Sol Doc 15BFA024Q00000115.pdf

U.S. Department of Justice

Federal Bureau of Prisons

Administration Division Field Acquisition Office

Grand Prairie, Texas 75051

RE: Request for Quote 15BFA024Q00000115

Elevator Maintenance and Repair Services

Federal Medical Center (FMC) Devens, MA

Dear Quoter:

Attached is a solicitation package prepared by the Federal Bureau of Prisons, Field Acquisition Office, for the provision of elevator maintenance and repair services for FMC Devens located in Ayers, Massachusetts. This package contains all necessary information to submit a quote.

When submitting your quote, you shall consider all information provided herein. Please carefully follow all instructions located on pages 43 of 62 and 44 of 62 of the solicitation package concerning content, format, and submission of quotes.

All potential quoters are advised that this solicitation includes the provision at FAR 52.204-7 System for

Award Management which requires that an offeror be registered in SAM when submitting an offer or quote and continue to be registered throughout the duration of the contract. Quoters should include their

Unique Entity Identifier Number (UEI) number in their quotes. The Contracting Officer will verify registration in the SAM database prior to award by entering the potential awardees UEI number into the SAM database. Failure to complete the registration procedures outlined in this clause may result in elimination from consideration for award. For the purposes of this solicitations, all quoters

SAM registration should include NAICS code 238290.

If you have questions about the System for Award Management (SAM), Government procurements in general, or need assistance in the preparation of your quote, a local Procurement Technical Assistance

Center (PTAC) may be able to help. The Procurement Technical Assistance Program was authorized by Congress in 1985 in an effort to expand the number of businesses capable of participating in the

Government marketplace. To locate a PTAC near you, go to http://www.aptac-us.org.

Quotes shall be received on or before the deadline listed on the SF1449. Quotes shall be submitted electronically via email to t8johnson@bop.gov in pdf format only and will be deemed received at the time as indicated on the email notification. Faxed and hand delivered quotes will not be accepted.

Please submit any questions you may have in writing. Questions may be submitted via email to t8johnson@bop.gov

Sincerely, Tammie Johnson, Contracting Officer

15BFA024Q00000115 Page 1 of 62

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

NOTE: OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24 AND 30.

1. REQUISITION NUMBER PAGE 1 OF

5. SOLICITATION NUMBER

15BFA024Q00000115

2. CONTRACT NUMBER 3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER 6. SOLICITATION ISSUE

DATE

10/21/2024

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

Tammie Johnson t8johnson@bop.gov

b. TELEPHONE NUMBER (No collect calls)

202-598-6012

8. OFFER DUE DATE / LOCAL

TIME

11/21/2024 09:00 CT

CODE 15BFA0

Federal Bureau of Prisons

Field Acquisition Office

U.S. Armed Forces Reserve Complex

346 Marine Forces Drive

Grand Prairie, TX 75051

9. ISSUED BY UNRESTRICTED OR X SET ASIDE:100.00 % FOR

X SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

WOMEN-OWNED SMALL

BUSINESS (WOSB)

ECONOMICALLY DISADVANTAGED

WOMEN-OWNED SMALL BUSINESS

(EDWOSB)

8(A)

NORTH AMERICAN

INDUSTRY CLASSIFICATION

STANDARD (NAICS):

238290

SIZE STANDARD:

22,000.00

10. THE ACQUISITION IS

SEE SCHEDULE

11. DELIVERY FOR FREE ON BOARD

(FOB) DESTINATION UNLESS

BLOCK IS MARKED

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER THE

DEFENSE PRIORITIES AND

ALLOCATIONS SYSTEM -

DPAS (15 CFR 700)

13b. RATING

X REQUEST

FOR QUOTE

(RFQ)

INVITATION

FOR BID

(IFB)

REQUEST

FOR

PROPOSAL

(RFP)

14. METHOD OF SOLICITATION

15B205CODE15. DELIVER TO

Federal Bureau of Prisons FMC Devens 42 Patton Rd Ayer, MA 01432

CODE 15B20516. ADMINISTERED BY

Federal Bureau of Prisons FMC Devens 42 Patton Rd Ayer, MA 01432

FACILITY

CODE

CODE

TELEPHONE NUMBER

17a. CONTRACTOR/

OFFEROR

BDEVCODE18a. PAYMENT WILL BE MADE BY

Federal Bureau of Prisons FMC Devens PO Box 880 Ayer, MA 01432

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER SEE ADDENDUM

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

19.

ITEM NUMBER

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

Provision of elevator maintenance and repair in accordance with the SOW for FMC Devens.

Firm Fixed Price

See Continuation Sheet(s) (Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Government Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

ARE ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN ____ COPIES TO

ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS SET FORTH

OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS SUBJECT TO THE

TERMS AND CONDITIONS SPECIFIED.

29. AWARD OF CONTRACT: REFERENCE _____________________________

OFFER DATED _________________ . YOUR OFFER ON SOLICITATION (BLOCK

5) INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED 31b. NAME OF THE CONTRACTING OFFICER (Type or print)

Tammie Johnson

31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

15B20524PR000182

15BFA024Q00000115 Page 2 of 62

19.

ITEM NUMBER

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: _________________________________

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

PARTIAL FINAL

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

COMPLETE PARTIAL FINAL

36. PAYMENT 37. CHECK NUMBER

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 42a. RECEIVED BY (Print)

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 11/2021) BACK

15BFA024Q00000115 Page 3 of 62

Table of Contents

Section Description Page Number

Solicitation/Contract Form 1 Commodity or Services Schedule

2.1 Pricing Methodology

2.2 Statement of Work - Elevator Maintenance and Repair Services

2.3 Special Contract Conditions

2 Contract Clauses 52.228-5 Insurance-Work on a Government Installation (Jan 1997) 52.204-13 System for Award Management Maintenance (Oct 2018) 52.212-4 Contract Terms and Conditions-Commercial Products and Commercial Services (Nov 2023) 52.232-18 Availability of Funds (Apr 1984) 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (Mar 2023) 52.216-18 Ordering (Aug 2020) 52.216-19 Order Limitations (Oct 1995) 52.216-21 Requirements (Oct 1995) 52.217-9 Option to Extend the Term of the Contract (Mar 2000) 52.222-42 Statement of Equivalent Rates for Federal Hires (May 2014) 52.232-19 Availability of Funds for the Next Fiscal Year (Apr 1984) 2852.223-70 Unsafe Conditions Due to the Presence of Hazardous Material (NOV 2020) 2852.201-70 Contracting Officer's Representative (COR) (NOV 2020) BOP 2852.237-77 Contractors Classified as Common Law Employees for Federal Income Tax Purposes (July 2017)

BOP 2852.242-71 EVALUATION OF CONTRACTOR PERFORMANCE UTILIZING CPARS

(APR 2011)

DOJ-01 Whistleblower Information Distribution (Oct 2021) DOJ-03 Personnel Security Requirements For Contractor Employees (Nov 2021) DOJ-04 Federal Workplace Responses to Domestic Violence, Sexual Assault, and Stalking

(DEC 2014)

DOJ-05 Security of Department Information and Systems DOJ-05 (OCT 2023) DOJ-08 Continuing Contract Performance During a Pandemic Influenza or other National Emergency (OCT 2007) 52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Products and Commercial Services (May 2024)

3 List of Attachments 4 Solicitation Provisions

52.204-7 System for Award Management (Oct 2018) 52.217-5 Evaluation of Options (July 1990) BOP 2852.237-78 Submission/Evaluation of Quotations/Offers by Individuals (Nov 2014)

5.1 Quote Submission Instructions

5.2 Evaluation and Award Methodology

52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (Nov 2021) 52.204-29 Federal Acquisition Supply Chain Security Act Orders-Representation and Disclosures (Dec 2023) 2852.233-70 Protests Filed Directly with the Department of Justice (NOV 2020) 52.212-3 Offeror Representations and Certifications-Commercial Products and Commercial Services (May 2024)

15BFA024Q00000115 Page 4 of 62

Section 1 - Commodity or Services Schedule

SCHEDULE OF SUPPLIES/SERVICES

CONTINUATION SHEET

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 Base Year - Estimated maximum for monthly preventative maintenance during duty hours - Monday through Friday 7:30 AM to 4:00 PM for nine (9) elevators.

PSC: J036

12 MO $________ $_________________

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0002 Base Year - Estimated maximum for emergency repairs during duty hours -Monday through Friday 7:30 AM to 4:00 PM for nine (9) elevators.

PSC: J036

40 HR $________ $_________________

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0003 Base Year - Estimated maximum for emergency repairs after duty hours -Monday through Friday 7:29 AM to 4:01 PM for nine (9) elevators.

PSC: J036

40 HR $________ $_________________

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0004 Option Year 1 - Estimated maximum for monthly preventative maintenance during duty hours - Monday through Friday 7:30 AM to 4:00 PM for nine (9) elevators.

PSC: J036

12 MO $________ $_________________

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0005 Option Year 1 - Estimated maximum for emergency repairs during duty hours -Monday through Friday 7:30 AM to 4:00 PM for nine

(9) elevators.

PSC: J036

40 HR $________ $_________________

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0006 Option Year 1- Estimated maximum for emergency repairs after duty hours -Monday through Friday 7:29 AM to 4:01 PM for nine

(9) elevators.

PSC: J036

40 HR $________ $_________________

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0007 Option Year 2 - Estimated maximum for monthly preventative maintenance during duty hours - Monday through Friday 7:30 AM to 4:00 PM for nine (9) elevators.

PSC: J036

12 MO $________ $_________________

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0008 Option Year 2 - Estimated maximum for emergency repairs during duty hours -Monday through Friday 7:30 AM to 4:00 PM for nine

(9) elevators.

PSC: J036

40 HR $________ $_________________

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0009 Option Year 2- Estimated maximum for emergency repairs after duty hours -Monday through Friday 7:29 AM to 4:01 PM for nine

(9) elevators.

40 HR $________ $_________________

15BFA024Q00000115 Page 5 of 62

PSC: J036

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0010 Option Year 3 - Estimated maximum for monthly preventative maintenance during duty hours - Monday through Friday 7:30 AM to 4:00 PM for nine (9) elevators.

PSC: J036

12 MO $________ $_________________

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0011 Option Year 3 - Estimated maximum for emergency repairs during duty hours -Monday through Friday 7:30 AM to 4:00 PM for nine

(9) elevators.

PSC: J036

40 HR $________ $_________________

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0012 Option Year 3- Estimated maximum for emergency repairs after duty hours -Monday through Friday 7:29 AM to 4:01 PM for nine

(9) elevators.

PSC: J036

40 HR $________ $_________________

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0013 Option Year 4 - Estimated maximum for monthly preventative maintenance during duty hours - Monday through Friday 7:30 AM to 4:00 PM for nine (9) elevators.

PSC: J036

12 MO $________ $_________________

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0014 Option Year 4 - Estimated maximum for emergency repairs during duty hours -Monday through Friday 7:30 AM to 4:00 PM for nine

(9) elevators.

PSC: J036

40 HR $________ $_________________

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0015 Option Year 4 - Estimated maximum for emergency repairs after duty hours -Monday through Friday 7:29 AM to 4:01 PM for nine

(9) elevators.

PSC: J036

40 HR $________ $_________________

Aggregate Total: ___________________________________________________

2.1 Pricing Methodology

(FAR 16.503(a)(1). The quantity of services to be provided by the contractor is estimated. These estimates are not a representation to an quoter or contractor that the estimated quantity will be required or ordered, or that conditions affecting requirements will be stable or normal. Contract pricing shall include all charges to the Government for providing the services required by the solicitation.

Pursuant to FAR 17.203(b), The Government's evaluation shall be inclusive of options.

The Government will evaluate quotes for award purposes by adding the total price of all options to the total price of the base year requirement. Pursuant to FAR 17.203(d), the quoter may offer varying prices for options, depending on the quantities actually ordered and the dates when ordered.

15BFA024Q00000115 Page 6 of 62

Site Visit: *** A site visit will be held November 7, 2024 at 9:00 AM. local time at the FMC located at 42 Patton Road Ayer, MA 01432. Vendors who plan to attend must submit the attachment Criminal History Check Form to Ruben Gabriel, General Foreman by 12:00 noon local time on October 30, 2024 for clearance to attend the site visit. Contact information:

email: rgabriel@bop.gov or office telephone: 978-796-1233. All questions are due to Tammie Johnson, Contracting Officer, by COB November 14, 2024. Email: t8johnson@bop.gov. ***

2.2 Statement of Work - Elevator Maintenance and Repair Services

SUBJECT

The Federal Bureau of Prisons Field Acquisition Office intends to make a single award to a responsible entity that will provide elevator maintenance and repair services for nine (9) Dover elevators at the Federal Medical Center (FMC) Devens in Ayers MA. All equipment specified in this statement must be brand name or an equal product. General information about the FMC can be found at www.bop.gov.

PLACE OF PERFORMANCE:

Federal Medical Center (FMC) Devens 42 Patton Road, Ayer, MA 01432

HOURS OF OPERATION

The contractor is responsible for providing scheduled maintenance between the hours of 7:30 a.m. and 4:00 p.m. Monday through Friday, except federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government-directed facility closings.

The contractor will in the performance of this requirement immediately notify the COR and/or the BOP Point of Contact if the time and/or service obligations of this contract cannot be met due to inclement weather, civil disturbances, equipment failure, illness, etc. BOP recognizes the obligation of the contractor to provide for the safety and well-being of personnel engaged in providing services under this contract. The contractor shall notify the BOP COR or other Point of Contact no later than 8:30 a.m. on the day the services were scheduled to be provided if any circumstances prevent timely performance.

The contractor will also be responsible for performing unscheduled repairs, as necessary, 24 hours per day, 7 days per week, 365 days per year basis. The contractor is not required to perform scheduled maintenance service on federal holidays.

15BFA024Q00000115 Page 7 of 62

SCOPE OF WORK

The contractor shall provide all management, supervision, labor, materials, repair parts, repairs, supplies, tools, instruments, equipment, and shall plan, schedule, coordinate and ensure effective and economical completion of all work and services specified within this contract. Such services and maintenance shall apply to all elevator equipment regardless of whether they are specifically shown in these specifications and such services may result in work which may need to be conducted at other than normal business hours so not to interfere with the normal operations of FMC Devens.

These specifications are a statement of the minimum level of work and services that are to be provided in certain areas under this contract. They are not intended to be, nor shall they be construed as limiting specifications or requirements. At a minimum the contractor will be required to take all steps and measurements which would be taken by a prudent building owner to maximize the life expectancy of the property and equipment. All elevator equipment in the building shall be maintained at an acceptable level, throughout the contract period. An acceptable level of maintenance is defined as the level of maintenance which will preserve the equipment in unimpaired operating condition, i.e., above the point where deterioration will begin, thereby diminishing the normal life expectancy of the equipment.

SPECIAL QUALIFICATIONS

All work shall be performed by or directly under qualified journeymen skilled elevator repairmen directly employed and supervised by the contractor. The elevator mechanic responsible for conducting the maintenance must be licensed by Federal, State and City authority, in those trades, crafts or professions which require licensing by such jurisdictions. The license must be of a grade or level consistent with the requirements of the work being performed. All individuals working or assisting with elevator repairs must be certified and licensed to perform such work. All licensing must be current and registered. The contractor must have successfully maintained elevator equipment similar to that which is to be maintained. The contractor and their personnel who will be maintaining these elevators must have at least three years of service experience in the maintenance of this elevator system.

ELEVATOR DATA:

ELEVATOR Location Elevator # Description

Elevator 1 E0034 ELEV-270-P-20 Inside Administration Building

15BFA024Q00000115 Page 8 of 62

Elevator 2 E0041 ELEV-270-P-19 Outside Administration Building

Elevator 3 M0002 ELEV-270-P-18 N-Unit

Elevator 4 M0002 ELEV-270-P-17 N-Unit

Elevator 5 M0302 ELEV-270-F-15 Laundry

Elevator 6 M0302 ELEV-270-F-16 Laundry

Elevator 7 P4011 ELEV-270-P-11 Hospital

Elevator 8 P4011 ELEV-270-P-12 Hospital

Elevator 9 P4011 ELEV-270-P-13 Hospital

All elevators are automatic, with both push button and keyed controls. The existing control system will be maintained and repaired as presently set up at no charge to the Government. Changes to the system, such as from push button to keyed or keyed to push button, will be considered separate from this contract and will be paid for by the Government at the prevailing rate. Removed switches and push buttons will become the property of the Government.

OPERATIONAL REQUIREMENTS

This contract is for full elevator maintenance service. Full service is defined as all services to maintain all nine Dover elevators, appurtenances and accessories in a fully operational mode at all times, except for pre-scheduled down time. Pre-scheduled down time is defined as time an elevator is placed out of service for the purpose of accomplishing preventive maintenance. In the event of an unexpected breakdown of the elevators or associated equipment, the contractor will submit to the Contracting Officer's Representative and the Contracting Officer, the estimated down time of the elevator or associated equipment in writing. A status report will be provided and updated on a weekly basis starting the Monday after the breakdown occurred until fully operational.

All elevators will be maintained in a satisfactory and safe operating condition in accordance with the requirements of these specifications and as outlined in the American Society of Mechanical Engineers (ASME) Safety Code for Elevators A17.1-2022. These specifications are to include the initial maximum load capacity, governor speed, fire recall operations, and maintain specified door opening and closing time, in accordance with applicable codes. The contractor shall comply with all laws, ordinances and regulations of Federal, State, County and City government and all applicable elevator codes and safety standards in the performance of this contract.

The contractor shall maintain the elevators, appurtenances, and equipment so as to comply with the requirements of the American National Standard Safety Code for elevators and escalators, (ASME AI7.l - 2022) for newly modernized elevators. The American National Standard Institute (ANSI) Elevator Inspection Manual A.17.2 shall be used as a guide to establish inspection procedures to

15BFA024Q00000115 Page 9 of 62 ensure equipment is operating in a safe manner. All manufacture's recommendation's will be taken into consideration.

EMERGENCY SERVICE AND SUPPLIES

In the event of elevator operation failure, the contractor will respond within 4 hours of the initial call by the COR or other designated employee.

Rates for emergency services will be charged as reflected on the contractor's quote for time and travel expenses between the hours of 4:01 p.m. and 7:29 a.m. Monday through Friday, and all-day Saturday and Sunday excluding federal holidays.

Non-preventative maintenance repairs required during regular working hours will be done at the duty hour rate.

The preventative maintenance repairs will be included in the monthly preventative maintenance line item. All supplies and services will be included.

All supplies under $1,000.00 per item will be provided by the contractor to properly maintain the elevators.

Should an item be required above this threshold, the contractor will contact the CO and COR for any contract action.

ANNUAL AND 5 YEAR INSPECTION

The contractor will be responsible for providing a certified technician to assist with all third-party inspections of all nine (9) elevators. The inspections will be scheduled by and paid for by FMC Devens, but a certified elevator mechanic will be required to be on-site for the duration of the inspections. There will be one (1) Annual inspection during each calendar year:

• First Annual Inspection shall be within the first quarter Base Year:

(March 1, 2025 through February 28, 2026)

• Second Annual Inspection shall be within the first quarter Option Year 1:

(March 1, 2026 through February 28, 2027)

• Third Annual Inspection shall be within the first quarter Option Year 2:

(March 1, 2027 through February 29, 2028)

• Fourth Annual Inspection shall be within the first quarter Option Year 3:

(March 1, 2028 through February 28, 2029)

• Fifth Annual Inspection shall be within the first quarter Option Year 4:

(March 1, 2029 through February 28, 2030)

In addition, there will be one (1) 5-year inspection during calendar year 2025.

SECURITY REQUIREMENTS

15BFA024Q00000115 Page 10 of 62

Provisions of services under this contract will require infrequent and unsupervised contact with inmates.

Contractor will not be responsible for management of inmates.

The contractor agrees to adhere to all regulations prescribed by the institution for the safety, custody, and conduct of inmates. Federal Medical Center Devens will provide escort for the contractor during the duration of the contract. The contract employee will be required to sign in and out of the institution for accountability purposes. A badge will be issued and worn at all times for proper identification. Personnel must be able to clear a NCIC background check to enter the secure perimeter of the institution. The CEO reserves the right for security reasons to prohibit certain contractor employee’s from entering the institution.

GOVERNMENT FURNISHED SERVICES

Knowledgeable BOP personnel will be made available to direct the contractor to the Dover elevator locations at FMC Devens.

CONTRACTOR FURNISHED ITEMS AND SERVICES

Contractor will furnish monthly inspections and maintenance service for all nine (9) Dover elevators. All service to be provided on a monthly basis during regular hours of operation. All parts, lubricants, materials, special tools, etc. will be provided by the contractor.

SPECIFIC TASKS

The following is the set of tasks required under this Contract. All tools developed under this contract should be validated for accuracy. The method(s) used for this determination shall be specified in the contract proposal.

The following tasks are required under this Contract:

1. The contractor shall utilize trained persons who are employed and supervised directly by the contractor.

The service representatives shall be qualified to keep the elevator equipment properly adjusted and use all reasonable care to maintain the equipment in a safe and proper operating condition.

2. Contractor will furnish monthly inspections and maintenance service for all nine (9) Dover elevators. All service to be provided on a monthly basis during regular hours of operation. All parts, lubricants, materials, special tools, etc. will be provided by the contractor.

3. The contractor shall examine and service regularly and systematically and if conditions warrant, repair and/ or replace as follows:

a. Pumps, pump/valve motors, motor windings, operating/leveling valves, plunger, packing, v-belts, strainers, springs, gaskets, and exposed wiring.

b. Leveling devices, cams, controller, controller relays, magnet frames, resistors, transformers, condensers, controller wiring, travel cable, coils, contacts, timing devices, rectifiers/resistance for operating, and motor circuits.

c. Automatic power door operators, auxiliary door-closing devices, car door contacts/protective devices, hoist way door interlocks, car frame, platform, guide rails/stiles, gibs, rollers, and hoist way switches.

d. Relay components, metal/carbon contacts, springs, connectors, arc deflectors/barriers, insulators, distance pieces, holders, motor brushes, operating switches, car/hall signal lamps, fuses, and hydraulic fluids.

15BFA024Q00000115 Page 11 of 62

4. The contractor shall also clean the elevator components located in the machine room and hoist way.

In addition, the contractor will periodically brush down and vacuum the hoist way and pit for normal dirt accumulation.

5. The contractor shall be responsible for two (2) emergency call-back calls during each quarter (total of eight calls each year) at no additional cost to the US Government. These calls shall be made during regular working hours.

6. The contractor shall furnish all parts and/or materials required for repairs that do not exceed $1,000.00 for each job/service call. The US Government will pay for all parts and/or materials that do exceed $1,000.00 for each job/service call only if expressed permission is granted by a BOP Contracting Officer prior to repair.

7. Repairs required during regular working hours are to be included in the monthly scheduled maintenance cost and will be done without additional cost.

8. A two-hour response time shall be required during regular working hours. Regular working hours are Monday - Friday, 7:30 a.m. – 4:00 p.m.

9. A four-hour response time shall be required during non-regular working hours. Regular working hours are Monday - Friday, 7:30 a.m. – 4:00 p.m. See “Emergency Service” above.

10. An annual inspection is to be completed annually. In addition, there will be one (1) five-year inspection during calendar year 2025. See “Annual and 5-year inspection” above.

REGULATIONS

The contractor shall perform the services as set forth in the statement of work and in accordance with all applicable laws and regulations. The contractor warrants that they will have obtained all licenses and permits required by law to engage in the activities that are required in connection with the statement of work.

2.3 Special Contract Conditions

The Government contemplates a single award of an indefinite delivery/requirements type contract with firm-fixed unit prices resulting from this solicitation. It is anticipated that the contract resulting from this solicitation will be awarded by January 1, 2025, and the effective date of March 1, 2025.

The resulting contract will include a base year period from the Effective Date of Award (EDOA) through 12 months from the EDOA, four (4) possible 12-month option periods for renewal at the unilateral discretion of the Government. Quoters are advised that the Government has the unilateral right to exercise option periods in accordance with FAR 43.103(b) and 52.217-9, "Option to Extend the Term of the Contract”.

Base year – March 1, 2025 through February 28, 2026 Option Year 1 – March 1, 2026 through February 28, 2027 Option Year 2 – March 1, 2027 through February 29, 2028 Option Year 3 – March 1, 2028 through February 28, 2029 Option Year 4 – March 1, 2029 through February 28, 2030.

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Place Of Performance: The place of performance is the Federal Medical Center (FMC) Devens 42 Patton Road Ayer, MA 01432.

Point of Acceptance: The point of acceptance for services shall be the Deliver To Office (as identified on the Standard Form 1449, Block 15). Payments will be denied when such service does not support the charges or if the service is deemed not necessary or appropriate. Such determinations may be made by the Contracting Officer or COR, whichever is appropriate.

Non-Personal Service: The service is a contractual arrangement for and not a personnel appointment. Payment is based on the provision of an end product or the accomplishment of a specific result. The service does not constitute an employer/employee relationship. The contractor will not be subject to Government supervision, except for security related matters. However, contractor performance shall be monitored.

Reviews: The Contracting Officer or designee is authorized to review by on-site survey, review of records, or by any other reasonable manner, the quality of services rendered under this contract. All records shall be subject to review by the Contracting Officer or Contracting Officer Representative (COR).

Payments will be denied when such service does not support the charges or if the service is deemed not necessary or appropriate. Such determinations may be made by the Contracting Officer or COR, whichever is appropriate. All records shall be subject to review by the Contracting Officer or other delegated representatives of the BOP.

Contracting Officer Responsibility: Authority to negotiate changes in the terms, conditions, or amounts cited in this contract is reserved to the Contracting Officer. This responsibility may be delegated to an Administrative Contracting Officer by the Contracting Officer.

The Administrative Contracting Office ACO: The Administrative Contracting Office (ACO) will be the Contracting Office at the Federal Medical Center (FMC) Devens. Attn: Contract Specialist. This assignment carries with it the authority to perform all of the normal contract administration functions listed in FAR 42.302

(a) as items 1 through 71 to the extent that those functions apply to this contract. This assignment also includes delegation of authority to perform those negotiation functions as specified in FAR 42.302(b) as item (1) through (11).

Authorized Ordering Officials: OF-347, SF 1449 will be used as the task order by any properly warranted Bureau Contracting Officer located at FMC Devens. Delivery Orders/Task Orders may be issued by any of the following methods: orally, facsimile, mail, or electronic commerce methods.

The employees of the contractor entering the institution may be required to meet certain security requirements prior to entering the institution. Primary concerns are the amount of contact that may occur between the contractor and his/her employees with the inmate population during the performance of the contract. Contract employees are allowed access to the institution at the sole discretion of the CEO of the institution. The program manager at FMC Devens is responsible for conducting the appropriate law enforcement check on all contractor staff that may need access inside the prison facility. The following investigative procedure will be performed:

(1) National Crime Information Center (NCIC) check;

(2) Declaration of Federal Employment (OF-306);

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(3) FD-258 (fingerprint check);

(4) Law Enforcement Agency checks;

(5) Vouchering of Employers;

(6) Employment Resume;

(7) Completed Contractor Pre-employment Questionnaire;

(8) Release of Information;

(9) Questionnaire for Sensitive Positions (SF-85 for Low Risk, SF-85P for above low risk);

(10) Credit Check, if applicable;

(11) Urinalysis, if applicable.

Quoters should also note that BPA clause 52.24-403-70, Notice of Contractor Personnel Security Requirements (Oct 2005) requires that contractor personnel have a “favorable credit report.”

Quoters are strongly encouraged to pre-screen potential candidates for credit issues before submitting the candidate to FMC Devens By submitting a quote for service, the contractor and its employees agree to complete the required documents and undergo the listed procedures. An individual who does not pass the security clearance will be unable to enter the Bureau facility. Any individual employed by the contractor who is deemed not suitable by the Bureau requirements will not be granted access to perform services under the contract. This is a condition of the contract. Finally, the contractor shall be in compliance with 8 CFR 274a regarding employment of aliens

Schedule of Insurance

As required by FAR clauses 52.228-5 entitled "Insurance-Work on a Government Installation" the contractor shall, at its own expense, provide and maintain during the entire performance of the resulting contract, at least the kinds and minimum amounts of insurance required as listed below:

Workers Compensation & Employers Liability:

The contractor shall comply with applicable Federal and State workers' compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer's liability section of the insurance policy, except when contract operations are so commingled with a contractor's commercial operations that it would not be practical to require this coverage. Employer's liability coverage of a least $100,000 shall be required, except in States with exclusive or monopolistic funds that do not permit workers' compensation to be written by private carriers. (FAR 28.307-2(a)).

Comprehensive General Liability:

$500,000 per accident on occurrence for bodily injury. This insurance shall include contractor's protective and liability (FAR 28.307-2(b)), and Automobile liability: (FAR 28.307-2(c)). Before commencing work under this contract, the contractor shall certify to the Contracting Officer in writing that the required insurance has been obtained. The policies evidence required coverage shall contain an endorsement to the effect that any cancellation or any material change adversely affecting the Government's interest shall not be effective (1) for such period as the laws of the state in which this contract is to be performed, or (2) until 30 days after insurer or the contractor gives written notice to the Contracting Officer, whichever period is longer. The contractor shall insert the substance of this clause, including this paragraph, in subcontracts under this contract that require work on a Government installation and shall require subcontractors to provide and maintain insurance required in

15BFA024Q00000115 Page 14 of 62 the schedule or elsewhere in the contract. The contractor shall maintain a copy of all subcontractor's proofs of required insurance and shall make copies available to the Contracting Officer upon request.

Statement of Equivalent Hires: The applicable fill in information for FAR 52.222-42, Statement of Equivalent Hires (May 2014) is as follows: Elevator Repairer, Code 23210 - $63.71 plus benefits. As stated in the contract clause, this is for information purposes only.

Department of Labor Wage Determination: The applicable DOL Wage Determination for this procurement has been determined to be Wage Determination No.: 1986-1115 Revision No.:56, Date of Revision:

01/23/2024. The current revision of the determination is attached for informational purposes.

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Section 2 - Contract Clauses

A.1 ADDENDUM TO FAR 52.212-4, Contract Terms and Conditions-Commercial Products and Commercial Services (Nov 2023)

The terms and conditions for the following clauses are hereby incorporated into this solicitation and resulting contract as an addendum to FAR clause 52.212-4.

Clauses By Reference

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): www.acquisition.gov

Clause Title Fill-ins (if applicable)

52.228-5 Insurance-Work on a Government Installation (Jan

1997)

52.204-13 System for Award Management Maintenance (Oct 2018)

52.212-4 Contract Terms and Conditions-Commercial Products and Commercial Services (Nov 2023)

52.232-18 Availability of Funds (Apr 1984)

52.232-40 Providing Accelerated Payments to Small Business

Subcontractors (Mar 2023)

Clauses By Full Text

52.216-18 Ordering (Aug 2020)

(a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule. Such orders may be issued from the first day of the current performance period through the last day of the performance period [insert dates].

(b) All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control.

(c) A delivery order or task order is considered "issued" when--

(1) If sent by mail (includes transmittal by U.S. mail or private delivery service), the Government deposits the order in the mail;

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(2) If sent by fax, the Government transmits the order to the Contractor's fax number; or

(3) If sent electronically, the Government either--

(i) Posts a copy of the delivery order or task order to a Government document access system, and notice is sent to the Contractor; or

(ii) Distributes the delivery order or task order via email to the Contractor's email address.

(d) Orders may be issued by methods other than those enumerated in this clause only if authorized in the contract.

(End of clause)

52.216-19 Order Limitations (Oct 1995)

(a) Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than 1 month/1 hour [insert dollar figure or quantity], the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract.

(b) Maximum order. The Contractor is not obligated to honor--

(1) Any order for a single item in excess of specified quantity listed [insert dollar figure or quantity];

(2) Any order for a combination of items in excess of specified quantity listed [insert dollar figure or quantity]; or

(3) A series of orders from the same ordering office within 30 days that together call for quantities exceeding the limitation in paragraph (b)(1) or (2) of this section.

(c) If this is a requirements contract (i.e., includes the Requirements clause at subsection 52.216-21 of the Federal Acquisition Regulation (FAR)), the Government is not required to order a part of any one requirement from the Contractor if that requirement exceeds the maximum-order limitations in paragraph (b) of this section.

(d) Notwithstanding paragraphs (b) and (c) of this section, the Contractor shall honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within 5 days after issuance, with written notice stating the Contractor's intent not to ship the item (or items) called for and the reasons. Upon receiving this notice, the Government may acquire the supplies or services from another source.

(End of clause)

52.216-21 Requirements (Oct 1995)

(a) This is a requirements contract for the supplies or services specified, and effective for the period stated, in the Schedule. The quantities of supplies or services specified in the Schedule are estimates only and are not purchased by this contract. Except as this contract may otherwise provide, if the Government's requirements do not result in orders in the quantities described as "estimated" or "maximum" in the Schedule, that fact shall not constitute the basis for an equitable price adjustment.

(b) Delivery or performance shall be made only as authorized by orders issued in accordance with the Ordering clause.

Subject to any limitations in the Order Limitations clause or elsewhere in this contract, the Contractor shall furnish to the Government all supplies or services specified in the Schedule and called for by orders issued in accordance with the Ordering clause. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations.

(c) Except as this contract otherwise provides, the Government shall order from the Contractor all the supplies or services specified in the Schedule that are required to be purchased by the Government activity or activities specified in the Schedule.

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(d) The Government is not required to purchase from the Contractor requirements in excess of any limit on total orders under this contract.

(e) If the Government urgently requires delivery of any quantity of an item before the earliest date that delivery may be specified under this contract, and if the Contractor will not accept an order providing for the accelerated delivery, the Government may acquire the urgently required goods or services from another source.

(f) Any order issued during the effective period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order. The contract shall govern the Contractor's and Government's rights and obligations with respect to that order to the same extent as if the order were completed during the contract's effective period; provided, that the Contractor shall not be required to make any deliveries under this contract after the last day of the performance period [insert date].

(End of clause)

52.217-9 Option to Extend the Term of the Contract (Mar 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within prior to the last day of the current performance period [insert the period of time within which the Contracting Officer may exercise the option];

provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days [60 days unless a different number of days is inserted] before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 5 years (months)(years).

(End of clause)

52.222-42 Statement of Equivalent Rates for Federal Hires (May 2014)

In compliance with the Service Contract Labor Standards statute and the regulations of the Secretary of Labor (29 CFR part 4), this clause identifies the classes of service employees expected to be employed under the contract and states the wages and fringe benefits payable to each if they were employed by the contracting agency subject to the provisions of 5 U.S.C.5341 or 5 332.

This Statement is for Information Only: It is not a Wage Determination Employee Class Monetary Wage-Fringe Benefits 23210 $63.71

(End of clause)

52.232-19 Availability of Funds for the Next Fiscal Year (Apr 1984)

Funds are not presently available for performance under this contract beyond September 30th. . The Government's obligation for performance of this contract beyond that date is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise for performance under this contract beyond September 30th. , until funds are made available to the Contracting Officer for performance and until the Contractor receives notice of availability, to be confirmed in writing by the Contracting Officer.

(End of clause)

2852.223-70 Unsafe Conditions Due to the Presence of Hazardous Material (NOV 2020)

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(a) “Unsafe condition” as used in this clause means the actual or potential exposure of Contractor or Government employees to a hazardous material.

(b) “Hazardous Material” as used in this clause includes any material defined as hazardous under the latest version of Federal Standard No. 313 (including revisions adopted during the term of the contract), any other potentially hazardous material requiring safety controls, or any other material or working condition designated as hazardous by the Contracting Officer's Representative (COR).

(c) The Occupational Safety and Health Administration (OSHA) is responsible for issuing and administering regulations that require Contractors to apprise its employees of all hazards to which they may be exposed in the course of their employment; proper conditions and precautions for safe use and exposure; and related symptoms and emergency treatment in the event of exposure.

(d) Prior to commencement of work, Contractors are required to inspect for and report to the Contracting Officer the presence of, or suspected presence of, any unsafe condition including asbestos or other hazardous materials or working conditions in areas in which they will be working.

(e) If during the performance of the work under this contract, the Contractor or any of its employees, or subcontractor employees, discovers the existence of an unsafe condition, the Contractor shall immediately notify the Contracting Officer, or designee (with written notice provided not later than three (3) working days thereafter), of the existence of an unsafe condition. Such notice shall include the Contractor's recommendations for the protection and the safety of Government, Contractor and subcontractor personnel and property that may be exposed to the unsafe condition.

(f) When the Government receives notice of an unsafe condition from the Contractor, the parties will agree on a course of action to mitigate the effects of that condition and, if necessary, the contract will be amended. Failure to agree on a course of action will constitute a dispute under the Disputes clause of this contract.

(g) Nothing contained in this clause shall relieve the Contractor or subcontractors from complying with applicable Federal, State, and local laws, codes, ordinances and regulations (including the obtaining of licenses and permits) in connection with hazardous material including but not limited to the use, disturbance, or disposal of such material.

(End of Clause)

2852.201-70 Contracting Officer's Representative (COR) (NOV 2020)

(a) Mr./Ms. Rueben Gabriel, General Foreman of FMC Devens , 42 Patton Road Ayers, MA 01432 , 978-796-1233 , is hereby designated to act as Contracting Officer's Representative (COR) underassigned contract number , for the period of the duration of the contract (specify the performance period of the contract that the designation covers).

(b) Performance of work under this contract is subject to the technical direction of the COR identified above, or another representative designated in writing by the Contracting Officer. The term “technical direction” includes, without limitation, the following:

(i) Receiving all deliverables;

(ii) Inspecting and accepting the supplies or services provided in accordance with the terms and conditions of this contract;

(iii) Clarifying, directing, or redirecting the contract effort, including shifting work between work areas and locations, filling in details, or otherwise serving to accomplish the contractual statement of work to ensure the work is accomplished satisfactorily;

(iv) Evaluating performance of the Contractor; and

(v) Certifying all invoices/vouchers for acceptance of the supplies or services furnished for payment.

(c) The COR does not have the authority to issue direction that:

(i) Constitutes a change of assignment or work outside the contract specification/work statement/scope of work.

(ii) Constitutes a change as defined in the clause entitled “Changes” or other similar contract term.

(iii) Causes, in any manner, an increase or decrease in the contract price or the time required for contract performance;

(iv) Causes, in any manner, any change in a term, condition, or specification or the work statement/scope of work of the contract;

(v) Causes, in any manner, any change or commitment that affects price, quality, quantity, delivery, or other term or condition of the contract or that, in any way, directs the contractor or its subcontractors to operate in conflict with the…