SOL (with attachments) - 22Q0006 - HEY-PCMC.pdf

SEE ADDENDUM

(No Collect Calls)

W912BV22Q0006 07-Dec-2021

b. TELEPHONE NUMBER

918.669.0000

8. OFFER DUE DATE/LOCAL TIME

02:00 PM 11 Jan 2022

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912BV9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

MARY B DUKE

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

CONTRACTING DIV

US ARMY CORPS OF ENGINEERS, TULSA DISTRICT

2488 E. 81ST STREET

TULSA OK 74137-4290

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

918-669-7436FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$8,000,000

NAICS:

561730

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF136

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W912BV22Q0006

Section A - Solicitation/Contract Form

INSTRUCTIONS TO OFFERORS (ITO)

Instructions to Offerors

Please NOTE this solicitation requires offerors to enter a National Institute of Standards and Technology (NIST) score in the Supplier Performance Risk System (SPRS). The NIST score is a responsibility item. Those without a NIST score in SPRS will be deemed NON-RESPONSIBLE and will not be eligible for award.

MAIL, FAX, EMAIL or HAND DELIVER YOUR DOCUMENTS

Do not include excess information, such as audio-visual materials, electronic media, CD’s, thumb drives, etc. or pages of the solicitation that do not contain information provided by the perspective offeror. NO cross-outs or strike-through marks. Submit a legible quote with no correction marks.

EMAIL

Emailed quotes must be received in a supported Adobe or Microsoft Office file format.

These formats are the only acceptable methods of submitting a quote electronically.

Cloud storage providers, google docs, web-based drop boxes, OneNote/OneDrive, URLs, web-based format, or any other virtual/web-based memory service are NOT acceptable methods of submitting a quote electronically. All documents must be attached in one file. Reference the solicitation in the subject line. Send quotes to e-mail address CESWT‐CT‐SS‐Quotes@usace.army.mil and a copy to Mary.B.Duke@usace.army.mil. Ensure your quote is received before the due date and time. For your quote to be considered responsive, all required materials must be received before the due date and time. If all required materials are not received, your quote will not be considered.

FAX or MAIL

Include a cover sheet that references the Contract Specialist – Mary B. Duke and the solicitation number, W912BV22Q0006. Fax number is (918) 669-7436. When submitting through mail, ensure you clearly address the envelope to:

U.S. Army Corps of Engineers, Tulsa District Mary B. Duke, CESWT-CT-E 2488 E. 81st Street Tulsa, OK 74137-4290

Clearly mark the envelope in the lower left-hand corner with the solicitation number, W912BV22Q0006. All pages should be numbered. Use only 8 ½” x 11” paper for fax or mail submissions. Do not use foldouts (e.g., 11” x 14” or 11” x 17” sheets). Do not use a font size smaller than 10, or condensed print for any submission. Times New Roman or

Arial Font are the only acceptable fonts. All page margins must be at least 1 inch wide but may include headers and footers. Illegible handwritten quotes will not be considered. Typed quotes are highly encouraged and the preferred method. Do not use spring clamps, staples, or exceed the recommended capacity of the fastener or binder.

Do not use plastic multi-hole/spiral binding systems, heat binding systems, or other systems which do not facilitate the ready insertion of additional pages or removal of pages. DO NOT use tabbed dividers, flagged tabs, or any divider that extends beyond the paper size to separate sections. The pages must be able to be removed from their binding without ripping or tearing. Ensure to allow enough time to submit your quote before the due date and time.

HAND DELIVER

If your submission will be hand-carried, please provide notification to the Contract Specialist, at least one working day in advance, by calling (918) 669-7027 or e-mailing Mary.B.Duke@usace.army.mil, as unescorted visitors are not allowed in the Contracting Division offices. Please consider that upon arrival, visitors must go through security check points on the 16th floor of the 20-story Building. Offerors can only submit their documents to the Contract Specialist or a Contracting Officer of the Tulsa District Office.

The Tulsa District Office is in the 20-story building of the CityPlex towers, address below:

U.S. Army Corps of Engineers, Tulsa District 2488 E. 81st Street Tulsa, OK 74137-4290

Please submit the following documents:

1) Complete a signed copy of the first page of the solicitation and all amendments, including CAGE code

2) Complete the pricing schedule, provided in the solicitation

3) Complete the past experience references page, provided in the solicitation

4) Complete the sub-contractor data, provided in the solicitation - your quote must identify the business size and percentage of work to be completed by the prime contractor; and the business name, address, the percentage of work to be completed by the sub-contractor and business size of any sub-contractors, if applicable, based on the NAICS code identified. Offerors must clearly identify whether a sub-contractor(s) will be performing work, the percentage of work to be performed by each sub-contractor, and the socio-economic category into which each identified sub-contractor falls. (FAR 52.219-14 LIMITATIONS ON

SUBCONTRACTING (DEVIATION 2020-O0008) (MAR 2020).

5) Complete all FAR Clauses, with applicable blanks filled in from SECTIONS I, K, and L.

6) Complete the Representations and Certifications in Section K, unless already completed in the System for Awards Management at https://sam.gov/.

7) Contractor must respond to the most recent version of FAR 52.204-26 and, if applicable FAR 52.204-24. Failure to respond to the required provisions will deem your offer non-responsive and unawardable.

8) Contractor must provide a current, valid copy of Herbicide Applicator’s license, issued by the State of Oklahoma.

9) Please NOTE this solicitation requires offerors to enter a National Institute of Standards and Technology (NIST) score in the Supplier Performance Risk System (SPRS). The NIST score is a responsibility item. Those without a NIST score in SPRS will be deemed NON-RESPONSIBLE and will not be eligible for award.

Funds are not presently available for this acquisition. No contract award will be made until appropriated funds are made available.

Quotes should be valid through 31-MAR-2022.

INQUIRIES – OFFEROR’S QUESTIONS AND COMMENTS

USE OF BIDDER’S INQUIRY

Prospective offerors shall submit questions and inquiries related to this solicitation in accordance with the following (no other means of questions or inquiries will be answered except through Bidder Inquiry):

For information related to amendments, and the dates set for receipt of proposals, please check https://sam.gov/.

Contractual and Technical inquiries and questions relating to proposal procedures are to be submitted via Bidder Inquiry in ProjNet at https://www.projnet.org/projnet.

1. To submit and review bid inquiry items, offerors will need to be a current registered user or self‐register into the system. To self‐register go to the aforementioned web page and click on the BID tab. Select Bidder Inquiry, select agency USACE, and enter the Bidder Inquiry Key for this solicitation listed below, your e‐mail address, and then click login. Fill in all required information and click create user. Verify that information on next screen is correct and click continue.

2. From this page, you may view all bidder inquiries or add an inquiry.

3. Bidders will receive an acknowledgement of their question via e‐mail, followed by an answer to their question after it has been processed.

The Solicitation Number is: W912BV22Q0006

The Bidder Inquiry Key is: 8Q8UGV-NEW63R

The Bidder Inquiry System will be unavailable for new inquiries 2:00 PM CST, Wednesday, 5 January 2022, in order to ensure adequate time is allotted to form an appropriate response and amend the solicitation, if necessary.

4. Offerors are requested to review the specification in its entirety and review the

Bidder Inquiry System for answers to questions prior to submission of a new inquiry.

5. The call center operates weekdays from 8AM to 5PM U.S. Central Time Zone

(Chicago). The telephone number for the Call Center is 800‐428‐HELP.

6. Offers will NOT be publicly opened. Information concerning the status of the evaluation and/or award will NOT be available after receipt of proposals.

7. The point of contact for this solicitation is:

Contract Specialist: Mary B. Duke Telephone: 918‐669‐7027 E‐mail: Mary.B.Duke@usace.army.mil

PRE-PROPOSAL/SITE VISIT CONFERENCE

A Pre-Proposal/Site Visit Conference is scheduled for:

Site Visit Date/Time: Wednesday, December 15, 2021

10:00 AM CST

Site Visit Location: U.S. ARMY CORPS OF ENGINEERS Heyburn Lake Project Office 27349 Heyburn Lake Road Kellyville, OK 74039

NOTE: Attendees are required to provide their own face covering to comply with mask mandates for any activities related to this Site Visit.

ANTITERRORISM AND OPERATIONS SECURITY REQUIREMENTS

The Government will provide the successful offeror with the required Army iWatch Antiterrorism Briefing documentation within two (2) business days of Contract Award.

In accordance with AFARS 5132.702(a)(ii)(B): “Funds are not presently available for this acquisition. No contract award will be made until appropriated funds are made available.”

Section B - Supplies or Services and Prices

BID SCHEDULE

Please see Section J.

SUB-CONTRACTING INFORMATION

PAST EXPERIENCE INFORMATION

Section C - Descriptions and Specifications

PERF. WORK STATEMENT (PWS)

PERFORMANCE WORK STATEMENT

FOR

MOWING

JANITORIAL

PARK CLEANING / REFUSE COLLECTION / VAULT & SEPTIC PUMPING

HERBICIDE/PESTICIDE APPLICATION

SERVICES

HEYBURN LAKE

CREEK COUNTY

OKLAHOMA

Revised December 6, 2021

ORGANIZATION OF PERFORMANCE WORK STATEMENT

This Performance Work Statement consists of a general section supplemented by exhibits and appendices. A Table of Contents is provided on the following pages.

This document contains requirements that apply to all work to be performed under the provisions of this Performance Work Statement. The appendices contain a description of the facilities to be serviced and the work to be performed.

TABLE OF CONTENTS

Para. No. Paragraph Title 1 Performance Work Statement 2 Definitions 3 References 4 Initiation, Execution, & Acceptance of Work 5 Personnel 6 Equipment 7 Materials and Supplies 8 Performance Requirements 9 Contractor Quality Control 10 Deductions for Deficient Work 11 Safety 12 Contractor’s Facilities 13 Work Schedules 14 Reporting Defective Facilities 15 Security 16 Pre-Work Conference 17 Contractor Submittals 18 Billing 19 Changes in Number of Facilities Serviced

EXHIBITS

No. Title 1 Quality Assurance Report (SWT Form 982) 2 Specifications for Contractor-Furnished Materials and Supplies 3 Performance Requirements 4 Quality Control Inspection Log (SWT Form 990) 5 Example of Job Hazard Analysis 6 Work Schedule for Park Cleaning 7 Invoice Format

APPENDICES

Appendix Title A Mowing B Janitorial Work C Cleaning of Parks/Refuse Collection/Vault & Septic Pumping D Herbicide/Pesticide Application

1. PERFORMANCE WORK STATEMENT. The work required under this Performance Work Statement (PWS) provides for Mowing, Janitorial, Park Cleaning/Refuse Collection/Vault & Septic Pumping, and Herbicide and Pesticide Applications at Heyburn Lake, Creek County, Oklahoma:

1.1. Mowing of public use areas, dam embankment, saddle dike, project office complexes, and other unimproved areas on project lands.

1.2. Janitorial services at the Heyburn Project Office complex.

1.3. Cleaning of park facilities such as toilets, picnic/camping sites, grounds-keeping, refuse collection and disposal and vault pumping of vaults and septic tanks.

2. DEFINITIONS.

2.1. Bimonthly work is required to be performed every other month.

2.2. Biweekly work is required to be performed every other week.

2.3. Contracting Officer (KO). The person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings.

2.4. Contracting Officer Representative (COR). A Government employee, designated in writing, responsible for administering the contract for the Contracting Officer.

2.5. Contractor quality control (CQC) is the contractor's system of controlling the quality of services provided under the provisions of the contract.

2.6. Critical weight is a means of subjectively designating the importance of, or weighting, Performance Requirements (PRs). Three critical weights shall be used with “A” being used to designate the more important PRs, B designated as moderately important and C the least important. Critical weights are based on the importance of each service to the integrity of the facilities being serviced, to the visiting public, to Government employees directly affected by the service, and the environment.

2.7. Deficient service is any service provided by the contractor that does not meet the Performance Standards specified in the Performance Requirements given in Exhibit 3.

2.8. Government as used herein means the United States of America.

2.9. Performance Requirement (PR) is the Government's minimum requirement for each service provided under the contract. These requirements are stated as Performance Standards and Acceptable Performance Levels.

2.9.1 Performance standard (PStd) specifies the minimum standard (quality) for each service provided under the contract.

2.9.2 Acceptable performance level (APL) is the maximum number of deficient services at which the Government will consider a service satisfactory.

2.10. Project means all Government property and easements at Heyburn Lake.

2.11. Public use area (PUA) includes recreation areas as well as overlooks, nature and hiking trails, access points, etc.

2.12. Quality is conformance with the contract specification.

2.13. Quality Assurance (QA). Policies and procedures adopted by the government to ensure that services acquired under government contracts conform to the contract’s quality and quality requirements.

2.14. Regulations refers to any local, state, or Federal law or regulation applicable to operation or maintenance of the project.

2.15. Semi-monthly work is required to be performed two times per month.

2.16. Semi-weekly work is required to be performed two times per week.

2.17. A workday is any day, Monday through Friday, exclusive of Federal holidays.

This definition should not be interpreted to mean that work is not required by this specification on other days.

2.18. Emergency work is work the contractor is required to perform immediately, normally within a few hours after a verbal request or direction is received from the Contracting Officer.

3. REFERENCES.

3.1. Corps of Engineers Safety & Health Requirements Manual, (EM 385-1-1, and current edition to include any amendments) is hereby incorporated into this specification. The Contracting Officer will furnish EM 385-1-1 to the contractor after contract award.

4. INITIATION, EXECUTION, AND ACCEPTANCE OF WORK.

4.1. Execution of all work shall be in accordance with this Performance Work

Statement and awarded Contract. The COR will notify the contractor of deficient services.

4.1.1. Initial notification of deficiencies may be written or oral; however, all oral notification shall be confirmed by the COR in writing within two (2) workdays.

Written notification shall be provided by completing Parts I, II, and III of a Quality Assurance (QA) Report (SWT Form 982, Exhibit 1).

4.1.2. If the COR directs re-performance of work to correct deficiencies, the contractor shall initiate action to accomplish corrective work within two days.

4.1.3. Notify the COR when corrective work is completed. Notification shall be made by completing Part IV of the QA Report, provided it has been furnished to the contractor. When work has been corrected, the COR shall take necessary action to complete Part V of the QA Report and provide a copy to the contractor.

5. PERSONNEL. The contractor shall provide personnel necessary to accomplish all work required by this specification within specified time limits.

5.1. Experience and skills.

5.1.1. The contractor shall provide personnel that are experienced and demonstrate proficiency in the skills required to perform the various types of work specified.

5.1.2. Quality control personnel shall be knowledgeable of the work they inspect, inspection procedures, and all portions of this Performance Work Statement that apply to the work they inspect.

5.2. Supervision.

5.2.1. The contractor shall provide an on-site Project Manager who shall have full authority to direct any work required. This on-site Project Manager, and alternates who shall have full authority to execute work during brief absences of the on-site Project Manager, shall be designated in writing. The on-site Project Manager or alternate shall be on site at all times work is being performed. Identify, in writing, the name of the appointed on-site Project Manager and provide this information to the Contracting Officer and COR within 10 calendar days of contract award.

5.2.2. The contractor shall provide the COR a telephone number through which the contractor's supervisor can be reached between 8:00 a.m. and 4:30 p.m. on all days work is being performed.

5.2.3. The on-site Project Manager shall contact, whether by phone or in person, the COR each workday between 8:30 and 9:00 a.m. to coordinate and to discuss any work deficiencies, problems or contract performance related issues. If this contact is by telephone, the COR may require the on-site Project Manager to meet and discuss the issue(s) in person. COR will advise the on-site Project Manager of the designated meeting location and time.

6. EQUIPMENT. The contractor shall furnish equipment necessary to accomplish all work required by this specification within the specified time limits. Equipment breakdown does not relieve the contractor of the responsibility to complete work in accordance with the Performance Work Statement requirements on Schedule.

6.1. Equipment Inspections. Upon request, the contractor shall present equipment to the COR for inspection. Equipment brought to the project shall not be used until it has passed inspection by the COR. The COR shall establish the time and location for these inspections.

6.2. Equipment requirements. All equipment used to perform work under this specification must be in good operating and mechanical condition and comply with EM 385-1-1.

6.2.1. Tractors shall be equipped and operated in accordance with the following:

6.2.1.1. Power take offs on tractors shall operate at a minimum of 540 rpm during mowing operations.

6.2.1.2. Seat belts shall be worn at all times by personnel operating tractors.

6.2.1.3. A substantial guard or shield shall be installed on the tractor to protect the operator from flying objects during mowing. The guard or shield shall be covered with not less than ¼-inch woven wire mesh or expanded metal with openings no greater than one inch.

6.2.1.4. Rollover protection shall be provided. If the structure is not designed and installed by the manufacturer of the tractor, the contractor shall furnish a certificate from a registered professional engineer that the rollover protection is structurally safe for its intended purpose.

6.1.1. Mowers shall be rotary-type or flail-type and shall meet the following requirements:

6.1.1.1. Mowers shall be equipped with safety chains or other protective devices to prevent flying objects from injuring people or damaging property.

6.1.1.2. Only zero-turn mowers shall be used when mowing improved and lawn areas.

6.1.1.3. Use of brush hogs shall be limited to mowing dam embankment, dike areas, and semi-improved areas.

6.1.1.4. All safety devices provided by the manufacturers of push and riding mowers shall function as designed.

6.1.2. Edger’s shall be equipped with a rotary blade in an upright position. A protective guard for the blade shall be provided.

6.1.3. Trucks used for hauling refuse, litter, and debris shall have a covering device to prevent the material from being blown out of the refuse bins. Bins shall be covered at all times when material is subject to blowing from them.

6.1.4. The working pressure of power washers shall not exceed 50 PSI. The working pressure of high-pressure power washers, if used to clean facilities specified in Appendix C, shall be a minimum of 2,000 PSI.

6.1.5. All vehicles used by the contractor to perform work under this Performance work statement shall be marked by signs located on each side of the vehicles. Signs may be painted on the doors or magnetic signs may be attached to the doors. Magnetic signs shall not be removed at any time vehicles are at the project. Lettering shall be at least 2 inches high. Each sign shall contain the following:

MAINTENANCE SERVICES

PROVIDED BY

(Contractor's Name)

6.2. Equipment operation.

6.2.1. Mowing equipment shall be operated in a manner that will allow for discharge of grass clippings away from roads, ponds, facilities, etc., and prevent damage to turf and property or injury to others.

6.2.2. Power operated trimming equipment that utilizes monofilament line shall not be used around any shrubs or trees with a diameter less than 3 inches at breast height.

6.3. Vehicle operation and parking. While performing work under this contract, vehicles shall be operated and parked only on roads, parking areas, or pullouts unless the COR approves use of other areas.

7. MATERIALS AND SUPPLIES.

7.1. Contractor furnished. Except for the items listed in subparagraph 7.2., the contractor shall furnish all materials and supplies necessary to accomplish all work.

7.1.1. All materials and supplies shall be new. Adequate quantities shall be maintained to perform the required services without interruptions. All materials and supplies are subject to review by the COR to determine compliance.

7.1.2. Specifications for selected contractor furnished materials and supplies are provided in Exhibit 2.

7.1.3. In addition to materials and supplies listed in Exhibit 2, the contractor shall furnish the following:

Air fresheners Carpet Shampoo (for carpets and upholstered chairs)

Cleaning compounds

Deodorant Cakes (for vault toilets)

Disinfectants Floor Wax (for Project Office restrooms)

Glass Cleaner Hand Soap Lights/Lamps Misc. Tools Mops, brooms, etc.

Odor control chemicals

Refuse Container Liners

Spot Remover Stripping Agents Tissue Paper Towels Vacuum Cleaners

7.2. Government furnished. The Government will furnish potable water and refuse containers (cans). The contractor shall be responsible for transporting Government furnished materials and supplies to work sites.

8. PERFORMANCE REQUIREMENTS (PRs). PRs for work performed under this specification are given in Exhibit 3. The contractor's performance will be evaluated using these PRs as follows:

8.1. Services provided by the contractor will be inspected for compliance with

Performance Standards (Pstds). Those not meeting Pstds shall be considered deficient.

8.2. Acceptable Performance Levels (APLs) establish the acceptable limits for deficient services. The existence of some deficient services does not necessarily deem the contractor's performance unsatisfactory. However, this does not mean the contractor may knowingly offer deficient services. It only implies the Government recognizes defective performance occasionally happens even when QC is working satisfactorily.

8.3. Deficient services are determined during initial QA inspections since the purpose of QA is to determine how well CQC is functioning. The results of inspections are not changed as a result of satisfactory re-performance.

Deficient services determined in this manner will be used to compute defect rates. These defect rates will be compared to APLs to determine whether the contractor’s performance is acceptable.

8.4. Whenever QA inspections indicate the contractor's performance is marginal or unsatisfactory; the contractor shall furnish the COR a written plan for correcting his/her CQC program within two (2) workdays. In addition, the contractor shall also furnish written status reports on the implementation of this plan weekly until the COR determines that performance is satisfactory. The COR will inform the contractor of the criteria to be used in determining marginal and unsatisfactory performance at the Pre-work Conference.

9. CONTRACTOR QUALITY CONTROL (CQC). The contractor shall establish and execute a CQC Plan to assure that all work required by this contract is completed on schedule and in accordance with the PRs given in Exhibit 3.

9.1. The results of quality control inspections conducted by the contractor shall be entered on the Quality Control Inspection Log (SWT Form 990, Exhibit 4). A copy of completed inspection logs shall be furnished the COR weekly.

9.2. The requirements in subparagraph 9.1. may be waived by the COR if he determines proper CQC can be achieved without the required submissions.

This determination will normally be made on the basis of actual performance by the contractor and shall be made in writing by the COR.

10. DEDUCTIONS FOR DEFICIENT WORK. Deductions from the contractor's scheduled earnings will be made for services that do not meet the Performance Standards in Exhibit 3. Deductions for documented defects will be made in accordance with the following procedures:

10.1. Each service found deficient and re-performed by the contractor: No deduction.

10.2. Each service found deficient and performed by the Government: Deduction for loss in value shall be based on estimates of the contractor's costs for performing the work.

10.3. Each service found deficient and performed by another contractor: Deduction is the contract price paid the other contractor to perform the work.

10.4. Each service found deficient and not re-performed by anyone or work not performed at all: Deduction for loss in value shall be based on estimates of the contractor's costs for performing the work.

11. SAFETY.

11.1. Safety plan. The contractor shall furnish the COR a comprehensive safety plan to implement the general policies and procedures for safe operation and maintenance of the project in accordance with EM 385-1-1. The contractor's written safety policy shall be given to all employees and posted at a prominent location in the contractor's office throughout the contract period. The safety plan shall include, but not be limited to the following:

11.1.1. Procedures for training employees in responsibilities for safety of others, including the general public.

11.1.2. Requirements for wearing or utilizing personal safety equipment and apparel.

11.1.3. Procedures for handling, reporting, and correcting unsafe conditions, practices, and safety violations.

11.1.4. Procedures for treating and transporting injured persons to medical facilities.

11.1.5. Fire prevention plans.

11.1.6. Job hazard analyses shall include an evaluation of hazards that might be encountered for an operation, and proposed methods and techniques for accomplishing each job in a safe manner. Contractor personnel shall be thoroughly indoctrinated with job hazard analyses, especially at the start of a major job. Initially, the safety plan shall include, but not be limited to, job hazard analyses for the jobs listed below. However, the contractor shall prepare additional analyses as the need arises and/or the COR directs. Job hazard analysis directed by the COR shall be submitted for approval within one (1) week. An example of a job hazard analysis is given in Exhibit 5.

http://www.publications.usace.army.mil/Portals/76/Publications/EngineerMan uals/EM_385-1-1.pdf

11.1.6.1. Loading and unloading of equipment (analysis for each type of equipment to be used to perform services required by this performance work statement.

11.1.6.2. Equipment operation and maintenance (for each type of equipment).

11.1.6.3. Vehicle operation and maintenance.

11.2. Safety meetings. The contractor shall conduct monthly meetings with their employees and or subcontractors to discuss safety items pertaining to ongoing work. In addition, a safety meeting shall be conducted prior to initiation of mowing operations. Employees of subcontractors shall attend safety meetings.

The contractor shall provide at least one-day notice of safety meetings to the COR so that Corps of Engineers personnel can attend. A quarterly report of the meetings shall be furnished in writing to the COR by the 15th day following the end of each quarter. The report shall include the following information on each meeting: Date, and location of meeting, names of persons attending, safety items discussed and persons who conducted the meeting.

11.3. Safety violations. If a contractor's employee persists in not following the safety requirements of this specification or the contractor's safety plan, the employee shall be permanently discharged upon the request of the KO. The COR may require that the contractor remove from the work any employee the Contracting Officer (or Contracting Officer Representative) deems incompetent, careless, or otherwise objectionable. Notification for the requested removal of an unsafe employee will be provided the contractor in writing.

11.4. Personal clothing and safety apparel. Contractor personnel shall wear clothing suitable for the weather and working conditions. The minimum shall be short-sleeve shirt and long trousers (no sleeveless shirts, tank tops, or shorts).

Clothing shall be in good repair, i.e., no torn shirts or trousers. Personnel performing mowing/trimming work shall wear eye and ear protection, hardhats, and safety-toe shoes. Personnel when required by Section 5, EM 385-1-1, shall wear additional protective apparel.

11.5. Accident reports.

11.5.1. The contractor shall immediately notify the COR of all known accidents that occur at the project and result in death or serious injury.

11.5.2. The contractor shall investigate all accidents involving contractor employees that result in death, traumatic injury, occupational disease, or damage to property, materials, supplies and equipment incidental to work performed under this specification. The results of investigations shall be reported to the COR immediately and in writing on ENG Form 3394, Accident Investigation Report, within one (1) workday following the accident.

11.6. Exposure reports. Contractor shall maintain an accurate record of exposure data (man hours worked) and submit the figure in writing monthly by the 2nd day of the following month.

12. CONTRACTOR'S FACILITIES. The following space is available at Government facilities for storage of the contractor’s materials, supplies, and equipment.

12.1. A minimal amount of space is available at the Heyburn Project Office for storage of janitorial supplies and equipment.

12.2. An area will be made available for storage of mowing equipment on an interim basis while mowing is being performed. Storage will be at contractor’s risk.

13. WORK SCHEDULES. The contractor is responsible for managing all work performed under this performance work schedule, including written work schedules as prescribed below. The COR’s authority in reviewing these schedules is limited to assuring compliance with this specification. If the COR determines the schedules do not comply with this specification, the contractor shall revise his schedules and resubmit them.

13.1. Cleaning of parks. The contractor shall submit a work schedule for each crew performing park cleaning (Appendix C), using the format given in Exhibit 6.

13.1.1. The schedule shall be prepared for work to be accomplished during the period which work will be started. Work schedules shall be furnished two (2) weeks prior to the beginning of each period.

13.1.2. Schedules for additional refuse collections and second cleanings directed by the COR shall be considered a part of this work schedule.

13.1.3. The contractor shall utilize these schedules for accomplishing work and shall furnish the COR a revised schedule prior to changing his mode of operation.

The times given on these schedules will be used to evaluate the contractor’s performance under PR X1, Completion of all work.

14. REPORTING DEFECTIVE FACILITIES. While performing work, contractor personnel shall observe the condition of Government facilities. Damaged, defective, and/or inoperative facilities shall be reported to the COR each workday.

15. SECURITY.

15.1. Whenever Government personnel are not present security gates to compounds shall remain locked except for entry/exit of the contractor’s vehicles. All entrances to project office buildings shall remain locked except for ingress and egress of contractor’s employees.

15.2. At the commencement of this contract, the Government will assign keys to the contractor that will be needed to access certain gates, building and structures.

The contractor will physically sign for all Government owned keys in their possession and will be held accountable for loss of any assigned key.

Discharged employees shall be required to return all keys. Keys shall not be duplicated. Any occurrence of lost keys shall be reported to the COR immediately. If keys are lost the contractor shall reimburse the Government for the cost of new keys and tumblers. The contractor shall also install the tumblers at no expense to the Government. Upon conclusion of the contract, all keys shall be returned to the Government.

16. PRE-WORK CONFERENCE. The Contracting Officer shall conduct a Pre-work

Conference with the contractor to discuss the provisions of this specification and the contractor's submittals listed in paragraph 17. below. As a minimum, the officer of the company that signed the contract, the on-site project manager, and the person that will directly supervise the administrative work associated with the contract shall represent the contractor. The Contracting Officer shall establish the location, date, and time of the Pre-work Conference after consultation with the contractor.

17. CONTRACTOR SUBMITTALS. Unless otherwise noted, the contractor shall submit the documents listed below to the Contracting Officer two (2) weeks prior to the Pre-work Conference. All submittals, other than copies of licenses and contracts, shall be typed and the original and one copy shall be furnished the Contracting Officer. If the Contracting Officer determines any of the proposed plans or schedules do not comply with this specification, the contractor shall resubmit these documents within one (1) week.

17.1. Names of on-site Project Manager and his alternate (submit prior to initiation of work and prior to changing designated employees) (subparagraph 5.2.).

17.2. CQC Plan (paragraph 9.).

17.3. Safety Plan (subparagraph 11.1.).

17.4. Report of Safety meetings (submit within 15 days after the end of each quarter) (subparagraph 11.2.).

17.5. Exposure reports (submit by 2nd workday of each month) (subparagraph

11.6.).

17.6. Work Schedules for Cleaning of Parks (submit prior to initiation of work and prior to changing schedules) (subparagraphs 13.1.1. and 13.1.2.).

17.7. Oklahoma permits and/or certification for application of herbicides and pesticides (Appendix A, C, and D).

17.8. Location of refuse disposal site(s) and a copy of the contract with the operator of the site(s) (Appendix C).

17.9. Required Insurance and Insurance Certificate.

17.9.1. Pursuant to FAR 28.301(b) for the protection of the Government, and FAR

28.306(b) and 52.228-5, Work on a Government Installation, the Contractor shall procure and maintain during the entire period of his performance under this contract the following minimum insurance:

a. Worker’s Compensation and Employer’s Liability: Workers' compensation and employers' liability insurance in compliance with applicable state statutes, with a minimum liability coverage of $100,000.

b. General Liability: Comprehensive general liability insurance for bodily injury in the minimum limits of $500,000 per occurrence. Property damage liability insurance shall be required in an amount of at least $100,000.

c. Automobile liability: Liability insurance shall be written on the comprehensive form of policy. The policy shall provide for bodily injury and property damage liability covering the operation of all automobiles used in connection with performing the contract. Policies covering automobiles operated in the United States shall provide coverage of at least $200,000 per person and $500,000 per occurrence for bodily injury and $20,000 per occurrence for property damage. The amount of liability coverage on other policies shall be commensurate with any legal requirements of the locality and sufficient to meet normal and customary claims.

17.9.2. The contractor shall submit to the Contracting Officer a copy of their insurance certificate two (2) weeks prior to the Pre-work Conference.

18. BILLING.

18.1. The contractor shall submit the original and two copies of invoices at the end of each month for all work that has been completed.

18.2. Invoices shall be prepared as shown in Exhibit 7.

18.3. All reports, i.e., CQC, safety meetings, exposure reports, etc., shall be submitted before an invoice will be accepted.

18.4. The invoices and supporting documents shall be e-mailed to the Contracting Officer’s Representative, Shaun Wenzel, at Shaun.E.Wenzel@usace.army.mil.

19. CHANGES IN NUMBER OF FACILITIES SERVICED. Adjustment in contract price will be negotiated at the request of either party, only if either or both of the following conditions occur.

19.1. Services required under any appendix are deleted for a period of one (1) month or longer in an entire park.

19.2. A singular change in the amount of project facilities to be serviced is made and the change results in an annual increase or decrease in the cost of work that exceeds $1,000. The cost of increases or decreases shall be based on estimates of the contractor's costs for performing the work.

EXHIBIT 1

QUALITY ASSURANCE REPORT

SWT Form 982

EXHIBIT 2

SPECIFICATIONS FOR CONTRACTOR-FURNISHED

MATERIALS AND SUPPLIES

ITEM APPENDIX SPECIFICATION

Urinal deodorant cake B & C Perfumed, commercial quality, septic tank safe.

Refuse container liner B & C Plastic, 8- to 32-gallon.

Towels B

Single-ply, multi-fold, natural, 40% post-consumer waste recycled materials to meet EPA guidelines as specified in the Federal Register, #150, Fort Howard Co. or equal.

Single-ply, Georgia Pacific, soft pull.

Tissue paper B 2-ply bath tissue, non-bleached, natural, septic tank safe, minimum of 500 sheets per roll, 100% post-consumer waste recycled materials, #100, Kleenex, Cottonelle, or equal.

Tissue paper C 2-ply bath tissue, non-bleached, natural, septic tank safe, minimum of 500 sheets per roll, 100% recycled materials with a minimum of 20% post-consumer waste, #100, Fort Howard Co. or equal.

Tissue paper C 2-ply bath tissue, non-bleached, natural, septic tank safe, jumbo roll, 100% post-consumer waste recycled materials, #100, Fort Howard Co. or equal.

Lights/lamps C When applicable and within fixture specifications, replace all lamps with energy star rated lamp/lights.

Odor control chemicals for vault toilets

B Orange floating vault toilet deodorizer or floating lift station degreaser, Phoenix Enterprises (or equivalent).

Hand soap B Liquid, high-lathering, & sudsing characteristics mildly perfumed.

Air fresheners B Gel pack.

EXHIBIT 3

PERFORMANCE REQUIREMENTS

ALL APPENDICES

SERVICE

REQUIREMENTS

PR

NO.

CRITICAL

WEIGHT

PERFORMANCE

STANDARDS

APL

Completion of work X 1 B Completed within the time limits set forth in the PWS and contractor’s approved schedules.

10%

Safety X 2 A All work performed in accordance with EM 385-1-1 & applicable job hazard analyses.

2%

Damage to facilities X 3 A All damages caused by the contractor are reported within one (1) workday.

0%

APPENDIX A – MOWING

SERVICE REQUIREMENTS PR

NO.

CRITICAL

WEIGHT

PERFORMANCE

STANDARDS

APL

Improved areas A 1 A Smooth cut. Height of cut grass maintained within min/max as specified. No uncut vegetation.

5%

Lawn areas A 2 B Smooth cut. Height of cut grass maintained within min/max as specified. No uncut vegetation.

10%

Semi-Improved areas A 3 B Smooth cut. Height of cut grass maintained within min/max as specified. No uncut vegetation.

10%

Embankment Areas A 4 B Smooth cut. Height of cut grass maintained within min/max as specified. No uncut vegetation.

10%

Levee, dike, & ponding areas. A 5 B Smooth cut. Height of cut grass maintained within min/max as specified. No uncut vegetation.

10%

Edging A 6 A Edge of grass is a uniform vertical cut with no runners extending beyond vertical face.

5%

Trimming A 7 A Uniform cut with no scalping (total removal) of grass. No damage to trees, shrubs, and structures.

5%

Clean designated areas after mowing

A 8 C No vegetation or debris left on paved surfaces.

15%

Flower & Shrub Beds A 9 A No weeds visible in flower and shrub beds. Beds watered as directed.

5%

APPENDIX B – JANITORIAL WORK

NO.

CRITICAL

WEIGHT

PERFORMANCE

STANDARDS

APL

Dust furniture, etc. B 1 B All surfaces free of dust. 10%

Clean Floors B 2 B Clean. Entire floor has a uniform, glossy appearance with no scuff marks. No splash marks on furniture, walls, & baseboards, etc.

10%

Wax & buff floors B 3 B Entire floor has a uniform, glossy appearance with no scuffmarks or visible wax buildup. Baseboards, furniture, etc. are free of cleaning & waxing solutions.

10%

Clean carpets B 4 B Clean unless spot cleaning proves unsuccessful. Areas that are spot cleaned show no evidence of fuzzing & blend with adjacent areas.

10%

Vacuum carpets B 5 B Clean. No dirt or debris visible. 10%

Clean light fixtures B 6 C Clean. 15%

Clean mirrors & glass (other than windows)

B 7 C Clean, no streaks. 15%

Clean windows B 8 C Clean, no streaks. 15%

Clean restrooms B 9 A Odor-free. All fixtures, walls, & floors clean. Lavatories, urinals, commodes, & floors sanitary. Soap, towels, toilet cakes, air fresheners & toilet tissue adequate until next cleaning day.

5%

Clean drinking fountains B 10 B Clean, sanitary. 10%

Groundskeeping B 11 C Grounds, parking areas, & sidewalks free of refuse & debris.

15%

Refuse collection B 12 B Containers empty. Liners clean & not torn.

10%

APPENDIX C – CLEANING OF PARKS / REFUSE COLLECTION / VAULT & SEPTIC PUMPING

NO.

CRITICAL

WEIGHT

PERFORMANCE

STANDARDS

APL

Clean and deodorize interior of waterborne toilets & showers

C 1 A Clean & odor free. All fixtures, lavatories, showers, urinals, commodes, sanitary. No standing water on floors. Free of graffiti. Supply of toilet tissue is adequate until next cleaning day. Light bulbs operate properly.

5%

Clean interior of vault toilets & overlook

C 2 B Clean. Floors, walls, windowsills clean.

Toilets sanitary. Free of graffiti. Supply of toilet tissue is adequate until next cleaning day. Light bulbs operate properly.

5%

Clean exterior of toilets & overlook

C 3 B Clean. Free of graffiti. Light Bulbs operate properly.

10%

Deodorize waterborne toilets C 4 B Odor-free. 10%

Deodorize Toilet Vaults C 5 B Add Orange Floating Vault Toilet Deodorizer to vaults.

10%

Monitor vaults toilets C 6 B Vaults exceeding specified limit are reported.

10%

Clean picnic shelters C 7 B Clean. Free of graffiti. No refuse, debris, or partially burned wood in fireplaces or cookers. Light bulbs operate properly.

10%

Groundskeeping - PUAs & access roads

C 8 B No refuse or debris 25 feet beyond defined mowing area.

10%

Groundskeeping - small litter pick up

C 9 B No litter visible from a distance of 10 feet.

10%

Groundskeeping - fishing areas C 10 B No refuse or debris visible from a distance of 100 feet from water.

10%

Groundskeeping - embankment road

C 11 C No refuse or debris visible from a distance of 50 feet. No dead animals.

15%

Refuse collection – Dumpsters (includes Appendix B)

C 12 B Dumpsters are not overflowing and do not emit strong odors.

Refuse collection – Containers C 13 B Containers are not more than ¼ full & contents do not emit strong odors.

Liners are odor-free & not torn.

10%

Refuse disposal (includes Appendix B)

C 14 A Refuse disposed at designated site. 0%

Report stinging insects & nests C 15 C All insect nests within 5 feet of facilities or on any buildings reported.

0%

Clean refuse containers C 16 B Clean. 10%

High pressure washing C 17 B Clean. No stains or accumulations of grease. No damage to paint on adjacent surfaces.

10%

Pumping of vaults & septic tanks

C 18 B Vaults pumped to 3 inches of bottom.

No dead animals in vaults.

10%

Disposal of waste from vaults & septic tanks

C 19 B Waste disposed off of Government property in an approved facility to receive such waste.

10%

Cleanup from pumping activity C 20 B No evidence of spillage. 10%

Debris Removal from vaults & septic tanks

C 21 B All debris removed. 10%

Completion of work for vault & septic tank pumping

C 22 B Completed within time limits set forth in the specifications

APPENDIX D – HERBICIDE / PESTICIDE APPLICATIONS

NO.

CRITICAL

WEIGHT

PERFORMANCE

STANDARDS

APL

Herbicide Application D 1 B The work performed under this appendix shall comply with Table D below and is based on performance and kill rate of 90% of all targeted species in specified locations or areas.

10%

Pesticide Application D 2 C The work performed under this appendix shall comply with Table D and State, Federal, and manufacturer application rates in the suggested areas on provided Maps.

0%

EXHIBIT 4

QUALITY CONTROL INSPECTION LOG

EXHIBIT 5

EXAMPLE OF JOB HAZARD ANALYSIS

ACCIDENT PREVENTION PROGRAM

JOB HAZARD ANALYSIS

1. ___________________________ 2. ___________________________ 3. ___________________________

PROJECT CONTRACTOR DATE

4. ___________________________ 5. ___________________________ 6. ___________________________

LOCATION CONTRACT NUMBER START DATE

7. PHASE OF WORK 8. SAFETY HAZARD 9. PRECAUTIONARY

ACTION TAKEN

Mowing Equipment hauling, loading/unloading Operators must be experienced, qualified, and trained to operate the equipment. A signal person on the ground will be used during loading/unloading. Equipment will be equipped with rollover protective structures. Operators will wear their seat belts at all times during operation of equipment. Trailer safety chains will be properly placed on towing vehicle when transporting equipment. Assure equipment trailer is level and truck and trailer brakes are set. Check for overhead clearances (power lines, tree limbs, etc.). Check for objects or obstacles behind equipment before backing.

Trailer bed and ramps shall be clean of oil, gravel, dirt, or materials that could become slippery or cause the equipment being unloaded to lose traction. Equipment will be lined up with trailer so it can be loaded with a minimum amount of adjustment when on the ramp or trailer.

Getting on/off equipment Prevent injuries from slipping by maintaining 3-point contact with grab handles and steps. Never jump from equipment. Keep steps and decks free of mud, oil, and grease.

Equipment Inspection No vehicle will be placed into service until an inspection is performed and any deficiencies are corrected.

Vehicles will be inspected prior to start of work each workday.

Equipment Fueling Equipment shall not be allowed to run during refueling. An operable fire extinguisher shall be available during refueling.

Equipment Maintenance Required maintenance will be performed…