Sol_SOL-111-17-000007.pdf

SOL-111-17-000007

1. REQUEST NO.

5a. ISSUED BY

NAME

a. NAME

c. STREET ADDRESS

d. CITY

10. PLEASE FURNISH QUOTATIONS TO

THE ISSUING OFFICE IN BLOCK 5a ON

OR BEFORE CLOSE OF BUSINESS (Date)

2. DATE ISSUED 3. REQUISITION/PURCHASE REQUEST NO. 4. CERT. FOR NAT. DEF.

UNDER BDSA REG. 2

AND/OR DMS REG.1

RATING

6. DELIVERY BY (Date)

7. DELIVERY

9. DESTINATION

a. NAME OF CONSIGNEE

b. STREET ADDRESS

PAGE OF PAGES

5b. FOR INFORMATION CALL: (No collect calls)

TELEPHONE NUMBER

AREA CODE NUMBER

8. TO:

b. COMPANY

e. STATE f. ZIP CODE

c. CITY

d. STATE e. ZIP CODE

IMPORTANT: This is a request for information, and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5a. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or services. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotations must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State and local taxes)

THIS RFQ

REQUEST FOR QUOTATION

(THIS IS NOT AN ORDER)

IS IS NOT A SMALL BUSINESS SET ASIDEX

09/28/2017

1 21

00000 USAID Armenia

08/30/2018

USAID/Yerevan

1 American Avenue

Yerevan 0082, Armenia

+37 410-494466Armen Yeghiazarian

10/13/2017 1700 Yerevan

FOB DESTINATION

OTHER

(See Schedule)X

ITEM NO.

(a)

SUPPLIES/SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e)

AMOUNT

(f)

Software Development to Support the General

Department of Civil Aviation (GDCA) of Armenia

Delivery: 08/30/2018

Period of Performance: 11/01/2017 to 08/30/2018

12. DISCOUNT FOR PROMPT PAYMENT

a. 10 CALENDAR DAYS (%) b. 20 CALENDAR DAYS (%) c. 30 CALENDAR DAYS (%) d. CALENDAR DAYS

NUMBER PERCENTAGE

NOTE: Additional provisions and representations

13. NAME AND ADDRESS OF QUOTER

b. STREET ADDRESS

c. COUNTY

d. CITY e. STATE f. ZIP CODE

14. SIGNATURE OF PERSON AUTHORIZED TO

SIGN QUOTATION

16. SIGNER

a. NAME (Type or print)

c. TITLE (Type or print)

a. NAME OF QUOTER

AREA CODE

NUMBER

15. DATE OF QUOTATION

b. TELEPHONE are are not attached

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition not usable

STANDARD FORM 18 (REV. 6-95)

Prescribed by GSA - FAR (48 CFR) 53.215-1(a)

RFQ: SOL-111-17-000007

B-1

PART I – THE SCHEDULE

SECTION B – SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 PURPOSE

The purpose of this contract is to assist the General Department of Civil Aviation (GDCA) of Armenia with the development of a web-based application system that improves transparency and efficiency of the GDCA licensing request/registration process for air carriers; provide the computer hardware (i.e. server) specifications necessary to run the system; provide necessary training in order to ensure the continued operation and maintenance of the system.

B.2 CONTRACT TYPE AND SERVICES

This is a Fixed-Price Purchase Order. The Contractor must perform the services set forth in Section C of this Solicitation. For the consideration set forth in the contract, the Contractor shall provide the deliverables described in the Section C and comply with all contract requirements.

B.3 CONTRACT PRICE AND PAYMENT SCHEDULE

The total Firm-Fixed Price of this contract is $TBD.

CLIN # Description Total Firm Fixed Price

0010 Task 1: Develop and configure web based client-server application for air carriers registration

0020 Task 2: Ongoing Support 0030 Task 3: Identify and suggest hardware Total

Payment will be made in U.S. Dollars. Payments will be processed in three tranches based on successful completion, submission and acceptance of the deliverables for the three tasks identified in the table above.

END OF SECTION B

C-1

SECTION C – DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

Support to the General Department of Civil Aviation

C.1 BACKGROUND/PURPOSE

The General Department of Civil Aviation (GDCA) would like to implement a web based client-server software application, which will allow air carriers to register with the GDCA for approval of scheduled and non-scheduled flights to/from Armenia. USAID will support the GDCA in this undertaking.

C.2 OBJECTIVE

To assist the GDCA with the development of a web-based application system that improves the transparency and efficiency of the GDCA licensing request/registration process for air carriers;

provide specifications the necessary computer hardware (i.e. server) necessary to run the system; provide training necessary to ensure the continued operation and maintenance of the system.

C.3 SCOPE OF WORK (SOW)

The selected Offeror will be responsible for piloting, testing the software, delivering the final software system, defining the specifications for the hardware necessary to run the system, and providing training as well as one-on-one consultancy to appropriate GDCA staff. Specific deliverables and milestones will be listed in the Work Requirements and section of this SOW.

The selected Offeror will coordinate its activities with the GDCA and the USAID project management specialist.

Product Functionality

For detailed information on product functionality please refer to the attached technical specifications (see Attachment 1).

Expected results

• Facilitate the process of tracking the registration process of air carriers;

• Ensure transparency of the registration process;

• Increase efficiency of the registration process through automation of business processes.

System development and implementation approach

Agile Development Approach

C-2

The contractor will work in a team-based Agile environment. The GDCA will provide any information needed to have a complete product backlog and product and release backlogs that will be the basis for the contractor’s work. The Product Owner (in this case, the GDCA) will specify high-level requirements to the Agile team. As in typical Scrum-based Agile processes, the Product Owner will work together with the team to develop and estimate user stories and establish acceptance criteria. These acceptance criteria will specify expected functionality for a user story, as well as any non-functional requirements that must be met in the development of the story. The Product Owner will determine whether or not acceptance criteria have been satisfied.

Implementation Approach

The implementation will follow a phased approach using an agile development methodology.

The Offeror shall:

Task 1: Develop and configure web based client-server application for air carrier registration

Subtask 1.1: Propose Agile (Scrum) methodology

• Document Agile (Scrum) methodology including Backlog Grooming, Sprint Planning, Sprints (develop and test), Scrum Meetings, Review, and Retro; and stakeholder including Production Owner, Scrum Master, and Agile Team

• Document “Definition of Done” for Sprints and User Acceptance Test (UAT).

Deliverables 1.1

• Agile Methodology documentation as outlined in subtask 1.1

• Definition of Done documentation as outlined in subtask 1.1

Subtask 1.2: Conduct Sprint 0 or Baseline

• Create, document, prioritize, and estimate LOE for user stories to build out Registration application Product Backlog that meet Product Vision and required functionality

• Develop Phase 1 Release Plan and Sprint Schedule based on Sprint 0/Baseline User Stories

• Develop Test Strategy and Plan

• Document Acceptance Criteria for User Stories

• Develop initial wireframes and mock-ups for first Sprints

Deliverables 1.2

• Product Backlog including User Stories

• Release Plan and Sprint Schedule

• Test Strategy and Plan

• Acceptance/Test Criteria for User Stories

• Wireframes and mockups

Subtasks 1.3: Execute Sprints based on Agile Methodology

C-3

• Execute each Sprint to include Analysis, design, development, testing, QA, documentation, and production of reviewable (or releasable) code in agreed upon iteration

• Conduct live review/demonstration and retrospective for each Sprint and support User Acceptance Testing (UAT)

• Update Product backlog with user stories and bugs based on completion of Sprint

Deliverables 1.3

• Updated user stories and required changes;

• New or updated wireframes and mockups;

• Software Development Life Cycle (SDLC) documentation as required;

• Releasable Application;

• Status Reports (as required by USAID and GDCA).

Task 2: Ongoing Support

Subtask 2.1: Remediate Bugs/Issues

• Execute sprint lifecycle to address bugs/issues/change requests according to priorities agreed upon with the GDCA.

Deliverables 2.1

• Updated Application.

Subtask 2.2: Post deployment maintenance and sustainability

• User and administrators manual preparation;

• Maintenance and support strategy preparation;

• Users and administrators training and training materials;

• Provide maintenance services during the post deployment period (3 months).

Deliverables 2.2

• User and administrators manual;

• Maintenance and support strategy;

• Training of users and administrators, provision of training materials

• Report on post deployment support

Task 3: Identify and suggest the hardware

• Identify hardware, including the quantity and minimum required technical specifications, necessary to implement the system.

Deliverables 3.1

• List of hardware needed to run the application with detailed specifications.

C-4

C.4 DELIVERY SCHEDULE

Subtask # Deliverables Due Date

1.1 Agile Methodology Within 5 business days of contract signing

1.1 Definition of Done Within 5 business days of contract signing

1.2 Product Backlog including User Stories Offeror to propose

1.2 Phase 1 Release Plan and Sprint Schedule Offeror to propose

1.2 Test Strategy and Plan Offeror to propose

1.2 Acceptance/Test Criteria for User Stories Offeror to propose

1.2 Wireframes and mockups Offeror to propose

1.2 Test Results Offeror to propose

1.3 Updated user stories and required changes

(Following UAT/Live Demo) Within 5 business days of sprint completion

1.3 New or updated wireframes and mockups Within 5 business days of sprint completion

1.3 SDLC documentation as required TBD

1.3 Releasable Application Offeror to propose

1.3 Status Reports (as required by USAID) TBD

2.1 Updated Application (Following identified

bugs/issues) Offeror to propose

2.2 User manual Offeror to propose

2.2 Maintenance and support strategy Offeror to propose

3.1 List of Hardware Offeror to propose

C.5 LANGUAGES

Services shall be delivered in Armenian and English, as deemed necessary and appropriate for various services and activities. All reports to USAID/Armenia must be prepared in English.

C.6 REQUIRED QUALIFICATIONS/EXPERIENCE

Technical staff should have Bachelors degree in Computer Science, Applied Mathematics, or other related field and a minimum of three years professional software development experience. The Offeror’s proposed team should have at least one professional with Agile certification and scrum master certification.

C.7 AVAILABILITY

The contractor shall be residing in Yerevan Armenia and available from the project start date for an estimated nine month performance period.

C.8 USAID POINT OF CONTACT

C-5

The contractor will be advised of the Contracting Officer’s Representative and other USAID point(s) of contact prior to the finalization of the contract.

END OF SECTION C

D-1

SECTION D – PACKAGING AND MARKING

D.1 AIDAR 752.7009 MARKING (JAN 1993)

(a) It is USAID policy that USAID-financed commodities and shipping containers, and program construction sites and other program locations be suitably marked with the USAID emblem. Shipping containers are also to be marked with the last five digits of the USAID financing document number. As a general rule, marking is not required for raw materials shipped in bulk (such as coal, grain, etc.), or for semi-finished products which are not packaged.

(b) Specific guidance on marking requirements should be obtained prior to procurement of commodities to be shipped, and as early as possible for program construction sites and other program locations. This guidance will be provided through the cognizant technical office indicated on the cover page of this Contract, or by the Mission Director in the Cooperating Country to which commodities are being shipped, or in which the program site is located.

(c) Authority to waive marking requirements is vested with the Regional Assistant Administrators, and with Mission Directors.

(d) A copy of any specific marking instructions or waivers from marking requirements is to be sent to the Contracting Officer; the original should be retained by the Contractor.

D.2 MARKING AND BRANDING STRATEGY

The Contractor’s branding and marking plan, submitted on TBD, is hereby incorporated into the contract. The plan must be in accordance with ADS 320.3.2.

Anticipated elements of marking plan: products, equipment and inputs delivered; places where project activities are carried out; external public communications, studies, reports, publications and informative and promotional products; and workshops, conferences, fairs, media related activities and any such events. Publications authored by Contractors or other non-USAID employees must include the following disclaimer on the title page: “The author’s views expressed in this publication do not necessarily reflect the views of the United States Agency for International Development or the United States Government.” Threats and restrictions to the security of the project need to be identified and assessed in order to request any necessary exception from the marking requirement in accordance with ADS 320.3.2.

USAID’s web page contains the electronic version of the Graphic Standards Manual that is compulsory for all Contractors. Marking under this contract shall comply with the “USAID Graphics Standards Manual” available at http://www.usaid.gov/branding/acquisition.html or any successor branding policy.

D.3 BRANDING STRATEGY AND MARKING PLAN

D-2

Branding Strategy Implementation and Marking under this contract shall comply with the “USAID Graphics Standards Manual” available at http://www.usaid.gov/branding or any successor branding policy as detailed in ADS

320.3.2 http://www.usaid.gov/policy/ads/300/320.pdf .

END OF SECTION D

E-1

SECTION E – INSPECTION AND ACCEPTANCE

E.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY

REFERENCE

The following contract clauses pertinent to this section are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the clause at FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE in Section I of this contract. See FAR 52.252-2 for an internet address (if specified) for electronic access to the full text of a clause.

NUMBER TITLE DATE

FEDERAL ACQUISITION REGULATION (48 CFR Chapter 1) 52.246-4 Inspection of Services – Fixed-Price (AUG 1996)

E.2 INSPECTION AND ACCEPTANCE

USAID inspection and acceptance of services, reports and other required deliverables or outputs shall take place at

USAID/Armenia 1 American Avenue Yerevan 0082, Armenia or at any other location where the services are performed and reports and deliverables or outputs are produced or submitted. The COR identified in Section G. has been delegated authority to inspect and accept all services, reports and required deliverables or outputs.

END OF SECTION E

F-1

SECTION F – DELIVERIES OR PERFORMANCE

F.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY

REFERENCE

The following contract clauses pertinent to this section are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the clause at FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE in Section I of this contract. See FAR 52.252-2 for an internet address (if specified) for electronic access to the full text of a clause.

NUMBER TITLE DATE

FEDERAL ACQUISITION REGULATION (48 CFR Chapter 1) AIDAR (48 CFR Chapter 7)

52.242-15 Stop-Work Order (AUG 1989) 752.242-70 Periodic Progress Reports (OCT 2007)

F.2 PERIOD OF PERFORMANCE

The project expected duration is nine months from the effective date of the award, although the majority of the work is expected to be completed within the first six months.

F.3 PLACE OF PERFORMANCE

The Contractor shall perform the services in the Republic of Armenia.

F.4 PERFORMANCE STANDARDS

Evaluation of the Contractor’s overall performance shall be conducted in accordance with the performance standards set forth in FAR 42.15, Contractor Performance Information, and corresponding contract Sections C. and F. This report, conducted jointly by the Contracting Officer Representative (COR) and the Contracting Officer, shall form the basis of the Contractor's permanent performance record with regard to this contract.

END OF SECTION F

G-1

SECTION G – CONTRACT ADMINISTRATION DATA

G.1 INVOICES AND PAYMENT

Claims for payment under this contract must be submitted to the USAID/Armenia Financial and Administrative Management Office. The Contractor must submit a signed SF-1034 Public Voucher for Purchases, Services Other Than Personal, and SF-1034A continuation, (if necessary). Each voucher shall be identified by:

(a) Name of the contractor;

(b) Date and invoice number;

(c) USAID contract number;

(d) Description, price, quantity, period of services rendered;

(e) Contact name, telephone and fax number;

(f) Other substantiating documentation or information required by the contract.

Invoice with required supporting documents may be submitted either through paper or electronic in a Portable Document File (PDF) format through an electronic mailbox. The mailbox address is armeniapayments@usaid.gov. Electronic submission (PDF format) are encouraged and do not require subsequent transmittal of original paper invoices.

One copy of the voucher and the invoice shall also be submitted to the COR.

G.2 ADMINISTRATIVE CONTRACTING OFFICE

The Administrative Contracting Office is:

Office of Acquisition and Assistance

USAID/Armenia 1 American Avenue Yerevan 0082, Armenia

G.3 CONTRACTING OFFICER’S REPRESENTATIVE (COR)

The Contracting Officer’s Representative (COR) for the contract will be appointed by the Contracting Officer in a separate designation letter. The COR is responsible for providing technical directions to the Contractor, as defined herein, accepting deliverables, and providing administrative approval for payment.

G.4 PAYING OFFICE

The Paying Office: Financial and Administrative Management Office (FAMO)

USAID/Armenia

G-2

G.5 TECHNICAL DIRECTIONS/RELATIONSHIP WITH USAID

(a) Technical Directions is defined to include:

(1) Written directions to the Contractor which fill in details, suggest possible lines of inquiry, or otherwise facilitate completion of work;

(2) Provision of written information to the Contractor which assists in the interpretation of drawings, specifications, or technical portions of the work statement;

(3) Review and, where required, provide written approval of technical reports, drawings, specifications, or technical information to be delivered. Technical directions must be in writing, and must be within the scope of the work as detailed in Section C.

(b) The COR is authorized by designation to take any or all action with respect to the following which could lawfully be taken by the Contracting Officer, except any action specifically prohibited by the terms of this Contract:

(1) Assure that the Contractor performs the technical requirements of the contract in accordance with the contract terms, conditions, and specifications.

(2) Perform or cause to be performed, inspections necessary in connection with a) above and require the Contractor to correct all deficiencies; perform acceptance for the Government.

(3) Maintain all liaison and direct communications with the Contractor. Written communications with the Contractor and documents shall be signed as "Contracting Officer Technical Representative" with a copy furnished to the Contracting Officer.

(4) Issue written interpretations of technical requirements of Government drawings, designs, and specifications.

(5) Monitor the Contractor's production or performance progress and notify the Contractor in writing of deficiencies observed during surveillance, and direct appropriate action to effect correction. Record and report to the Contracting Officer incidents of faulty or nonconforming work, delays or problems.

(6) Obtain necessary security clearance and appropriate identification if access to Government facilities is required. If to be provided, ensure that Government furnished property is available when required.

LIMITATIONS: The COR is not empowered to award, agree to, or sign any contract (including delivery or purchase orders) or modifications thereto, or in any way to obligate the payment of money by the Government. The COR may not take any action which may impact

G-3 on the contract schedule, funds, scope or rate of utilization of LOE. All contractual agreements, commitments, or modifications which involve prices, quantities, quality, schedules shall be made only by the Contracting Officer.

(c) The COR is required to meet quarterly/semi-annually/annually with the Contractor and the Contracting Officer concerning performance of items delivered under this contract and any other administration or technical issues. Telephonic reports may be made if no problems are being experienced. Problem areas should be brought to the immediate attention of the Contracting Officer.

(d) In the absence of the designated COR, the COR may designate the alternate COR to perform in his(her) place. However, such action to direct an individual to act in the COR's stead shall immediately be communicated to the Contractor and the Contracting Officer.

(e) Contractual Problems - Contractual problems, of any nature, that may arise during the life of the contract must be handled in conformance with specific public laws and regulations (i.e.

Federal Acquisition Regulation and Agency for International Development Acquisition Regulation). The Contractor and the COR shall bring all contracting problems to the immediate attention of the Contracting Officer. Only the Contracting Officer is authorized to formally resolve such problems. The Contracting Officer will be responsible for resolving legal issues, determining contract scope and interpreting contract terms and conditions. The Contracting Officer is the sole authority authorized to approve changes in any of the requirements under this contract. Notwithstanding any clause contained elsewhere in this contract, the said authority remains solely with the Contracting Officer. These changes include, but will not be limited to the following areas: scope of work, price, quantity, technical specifications, delivery schedules, and contract terms and conditions. In the event the Contractor effects any changes at the direction of any other person other than the Contracting Officer, the change will be considered to have been made without authority.

(f) Failure by the Contractor to report to the Administrative Contracting Office, any action by the Government considered to be a change, within the specified number of days contained in FAR 52.243-7 (Notification of Changes), waives the Contractor's right to any claims for equitable adjustments.

G.6 CONTRACTOR'S PAYMENT ADDRESS

END OF SECTION G

H-1

SECTION H – SPECIAL CONTRACT REQUIREMENTS

H.1 AUTHORIZED GEOGRAPHIC CODE

The authorized geographic code for procurement of goods and services under this contract is 937 and 110.

H.2 LOGISTIC SUPPORT

The Contractor shall be responsible for all administrative support and logistics required to fulfill the requirements of this contract. These shall include all payroll, transportation arrangements, appointment scheduling, report preparations, printing, etc. The Mission will provide logistics support for all regional travel outside of Yerevan.

H.3 EXECUTIVE ORDER ON TERRORISM FINANCING (FEB 2002)

The Contractor/Recipient is reminded that U.S. Executive Orders and U.S. law prohibits transactions with, and the provision of resources and support to, individuals and organizations associated with terrorism. It is the legal responsibility of the contractor to ensure compliance with these Executive Orders and laws. This provision must be included in all subcontracts/subawards issued under this contract.

H.4 REPORTING OF FOREIGN TAXES

(a) Reports. The Contractor must annually submit a report for each U. S. Government fiscal year (October 1 to September 30) by April 16 of the next year.

(b) Contents of Report. The report must contain:

(1) Contractor name.

(2) Contact name with phone, fax and email.

(3) Contract number(s).

(4) Amount of foreign taxes assessed by a foreign government [each foreign government must be listed separately] on commodity purchase transactions valued at $500 or more financed with U.S. foreign assistance funds under this agreement during the prior U.S. fiscal year.

(5) Only foreign taxes assessed by the foreign government in the country receiving U.S.

assistance is to be reported. Foreign taxes by a third party foreign government are not to be reported. For example, if a Contractor performing in Lesotho using foreign assistance funds should purchase commodities in South Africa, any taxes imposed by South Africa would not be reported in the report for Lesotho (or South Africa).

H-2

(6) Any reimbursements received by the Contractor during the period in (4) regardless of when the foreign tax was assessed and any reimbursements on the taxes reported in

(4) received through March31.

(7) Report is required even if the Contractor did not pay any taxes during the report period.

(8) Cumulative reports may be provided if the Contractor is implementing more than one program in a foreign country.

(c) Definitions. For purposes of this clause:

(1) “Agreement” includes USAID direct and country contracts, grants, cooperative agreements and interagency agreements.

(2) “Commodity” means any material, article, supply, goods, or equipment.

(3) “Foreign government” includes any foreign governmental entity.

(4) “Foreign taxes” means value-added taxes and custom duties assessed by a foreign government on a commodity. It does not include foreign sales taxes.

(d) Where. Submit the reports to:

COR (TBD)

USAID/Armenia with a copy to:

FAMO/USAID/Armenia

(e) Subagreements. The Contractor must include this reporting requirement in all applicable subcontracts and other subagreements.

(f) For further information see http://www.state.gov/m/rm/c10443.htm.

H.5 USAID DISABILITY POLICY (DECEMBER 2004) (ACQUISITION AND

ASSISTANCE POLICY DIRECTIVE 04-17)

(a) The objectives of the USAID Disability Policy are (1) to enhance the attainment of United States foreign assistance program goals by promoting the participation and equalization of opportunities of individuals with disabilities in USAID policy, country and sector strategies, activity designs and implementation; (2) to increase awareness of issues of people with disabilities both within USAID programs and in host countries; (3) to engage other U.S.

government agencies, host country counterparts, governments, implementing organizations and other donors in fostering a climate of nondiscrimination against people with disabilities; and

H-3

(4) to support international advocacy for people with disabilities. The full text of the policy paper can be found at the following website: http://pdf.usaid.gov/pdf_docs/PDABQ631.pdf.

(b) USAID therefore requires that the contractor not discriminate against people with disabilities in the implementation of USAID programs and that it make every effort to comply with the objectives the USAID Disability Policy in performing this contract. To that end and within the scope of the contract, the contractor's actions must demonstrate a comprehensive and consistent approach for including women and children with disabilities.

H.6 NONDISCRIMINATION (JUN 2012)

FAR Part 27 and the clauses prescribed in that part prohibit contractors performing in or recruiting from the U.S. from engaging in certain discriminatory practices.

USAID is committed to achieving and maintaining a diverse and representative workforce and a workplace free of discrimination. Based on law, Executive Order, and Agency policy, USAID prohibits discrimination in its own workplace on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, disability, age, veteran’s status, sexual orientation, genetic information, marital status, parental status, political affiliation, and any other conduct that does not adversely affect the performance of the employee. USAID does not tolerate any type of harassment, either sexual or nonsexual, of any employee or applicant for employment. Contractors are required to comply with the nondiscrimination requirements of the FAR.

In addition, the Agency strongly encourages all its contractors (at all tiers) to develop and enforce comprehensive nondiscrimination policies for their workplaces that include protection on these expanded bases, subject to applicable law.

H.7 ELECTRONIC PAYMENTS SYSTEM

1. Definitions:

a. “Cash Payment System” means a payment system that generates any transfer of funds through a transaction originated by cash, check, or similar paper instrument. This includes electronic payments to a financial institution or clearing house that subsequently issues cash, check, or similar paper instrument to the designated payee.

b. “Electronic Payment System” means a payment system that generates any transfer of funds, other than a transaction originated by cash, check, or similar paper instrument, which is initiated through an electronic terminal, telephone, mobile phone, computer, or magnetic tape, for the purpose of ordering, instructing or authorizing a financial institution to debit or credit an account. The term includes debit cards, wire transfers, transfers made at automatic teller machines, and point-of-sale terminals.

2. The contractor agrees to use an electronic payment system for any payments under this award to beneficiaries, subcontractors, or grants under contracts, where applicable.

H-4

3. Exceptions. The contractor is allowed the following exceptions, provided the contractor documents its contract file with the appropriate justification:

a. Cash payments made while establishing electronic payment systems, provided that this exception is not used for more than six months from the effective date of this award.

b. Cash payments made to payees where the contractor does not expect to make payments to the same payee on a regular, recurring basis, and payment through an electronic payment system is not reasonably available.

c. Cash payments to vendors below the micro purchase level as defined by FAR 2.101, or for Grants Under Contracts for less than $3000, when payment through an electronic payment system is not reasonably available.

d. The contractor has received a specific written exception from the Contracting Officer that a specific payment or all cash payments are authorized, based on the contractor’s written justification, which provides a basis and cost analysis for the requested exception.

4. More information about how to establish, implement, and manage electronic payment methods is available to contractors at http://solutionscenter.nethope.org/programs/c2e-toolkit.”

END OF SECTION H

http://solutionscenter.nethope.org/programs/c2e-toolkit http://solutionscenter.nethope.org/programs/c2e-toolkit

I-1

PART II – CONTRACT CLAUSES

SECTION I – CONTRACT CLAUSES

I.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY

The following contract clauses pertinent to this section are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the clause at FAR "52.252-2 CLAUSES INCORPORATED BY REFERENCE" in Section I of this contract. See FAR 52.252-2 for an internet address (if specified) for electronic access to the full text of a clause.

NUMBER TITLE DATE

FEDERAL ACQUISITION REGULATION (48 CFR Chapter 1)

52.202-1 DEFINITIONS NOV 2013

52.203-3 GRATUITIES APR 1984

52.203-5 COVENANT AGAINST CONTINGENT FEES MAY 2014

52.203-6 RESTRICTIONS ON SUBCONTRACTOR SALES TO THE

GOVERNMENT SEP 2006

52.203-7 ANTI-KICKBACK PROCEDURES MAY 2014

52.203-8 CANCELLATION, RESCISSION, AND RECOVERY OF

FUNDS FOR ILLEGAL OR IMPROPER ACTIVITY MAY 2014

52.203-10 PRICE OR FEE ADJUSTMENT FOR ILLEGAL OR

IMPROPER ACTIVITY JAN 1997

52.203-12 LIMITATION ON PAYMENTS TO INFLUENCE CERTAIN

FEDERAL TRANSACTIONS SEP 2007

52.203-13 CONTRACTOR CODE OF BUSINESS ETHICS AND

CONDUCT OCT 2015

52.203-17 CONTRACTOR EMPLOYEE WHISTLEBLOWER RIGHTS

AND REQUIREMENT TO INFORM EMPLOYEES OF

WHISTLEBLOWER RIGHTS APR 2014

52.204-4 PRINTED OR COPIED DOUBLE-SIDED ON

POSTCONSUMER FIBER CONTENT PAPER MAY 2011

52.204-12 DATA UNIVERSAL NUMBERING SYSTEM NUMBER

MAINTENANCE DEC 2012

52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE JUL 2013

52.209-6 PROTECTING THE GOVERNMENT'S INTEREST WHEN

SUBCONTRACTING WITH CONTRACTORS DEBARRED,

SUSPENDED, OR PROPOSED FOR DEBARMENT JULY 2013

52.209-9 UPDATES OF PUBLICLY AVAILABLE INFORMATION

REGARDING RESPONSIBILITY MATTERS JULY 2013

52.215-2 AUDIT AND RECORDS - NEGOTIATION MAR 2009

52.215-8 ORDER OF PRECEDENCE-UNIFORM CONTRACT FORMAT OCT 1997

I-2

52.222-1 NOTICE TO THE GOVERNMENT OF LABOR DISPUTES FEB 1997

52.222-3 CONVICT LABOR JUN 2003

52.222-17 NONDISPLACEMENT OF QUALIFIED WORKERS MAY 2014

52.222-50 COMBATING TRAFFICKING IN PERSONS MAR 2015

52.223-6 DRUG-FREE WORKPLACE MAY 2001

52.223-18 ENCOURAGING CONTRACTOR POLICIES TO BAN TEXT

MESSAGING WHILE DRIVING AUG 2011

52.225-13 RESTRICTIONS ON CERTAIN FOREIGN PURCHASES JUN 2008

52.227-14 RIGHTS IN DATA – GENERAL DEC 2007

52.228-3 WORKERS' COMPENSATION INSURANCE

(DEFENSE BASE ACT) APR 1984

52.229-6 TAXES – FOREIGN FIXED-PRICE CONTRACTS FEB 2013

52.232-1 PAYMENTS APR 1984

52.232-18 AVAILABILITY OF FUNDS APR 1984

52.232-23 ASSIGNMENT OF CLAIMS JAN 1986

52.232-25 PROMPT PAYMENTS JUL 2013

52.232-39 UNENFORCEABILITY OF UNAUTHORIZED OBLIGATIONS JUN 2013

52.233-1 DISPUTES MAY 2014

52.233-3 PROTEST AFTER AWARD AUG 1996

52.233-4 APPLICABLE LAW FOR BREACH OF CONTRACT CLAIM OCT 2004

52.242-13 BANKRUPTCY JUL 1995

52.244-6 SUBCONTRACTS FOR COMMERCIAL ITEMS JAN 2017

52.246-4 INSPECTION OF SERVICES – FIXED-PRICE AUG 1996

52.246-25 LIMITATION OF LIABILITY – SERVICES FEB 1997

52.249-2 TERMINATION FOR CONVENIENCE OF THE

GOVERNMENT (FIXED-PRICE), ALTERNATE I (SEP 1996) MAY 2004

52.252-4 ALTERATIONS IN CONTRACT APR 1984

52.253-1 COMPUTER GENERATED FORMS JAN 1991

II. A.I.D. ACQUISITION REGULATION (48 CFR CHAPTER 7) CLAUSES

NUMBER TITLE DATE

AIDAR (48 CFR Chapter 7)

752.202-1 DEFINITIONS JAN 1990

SUPPLEMENT FOR USAID CONTRACTS INVOLVING

PERFORMANCE OVERSEAS DEC 1986

752.204-2 SECURITY REQUIREMENTS FEB 1999

752.209-71 ORGANIZATIONAL CONFLICT OF INTEREST

DISCOVERED AFTER AWARD JUN 1993

752.211-70 LANGUAGE AND MEASUREMENT JUN 1992

752.219-8 UTILIZATION OF SMALL BUSINESS CONCERNS AND

SMALL DISADVANTAGED BUSINESS CONCERNS MAR 2015

752.222-70 USAID DISABILITY POLICY DEC 2004

752.222-71 NONDISCRIMINATION JUN 2012

752.225-70 SOURCE AND NATIONALITY REQUIREMENTS FEB 2012

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752.228-9 CARGO INSURANCE DEC 1998

752.228-7 INSURANCE - LIABILITY TO THIRD PERSONS JUL 1997

752.228-70 MEDICAL EVACUATION (MEDEVAC) SERVICES JUL 2007

752.229-70 FEDERAL, STATE AND LOCAL TAXES.

752.245-71 TITLE TO AND CARE OF PROPERTY APR 1984

752.247-70 PREFERENCE FOR PRIVATELY OWNED U.S.-FLAG

COMMERCIAL VESSELS OCT 1996

752.7004 EMERGENCY LOCATOR INFORMATION JUL 1997

752.7006 NOTICES APR 1984

752.7008 USE OF GOVERNMENT FACILITIES OR PERSONNEL APR 1984

752.7009 MARKING JAN 1993

752.7010 CONVERSION OF U.S. DOLLARS TO LOCAL CURRENCY APR 1984

752.7013 CONTRACTOR-MISSION RELATIONSHIPS OCT 1989

752.7015 USE OF POUCH FACILITIES JUL 1997

752.7022 CONFLICTS BETWEEN CONTRACT AND CATALOG APR 1984

752.7025 APPROVALS APR 1984

752.7027 PERSONNEL DEC 1990

752.7029 POST PRIVILEGES JUL 1993

752.7032 INTERNATIONAL TRAVEL APPROVAL AND

NOTIFICATION REQUIREMENTS APR 2014

752.7035 PUBLIC NOTICES DEC 1991

752.7036 USAID IMPLEMENTING PARTNER NOTICES (IPN)

PORTAL FOR ACQUISITION JUL 2014

752.7037 CHILD SAFEGUARDING STANDARDS AUG 2016

752.7038 NONDISCRIMINATION AGAINST END-USERS OF

SUPPLIES OR SERVICES OCT 2016

752.7101 VOLUNTARY POPULATION PLANNING ACTIVITIES JUN 2008

I.1 FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

FAR: https://www.acquisition.gov/far/;

AIDAR: http://transition.usaid.gov/policy/ads/300/aidar.pdf

I.2 52.213-4 TERMS AND CONDITIONS - SIMPLIFIED ACQUISITIONS

(OTHER THAN COMMERCIAL ITEMS) (MAY 2004)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses that are incorporated by reference:

I-4

(1) The clauses listed below implement provisions of law or Executive order:

(i) 52.222-3, Convict Labor (June 2003) (E.O. 11755).

(ii) 52.222-21, Prohibition of Segregated Facilities (Feb 1999) (E.O. 11246).

(iii) 52.222-26, Equal Opportunity (Apr 2002) (E.O. 11246).

(iv) 52.225-13, Restrictions on Certain Foreign Purchases (JUN 2008) (E.o.s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).

(v) 52.233-3, Protest After Award (Aug 1996) (31 U.S.C. 3553).

(2) Listed below are additional clauses that apply:

(i) 52.232-1, Payments (Apr 1984).

(ii) 52.232-8, Discounts for Prompt Payment (Feb 2002).

(iii) 52.232-11, Extras (Apr 1984).

(iv) 52.232-25, Prompt Payment (Oct 2003).

(v) 52.233-1, Disputes (Jul 2002).

(vi) 52.244-6, Subcontracts for Commercial Items (Jan 2017)

(vii) 52.253-1, Computer Generated Forms (Jan 1991).

(b) The Contractor shall comply with the following FAR clauses, incorporated by reference, unless the circumstances do not apply:

(1) The clauses listed below implement provisions of law or Executive order:

(i) 52.222-19, Child Labor--Cooperation with Authorities and Remedies (Jan 2004) (E.O.

13126). (Applies to contracts for supplies exceeding the micro-purchase threshold.)

(ii) 52.222-20, Walsh-Healey Public Contracts Act (Dec 1996) (41 U.S.C. 35-45) (Applies to supply contracts over $10,000 in the United States, Puerto Rico, or the U.S. Virgin Islands).

(iii) 52.222-35, Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans (DEC 2001) (38 U.S.C. 4212) (Applies to contracts of $25,000 or more).

I-5

(iv) 52.222-36, Affirmative Action for Workers with Disabilities (June 1998) (29 U.S.C.

793). (Applies to contracts over $10,000, unless the work is to be performed outside the United States by employees recruited outside the United States.) (For purposes of this clause, United States includes the 50 States, the District of Columbia, Puerto Rico, the Northern Mariana Islands, American Samoa, Guam, the U.S. Virgin Islands, and Wake Island.)

(v) 52.222-37, Employment Reports on Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans (DEC 2001) (38 U.S.C. 4212) (Applies to contracts of $25,000 or more).

(vi) 52.222-41, Service Contract Act of 1965, As Amended (May 1989) (41 U.S.C. 351, et seq.) (Applies to service contracts over $2,500 that are subject to the Service Contract Act and will be performed in the United States, District of Columbia, Puerto Rico, the Northern Mariana Islands, American Samoa, Guam, the U.S. Virgin Islands, Johnston Island, Wake Island, or the outer continental shelf lands).

(vii) 52.223-5, Pollution Prevention and Right-to-Know Information (AUG 2003) (E.O.

13148) (Applies to services performed on Federal facilities).

(viii) 52.225-1, Buy American Act--Supplies (June 2003) (41 U.S.C. 10a-10d) (Applies to contracts for supplies, and to contracts for services involving the furnishing of supplies, for use in the United States or its outlying areas, if the value of the supply contract or supply portion of a service contract exceeds the micro- purchase threshold and the acquisition--

(A) Is set aside for small business concerns; or

(B) Cannot be set aside for small business concerns (see 19.502-2), and does not exceed $25,000.)

(ix) 52.232-33, Payment by Electronic Funds Transfer--Central Contractor Registration (OCT 2003). (Applies when the payment will be made by electronic funds transfer (EFT) and the payment office uses the Central Contractor Registration (CCR) database as its source of EFT information.)

(x) 52.232-34, Payment by Electronic Funds Transfer--Other than Central Contractor Registration (May 1999). (Applies when the payment will be made by EFT and the payment office does not use the CCR database as its source of EFT information.)

(xi) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (APR 2003) (46 U.S.C. Appx 1241). (Applies to supplies transported by ocean vessels (except for the types of subcontracts listed at 47.504(d).)

(2) Listed below are additional clauses that may apply:

I-6

(i) 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (JULY 1995) (Applies to contracts over $25,000).

(ii) 52.211-17, Delivery of Excess Quantities (SEPT 1989) (Applies to fixed-price supplies).

(iii) 52.247-29, F.o.b. Origin (JUN 1988) (Applies to supplies if delivery is f.o.b. origin).

(iv) 52.247-34, F.o.b. Destination (NOV 1991) (Applies to supplies if delivery is f.o.b.

destination).

(c) FAR 52.252-2, Clauses Incorporated by Reference (FEB 1998). This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

Also, the full text of a clause may be accessed electronically at this/these address(es):

http://arnet.gov/far/

(d) Inspection/Acceptance. The Contractor shall tender for acceptance only those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. The Government must exercise its postacceptance rights--

(1) Within a reasonable period of time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(e) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence, such as acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(f) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this

I-7 contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges that the Contractor can demonstrate to the satisfaction of the Government, using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The Contractor shall not be paid for any work performed or costs incurred that reasonably could have been avoided.

(g) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(h) Warranty. The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract.

I.3 52.216-24 LIMITATION OF GOVERNMENT LIABILITY. (APR 1984)

(a) In performing this contract, the Contractor is not authorized to make expenditures or incur obligations exceeding [ ]dollars.

(b) The maximum amount for which the Government shall be liable if this contract is terminated is [ ]dollars.

I.4 752.228-3 WORKER'S COMPENSATION INSURANCE

(DEFENSE BASE ACT)

As prescribed in 728.309, the following supplemental coverage is to be added to the clause specified in FAR 52.228-3 by the USAID contracting officer. (See FAR 52.228)

(a) The Contractor agrees to procure Defense Base Act (DBA) insurance pursuant to the terms of the contract between USAID and USAID's DBA insurance carrier unless the Contractor has a DBA self insurance program approved by the Department of Labor or has an approved retrospective rating agreement for DBA.

(b) If USAID or the Contractor has secured a waiver of DBA coverage (see AIDAR 728.305- 70(a)) for contractor's employees who are not citizens of, residents of, or hired in the United States, the contractor agrees to provide such employees with worker's compensation benefits as required by the laws of the country in which the employees are working, or by the laws of the employee's native country, whichever offers greater benefits.

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(c) The Contractor further agrees to insert in all subcontracts hereunder to which the DBA is applicable, a clause similar to this clause, including this sentence, imposing on all subcontractors a like requirement to provide overseas workmen's compensation insurance coverage and obtain DBA coverage under the USAID requirements contract.

END OF SECTION I

J-1

SECTION J - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

Attachment

Number Title Date

1 Technical Specifications 2 Initial Environmental Examination

K-1

SECTION K – REPRESENTATIONS, CERTIFICATIONS AND OTHER

STATEMENTS OF OFFERORS

K.1 NOTICE LISTING SOLICITATION PROVISIONS INCORPORATED BY

The following solicitation provisions pertinent to this section are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the FAR provision at FAR 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE in Section L of this solicitation. See FAR 52.252-1 for an internet address (if specified) for electronic access to the full text of a provision.

NUMBER TITLE DATE

FEDERAL ACQUISITION REGULATION (48 CFR Chapter 1)

52.203-11 Certification and Disclosure Regarding Payments to Influence SEP 2007

Certain Federal Transactions

52.204-19 INCORPORATION BY REFERENCE OF REPRESENTATIONS

AND CERTIFICATIONS DEC 2014

52.225-25 PROHIBITION ON CONTRACTING WITH ENTITIES

ENGAGING IN CERTAIN ACTIVITIES OR TRANSACTIONS

RELATING TO IRAN-REPRESENTATION AND

CERTIFICATIONS OCT 2015

K.2 FAR 52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (DEC

2012)

(a) (1) The North American Industry Classification System (NAICS) code for this acquisition is 511210.

(2) The small business size standard is $38.5 million.

(3) The small business size standard for a concern which submits an offer in its own name, other than on a construction or service contract, but which proposes to furnish a product which it did not itself manufacture, is 500 employees.

(b) (1) If the clause at 52.204-7, Central Contractor Registration, is included in this solicitation, paragraph (d) of this provision applies.

(2) If the clause at 52.204-7 is not included in this solicitation, and the Offeror is currently registered in CCR, and has completed the ORCA electronically, the Offeror may choose to use paragraph (d) of this provision instead of completing the corresponding individual representations and certifications in the solicitation. The Offeror shall indicate which option applies by checking one of the following boxes:

[ ] (i) Paragraph (d) applies.

[ ] (ii) Paragraph (d) does not apply and the Offeror has completed the individual representations and certifications in the solicitation.

K-2

(c) (1) The following representations or certifications in ORCA are applicable to this solicitation as indicated:

(i) 52.203-2, Certificate of Independent Price Determination. This provision applies to solicitations when a firm-fixed-price contract or fixed-price contract with economic price adjustment is contemplated, unless –

(A) The acquisition is to be made under the simplified acquisition procedures in Part 13;

(B) The solicitation is a request for technical proposals under two-step sealed bidding procedures; or

(C) The solicitation is for utility services for which rates are set by law or regulation.

(ii) 52.203-11, Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions. This provision applies to solicitations expected to exceed $150,000.

(iii) 52.204-3, Taxpayer Identification. This provision applies to solicitations that do not include the clause at 52.204-7, Central Contractor Registration.

(iv) 52.204-5, Women-Owned Business (Other Than Small Business). This provision applies to solicitations that –

(A) Are not set aside for small business concerns;

(B) Exceed the simplified acquisition threshold; and

(C) Are for contracts that will be performed in the United States or its outlying areas.

(v) 52.209-2, Prohibition on Contracting with Inverted Domestic Corporations-Representation.

This provision applies to…