SOL W911N221R0002.pdf

SEE ADDENDUM

(No Collect Calls)

W911N221R0002 30-Oct-2020

b. TELEPHONE NUMBER

717-267-9481

8. OFFER DUE DATE/LOCAL TIME

02:00 PM 30 Nov 2020

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA X ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W911N29. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

RYAN T. POE

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

1 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.X

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

W25G1Q0246R002

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

LETTERKENNY ARMY DEPOT

LETTERKENNY CONTRACTING OFFICE - ACC-RSA-LEAD

1 OVERCASH AVENUE, ATTN: CCAM-MLK, BLDG 2S

CHAMBERSBURG PA 17201-4150

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE W25G1Q 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

DIRECTORATE OF OPS PLANNING & SUPPORT

BLDG 370 ASRS DOOR 18 AMLD-PLX

LETTERKENNY ARMY DEPOT

CHAMBERSBURG PA 17201-4150

TEL: FAX:

717-2679834FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

1,000

NAICS:

325120

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF122

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W911N221R0002

Section SF 1449 - CONTINUATION SHEET

SOLICITATION NOTES

1. System for Award Management (SAM): In accordance with FAR 4.1102, Offerors shall be registered in the SAM database in order to be eligible for contract award. No award will be made to an Offeror not registered.

Registration can be accomplished at https://www.sam.gov/portal/public/SAM/. Registration in this database shall remain active. There has been a recent SAM requirement for submission of notarized letters for all new vendor registrants, and for renewals of existing registrations. Please check your SAM registration and if the registration is due for renewal in the next few months, it is important to start that process immediately. For additional information on notarized letters, visit: https://www.gsa.gov/about-us/organization/federal-acquisition-service/office-of-systems-management/integrated-award-environment-iae/sam-update.

2. Annual Representations and Certifications: In accordance with FAR 4.1201, Offerors shall complete electronic annual representations and certifications within SAM as part of required registration. Registration in this database shall remain active and can be accessed at https://www.sam.gov/portal/public/SAM/.

3. Questions: Questions regarding this solicitation shall be submitted to the Contracting Officer, in writing, at least 7 calendar days prior to the closing date. Questions submitted after this time will be answered at the discretion of the Contracting Officer. The Contracting Officer for this action is Shaun Leatherman at email:

shaun.r.leatherman.civ@mail.mil cc Contract Specialist Ryan Poe at email: ryan.t.poe.civ@mail.mil.

4. Award without Discussions: The Government intends to award without discussions, offerors should submit their best prices in their initial offer. If FAR Provision 52.212-2, Evaluation-Commercial Items, is included, Offerors must submit all information requested therein in order for the Government to determine technical acceptability.

5. Amendments: The Offeror shall submit to the Contracting Officer signed copies of all amendments issued to this solicitation. Failure to comply may cause your proposal to be rejected.

6. Payment: Payment for this action will be made by Electronic Funds Transfer (EFT) through the Defense Finance and Accounting Services (DFAS) utilizing Wide Area Work Flow (WAWF). See 252.232-7006 for more information.

7. Period for Acceptance of Offers: The Offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers.

8. Type of Contract: The type of contract resulting from this solicitation is specified in FAR Provision 52.216-1, Type of Contract. For Indefinite Delivery/Indefinite Quantity (IDIQ) or Requirements contracts all quantities are estimated and individual Delivery orders shall be issued citing specific quantities and delivery dates. Payment will be made on actual quantities delivered.

9. Proposals: Proposals shall be signed by an authorized individual in accordance with FAR 4.102, Contractor’s Signature. Failure to comply may cause your proposal to be rejected. Offerors should mark each page of their proposal as "Proprietary Information" if they want it treated as Proprietary Information under the Procurement Integrity Act.

10. Set- Aside: The proposed contract is 100% set-aside for small business concerns.

11. FOB Destination: Unless otherwise stated in the solicitation, Offerors shall provide FOB Destination prices.

12. Site Visit: A site visit is scheduled for 18 November 2020. Site visit attendance is urged but is not mandatory;

however, failure to attend a site visit shall not be a reason for price increases to the contract after contract award.

Submit the names of all attendees to Contract Specialist Ryan Poe through email at ryan.t.poe.civ@mail.mil. This site visit will include access to restricted/classified areas. In order to obtain access, attendees must provide the following information – Name, date of birth and social security number. Submit this information no later than

Friday 13 November 2020. Offerors who do not submit this information will not be given access to the site.

Additional details will be provided following receipt of contractor information.

13. Insurance (Fixed Price): Pursuant to the requirements of FAR clause 52.228-5 Insurance-Work on a Government Installation, the contractor shall obtain and maintain at least the following kinds of insurance and minimum liability coverage during any period of contract performance:

a. Workmen's Compensation and occupational disease coverage as required by law except that, if this contract is to be performed in a state which does not require or permit private insurance, then compliance with the statutory or administrative requirements in any such state will be satisfactory. The required Workmen's Compensation Insurance shall extend to cover employers' liability for accidental bodily injury or death and for occupational disease with a minimum liability limit of $100,000.

b. Comprehensive General Liability Insurance in the minimum limit of $500,000 per occurrence for bodily injury liability.

c. Comprehensive Automotive Liability Insurance with minimum limits of $200,000 per person and $500,000 per occurrence for bodily injury, and a minimum limit of $200,000 per occurrence for property damage.

14. AMC-Level Protest Program: Prior to submitting an agency protest, it is preferable that you first attempt to resolve your concerns with the responsible contracting officer. However, you may also file a protest to the Headquarters (HQ), Army Materiel Command (AMC). The HQ AMC-Level Protest Program is intended to encourage interested parties to seek resolution of their concerns within AMC as an Alternative Dispute Resolution forum, rather than filing a protest with the General Accountability Office (GAO), or other external forum. Contract award or performance is suspended during the protest to the same extent, and within the same time periods, as if filed at the GAO. The AMC protest decision goal is to resolve protests within 35 calendar days from filing. To be timely, protests must be filed within the periods specified in Federal Acquisition Regulation 33.103. If you want to file a protest under the HQ AMC-Level Protest Program, the protest must request resolution under that program and be sent to the address below.

Headquarters U.S. Army Materiel Command Office of Command Counsel-Deputy Command Counsel 4400 Martin Road Rm: A6SE040.001 Redstone Arsenal, AL 35898-5000 Fax: (256) 450-8840 or email usarmy.redstone.usamc.mbx.protests@mail.mil

The AMC-level protest procedures are found at:

www.amc.army.mil/amc/commandcounsel.html

If internet access is not available, contact the contracting officer or HQ, AMC to obtain the AMC-Level Protest Procedures.

15. Period of Performance: Period of Performance is estimated and will be adjusted to coincide with the actual release of the award.

PURCHASE DESCRIPTION

Purchase Description (PD)

FOR

Compressed and Liquefied Gases & Cylinders Contract Federal Supply Class (FSC) 6830 – Gases: Compressed and Liquefied

1.0 General:

1.1 Scope: The Contractor shall perform/is responsible for the planning/forecasting, order processing and fulfillment, procurement/purchasing, inventory management, quality control, shelf life management, storage, packaging, transportation/distribution, obsolescence management, data management/delivery, customer support services and material returns, as defined in this PD, except as specified in Paragraph 3.0 as Government Furnished.

Contractor will perform a cylinder exchange program to include the delivery of full cylinders to, and pick up from, customer locations at Letterkenny Army Depot (LEAD). Contractor will also be required to perform on site refilling of customer owned propane cylinders. A detailed list of current locations, Points of Contact (POC), and contact phone numbers will be provided to contractor prior to delivery and updated as needed by the LEAD, Technical Point of Contact (TPOC).

1.2 Period of Performance (PoP): The Period of Performance shall be one Base Year of 12 months and four option years of 12 months. The Period of Performance will be identified in the solicitation and the contract.

1.2.1 Base Year: TBD

1.2.2 Option Year 1: TBD

1.2.3 Option Year 2: TBD

1.2.4 Option Year 3: TBD

1.2.5 Option Year 4: TBD

1.4 General Information:

1.4.1 Recognized Holidays: The following are recognized US holidays. The contractor shall not perform services on these days

1.4.1.1 New Year’s Day: January 1st

1.4.1.2 Martin Luther King, Jr.’s Birthday: Third Monday in January

1.4.1.3 President’s Day: Third Monday in February

1.4.1.4 Memorial Day: Last Monday in May

1.4.1.5 Independence Day: July 4th

1.4.1.6 Labor Day: First Monday in September

1.4.1.7 Columbus Day: Second Monday in October

1.4.1.8 Veteran’s Day: November 11th

1.4.1.9 Thanksgiving Day: Fourth Thursday in November

1.4.1.10 Christmas Day: December 25th

The contractor shall not deliver compressed liquefied gases & cylinders on these days.

1.4.2 Shutdown Periods: The Government may choose to shut down or be forced to shut down due to budgetary or other reasons as determined by the U.S. Government. During this shutdown, and unless otherwise stated, only those Government personnel essential for equipment/facility maintenance will be permitted to work.

1.4.3 Hours of Work: Pick-up and delivery shall be made at locations defined in Paragraph 5.3, all deliveries to Letterkenny Army Depot will be made between the hours of 6:00 AM and 3:00 PM on Monday through Friday, except on recognized US holidays or when the Government facility/installation is closed due to local or national emergencies, administrative closings, or similar Government-directed facility/installation closings. LEAD currently operates on a 5-4-9 compressed work schedule, meaning LEAD is closed for deliveries every other Friday, otherwise known as the depot’s Regular Day Off (RDO). A schedule of LEAD’s RDOs will be made know to the contractor at the start of work. The contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PD when the Government facility/installation is open.

1.4.4 Quality Control (QC): The contractor shall develop and maintain an effective QC program to ensure services are performed in accordance with this PD. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s QC program is the means by which it assures itself that its work complies with the requirements of the contract. As a minimum, the contractor shall develop QC procedures that address the areas identified in Technical Exhibit 1, Performance Requirements Summary.

1.4.5 Security Requirements: The Contractor and all associated Sub-Contractor personnel shall comply with applicable Commander and installation, facility or area access and security policies and procedures. The Contractor shall provide all information required for background checks to meet access requirements to be accomplished by the installation Provost Marshal Office (PMO), Director of Emergency Services (DES), or Security Office. The Contractor workforce shall comply with all personal identity verification requirements as directed by Department of Defense (DoD), Headquarters Department of the Army (HQDA), and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in Contractor security matters or processes without prior notice.

1.4.5.1 This standard language is for Contractor personnel with an area of performance within an Army controlled installation, facility, or area. Contractors and associated Sub-Contractor personnel shall enter all information required for background checks to meet applicable access requirements to be accomplished by the installation PMO, DES or Security Office into the Joint Personnel Adjudication System (JPAS). The Contractor workforce must comply with all personal identity verification requirements (per Federal Acquisition Regulations (FAR) clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by the DoD, HQDA and/or local policy. In addition to the changes authorized by any change clause of this contract, should the FPCON at any individual facility or installation change, the Government may require changes in contractor security matters or processes without prior notice.

1.4.5.2 Contractor and all associated Sub-Contractor personnel shall comply with adjudication standards and processes using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (Army Directive 2014-05/Army Regulation 190-13), applicable installation, facility, area and Commander access and local security policies and procedures (provided by Government representative), or at Outside the Continental Unites States locations, IAW with status of forces agreements and other theater regulations.

1.4.5.3 AT Level I training. This standard language is for contractor employees with an area of performance within an Army controlled installation, facility or area. All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee to the TPOC or to the contracting officer, if a TPOC is not assigned, within 30 calendar days after completion of training by all employees and subcontractor personnel. AT level I awareness training is available at the following website: https://jkodirect.jten.mil/Atlas2/page/login/Login.jsf.

1.4.5.4 iWATCH Training. This standard language is for contractor employees with an area of performance within an Army controlled installation, facility or area. The contractor and all associated subcontractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the CO. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the TPOC NLT 30 calendar days after contract award. Training website: https://www.letterkenny.army.mil/iwatch.html

1.4.5.5 OPSEC Training. Per AR 530-1, the contractor employees must complete Level I OPSEC Awareness training. New employees must be trained with 30 calendar days of their reporting for duty and annually thereafter.

Training website: https://www.letterkenny.army.mil/iwatch.html

1.4.5.6 Physical Security: The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

1.4.5.7 Badges: Identification badges will be issued for admittance of personnel before performing work or service on this contract. The identification badge is the property of the US Government and must be returned upon termination or demand. The contractor/vendor agrees

He/she will ensure all badges issued to employees are returned to the Badge and Identification Section, Security Division, Letterkenny Army Depot promptly on termination of need or on expiration, which occurs first. The badge room is located in Bldg. 2, phone # 717-267-5301.

Hours of operation are 7:30 AM to 3:30 PM, Monday thru Friday, exclusive of Federal Holidays. The LEAD TPOC will gather information from contractor employees requiring access to LEAD and submit badge requests for those authorized individuals.

1.6 Compliance with Environmental Laws and Regulations: Contractor shall comply with all applicable federal, state, and local environmental laws, statutes, regulations, executive orders, permits, Army regulations (with supplements), as well as Major Subordinate Command (MSC) and installation regulations and policies. Contractor shall immediately report any conflicts between applicable federal, state, local environmental laws, statutes, executive orders, and provisions of Army Regulation 200-1, and any specifications within this contract to the Contracting Officer Representative (TPOC) as well as the Director of Engineering & Public Works. The Contractor and its subcontractors shall possess/obtain their own, non-Government, EPA RCRA identification number(s) and follow the regulations of 40 CFR 260-280. The Contractor is responsible for reporting under EPCRA (all applicable sections), as well as providing such data or other appropriate data to the customer/installation allowing the customer/installation to meet its Federal/State/Local/DoD environmental reporting requirements.

1.6.1 Compliance with Green Procurement Requirements: Contractor shall follow Federal EPA Comprehensive Procurement guidelines (www.epa.gov/cpg) and Army Contracting Command Quick Guide (https://acc.aep.army.mil/accapps/ACCMAP/Documents/Quick-Guide-for-Sustainable-Procurement.docx) for acquisition of building materials and products and select materials that have a long life cycle; the least toxic materials; recyclable materials; materials that are resource-efficient; materials with the maximum recycled content;

materials harvested on a sustained yield basis; and products causing the least pollution during their manufacture, use, and reuse.

1.6.2 Compliance with License and Certification Requirements: Contractor shall obtain all license and certification required by Federal, State, and Local environmental laws and regulations necessary to adhere to the specifications of this contract. The Contractor shall submit all plans, notifications, reports, submittal documents, and fees required by Federal, State, and Local environmental laws and regulations to the appropriate Federal, State, and Local authority and/or agency as necessary to adhere to the specification of this contract. All required licenses and certifications required by Federal, State, and Local environmental laws and/or regulations shall be considered a contract deliverable upon award.

1.6.3 Notification of Federal and State Regulators: Contractor shall immediately notify the Director of Engineering & Public Works and TPOC of the arrival on site of any Federal, State, and/or DOD environmental regulator or enforcement agent and/or the receipt of any correspondence from a Federal or State environmental agency.

1.6.4 Reporting Noncompliance: Contractor shall immediately report any nonconformance and/or noncompliance with applicable Federal, State or Local environmental laws, Army and installation environmental regulations or policies to the TPOC and Director of Engineering & Public Works.

1.6.5 Prevention of Spills: Contractor shall develop, maintain, and post at the work site a written site-specific spill response plan if transporting, processing, storing, or in any way managing hazardous waste, hazardous material, petroleum-oils-lubricants, or other restricted items. In case of a spill, the person in control of the spill site or their designated representative shall take appropriate action to protect workers and bystanders; contain the spill (if it can be done safely); secure the spill site; restrict ignition sources; and immediately contact the installation Fire and Emergency Services (Fire Department). Contractors storing 1,320 gallons or more of any oil-based product in an aboveground storage tank at a construction site shall develop a Spill Prevention Control Countermeasure (SPCC) Plan and present such plan to the Director of Engineering & Public Works prior to placement. Immediately respond to actual emergencies and accidents, prevent or mitigate associated adverse environmental impacts, and contact the installation Fire and Emergencies Services.

1.6.5.1 Reimbursement of Environmental Costs: The Contractor shall pay to LEAD actual Costs incurred by LEAD for spills, clean-up of spills, and associated remediation of contamination due to Contractor operations.

Contractor is also liable for any Environmental costs, including: Fees, fines, and penalties, incurred as a result of Contractor non-compliance with environmental regulations.

1.6.6 Competency Training for Contractor Personnel: Contractor shall not allow personnel to perform any activities and/or tasks on AMC installations without proper and adequate qualifications or job competency training.

In the event of any identified noncompliance, the Contractor shall, if requested, provide proof of contract personnel training or qualification (individual name, training/qualification type, training/qualification certificate, and date of training/qualification) to perform those contract activities associated with the identified noncompliance.

1.6.7 Safety Data Sheets (SDS): The Contractor shall provide a Safety Data Sheet (SDS) with each product delivered to each Storage Area and the LEAD POC. The Contractor shall submit an SDS for any hazardous material they bring onto the installation, which is not provided to them by the Government in the performance contract. This sheet shall be provided to the LEAD TPOC seven working days prior to bringing the material on the Depot and shall be approved by the LEAD Environmental, Safety, and IH Offices prior to bringing the material on the installation.

These offices shall provide their approval/disapproval on a case-by-case basis to the LEAD POC.

1.7 Special Qualifications: Contractor delivery personnel shall be trained in the proper handling of compressed gas cylinders. This training should meet or exceed OSHA training standards. All deliveries must be in accordance with current federal, state and local regulations.

1.8 Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the KO in accordance with Federal Acquisition Regulations Subpart 42.5. The KO, TPOC, and other Government personnel, as appropriate, may meet periodically with the contractor to review the contactor’s performance. At these meetings, the Contacting Officer will apprise the contractor of how the Government views the contractor’s performance and the contractor shall apprise the Government of problems, if any, being experienced The contractor shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost to the Government.

1.9 Contract Manager (CM): The contactor shall provide a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO. The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract.

1.10 Identification of Contractor Employees: All contact personnel attending meetings, answering Government telephones and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. The contractor shall also ensure that all documents or reports produced by contractor personnel are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.11 Data/Material Rights: All materials produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. Any fixtures developed exclusively for work covered by this contract and billed to the Government accordingly shall become, at the option of the Government, the property of the Government upon completion of this contract with all rights and privileges of ownership/copyright belonging exclusively to the Government. These fixtures may not be used or sold by the contractor without written permission from the KO. This right does not abrogate any other Government rights.

1.12 Organizational Conflicts of Interest (OCI): The contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5.

The contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI.

The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO and in the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.13 End of Contract Support: Upon expiration or termination of the contract, the Contractor will provide the Government all requested demand, forecast, and spend data and information necessary to prepare a follow-on solicitation. The Contractor may also be asked to provide supplier information. The Contractor may also be asked to participate in meetings with the Government and the new contractor to ensure an orderly transition from the old contract to the new contract.

1.14 Contract Expiration: Upon contract expiration, the Government will not purchase from the Contractor any inventory purchased by the Contractor to support the requirements of this contract The Contractor may negotiate a commercial sale to the successor contractor, but the Government disclaims any responsibility or obligation to facilitate any such sale.

2.0 Definitions and Acronyms:

2.1.1 Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2 Contracting Officer (KO): A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3 Technical Point of Contact (TPOC): An employee of the U.S. Government designated to monitor contractor performance. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4 Deliverable: Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.5 Physical Security: Actions that prevent the loss or damage of Government property.

2.1.6 Quality Assurance (QA): The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.7 Quality Control (QC): All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.8 Subcontractor: One that enters into a contract with a prime contractor. The Government does not have privacy of contract with the subcontractor.

2.2 Acronyms:

AFARS Army Federal Acquisition Regulation Supplement AQL Acceptable Quality Level AR Army Regulation CFR Code of Federal Regulations CM Contract Manager CMR Contractor Manpower Reporting CONUS Continental United States (excludes Alaska and Hawaii) COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DOD Department of Defense FAR Federal Acquisition Regulation FSC Federal Service Code

GFP Government Furnished Property IAW In Accordance With KO Contracting Officer LEAD Letterkenny Army Depot OCI Organizational Conflict of Interest ODC Other Direct Costs POC Point of Contact PD Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QC Quality Control QCP Quality Control Program RDO Regular Day Off RFQ Request for Quotation TPOC Technical Point of Contact

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S): The Government will provide the facilities, equipment, materials, and/or services listed below:

3.1 Materials:

3.1.1 The Government will provide appropriate badges and installation access documents as required.

3.1.2 The Government will provide delivery location map and delivery POC information for each delivery site.

3.2 Services: N/A

3.3. Facilities: N/A

3.4 Equipment: The government shall make available to the contractor, all government owned Propane cylinders. All cylinders to be serviced and/or refilled have a capacity of 8 gallons or 33.5 lbs.

4.0 Contractor Furnished Property, Material, Equipment (CFP/M/E):

4.1 General: Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1. & 1.2.

5.0 Requirements:

5.1 General: Contractor shall provide for Weekly delivery (day to be negotiated) at each designated delivery location per Paragraph 5.3.2. During each delivery contractor, shall also remove all empty cylinders. Potential to have a bi-weekly delivery schedule exists if depot production schedule allows for less frequent deliveries.

5.1.1 Delivery & On Site Filling of Propane Cylinders: Contractor shall be responsible for the refilling of government owned propane cylinders used on forklifts / floor scrubbers at various storage cabinets / locations around the depot. Storage cabinets will be provided by vendor. All propane cylinders are 8 gallons (33.5 lbs.) in size. Contractor will provide for up to eight, outdoor, horizontal storage cages. Minimum Cabinet capacity is eight, 33 lbs. cylinders. Cylinders are 12.5" in diameter. Cabinets must meet OSHA and NFPA standards and be lockable.

Storage cabinets/propane cages will be provided by vendor to locations at buildings 350 North, 350 ASRS, 320, 31, 41 (2 cages), 9950, and 37. Locations are subject to change (rare occurrences) based on the depot’s maintenance activities. Contractor would be required to move storage cages and provide service to new location.

5.1.2 Shipment and Delivery: The contractor shall provide for all transportation/shipment and material handling equipment to and from Letterkenny Army Depot. Contractor is responsible for the loading and unloading of full and empty cylinders into appropriate storage containers. If Contractor requires Material Handling Equipment (5.1.2) to load, unload, and stage cylinders they shall have licensed operators and ensure the correct rating of equipment is utilized for the environment before entering.

5.2. Quantities and Estimates: The quantities represented in paragraphs 5.3.1 & 5.3.2 are best guess estimates based on current depot workload and the short term forecasted workload at the time of submission of this PD. Estimated quantities are the same for the base year and all option years of the contract. However, contractor should realize depot workload can, and will, vary depending on the priorities of the Government’s Organic Industrial Base.

5.2.1 Contractor shall understand they may deliver all, some, none, or more of the below quantities during the contract year.

5.2.2 Contractor shall understand locations and types of gas delivered to locations below can and will change.

Government shall be able to add, change, or delete any of the gases shown in 5.3.1 to any depot location. Contractor will be required to react seamlessly to those charges and provide uninterrupted deliveries to new / changed buildings and delivery doors.

5.2.3 Contractor will include all cylinder rental (i.e. daily, weekly, monthly) fees into the total cost per cylinder, separate / individual rental charges will not be paid individually by the Government.

5.3 Types of required gas cylinders:

5.3.1 List of Compressed & Liquefied Gases and Cylinders & Estimated Usage:

Description

Estimated Monthly Usage

Estimated Yearly Usage

6830-00-292-0137 ACETYLENE Grade B 98.0% / BB-A-106 / 190 CF

20 240

6830-00-782-2656 HELIUM Grade A (99.995%)/BB-H-1168 / 216 CF

3 36

6830-00-656-1596 NITROGEN, Type I, Grade A (99.98%) / 226 CF

21 252

6830-01-049-5263 OXYGEN, Type I(GASEOUS) /CGA G-4 / CGA 4.3 / 247

CF

26 312

6830-01-590-0279 ARGON/CO2/Oxygen

90% AR, 8% CO2, 2% 02 AWSA5.32M / 300 CF

2 24

6830-01-590-0276 Argon/Helium/CO2

90% HE, 7.5% AR, 2.5% CO2 / 264 CF

1 12

6830-01-589-4297

95% ARGON, 5% CO2 / 300 CF

21 252

Ultra-High Purity Helium

339 CF

1 12

90% Nitrogen 10% Helium

339 CF

1 12

Ultra-High Purity Nitrogen (NI UHP300BA)

300 CF

2 24

12-Pack Nitrogen, Compressed, 2.2, 339 CF 6 72

High Pure Argon AR HP6K 99.998%, 6k PSI

/ 281 CF

4 12

Ultra-High Pure Argon AR UHP300 / 300 CF

1 12

4ppm Carbon Dioxide/Argon / 153 CF

Acetylene, Dissolved 2.1, Size B / 40 CF / 52.188 lb.

6830-01-312-0055 ARGON/CO2

75% ARGON, 25% CARBON DIOXIDE / 385 CF

12 144

6830-01-431-0576

ARGON 99.99% AWS A53.2 SGA / 330 CF

22 264

6830-00-938-7819

75% ARGON, 25% HELIUM / 322 CF

16 192

6830-00-656-1603 ARGON/OXYGEN

98% ARGON, 2% OXYGEN AWSA5.32M

2 24

6830-01-599-5089 Propane (Refill Cylinders 8 gallon, (33.5 lbs.)

125 1500

5.3.2 Current Delivery Locations & Estimated Monthly Delivery Quantity to Location:

Bldg. & Door Numbers

Secured Gate Access Required

Y/N

Gas / Cylinder Type Estimated Monthly Delivery Quantity

350 - Door 49

Y 6830-00-292-0137 ACETYLENE Grade B 98.0% / BB-A-106

/ 190 CF

Y 6830-00-782-2656 HELIUM Grade A (99.995%)/BB-H-1168

/ 216 CF

Y 6830-00-656-1596 NITROGEN, Type I, Grade A (99.98%) /

226 CF

Y 6830-01-049-5263 OXYGEN, Type I(GASEOUS) /CGA G-4

/ CGA 4.3 / 247 CF

Y 6830-01-590-0279 ARGON/CO2/Oxygen

90% AR, 8% CO2, 2% 02 AWSA5.32M

/ 300 CF

Y

6830-01-590-0276 Argon/Helium/CO2

90% HE, 7.5% AR, 2.5% CO2 / 264 CF

Y 6830-01-589-4297

95% ARGON, 5% CO2 / 300 CF

Y 6830-01-431-0576

ARGON 99.99% AWS A53.2 SGA / 330

CF

Y 6830-00-938-7819

75% ARGON, 25% HELIUM / 322 CF

Y 6830-01-312-0055 ARGON/CO2

75% ARGON, 25% CARBON DIOXIDE /

385 CF

350 - Door 18

Y Acetylene Grade B, 98.0% - NSN: 6830-

00-292-0137, 190CF

Y Argon 99.99% AWS– NSN: 6830-01-431-

0576, 300 CGA 580

Y Oxygen Type I, Gaseous, CGA-G-4 / CGA

4.3 – NSN: 6830-01-049-5263

Y Argon 95%, 5% CO2 - NSN: 6830-01- 589-4297

Y Argon 75%, Carbon Dioxide 25% - NSN:

6830-01-312-0055

350 – Door 29

ACETYLENE Grade B 98.0% / BB-A-

106, 190 CF

OXYGEN, Type I(GASEOUS) /CGA G-4

/ CGA 4.3, 247 CF

Y 95% ARGON, 5% CO2, 300 CF

12-Pack Nitrogen, Compressed, 2.2, 339

CF

Y ARGON 99.99% AWS A53.2 SGA / 330

CF

2265 – Door 1 Y ACETYLENE Grade B 98.0% / BB-A-

106, 190 CF

Y OXYGEN, Type I(GASEOUS) /CGA G-4

/ CGA 4.3, 247 CF

Y 6830-01-590-0279 ARGON/CO2/Oxygen

90% AR, 8% CO2, 2% 02 AWSA5.32M

/ 300 CF

Y Argon 75%, Carbon Dioxide 25% - NSN:

6830-01-312-0055

37 –Propane Cage

N 6830-01-599-5089 Propane (Refill Cylinders 8 gallon, (33.5 lbs.)

18 GL.

41 –Propane

N 6830-01-599-5089 Propane

57 –Propane

N 6830-01-599-5089 Propane

320 –Propane

Y 6830-01-599-5089 Propane

350 North - Propane Cage

Y 6830-01-599-5089 Propane

350 ASRS -

Propane Cage

Y 6830-01-599-5089 Propane

9950 -Propane

Y 6830-01-599-5089 Propane

370 A/C Shop – Door 36

Y ACETYLENE Grade B 98.0% / BB-A-106

/ 190 CF- NSN: 6830-00-292-0137, 190CF

Y NITROGEN, Type I, Grade A (99.98%) /

226 CF

– NSN: 6830-00-656-1596

Y OXYGEN, Type I (GASEOUS) /CGA G-4

/ CGA 4.3 / 247 CF

– NSN: 6830-01-049-5263

Y Acetylene, Dissolved 2.1, Size B / 40 CF /

52.188 lb.

370 –Door 18 Y High Pure Argon AR HP6K 99.998%, 6k

PSI / 281 CF

Y Ultra High Pure Argon AR UHP300 / 330

CF

Y 4ppm Carbon Dioxide/Argon (PN:

X02AR99C15A2VT7) / 153 CF

5800 –TRMD Y Ultra-High Purity Nitrogen (PN: NI T5.0)

339 CF

Y Ultra-High Purity Helium (PN: HE T5.0)

339 CF

Y 90% Nitrogen 10% Helium 339 CF

Y UHP Nitrogen (NI UHP300BA) 339 CF 1 Y 12-Cylinder Cradle Nitrogen, Compressed,

2.2 (339 CF x 12)

41 –Door 6 N Acetylene Grade B, 98.0% - NSN: 6830-

N Helium Grade A 99.995% BB-H-1168 –

NSN: 6830-00-782-2656

N Nitrogen Grade A, Type I, 99.98% – NSN:

6830-00-656-1596

N Oxygen Type I, Gaseous, CGA-G-4 / CGA

4.3 – NSN: 6830-01-049-5263

57 –Door 18 N Acetylene Grade B, 98.0% - NSN: 6830-

N Argon 99.99% AWS– NSN: 6830-01-431-

0576, 300 CGA 580

N Oxygen Type I, Gaseous, CGA-G-4 / CGA

4.3 – NSN: 6830-01-049-5263

N Argon 98%, Oxygen 2% AWSA5 .32M -

NSN: 6830-00-656-1603

37 –Door 6 N Acetylene Grade B, 98.0% - NSN: 6830-

N Oxygen Type I, Gaseous, CGA-G-4 / CGA

4.3 – NSN: 6830-01-049-5263

N Argon 98%, Oxygen 2% AWSA5 .32M -

NSN: 6830-00-656-1603

52 –Door 2 N Acetylene Grade B, 98.0% - NSN: 6830-

N Oxygen Type I, Gaseous, CGA-G-4 / CGA

4.3 – NSN: 6830-01-049-5263

N Argon 95%, 5% CO2 - NSN: 6830-01- 589-4297

N Argon 75%, Carbon Dioxide 25% - NSN:

6830-01-312-0055

N 6830-00-656-1596 NITROGEN, Type I, Grade A (99.98%) /

226 CF

33 –Door 7 N Acetylene Grade B, 98.0% - NSN: 6830-

N Argon 99.99% AWS– NSN: 6830-01-431-

0576, 300 CGA 580

N Nitrogen Grade A, Type I, 99.98% – NSN:

6830-00-656-1596

N Oxygen Type I, Gaseous, CGA-G-4 / CGA

4.3 – NSN: 6830-01-049-5263

ARGON/CO2

75% ARGON, 25% CARBON DIOXIDE /

385 CF

N 6830-00-264-6752 Acetylene, Dissolved 2.1, Size B / 70 SCF,

52.188 lb.

N NSN: 6830-00-938-7819 Argon 75%, Helium 25% -

5.4 Delivery Ticket/Receipt: The contractor shall provide a delivery ticket/receipt to the government at the time of each delivery. Each Delivery Ticket will be signed by a Letterkenny representative (i.e., the TPOC and/or a list of authorized government representatives provided by the TPOC when deliveries are made during duty hours.

5.4.1 Invoice: The contractor shall provide a monthly invoice to the TPOC to ensure correct and timely processing of payments. Contractor shall provide a monthly delivery report to LEAD’s TPOC indicating type of gas, quantity, cost, and delivery date of all gas cylinders and/or propane tank refills.

5.4.2 All deliveries shall include a Certificate of Analysis (if requested by TPOC).

5.5 OSHA Hazard Communication Labels / Hazardous Warning Labels: Items shall be labeled IAW with 29 CFR 1910.1200 unless otherwise directed by 29 CFR 1910.1200 (b) (5). HWLs must be provided to the Contracting Officer or designee within 10 business days of product being entered into Vendor’s inventory system or within 10 business days prior to shipment of product if shipping direct from subcontractor’s facility.

5.6 Shelf-Life Management: The Contractor’s forecasting and inventory management practices shall ensure that, upon delivery, items with a shelf-life cited in the POT will have a remaining shelf-life, as follows:

For items with a shelf-life of: Upon delivery, item shall have remaining shelf-life of at least:

18 months or greater 12 months

12 months 9 months

5.7 Inspection/Acceptance. The contractor shall provide those items that conform to the requirements of this contract. The government shall inspect or test any supplies or services that have been tendered for acceptance. The government may require repair or replacement of non-conforming supplies/equipment or re-performance of non-conforming services at no increase in contract price. The government must exercise its post-delivery acceptance rights (1) within 24 hours after the defect was discovered or should have been discovered; and (2) before substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

5.7.1 Cylinders will undergo periodic hydrostatic/UE testing IAW Code of Federal Regulations (CFR) 49 180.605 “Requirements for Periodic Testing, Inspection and Repair of Portable Tanks”.

5.7.2 Leakage testing shall be performed on all cylinders that have been filled with a compressed gas IAW the fill contract delivery order. Each cylinder shall be tested at all points that may provide a point of escape for cylinder contents. Points to inspect are the head and bottom of each cylinder, the cylinder valve including the stem, the valve inlet threads, and the valve outlet. Tests shall be performed IAW MIL-STD-1411A.

5.7.3 Hydrostatic test equipment will be capable of performing the desired testing in a range of 25 to 75 percent of its designated maximum capability with an accuracy of 1 percent of any designated test pressure and resultant expansion valve.

5.7.4 Cylinder/valve protection caps shall be installed on all cylinders designed with neck rings or flanges. Valve hood protection caps for cylinders designed to receive such caps shall be the correct size and securely attached with full thread engagement to the cylinders in a manner to protect the valves from damage during transit, delivery, and storage. Refer to 49 CFR 173-301 (h) “General Requirements for Shipment of Compressed Gases in Cylinders and Spherical Pressure Vessels”, and MIL-STD-1411A.

5.7.5 The permanent marking requirements for compressed gas cylinders will be IAW DOT specification in part 178.255-14 of Title 49 CFR, and in the government procurement specifications. These markings must be maintained in a legible condition as required by Part 173 of Title 40 CFR. All cylinders shall be appropriately labeled, tagged, and/or marked IAW MIL-STD-1411A, and Title 49 CFR by contractor utilizing required lettering, stenciling, decals, metal lettering, and/or number stamping when required by applicable regulation. Contractor shall verify before delivery receipt and acceptance by LEAD that all required identifying gas labels; including lot number, labels, and/or tags are properly affixed or secured to the cylinders.

5.8 Phase-out. Upon completion of the final period of performance all rented cylinders shall remain in use at Letterkenny Army Depot until the cylinders are empty. Cylinders shall be retrieved when notified they are empty, or 90 days after the final period of performance.

6.0 Applicable Documents: The latest edition of the following documents (at time of contract award) form a part of this specification:

LETTERKENNY ARMY DEPOT (LEAD)

LEAD 385-1 - LEAD Safety and Occupational Health Program. Accessible through:

https://www.letterkenny.army.mil/visitors.html

LEAD Pamphlet 385-4 - Safety Requirements for Security, Safety, and Fire Prevention for contractors performing work on LEAD (Copies may be obtained from Letterkenny Army Depot)

Title 29, Code of Federal Regulations (CFR), Accessible through: https://www.osha.gov/laws-regs

Title 49, Code of Federal Regulations (CFR), Accessible through: https://www.ecfr.gov/cgi-bin/text-idx?tpl=/ecfrbrowse/Title49/49tab_02.tpl

SAFETY NOTIFICATIONS

a. The contractor is reminded that LEAD maintains a Safety Management System (SMS) and is either OHSAS 18001 or ISO 45001 certified.

b. LEAD’s safety policy and safety program (LEAD-R 385-1) can be found at https://www.letterkenny.army.mil/visitors.html

c. It is the contractor’s responsibility to be familiar with these documents and to comply with their contents.

d. Any and all on site work at LEAD shall be completed in accordance with applicable OSHA, DoD, Army, and LEAD Safety requirements. As a federal installation, additional requirements other than OSHA apply to contractors performing work at LEAD. Examples include full conformance to all applicable NFPA standards, ANSI standards, and other consensus standards for the industry covered by the subject contract.

It is the responsibility of the contractor to be familiar with all applicable standards prior to starting work.

Additionally, the contractor shall make themselves familiar with and comply with LEAD's local safety regulation LEAD-R 385-1 prior to the start of any work at LEAD.

e. Contractor must be in compliance with DOT Regulations, NFPA 58- National Fire Protection Association's Standard for the Storage and Handling of Liquefied Petroleum Gases.

f. If contractor personnel determine a procedure is unsafe, they shall discontinue work immediately and contact their Program Manager who shall notify safety personnel and the COR. As soon as LEAD Safety Office personnel determine that the unsafe conditions have been corrected, the COR will notify the contractor Program Manager that personnel may resume work.

g. Additionally, all contractor supervisors and employees shall read and be knowledgeable of the governing SOP(s) prior to signing the SOP(s) and starting the operation.

h. All contractor personnel shall wear the appropriate PPE when in the following work areas: industrial buildings, at construction sites, test sites and test facilities. Failure to wear/use PPE may cause removal from the job site and/or seizure of non-compliant equipment/items.

i. The contractor shall comply with reporting requirements of 29 CFR Part 1904, AR 385-40 and APGR 385- 4, and shall report accidents resulting in injury or death and accidents resulting in damage to Government property, supplies, and equipment to the COR promptly of the occurrence.

j. The contractor shall a complete safety Investigation of injury/accident report; submit it to the COR Office with a copy to the LEAD Safety Office.

k. All shipped material shall include a current product Safety Data Sheet (SDS) for any chemical products being shipped other than residue. This includes items like engine oil.

l. All safety messages or recalls related to the safe use of products produced by the contractor will be provided to the COR for the Contract with 5 days of contractor’s awareness of the message or notice.

ITEM NO SUPPLIES/SERVICES ESTIMATED

QUANTITY

UNIT UNIT PRICE ESTIMATED AMOUNT

0001 240 Cylinder

ACETYLENE

FFP

PROVIDE ALL LABOR, GAS, EQUIPMENT, TOOLS, AND CYLINDERS FOR

ACETYLENE Grade B 98.0% / BB-A-106 / 190 CF

IN ACCORDANCE WITH THE PURCHASE DESCRIPTION

FOB: Destination

PURCHASE…