SOL Terms-Conditions - 75H70723Q00041 - Custodial-Janitorial Services.pdf

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

Albuquerque NM 87110 4101 Indian School Rd NE, Suite 225 Albuquerque Indian Health Service

CODE 16. ADMINISTERED BYCODE

X

X

561720

SIZE STANDARD:

% FOR:SET ASIDE:UNRESTRICTED OR203

RFPIFB

10. THIS ACQUISITION ISCODE

RFQ

14. METHOD OF SOLICITATION

13b. RATING

NAICS:

SMALL BUSINESS

03/15/2023 1530 MS

02/01/2023

505-256-6754PATRICIA TRUJILLO

(No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER a. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

75H70723Q00041

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 64 OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

15. DELIVER TO

Albuquerque NM 87110 4101 Indian School Rd NE, Suite 225

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$19.50

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

11.

SEE SCHEDULEX

12. DISCOUNT TERMS

THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

8(A)

Albuquerque Indian Health Service

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

The Indian Health Service (IHS), Albuquerque Area Office (AAO), Santa Fe Indian Health Center (SFIHC), Cochiti Health Clinic (CHC) and Santa Clara Health Center (SCHC) has a need for Custodial/Janitorial Services, Santa Fe, New Mexico.

This is a combined synopsis for Small Business Indian Firms {SBIF} pursuant to the Buy Indian Act 25 U.S.C. 47. If IHS does not receive at least two offers that are reasonably priced

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

XX

DATED

ERIC K. WRIGHT

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

OFFER

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT:

REF.

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 2/2012) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

offers from SBIF's, IHS will then evaluate quotes and consider award to other small business concerns under the following 5-tier cascading set-aside (in order to first consideration to last consideration}:

1st Tier - Small Business Indian Firms

2nd Tier - Service Disabled Veteran Owned Small

Business

3rd Tier - Certified HubZone Small Business

4th Tier - Small Disadvantage Business

5th Tier - All other Small Business Concerns

The solicitation number is 75H70723Q00041 and is issued as a Request for Quote (RFQ), unless otherwise indicated herein. The solicitation document and incorporated provision and clauses are those in effect through Federal Acquisition

Circular 2022-08.

The associated North American Industrial

Classification System (NAICS) code for this procurement is 561720 with a business size standard $19.5.

ONLY ONE AWARD WILL RESULT FROM THIS SOLICITATION.

FOB Destination shall be for the following

Albuquerque Area Indian Health Service facilities:

Continued ...

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

64 2 of

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

3 64

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

75H70723Q00041

SANTA FE INDIAN HEALTH CENTER (SFIHC)

Attn: Housekeeping Department

1700 Cerrillos Road

Santa Fe, NM 87505

COCHITI HEALTH CLINIC (CHC)

270 Windmill Road

Cochiti Pueblo, NM 87083

SANTA CLARA HEALTH CENTER (SCHC)

400 State Road 30

Espanola, NM 87532

State Taxes for labor/service costs (The Indian

Health Service is exempt from New Mexico State

Taxes for materials and supplies.

This solicitation requires registration with the

SAM.gov prior to award, pursuant to applicable regulations and guidelines. Registration information can be found at SAM.gov

All responsible offerors that respond to this solicitation must submit their proposals by

02/15/2023, by COB 3:30 p.m., (MST). The quote shall be sent by U.S. Postal Service or by Email to: patricia.trujillo@ihs.gov. Failure to comply with the below terms and conditions may result in offer being determined as non-responsive.

Question Submission: Interest Offerors must submit any questions concerning this solicitation at the earliest time possible to enable to respond. Technical questions must be submitted by

Email to: Lora Cadman, lora.cadman@ihs.gov five

(5) days prior to closing of the solicitation.

All Acquisition questions must be submitted by

Email to: patricia.trujillo@ihs.gov five (5) days prior to the closing of the solicitation.

Questions not received within a reasonable time will not be considered.

1 BASE YEAR: TBD, 2023 to TBD, 2024, for

Custodial/Janitorial Services to be provided at

Continued ...

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

4 64

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

75H70723Q00041 the Santa Fe Indian Health Center.

2 BASE YEAR: TBD, 2023 to TBD, 2024, for

Custodial/Janitorial Services to be provided at the Cochiti Health Clinic (CHC).

3 BASE YEAR: TBD, 2023 to TBD, 2024, for

Custodial/Janitorial Services to be provided at the Santa Clara Health Center (SCHC).

4 OPTION YEAR ONE: TBD, 2024 to TBD, 2025, for

Custodial/Janitorial Services to be provided at the Santa Fe Indian Health Center.

5 OPTION YEAR ONE: TBD, 2024 to TBD, 2025, for

Custodial/Janitorial Services to be provided at the Cochiti Health Clinic (CHC).

6 OPTION YEAR ONE: TBD, 2024 to TBD, 2025, for

Custodial/Janitorial Services to be provided at the Santa Clara Health Center (SCHC).

7 OPTION YEAR TWO: TBD, 2026 to TBD, 2027, for

Custodial/Janitorial Services to be provided at the Santa Fe Indian Health Center.

8 OPTION YEAR TWO: TBD, 2026 to TBD, 2027, for

Custodial/Janitorial Services to be provided at the Cochiti Health Clinic (CHC).

9 OPTION YEAR TWO: TBD, 2026 to TBD, 2027, for

Custodial/Janitorial Services to be provided at the Santa Clara Health Center (SCHC).

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

SOLICITATION #75H70723Q00041 CUSTODIAL/JANITORIAL SERVICES – SFIHC, SCHC & CHC

SECTION 1: GENERAL:

1.1 SERVICES: The Indian Health Service (IHS}, Santa Fe Indian Health Center (SFIHC) has a need for Custodial Services for the Santa Fe Indian Health Center (SFIHC), Cochiti Health Clinic and Santa Clara Health Center as noted herein, New Mexico.

1.2 PRICE OR COST: This solicitation will result in a Firm-Fixed-Priced {FFP) Contract. The quantities shown in the Schedule of Charges are "expected" quantities but are not representative of actual quantities and serve as a means of arriving at price reasonableness for award purposes. Utilization of the FFP-IDIQ contract has been determined to be appropriate for Custodial Workers Non-Personal Health Services as the government anticipates a recurring need. Pricing proposals should be determined based on the number of units that need cleaning.

1.3 GENERAL CONTRACT INFORMATION:

1.3.1 This is a non-personal service contract, as defined in Federal Acquisition Regulation (FAR) 37.101, a contract under which the personnel rendering the services are not subject, to either the contract's terms or the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees.

1.3.2 As an independent Contractor, billing and collecting for federal, state and other local city/county taxes is the burden of the Contractor, this includes the New Mexico Gross Receipt Taxes (NMGRT) for services provided in any county of the State of New Mexico.

1.3.3 The Contractor's price/cost for services under this contract should include all applicable taxes for Internal Revenue Service (IRS), State of New Mexico Taxation and Revenue agency and/or other revenue agencies. The Indian Health Service will not withhold taxes nor will it issue a W-2 to the contractor.

1.3.4 FINGERPRINTING REQUIREMENTS FOR SECURITY AND SUITABILITY:

"Prior to start of services specified by the contract scope of work, the Contractor must contact either Warren Cheromiah at telephone no. (505} 256-6749, Santa Fe Indian Health Center (SFIHC), to schedule an appointment to complete the fingerprinting process required by the IHS regulations pertinent to security and character background investigations."

1.4 CONTRACT PRICE

1.4.1 This solicitation will result in an FFP Contract. The price for the Term of the of this contract is$ (TBD).

1.4.2 Upon delivery and acceptance of the item(s) specified in the DELIVERY Article in SECTION 9 of this contract, the Government shall pay to the Contractor resulting from the awarded contract price.

1.4.3 Upon delivery and acceptance of the services described in the Performance Work Statement (PWS) and identified in the schedule of charges below, the Government shall pay to the Contractor the total prices set forth below and will be paid from the following Contract Line Item Numbers (CLINs) accordingly:

SCHEDULE OF CHARGES FOR THE BASE PERIOD:

Item # Contract Period Description of Service Hourly

Rate Total

Amount

CLIN

TBD, 2023 to TBD, SANTA FE INDIAN HEALTH CENTER:

Main building – 84,025 square feet Business Office/IT building – 3,920 square feet

For 40 hours per week -approximately 52 weeks – Four (6) Custodial Workers @ SFIHC = Total: 8,320 hours.

Dental building – 3,067 square feet Office of Environmental Health building – 3,196 square feet Maintenance Shop – 1,800 square feet

OT Hours: 24/week x 52 weeks = 1,248 $ $

For 40 hours per week – approximately 52 weeks - Three (1) Custodial Workers @ CHC. Total: 3120 hours.

COCHITI HEALTH CLINIC BUILDING –

2,900 square feet

OT Hours: 24/week x 52 weeks = 1,248

For 40 hours per week – approximately 52 weeks - Three (1) Custodial Workers @ SCHC. Total: 3120 hours.

SANTA CLARA HEALTH CENTER

BUILDING - 6,889 square feet

OT Hours: 24/week x 52 weeks = 1,248

Total for the Base: $

1.4.4 The Contractor shall be paid upon submission of an invoice and completion and acceptance (if deliverable} or verification (if service) by the Contracting Officer's Representative (COR), of the deliverables and/or services indicated in Section 10.5.1. Submit invoices in accordance with the instructions contained in FAR clause 52.232-25, Prompt Payment, and Section 10.5.5 of this contract.

1.5 OPTION PRICES

1.5.1 Unless the Government exercises its option, pursuant to the option clause referenced in the

Contract Clauses section, this contract consists only of the Base Period specified in this contract.

1.5.2 Pursuant to either the FAR Clause 52.217-8, Option to Extend Services or the FAR Clause 52.217- 9, Option to Extend the Term of the Contract, set forth in Section I, Contract Clauses, of this contract, the Government may, a unilateral contract modification, require the Contractor to perform the Option Period(s) as defined in the PWS of this contract. A notice that the Government intends to exercise any of the options will happen prior to the contract’s expiration date. Specific information regarding the timeframe for this notice is set forth in the OPTION PROVISION of this order. When exercising an option period, the fixed price rate of this contract is set forth below.

1.5.3 Upon the delivery and acceptance of the Option Services described in the PWS of the contract and identified in the schedule of charges below, the Government shall pay the Contractor the unit price(s) set forth below and will be paid from the following Contract Line Item Numbers (CLINs) accordingly;

1.5.4 If the Government exercises its option pursuant to the OPTION PROVISION of this contract, the Government's total estimated contract amount, represented by the sum of the price of base plus option periods and the period of performance will be as follows:

SCHEDULE OF OPTION PERIODS:

Item # Contract Period Description of Service Total

Amount

CLIN

TBD, 2024 to TBD, For 40 hours per week -approximately 52 weeks – Four (6) Custodial Workers @ SFIHC = Total: 8,320 hours.

SANTA FE INDIAN HEALTH CENTER:

Main building – 84,025 square feet Business Office/IT building – 3,920 square feet Dental building – 3,067 square feet Office of Environmental Health building – 3,196 square feet Maintenance Shop – 1,800 square feet

OT Hours: 24/week x 52 weeks = 1,248

For 40 hours per week – approximately 52 weeks - Three (1) Custodial Workers @ CHC. Total: 3120 hours.

COCHITI HEALTH CLINIC BUILDING –

2,900 square feet

OT Hours: 24/week x 52 weeks = 1,248

For 40 hours per week – approximately 52 weeks - Three (1) Custodial Workers @ SCHC. Total: 3120 hours.

SANTA CLARA HEALTH CENTER

BUILDING - 6,889 square feet

OT Hours: 24/week x 52 weeks = 1,248

Total for Option Year One: $

Item # Contract Period Description of Service Hourly

Rate Total

Amount

CLIN

TBD, 2025 to TBD, For 40 hours per week -approximately 52 weeks – Four (6) Custodial Workers @ SFIHC = Total: 8,320 hours.

SANTA FE INDIAN HEALTH CENTER:

Main building – 84,025 square feet Business Office/IT building – 3,920 square feet Dental building – 3,067 square feet Office of Environmental Health building – 3,196 square feet Maintenance Shop – 1,800 square feet

OT Hours: 24/week x 52 weeks = 1,248

For 40 hours per week – approximately 52 weeks - Three (1) Custodial Workers @

COCHITI HEALTH CLINIC BUILDING –

2,900 square feet

OT Hours: 24/week x 52 weeks = 1,248

CHC. Total: 3120 hours.

For 40 hours per week – approximately 52 weeks - Three (1) Custodial Workers @ SCHC. Total: 3120 hours.

SANTA CLARA HEALTH CENTER

BUILDING – 6,889 square feet

OT Hours: 24/week x 52 weeks = 1,248 $ $

Total for Option Year Two: $ Note: Unit price/rate shall be an all-inclusive rate of all other fees including travel expenses, per diem, lodging all cities, state, federal, local taxes and miscellaneous cost associated with the above services

SECTION 2: DEFINITIONS:

2.1 Acceptance: Constitutes acknowledgement that the supplies or services conform to the applicable contract quality and quantity requirements, except as provided in FAR, subpart 46.5, and subject to other terms and conditions of the contract.

2.2 Approval: Acknowledgment by the designated Government official that submittals, deliverables, or administrative documents (e.g., insurance certificates, installation schedules, planned utility interruptions, etc.) conform to the contractual requirements. Government approval does not relieve the Contractor from responsibility for compliance with contract requirements.

2.3 Area: A defined geographical region for Indian Health Service administrative purposes. Each Area Office may administer several Service Units.

2.4 Contracting Officer (CO): A Government employee with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings.

2.5 Contracting Officer's Representative (COR): A federal employee who assists the ordering/issuing activity-contracting officer in the administration of task orders issued under this contract. The COR is primarily responsible for the technical assistance and day-to-day program management of the ordering activity's task orders. Ordering activities may have different designators for this employee.

2.6 Contractor: The individual awarded a legal binding contract to provide supplies and services.

2.7 Customer: Staff of the IHS service unit and health center.

2.8 Customer Evaluation/Input: Written comments made to the COR regarding the Contractors performance.

This is one of the criteria used to evaluate the Contractor's performance.

2.9 Dependability: Qualities of being trusted and being able to repeat the same task to yield the same result.

2.10 Federal Acquisition Regulation (FAR): The FAR is the primary regulation for use by all Federal Executive agencies in their acquisition of supplies and services with appropriated funds.

2.11 Non-Personal Services Contract: Contract under which the personnel rendering the services are not subject, either by the contract's terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees.

2.13 Ordering Activity: An authorized user of IHS that may issue a task order to obtain required services under this contract.

2.14 Outcome: End result.

2.15 Past Performance Information: Relevant information regarding a contractor's actions under previously awarded contracts.

2.16 Quality Assurance Surveillance Plan (QASP): A written document prepared and used by the government for Quality Assurance surveillance of the contractor's performance. Lists the services for monitoring and the standards.

2.17 Service Contract: A contract that directly engages the time and effort of a contractor whose primary purpose is to perform an identifiable task rather than to furnish an end item of supply. A service contract may be either a non-personal or a personal contract. It can also cover services performed by either professional or non-professional personnel whether on an individual or organizational basis.

2.18 Service Unit: The local administrative unit of IHS.

2.19 Technical Direction: A directive to the Contractor that approve approaches, solutions, designs, or refinements;

fills in details or otherwise completes the general description of work or documentation items; shifts emphasis among work areas or tasks; or furnishes similar instruction to the Contractor. Technical direction includes requiring studies and pursuit of certain lines of inquiry regarding matters within the general tasks and requirements in Section 5 of this contract.

SECTION 3 – GOVERNMENT-FURNISHED PROPERTY AND SERVICES:

3.1 Information: Government unique information related to this requirement, which is necessary for Contractor performance, made available to the Contractor.

SECTION 4 - CONTRACTOR-FURNISHED ITEMS:

4.1 The Contractor will provide all cleaning equipment and supplies to clean the Santa Fe Indian Health Center

(SFIHC).

4.2 The Contract will provide the Materials Safety Data Sheets (MSDS) for the chemicals used for cleaning (as needed).

SECTION 5: REQUIREMENTS:

5.1 The contractor will provide Custodial/Janitorial Services for the following facilities:

Santa Fe Indian Health Center 1700 Cerrillos Rd.

Santa Fe, NM 87505 - 6:30AM – 9:00PM, Monday – Friday.

Santa Clara Health Center 400 State Road 30 Espanola, NM 87532 – 8:00AM – 4:30PM, Monday – Friday.

Cochiti Health Center 270 Windmill Road Cochiti Lake, NM 87083 – 8:00AM – 4:30PM, Monday – Friday.

SFIHC:

5.1.1 Main building – 84,025 square feet

5.1.2 Business Office/IT building – 3,920 square feet

5.1.3 Dental building – 3,067 square feet

5.1.4 Office of Environmental Health building – 3,196 square feet

5.1.5 Maintenance Shop – 1,800 square feet

SATELLITE CLINICS:

5.1.6 Cochiti clinic building – 2,900 square feet

5.1.7 Santa Clara clinic building - 6,889 square feet

5.2 Work Schedule: Contractor shall provide services between the hours of 6:30 am - 9:00 pm, Monday - Friday evenings. Weekends, Saturday and Sunday, 6:30 am – 9:00 pm, and all Federal holidays at the Santa Fe Indian Health Center.

SATELILITE CLINICS: Contractor shall provide services between the hours of 8:00 am – 4:30 pm, Monday - Friday. There will be scheduled work on weekends and no Federal holidays.

Contractor may be required to work Over-time with supervision of a Federal Employee.

5.3 Technical Requirement/Performance Evaluation:

Evaluation of Contractor's performance in accordance with the standards set forth in the contract and Performance Work Statement Matrix (Section 6).

SFIHC:

5.3.1 The Contractor will maintain the cleaning/sanitizing services.

5.3.2 The Contractor will replenish paper goods, chemicals and hand hygiene products.

5.3.3 The Contractor will dispose of trash, biohazard water and soiled linen to appropriate designated areas.

5.3.4 The Contractor will vacuum, sweep and mop floors for all patient care areas and corridors throughout the facility to include S Outpatient Clinic Area, Patient Registration, OPD Waiting Area, all other clinic waiting areas, COVID- 19 exam rooms, Lab/X-Ray Dept., Pediatric Clinic, Women’s Clinic, Dental, Pharmacy, Physical Therapy, Office of Environmental Health, Facility Management Dept., IT Dept., Security guard office, Conference Rooms, Canteen Area, outside center Courtyard, previous Operating Room Area (GMS), all other Administration offices, and all restrooms within the facility grounds.

5.3.5 Other departments not mentioned will be communicated through the Housekeeping supervisor.

SATELLITE CLINICS:

5.3.6 The Contractor will maintain the cleaning/sanitizing services.

5.3.7 The Contractor will replenish paper goods, chemicals and hand hygiene products.

5.3.8 The Contractor will dispose of trash, biohazard water and soiled linen to appropriate designated areas.

5.3.9 The Contractor will vacuum, sweep and mop, strip and buff floors for all patient care areas, waiting room area, restrooms, offices, and outside 8 x 10 steel office container for COVID-19 activities.

5.3.10 The Contractor will clean between patient care.

5.4. Background, History and Necessity for Proposed Contract:

This position is located in the Housekeeping Department of the Santa Fe Service Unit. The incumbent shall rotate hours of duty, including different shifts, weekends and holiday duty only at the SFIHC. Will be cross-trained to work in several areas throughout the Service Unit.

5.5. Major Duties:

Performs a variety of cleaning functions in a health environment, which involves the use of heavy equipment, cleaning chemicals, and special procedures for infection control.

5.5.1 Routine Cleaning Functions:

Plans and coordinates daily work tasks with hospital or clinic staff and COR to ensure all patient care areas are cleaned and ready for use in a timely manner so that patient care and schedules are not compromised.

Removes non-infectious and infectious waste such as biological materials, blood and other body fluids and properly handles and disposes in proper containers. Removes soiled linens. Removes and disposes hazardous waste following established protocol. Collects all recyclable items in separate containers for recycle.

Participates in performance activities. Maintains required reports or checklists.

Keeps areas secured and controls the use of issued keys, which supports facility security and safety.

Follows policies for patient confidentiality and standards of conduct at all times.

Perform other Environmental Services related duties as assigned by the COR.

5.5.2 Cleaning Chemicals:

Mixes and uses chemicals as per directions and follows safety data sheet guidelines.

Clean various areas such as in-patient rooms and bathrooms, public restrooms, exam rooms, halls, walls, floors, furnishing, equipment, windows, offices, outside entrances, etc. wiping surfaces using proper cleaning techniques, universal precautions, and chemicals.

Responds to emergency cleaning needs such as infectious/chemical spills, flooding, etc.

5.5.3 Special Procedures:

Stocks areas with paper supplies, linen soap and required chemicals.

May assist with sorting, folding, and distributing of clean linen to the outpatient clinic.

Recordkeeping of supply inventory and usage.

Wears personal protective equipment as required.

5.5.4 Heavy Equipment:

Vacuums, sweeps and mops floors, carpet (spotting and extracting), stripping/waxing of floors, and linoleum. Uses heavy equipment such as high-speed polishers, Ride-On Scrubber and carpet extractors. Duties will include moving of small to heavy furniture.

Maintains, cleans and properly stores equipment and other departmental property.

Reports needed repairs or supplies.

5.6 The Contractor will immediately report to the Contracting Officer or COR any information or circumstances that may violate any statute, policy, or procedure.

5.7 Contractor Qualification Requirements:

5.11.1 Certification. No Certification required.

5.11.2 Experience. Should at least have 2 to 3 years of experience.

5.8 Conditions of Contract Services:

5.8.1 The contractor will be subject to character investigation as required by Public Law 101-360, the Indian

Health Child Protection and Family Violence Prevention Act prior to performance of a contract by utilizing the US Office of Personnel Management (OPM), Electronic Questionnaire for Investigation Processing (eQIP) system and this will include all fingerprinting procedures and clearances. The contractor will provide all requested information necessary to perform Level I and Level II background checks. The contractor will comply with the requirement to obtain security investigations. The contractor will work with the IHS to ensure that the pre-employment screening process includes the appropriate investigation questionnaires and forms to be completed. The Contractor will review all completed forms and forwarded to the government personnel. The contractor will be immediately removed from the position (at any time the investigation receives unfavorable adjudication, or, if other unfavorable information that would affect the investigation becomes known.

5.8.2 Criminal History Background Check:

Contractor’s employees whose duties and responsibilities involve regular contact or control over children are subject to a character investigation as required by Public Law 101-630, The Indian Child Protection and Family Violence Act. The minimum standards of character shall ensure that none of the individuals described in this order have been found guilty of, or entered a plea of nolo contendere or guilty to, any felonious offense, or any of two or more misdemeanor offenses, under federal, state, or tribal law involving crimes of violence; sexual assault, molestation, exploitation, contact or prostitution; crimes against persons; or offenses committed against children. These crimes do not hold a time statue and will be evaluated the same under any Child Care “CNACI” investigation with IHS. IHS will conduct these investigations following award of a contract. Until the character investigation has been completed and the Contracting Officer notified of the results, the Contractor employees must not have unsupervised contact with Indian children. Contractor’s employees are not able to work a scheduled shift until the security check is performed and clearance has been obtained by the appropriate agency. At a minimum, fingerprints are required, and upon clearance of this stage, a contractor’s employee may work a scheduled shift. However, Contractor’s employees are required to complete the detailed background application and the application is to be completed within 30 days once the contractor’s employee has been given physical and logical access. All Contractors’ employees are subject to criminal background check prior to performing services in accordance with Task Order terms and conditions. The contractor shall ensure that each of their employees complete the Certification of Criminal History and Background Check Packet. The completed forms are to be returned to the COR.

5.8.3 Subpoenas/Testimonies:

Contractors are mandated to cooperate with the appropriate IHS managers when the contractors' employees are subpoenaed or requested by Tribal, State or Federal Parties to provide testimony. As stated in Section 5-27.3(8)(9) of the Indian Health Manual.

5.13 Challenges to Conflicts: For any inconsistency between COR and Contractor's employee, this PWS follows this order of precedence:

a) First Priority: Contractor's Agency

b) Second Priority:COR

c) Third Priority: CO

5.14 Any Contractor employee demonstrating impaired judgment must not be allowed to continue working immediately on the order. The Government reserves the right to remove from the facility any Contractor employee who in the judgment of a licensed healthcare practitioner is impaired.

SOLICITATION # CUSTODIAL SERVICES – SFIHC & SFHC

[Type here] [Type here]

SECTION 6 - QUALITY ASSURANCE SURVEILLANCE PLAN

Performance-Based Task Indicator Standard Quality Assurance Incentives for Processing Payments

1. Clean the hospital (floors, carpets, dusting, Furniture, etc.)

All areas thoroughly cleaned.

2. Clean Dental building (sweep, vacuum, empty trash, mop, dust)

All areas cleared of debris and cleaned out

3. Clean the Business Ofc./IT department building (sweep, vacuum, empty trash, mop, dust)

All areas cleared of debris and cleaned out

Outstanding -100% of areas have been thoroughly cleaned

Acceptable-SO to 99% of areas cleaned.

Satisfactory - 65 to 80% of areas cleaned.

Services monitored on a periodic basis as they occur.

When job is completed, final determination will happen.

Outstanding. Payments will happen in a timely manner

Acceptable. Payments could happen with some delay depending the level of cleaning.

Satisfactory-Payments will not happen until all areas cleaned to the level of either Satisfactory or Outstanding.

3. Clean the Maintenance building Office space (empty trash, vacuum, sweep, mop)

All areas cleared of debris and cleaned out

4. Clean the OEHE building - office space (empty trash, sweep, mop, dust)

All areas cleared of debris and cleaned out

5. Clean the San Felipe Health Center plus 8x10 steel building used for COVID – 19 exam rooms.

All areas cleared of debris and cleaned out

6. Protective coating to the laminated floors and carpets.

All areas of protective coating completed.

SECTION 7 - PACKAGING AND MARKING

7.1 PACKAGING: All deliverables shall be preserved, packaged, and packed in accordance with normal commercial practices to meet the packing requirements of the carrier including what is necessary to prevent deterioration and damages due to the hazards of shipping, handling, and storing.

7.2 MARKING: Each package/container delivered to the address shown in Section 10 entitled "Contracting Officers' Representative Appointment and Authority" and shall be clearly marked as follows:

• Name of Contractor

• Contract Number

• Description of Items Contained Therein

• Consignee's Name and Address

7.3 DELIVERY: Deliver all deliverables to the following

address:

Santa Fe Indian Health Center (SFIHC) Attention: Housekeeping Department 1700 Cerrillos Road Santa Fe, NM 87505

Cochiti Health Center (CHC) 270 Windmill Road Cochiti Pueblo, NM 87072

Santa Clara Health Center (SCHC) 400 State Road 30 Espanola, NM 87532

SECTION 8- INSPECTION AND ACCEPTANCE

8.1 INSPECTION AND ACCEPTANCE: All work under this contract is subject to inspection and final acceptance by the Contracting Officer or the duly authorized representative of the government. The COR, as a duly authorized representative of the Contracting Officer, shall assume the responsibilities for monitoring the Contractor's performance, evaluating the quality of services provided by the Contractor and performing final inspection and acceptance of all deliverables and services called for by the contract.

8.2 FEDERAL ACQUISITION REGULATION {48 CFR CHAPTER 1) CLAUSES

FAR Clause No. Titl e

Date

52.246-4 Inspection of Services - Fixed Priced (Aug 1996)

SECTION 9 - DELIVERIES OR PERFORMANCE

9.1 PERIOD OF PERFORMANCE: The period of performance is a Base Year, unless an extension of the option period by modification has not occurred.

9.1.1 When all clearances are completed, the services shall commence NLT 10 days after notification: Base Period will start TBD, 2023 through TBD, 2024

9.2 PLACE OF PERFORMANCE: The contractor must provide Cleaning Services non-personal services to the following Albuquerque Area Indian Health Service Facility:

Santa Fe Indian Health Center (SFIHC) Attn: Housekeeping Department 1700 Cerrillos Road Santa Fe, NM 87505

Cochiti Health Center (CHC) 270 Windmill Road Cochiti Pueblo, NM 87072

Santa Clara Health Center (SCHC) 400 State Road 30 Espanola, NM 87532

9.3 Travel to and from the facility/office site are not included in the tour of duty. The hours of business are Monday through Friday. The actual hours scheduled in advance through the designated COR.

9.4 GOVERNMENT HOLIDAYS: (https://www.federalpay.org/holidays)* New Year’s Day Martin Luther King’s Birthday President’s Day Memorial Day Independence Day Labor Day Columbus Day Veteran’s Day Thanksgiving Day Christmas Day Juneteenth Day

* Any other day specifically declared by the President of the United States to be a national holiday (see www.opm.gov/fedhol).

http://www.federalpay.org/holidays) http://www.opm.gov/fedhol)

SECTION 10 - CONTRACT ADMINISTRATION

10.1 AUTHORITIES OF GOVERNMENT PERSONNEL: Notwithstanding the Contractor's responsibility for total management during the performance of this Contract, the administration of the Contract will require maximum coordination between the Government and the Contractor. The following individuals will be the Government's points of contact during the performance of this Contract.

The Federal Acquisition Regulation defines an unauthorized commitment as an agreement that is not binding solely because the government representative who made it lacked the authority to enter into that agreement on behalf of the government. Only contracting officers have the authority to make purchases or award contracts.

Upon receipt and/or execution of any order placed for goods or services, the vendor shall verify that the Government Agent issuing the order has necessary authority to enter into the purchase order/contract. If it is determined that the vendor failed to do so, they may be held liable for future Unauthorized Commitments.

The following individuals will be the Government’s points of contacts during the performance of this Contract.

10.2 CONTRACTING OFFICER

10.2.1 The IHS Contracting Officer (CO) is the only individual authorized to modify this Contract. The CO responsible for administrative and contractual issues concerning this Contract is:

Eric Wright, Contract Specialist Indian Health Service/Division of Contracts & Grants Management (DCGM) 4101Indian School Road NE, Suite 225 Albuquerque, NM 87110 Phone: 505-256-6752 Email: eric.wright@ihs.gov

10.3 CONTRACT ADMINISTRATOR

10.3.1 All Contract administration performed by:

Patricia Trujillo, Contract Specialist (CS) Indian Health Service/Division of Contracts & Grants Management (DCGM) 4101 Indian School Road NE, Suite 225 Albuquerque, NM 87110 Phone: 505-256-6754 Email: patricia.trujillo@ihs.gov

Send all communications pertaining to contractual and/or administrative matters under the contract to the address above.

10.4 CONTRACTING OFFICER'S REPRESENTATIVE (COR)

10.2.2 Lora Cadman, (505) 946-9252, is hereby designated as COR for this service. The CO Representative responsibilities will be to coordinate with the contractor the technical aspects of this service and the review of performance hereunder. The COR does not have the authority to change or alter the order amount, terms and conditions.

10.2.3 The COR's responsibilities will include ensuring contractor accountability. Monitoring the Contractor's technical progress including the surveillance and assessment of performance and recommending to the CO changes in requirements. Interpreting the PWS. Performing technical evaluations as required. Perform technical inspection and acceptance as required. Assisting the Contractor in the resolution of technical problems encountered during performance. Perform receiving and processing invoices for payment.

mailto:eric.wright@ihs.gov mailto:patricia.trujillo@ihs.gov

10.3 TECHNICAL MONITORING

(a) Performance of work under this contract must be subject to the technical direction of the COR identified above, or an Alternate COR designated in writing. The term "technical direction" includes, without limitation, direction to the Contractor that directs or redirects the labor effort. Shifts the work between work areas or locations, fills in details and otherwise serves to ensure that task areas outlined in the PWS accomplished satisfactorily.

(b) Technical direction must be within the scope of the specification(s)/work statement. The COR does not have authority to issue technical direction that

(1) Constitutes a change of assignment or additional work outside the specification(s)/ statement of work;

(2) Constitutes a change as defined in the clause entitled "Changes";

(3) In any manner causes an increase or decrease in the contract price, or the time required for contract performance;

(4) Changes any of the terms, conditions, or specification(s)/work statement of the contract;

(5) Interferes with the Contractor's right to perform under the terms and conditions of the contract; or

(6) Directs, supervises or otherwise controls the actions of the Contractor's employees.

(c) Technical direction may be oral or in writing. The COR shall confirm oral direction in writing within five workdays, with a copy to the Contracting Officer.

(d) The Contractor shall proceed promptly with performance resulting from the technical direction issued by the COR. If, in the opinion of the Contractor, any direction of the COR, or his designee, falls within the limitations in (b), above, the Contractor shall immediately notify the CO no later than the beginning of the next Government work day.

(e) Failure of the Contractor and the CO to agree that technical direction is within the scope of the contract shall be subject to the terms of the clause entitled "Disputes."

10.4 INVOICE SUBMISSION

10.5.1 The Contractor shall submit invoices once per month. Advance payments will not be issued by Finance unless stated herein. A complete invoice with all required documentation shall be sent electronically to: *

a. Albuquerque Finance: https://www.ipp.gov

* Please do not sent to the CS or Finance Office any other invoice related documents such as deliverables, reports or balance statements). Failure to submit required documents directly to the offices listed above will delay prompt payment of your invoice.

Additionally, the Contractor is required to include its Data Universal Numbering System (DUNS) number on each invoice. For additional information about the Dun & Bradstreet (D&B) DUNS number, please visit http://fedgov.dnb.com/webform.

Submit invoices in accordance with the contract terms, i.e. payment schedule, progress payments, partial payments, deliverables, etc.

All information set forth in FAR Clause 32.905(b), payment documentation and process, must be included in all invoices for it to constitute a proper invoice.

FAR 32.905(b): (b) Content of invoices.

(1) A proper invoice must include the following items (except for interim payments on cost reimbursement contracts for services):

(i) Name and address of the contractor.

https://www.ipp.gov/ http://fedgov.dnb.com/webform

(ii) Invoice date and invoice number. (Contractors should date invoices as close as possible to the date of mailing or transmission.)

(iii) Contract number or other authorization for supplies delivered or services performed (including order number and line item number).

(iv) Description, quantity, unit of measure, unit price, and extended price of supplies delivered or services performed.

(v) Shipping and payment terms (e.g., shipment number and date of shipment, discount for prompt payment terms). Bill of lading number and weight of shipment will be shown for shipments on Government bills of lading.

(vi) Name and address of contractor official to whom payment is to be sent (must be the same as that in the contract or in a proper notice of assignment).

(vii) Name (where practicable), title, phone number, and mailing address of person to notify in the event of a defective invoice.

(viii) Taxpayer Identification Number (TIN). The contractor must include its TIN on the invoice only if required by agency procedures. (See 4.9 TIN requirements.)

(ix) Electronic funds transfer (EFT) banking information.

(A) The contractor must include EFT banking information on the invoice only if required by agency procedures.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the contractor must have submitted correct EFT banking information in accordance with the applicable solicitation provision (e.g., 52.232-38, Submission of Electronic Funds Transfer Information with Offer), contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer- System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer-Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by

EFT.

(x) Any other information or documentation required by the contract (e.g., evidence of shipment).

(2) An interim payment request under a cost-reimbursement contract for services constitutes a proper invoice for purposes of this subsection if it includes all of the information required by the contract.

(3) If the invoice does not comply with these requirements, the designated billing office must return it within 7 days after receipt (3 days on contracts for meat, meat food products, or fish; 5 days on contracts for perishable agricultural commodities, dairy products, edible fats or oils, and food products prepared from edible fats or oils), with the reasons why it is not a proper invoice. If such notice is not timely, then the designated billing office must adjust the due date for the purpose of determining an interest penalty, if any.

(4) Per the Accounts Payable office, failure to submit invoices to the Department of Accounting Services can result in delayed payment of your invoice.

In accordance with OMB Memorandum, M-11-32, Agencies shall make payments to small businesses as soon as practicable, with the goal of making payments within 15 days of receipt of a proper invoice. If a small business contractor is not paid within this (15 day) accelerated period, the contractor will not be given a late-payment interest penalty. Interest penalties, as prescribed by the Prompt Payment Act, remain https://www.acquisition.gov/far/part-4#FAR_Subpart_4_9 https://www.acquisition.gov/far/part-52#FAR_52_232_38 https://www.acquisition.gov/far/part-52#FAR_52_232_33 https://www.acquisition.gov/far/part-52#FAR_52_232_34 unchanged by means of this memorandum. All small businesses shall label all invoices as "Small Business."

Additionally, in accordance with OMB Memorandum, M-12-16, fill prime contractors are encouraged to disburse funds received from the Federal Government to their small business subcontractors in a prompt manner. To assist prime contractors in expediting contractor payments to small business subcontractors, Agencies shall, to the full extent permitted by law, temporarily establish an earlier, accelerated date for making agency payments to all prime contractors. Consistent with OMS Memorandum M-11-32 above, Agencies shall have a goal of paying all prime contractors within 15 days of receiving proper documentation. In an effort to support small business growth, drive economic activity and job creation, the Contractor is encouraged to accelerate payments to their small business subcontractors.

In accordance with the requirements of the Debt Collection Improvement Act of 1996, all payments under this contract will be made by electronic funds transfer (EFT). The Contractor shall provide financial institution information to the Finance Office designated above in accordance with FAR 52.232-33 Payment by Electronic Funds Transfer –System for Award Management.

Failure to submit directly to the offices listed above will delay prompt payment of your invoice.

352.232-71 ELECTRONIC SUBMISSION OF INVOICE REQUESTS (FEB 2022)

(a) Definitions. As used in this clause- Payment request means a bill, voucher, invoice, or request for contract financing payment with associated supporting documentation. The payment request must comply with the requirements identified in FAR 32.905(b), “Content of Invoices” and the applicable Payment clause included in this contract.

(b) Except as provided in paragraph (c) of this clause, the Contractor shall submit payment requests electronically using the Department of Treasury Invoice Processing Platform (IPP) or successor system.

Information regarding IPP, including IPP Customer Support contact information, is available at www.ipp.gov or any successor site.

(c) The Contractor may submit payment requests using other than IPP only when the Contracting Officer authorizes alternate procedures in writing in accordance with HHS procedures. Unless otherwise agreed to by the contracting officer per HHSAR 352.232.71(c), the use of IPP shall take precedence over previously established invoicing procedures."

(d) If alternate payment procedures are authorized, the Contractor shall include a copy of the Contracting Officer's written authorization with each payment request.

10.6 GOVERNMENT FURNISHED PROPERTY:

10.6.1 No issuance of Government Property.

http://www.ipp.gov/

SECTION 11 - SPECIAL CONTRACT REQUIREMENTS

11.1 CONTRACTOR PERFORMANCE EVALUATION REPORT

11.1.1 Evaluation of contractor's performance during the life of this contract will occur on an interim and final basis pursuant to FAR Subpart 42.15. The evaluation will become part of the contract file. Past performance, information helps to evaluate the Contractor's, and any significant subcontractors or affiliates, past performance on future contracts.

11.1.2 Contractor Performance Assessment Report System (CPARS) is an on-line reporting system https://www.cpars.gov/. The Contractor Performance Report is completed by the COR electronically and sent to the Contractor for review and approval at the end of each performance period as an interim report and at the end of the contract performance as a final report. After review by the Contracting Officer, the report becomes a permanent record of the Contractor's past performance.

http://www.cpars.gov/

SECTION 12 - FEDERAL ACQUISITION REGULATIONS (FAR) 48 CFR CHAPTER CLAUSES

12.1 CLAUSES INCORPORATED BY REFERENCE - FAR 52.252-2 (FEB 1998)

This Contract incorporates FAR provisions/clauses referenced, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this website address:

https://www.acguisition.gov/far/index.html.

FAR Clause Title Date 52.203-3 Gratuities Apr 1984 52.203-5 Covenant against Contingent Fees May 2014 52.203-6 Restrictions on Subcontractor Sales to the Government Jun 2020 52.203-7 Anti-Kickback Procedures Jun 2020 52.203-8 Cancellation, Rescission, and Recovery of Funds for Illegal or Improper

Activity May 2014

52.203-10 Price or Fee Adjustment for Illegal or Improper Activity May 2014 52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content Paper May 2011 52.204-7 System For Award Management Oct 2018 52.204-9 Personal identity Verification of Contractor Personnel Jan 2011 52.212-1 Instruction to Offerors-Commercial Items Nov 2021 52.223-6 Drug-Free Workplace May 2001 52.224-2 Privacy Act Apr 1984 52.229-3 Federal, State, and Local Taxes Feb 2013 52.232-11 Extras Apr 1984 52.232-40 Providing Accelerated Payments to Small Business Subcontractors Nov 2021 52.233-4 Applicable Law for Breach of Contract Claim Oct 2004 52.237-3 Continuity of Services Jan 1991 52.242-13 Bankruptcy Jul 1995 52.242-15 Stop-Work Order Aug 1989 52.245-1 Government Property Sep 2021 52.249-8 Default (Fixed-Price Supply and Service) Apr 1984 52.253-1 Computer Generated Forms Jan 1991

Following Clauses in Full Text:

12.2 52.212-4 - CONTRACT TERMS AND CONDITIONS-COMMERCIAL ITEMS (DEC 2022)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights-

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the…