

• Summary of administrative/staffing issues; and

• Planned main activities for the next year.

Annual reports must include as separate attachments:

• List of commodities procured and revised inventory;

• List of all reports, analyses, presentations, and other key documents produced during the year;

• Personnel summary that will indicate all of the positions (short and long term – local and expatriate), LOE, and the salary rates;

• List of all subcontracts, if any, with a short description of the purpose and amount;

• Status reports on the progress, delays, and issues with the implementation of the action plans in target municipalities/sectors;

• Other documents as may be required by USAID.

Reports will be provided electronically to the COR. Reports must be prepared in a reader-friendly format so that they can be easily reviewed by the Mission and by USAID’s counterparts.

Relevant parts of the Quarterly and Annual reports will be translated into Russian and/or any relevant local language, as appropriate, for presentation to government partners and other local counterparts.

F.5.5 Final Report

No later than 45 calendar days prior to the Contract completion date, the contractor must submit electronically a draft Final Report that details accomplishments against the tasks, targets, and deliverables set forth in the Contract and in the AMEP; highlights major achievements; address lessons learned during implementation; and recommend ways to resolve identified constraints. The Contracting Officer and/or COR may provide comments, which the contractor must address in revising the draft prior to final submission of the Final Report. The Final Report must be prepared in a reader-friendly format so that it can be disseminated within and outside USAID for study and future use. Relevant parts of the Final Report must be translated into Russian, as appropriate, for presentation to the host government partners and other local counterparts. The Final Report must also contain a well-organized table of contents of all reports, deliverables, presentations, and other key documents produced during the life of the Project. These documents must be compiled and delivered to COR concurrently with the draft Final Report in a user-friendly, properly indexed, searchable electronic form (e.g. CD-ROM or equivalent media).

If an Annual Report has not been completed for the Fiscal Year in which the award ends, the Final Report will have a distinct section that covers all information required for the Annual Report (see F.5.4).

REQUIRED REPORTING:

F.5.7 Participant Training Reports.

The contractor will collect training data on all trainings, conferences, and workshops provided by the contractor under this contract held in the United States, third countries, or in-country. The training data will be entered into TraiNET and submitted to the COR no later than 45 days following the end of each fiscal quarter measured from October 1, as relevant. Any training data for the final fiscal quarter of the contract must be entered into TraiNET and submitted to the COR no later than 30 days prior the end of the award.

The contractor will follow USAID policy directives and required procedures governing the design and implementation of participant training activities found in ADS 252, which provides detailed information regarding visa compliance guidelines and ADS 253, which provides guidance on how to implement USAID funded training programs.

F.5.8 Quarterly Financial Reports.

The contractor must submit quarterly financial summaries for the contractor and each subcontractor to the COR, 10 days prior to the end of the quarter, showing disbursements and accruals to date, budget estimate, subcontractor obligation and expenditures, and change order, if any.

F.5.9 Accrual Reports

The contractor must submit a quarterly accrual reports for this contract overall as well as the resources allocated to this contract. Accrual reports must include the (a) total amount obligated; (b) total amount invoiced for, (c) total amount of expended but not yet invoiced for, and (d) remaining unexpended funds by country and a consolidated regional accrual report. Accrual reports will be submitted to the COR electronically, 10 days prior to the end of the quarter.

F.5.10 Monthly Vouchers

The contractor will track and document in a monthly voucher the detailed expenditures for both project activities (project expenditures) and non-project expenditures (management, administrative, operational, indirect costs and fees) by country. Each voucher must include a financial summary sheet. The voucher must be submitted to the payment office indicated on the cover sheet of the Contract. In addition, a copy must be provided to the COR. Voucher reports must be consistent with AIDAR 752.7003 documentation for payment, requirements.

F.6 DELIVERABLES, DELIVERY SCHEDULE AND FIXED FEE PAYMENT

SCHEDULE

F.6.1 Schedule:

Deliverables for Year 1

Deliverables Delivery Schedule Format Fixed Fee Payment Schedule

Activity Monitoring and Evaluation Plan (AMEP)

Within 45 days after the effective date of the Contract.

Electronic 8% of fee

FY 2016 1st Quarterly Performance Report

Within 30 calendar days after the end of USG fiscal quarter.

Electronic 2% of fee

FY 2016 2nd Quarterly Performance Report

Within 30 calendar days after the end of USG fiscal quarter.

Electronic 2% of fee

FY 2016 3rd Quarterly Performance Report

Within 30 calendar days after the end of USG fiscal quarter.

Electronic 2% of fee

Annual Performance Report Within 30 calendar days after the end of USG 4th fiscal quarter.

Electronic 5% of fee

Deliverables for Year 2

Annual Work Plan – with AMEP and Site and Service Selection Tool revisions as necessary

60 days prior to the end of the USG fiscal year

Electronic 8% of fee

FY 2017 1st Quarterly Performance Report

Within 30 calendar days after the end of USG fiscal quarter.

Electronic 2% of fee

FY 2017 2nd Quarterly Performance Report

Within 30 calendar days after the end of USG fiscal quarter.

Electronic 2% of fee

FY 2017 3rd Quarterly Performance Report

Within 30 calendar days after the end of USG fiscal quarter.

Electronic 2% of fee

Annual Performance Report Within 30 calendar days after the end of USG 4th fiscal quarter.

Electronic 5% of fee

Deliverables for Year 3

Annual Work Plan – with AMEP and Site and Service Selection Tool revisions as

60 days prior to the end of the USG fiscal year

Electronic 8% of fee necessary FY 2018 1st Quarterly Performance Report

Within 30 calendar days after the end of USG fiscal quarter.

Electronic 2% of fee

FY 2018 2nd Quarterly Performance Report

Within 30 calendar days after the end of USG fiscal quarter.

Electronic 2% of fee

FY 2018 3rd Quarterly Performance Report

Within 30 calendar days after the end of USG fiscal quarter.

Electronic 2% of fee

Annual Performance Report Within 30 calendar days after the end of USG 4th fiscal quarter.

Electronic 5% of fee

Deliverables for Year 4

Annual Work Plan – with AMEP and Site and Service Selection Tool revisions as necessary

60 days prior to the end of the USG fiscal year

Electronic 8% of fee

FY 2019 1st Quarterly Performance Report

Within 30 calendar days after the end of USG fiscal quarter.

Electronic 2% of fee

FY 2019 2nd Quarterly Performance Report

Within 30 calendar days after the end of USG fiscal quarter.

Electronic 2% of fee

FY 2019 3rd Quarterly Performance Report

Within 30 calendar days after the end of USG fiscal quarter.

Electronic 2% of fee

Annual Performance Report Within 30 calendar days after the end of USG 4th fiscal quarter.

Electronic 5% of fee

Deliverables for Year 5

Annual Work Plan – with AMEP and Site and Service Selection Tool revisions as necessary

60 days prior to the end of the USG fiscal year

Electronic 8% of fee

FY 2020 1st Quarterly Performance Report

Within 30 calendar days after the end of USG fiscal quarter.

Electronic 2% of fee

FY 2020 2nd Quarterly Performance Report

Within 30 calendar days after the end of USG fiscal quarter.

Electronic 2% of fee

FY 2020 3rd Quarterly Performance Report

Within 30 calendar days after the end of USG fiscal quarter.

Electronic 2% of fee

Final Report Due 45 days prior to the completion of this contract

Electronic 10% of fee

F.6.2 ALTERNATE DELIVERABLES

The Offeror may propose additional deliverables or percentages to be included in F.6.1.

F.6.3 FEE PAYMENT SCHEDULE

The contractor may propose changes to the suggested percentages for the fixed fee payable for all proposed deliverables. The percentage of the fee for a deliverable cannot be vouchered nor paid to the contractor until the deliverable has been inspected and accepted by USAID as governed by FAR Part 46 and FAR 52.46-5.

Each deliverable is considered one method for USAID to inspect the corresponding supplied service however nothing in this section prohibits USAID from inspecting the services provided by other methods.

F.7 KEY PERSONNEL

(a) The key personnel proposed are considered essential to the work being performed unless otherwise agreed by the Contracting Officer. The contractor will be responsible for providing such personnel for performance of this contract.

TITLE NAME

Chief of Party TBD Deputy Chief of Party/Senior Technical Advisor TBD Local Self Government Assistance Products and Services Coordinator TBD

(b) Prior to replacing any of the specified individuals, the Contractor must immediately notify both the Contracting Officer and USAID Contracting Officer Representative (COR) reasonably in advance and must submit written justification (including proposed substitutions) in sufficient detail to permit evaluation of the impact on the project. No replacement of key personnel can be made by the Contractor without the written consent of the Contracting Officer. The personnel specified above are considered to be essential to the work being performed hereunder.

(c) Qualifications of Key Personnel

A. Chief of Party is responsible for the activity’s overall approach, design, implementation, administration, operation, accountability, and results:

• Demonstrated understanding of local government management, finance, and operations

• Proven track record of at least 15 years of progressively responsible professional experience with donor-funded governance projects

• Proven success in establishing and maintaining relationships with a broad range of stakeholders, achieving results and meeting deadlines

• Demonstrated capacity to transfer information and knowledge to external partners, stakeholders, senior officials and the donor community

• Fluent written and spoken English skills, Russian and/or Kyrgyz proficiency preferred

• Advanced degree from an accredited university in a relevant field of study, such as political science, public policy, public administration, and international development, or demonstrated relevant equivalent training and experience

B. Deputy Chief of Party/Senior Technical Advisor is responsible for the activity’s day-to-day operations, as well as for incorporating the Kyrgyz Republic’s community and governance norms in the design and delivery of assistance:

• Proven track record of at least 10 years of progressively responsible professional experience with governance projects in similar settings in Central Asia, the former Soviet Union, or Eastern Europe, experience in the Kyrgyz Republic preferred

• Demonstrated technical and management proficiency on similar governance projects in similar settings in Central Asia, the former Soviet Union, or Eastern Europe, experience in the Kyrgyz Republic preferred

• Demonstrated experience working with host-country institutions, donors and non-governmental organizations to promote local governance reform, particularly in a post- Soviet environment

• Proven success in establishing and maintaining relationships with a broad range of stakeholders and promulgating reforms in similar settings in Central Asia, the former Soviet Union, or Eastern Europe, experience in the Kyrgyz Republic preferred

• Fluent spoken and written skills in Russian and English, Kyrgyz proficiency preferred

• Degree from an accredited university in a relevant field of study, such as political science, public policy, public administration, and international development, or demonstrated relevant equivalent training and experience

C. Local Self Government Assistance Products and Services Coordinator is responsible for designing, developing, and delivering assistance to LSGs’ leadership and community:

• Proven track record of at least 5 years relevant professional and progressively responsible experience in development assistance

• Demonstrated experience working with sub-national government entities in the areas of capacity building, service delivery and citizen participation, particularly in a post-Soviet environment

• Proven experience in supervising and leading a team in a development context and coordinating with other donor initiatives, as well as developing assistance products and services, training consultants that implement them, and continually improving them

• Spoken and written language proficiency in Russian and Kyrgyz as well as excellent English language skills

• Bachelor degree with significant study in a pertinent field, such as public administration, law, political science, international development, and international relations, or demonstrated relevant equivalent training and experience

F.8 PERFORMANCE STANDARDS

Evaluation of the contractor's overall performance in accordance with the performance standards set forth in the PWS, will be conducted jointly by the COR and the Contracting Officer, and will form the basis of the contractor's permanent performance record with regard to this contract.

F.9 752.7005 SUBMISSION REQUIREMENTS FOR DEVELOPMENT EXPERIENCE

DOCUMENTS (SEPTEMBER 2013)

Contract Reports and Information/Intellectual Products.

(1) Within thirty (30) calendar days of obtaining the Contracting Officer Representative’s approval, the contractor must submit to USAID’s Development Experience Clearinghouse (DEC) one copy each of reports and information products which describe, communicate or organize program/project development assistance activities, methods, technologies, management, research, results and experience. These reports include: assessments, evaluations, studies, technical and periodic reports, annual and final reports, and development experience documents (defined as documents that (1) describe the planning, design, implementation, evaluation, and results of development assistance; and (2) are generated during the life cycle of development assistance programs or activities.) The Contractor must submit copies of information products including training materials, publications, databases, computer software programs, videos and other intellectual deliverable materials required under the Contract Schedule. The following information is not to be submitted:

(i) Time-sensitive materials such as newsletters, brochures and bulletins.

(ii) The contractor’s information that is incidental to award administration, such as financial, administrative, cost or pricing, or management information.

(2) Within thirty (30) calendar days after completion of the contract, the contractor must submit to the DEC any reports that have not been previously submitted and an index of all reports and information/intellectual products referenced in paragraph (a)(1) of this clause.

(b) Submission requirements. The contractor must review the DEC Web site for the most up-to-date submission instructions, including the DEC address for paper submissions, the document formatting and the types of documents to be submitted. The submission instructions can be found at: https://dec.usaid.gov.

(1) Standards.

(i) Materials must not include financially sensitive information or personally identifiable information (PII) such as social security numbers, home addresses and dates of birth. Such information must be removed prior to submission.

(ii) All submissions must conform to current USAID branding requirements.

(iii) Contract reports and information/intellectual products can be submitted in either electronic (preferred) or paper form. Electronic documentation must comply with Section 508 of the Rehabilitation Act of 1973.

(iv) The electronic submissions must consist of only one electronic file, which comprises the complete and final equivalent of the paper copy. In the case of databases and computer software the submissions must also include necessary descriptive information e.g., special backup or data compression routines, software used for storing/retrieving submitted data, or program installation instructions.

(v) Electronic documents must be in one of the National Archives and Records Administration

(NARA)-approved formats as described in NARA guidelines related to the transfer of permanent E-records. (See http://www.archives.gov/records-mgmt/inititives/transfer-to-nara.html).

(2) Essential bibliographic information. Descriptive information is required for all Contractor products submitted. The title page of all reports and information products shall include the contract number(s), contractor name(s), name of the USAID Contracting Officer’s Representative, the publication or issuance date of the document, document title, (if non-English, provide and English translation of the title), author name(s), and development objective or project title (if non-English, provide a translation) and associated number, and language of the document (if non-English). In addition, all hard copy materials submitted in accordance with this clause must have, attached as a separate cover sheet, the name, organization, address, telephone number, fax number, and Internet address of the submitting party.

F.10 752.242-70 PERIODIC PROGRESS REPORTS (OCTOBER 2007)

(a) The contractor shall prepare and submit progress reports as specified in the contract schedule. These reports are separate from the interim and final performance evaluation reports prepared by USAID in accordance with FAR 42.15 and internal Agency procedures, but they may be used by USAID personnel or their authorized representatives when evaluating the contractor's performance.

http://www.archives.gov/records-mgmt/inititives/transfer-to-nara.html http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/Far/42.htm%23P754_107458

(b) During any delay in furnishing a progress report required under this contract, the contracting officer may withhold from payment an amount not to exceed US$25,000 (or local currency equivalent) or 5 percent of the amount of this contract, whichever is less, until such time as the contractor submits the report or the contracting officer determines that the delay no longer has a detrimental effect on the Government's ability to monitor the contractor's progress.

[END OF SECTION F]

SECTION G – CONTRACT ADMINISTRATION DATA

G.1 CONTRACTING OFFICER'S AUTHORITY

The Contracting Officer is the only person authorized to make or approve any changes in the requirements of the Contract and not withstanding any provisions contained elsewhere in this Contract, the said authority remains solely in the Contracting Officer.