Sol_75N99026R00033.pdf

WOMEN-OWNED SMALL

BUSINESS (WOSB)

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

1. REQUISITION NUMBER PAGE 1 OF

2. CONTRACT NUMBER 3.AWARD/EFFECTIVE

DATE

4. ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE

DATE

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME b. TELEPHONE NUMBER (No collect calls)

8. OFFER DUE DATE/

LOCAL TIME

9. ISSUED BY

13b. RATING

14. METHOD OF SOLICITATION

CODE

15. DELIVER TO 16. ADMINISTERED BY CODE

18a. PAYMENT WILL BE MADE BY CODE17a. CONTRACTOR/

OFFEROR

CODE

FACILITY

CODE

CODE

TELEPHONE NUMBER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

REQUEST

FOR QUOTE

(RFQ)

INVITATION

FOR BID

(IFB)

REQUEST

FOR

PROPOSAL

(RFP)

SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Government Use Only)

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN 29. AWARD OF CONTRACT: REFERENCE

. YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

10. THIS ACQUISITION IS UNRESTRICTED OR

NORTH AMERICAN

INDUSTRY CLASSIFICATION

STANDARD (NAICS):

SIZE STANDARD:

13a. THIS CONTRACT IS A

RATED ORDER UNDER

THE DEFENSE PRIORITIES

AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

SET ASIDE: % FOR:

11. DELIVERY FOR FREE ON

BOARD (FOB) DESTINATION

UNLESS BLOCK IS MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

ARE ARE NOT ATTACHED

ARE ARE NOT ATTACHED

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4.

FAR 52.212-3 AND 52.212-5 ARE ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED.

8(A)

ECONOMICALLY

DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

BUSINESS

SMALL BUSINESS

NOTE: OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30.

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH

AND DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND

ON ANY ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS

SPECIFIED

DATED.

OFFER

ADDENDA

ADDENDA

75N99026R00033

See Schedule See Schedule

National Institutes of Health Div. Simplified Acq. Policy & Services, OALM 6701 Rockledge Drive, RK II, 4th floor Bethesda, MD 20817

08/13/2026 1330 ET

MICHELE JOHNSON

+1 301 435 1980

OD/OALM 100.00

OD/OALM

MICHELE D. JOHNSON

812332

$47

07/21/2026

ADMINISTERED BY:

National Institutes of Health

Div. Simplified Acq. Policy & Services, OALM

6701 Rockledge Drive, RK II, 4th floor

Bethesda MD 20817

Site Visit: July 28, 2026, at 9:30 AM EST

Continued...

STOCK RECORD (S/R)

STANDARD FORM 1449 (REV. 11/2021) BACK

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE RECEIVED (MM/DD/YYYY) 42d. TOTAL CONTAINERS

40. PAID BY

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32g. EMAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

PARTIAL FINAL

37. CHECK NUMBER

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER

36. PAYMENT

COMPLETE PARTIAL FINAL

ACCEPTED,

RFI due: August 3, 2026, at 1:00 PM EST

Proposal Due: August 13, 2026 at 1:30 PM EST

Period of Performance: 09/30/2026 to

09/29/2027

1 Base Year-Uniform Management & Laundering

Services (September 30, 2026 - September 29, 2027)

Product/Service Code: S216

Product/Service Description: HOUSEKEEPING-

FACILITIES OPERATIONS SUPPORT

2 Option Year 1-Uniform Management & Laundering

Services (September 30, 2027 - September 29, 2028)

(Option Line Item)

Product/Service Code: S216

Product/Service Description: HOUSEKEEPING-

FACILITIES OPERATIONS SUPPORT

Period of Performance: 09/30/2027 to

09/29/2028

3 Option Year 2-Uniform Management & Laundering

Services (September 30, 2028 - September 29, 2029)

(Option Line Item)

Product/Service Code: S216

Product/Service Description: HOUSEKEEPING-

Continued...

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGES

NAME OF OFFEROR OR CONTRACTOR

SUPPLIES/SERVICES

(B)

UNIT

(D)

UNIT PRICE

(E)

AMOUNT

(F)

OPTIONAL FORM 336 (4-86)

Sponsored by GSA FAR (48 CFR) 53.110

ITEM NO.

(A)

QUANTITY

(C)

NSN 7540-01-152-8067

75N99026R00033

FACILITIES OPERATIONS SUPPORT

Period of Performance: 09/30/2028 to

09/29/2029

4 Option Year 3-Uniform Management & Laundering

Services (September 30, 2029- September 29, 2030)

(Option Line Item)

Product/Service Code: S216

Product/Service Description: HOUSEKEEPING-

FACILITIES OPERATIONS SUPPORT

Period of Performance: 09/30/2029 to

09/29/2030

5 Option Year 4-Uniform Management & Laundering

Services (September 30, 2030 - September 29, 2031)

(Option Line Item)

Product/Service Code: S216

Product/Service Description: HOUSEKEEPING-

FACILITIES OPERATIONS SUPPORT

Period of Performance: 09/30/2030 to

09/29/2031

6 Option Year 5-Uniform Management & Laundering

Services (September 30, 2031 - March 29, 2032)

(Option Line Item)

Product/Service Code: S216

Product/Service Description: HOUSEKEEPING-

FACILITIES OPERATIONS SUPPORT

Period of Performance: 09/30/2031 to

03/29/2032

CO: Michele Johnson

COR: James Tyler

PART I - THE SCHEDULE

THE INFORMATION SET FORTH IN SECTION A - SOLICITATION/CONTRACT FORM,

HEREIN CONTAINS IMPORTANT INFORMATION FOR ANY OFFEROR INTERESTED IN

RESPONDING TO THIS SOLICITATION. ANY CONTRACT RESULTING FROM THIS

SOLICITATION WILL INCLUDE IN ITS SECTION A - SOLICITATION/CONTRACT FORM,

ACCOUNTING, APPROPRIATION, AND GENERAL INFORMATION APPLICABLE TO THE

CONTRACT AWARD.

THE CONTRACT SCHEDULE SET FORTH IN SECTIONS B THROUGH H, HEREIN,

CONTAINS CONTRACTUAL INFORMATION PERTINENT TO THIS SOLICITATION. IT IS

NOT AN EXACT REPRESENTATION OF THE CONTRACT DOCUMENT THAT WILL BE

AWARDED AS A RESULT OF THIS SOLICITATION. THE CONTRACT COST OR PRICE AND

OTHER CONTRACTUAL PROVISIONS PERTINENT TO THE OFFEROR (i.e. those relating to the organizational structure [e.g. Non-Profit, Commercial] and specific cost authorizations unique to the Offeror's proposal and requiring Contracting Officer Prior Approval) WILL BE DISCUSSED IN

THE NEGOTIATION PROCESS AND WILL BE INCLUDED IN THE RESULTANT

CONTRACT. THE ENCLOSED CONTRACT SCHEDULE IS INTENDED TO PROVIDE THE

OFFEROR WITH THE NECESSARY INFORMATION TO UNDERSTAND THE TERMS AND

CONDITIONS OF THE RESULTANT CONTRACT.

SECTION B - SUPPLIES OR SERVICES AND PRICES/COSTS

B.1. BRIEF DESCRIPTION OF SUPPLIES OR SERVICES

Uniform Management & Laundering Services at National Institutes of Health, Bethesda, MD

The Contractor shall provide all services in accordance with Section C, Description/Statement of Work. Prices shall include all labor, materials, transportation, supervision, equipment, overhead, and administrative costs necessary to perform the work.

B.2. PRICES/COSTS

Base Year (September 30, 2026 - September 29, 2027) Description Price

CLIN 0001-Uniform Processing Services-The Contractor shall provide recurring uniform services, including pickup, laundering, machine pressing, and delivery. This CLIN shall be priced on a monthly basis. $ CLIN 0002-Garment Identification and Tracking- The Contractor shall provide garment identification services, including barcode or RFID tracking systems and labeling of uniforms. $ CLIN 0003-Repairs and Mending-The Contractor shall provide all repairs and maintenance required to maintain uniforms in serviceable condition. $ CLIN 0004-Accessories and Embroidery-The Contractor shall provide hats, belts, and embroidery services consistent with NIH branding requirements. $ CLIN 0005-New Uniforms and Replacement Orders-The Contractor shall provide new uniforms and replacement garments as required by the Government. $

Total Base Year $

Option Year 1 (September 30, 2027 - September 29, 2028) Description Price CLIN 1001-Uniform Processing Services-The Contractor shall provide recurring uniform services, including pickup, laundering, machine pressing, and delivery. This CLIN shall be priced on a monthly basis. $ CLIN 1002-Garment Identification and Tracking- The Contractor shall provide garment identification services, including barcode or RFID tracking systems and labeling of uniforms. $

CLIN 1003-Repairs and Mending-The Contractor shall provide all repairs and maintenance required to maintain uniforms in serviceable condition. $

CLIN 1004-Accessories and Embroidery-The Contractor shall provide hats, belts, and embroidery services consistent with NIH branding requirements. $ CLIN 1005-New Uniforms and Replacement Orders-The Contractor shall provide new uniforms and replacement garments as required by the Government. $

Total Option Year 1 $______________

Option Year 2 (September 30, 2028 - September 29, 2029)

CLIN 2001-Uniform Processing Services-The Contractor shall provide recurring uniform services, including pickup, laundering, machine pressing, and delivery. This CLIN shall be priced on a monthly basis. $ CLIN 2002-Garment Identification and Tracking- The Contractor shall provide garment identification services, including barcode or RFID tracking systems and labeling of uniforms. $ CLIN 2003-Repairs and Mending-The Contractor shall provide all repairs and maintenance required to maintain uniforms in serviceable condition. $ CLIN 2004-Accessories and Embroidery-The Contractor shall provide hats, belts, and embroidery services consistent with NIH branding requirements. $

CLIN 2005-New Uniforms and Replacement Orders-The Contractor shall provide new uniforms and replacement

Total Option Year 2 $____________________

Option Year 3 (September 30, 2029 - September 29, 2030)

CLIN 3001-Uniform Processing Services-The Contractor shall provide recurring uniform services, including pickup, laundering, machine pressing, and delivery. This CLIN shall be priced on a monthly basis. $ CLIN 3002-Garment Identification and Tracking- The Contractor shall provide garment identification services, including barcode or RFID tracking systems and labeling of uniforms. $ CLIN 3003-Repairs and Mending-The Contractor shall provide all repairs and maintenance required to maintain uniforms in serviceable condition. $

CLIN 3004-Accessories and Embroidery-The Contractor shall provide hats, belts, and embroidery services consistent with NIH branding requirements. $ CLIN 3005-New Uniforms and Replacement Orders-The Contractor shall provide new uniforms and replacement

Total Option Year 3 $___________________

Option Year 4 (September 30, 2030 - September 29, 2031)

CLIN 4001-Uniform Processing Services-The Contractor shall provide recurring uniform services, including pickup, laundering, machine pressing, and delivery. This CLIN shall be priced on a monthly basis. $ CLIN 4002-Garment Identification and Tracking- The Contractor shall provide garment identification services, including barcode or RFID tracking systems and labeling of uniforms. $

CLIN 4003-Repairs and Mending-The Contractor shall provide all repairs and maintenance required to maintain uniforms in serviceable condition. $

CLIN 4004-Accessories and Embroidery-The Contractor shall provide hats, belts, and embroidery services consistent with NIH branding requirements. $ CLIN 4005-New Uniforms and Replacement Orders-The Contractor shall provide new uniforms and replacement

Total Option Year 4 $_______________

Option Year 5 (September 30, 2031 - March 29, 2032)

CLIN 5001-Uniform Processing Services-The Contractor shall provide recurring uniform services, including pickup, laundering, machine pressing, and delivery. This CLIN shall be priced on a monthly basis. $ CLIN 5002-Garment Identification and Tracking- The Contractor shall provide garment identification services, including barcode or RFID tracking systems and labeling of uniforms. $ CLIN 5003-Repairs and Mending-The Contractor shall provide all repairs and maintenance required to maintain uniforms in serviceable condition. $ CLIN 5004-Accessories and Embroidery-The Contractor shall provide hats, belts, and embroidery services consistent with NIH branding requirements. $

CLIN 5005-New Uniforms and Replacement Orders-The Contractor shall provide new uniforms and replacement

Total Option Year 5 $

Total Base Year + All Option Years

SECTION C - DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

ARTICLE-C.1. [DESCRIPTION-SPECIFICATION-WORKSTATEMENT-PERFORMANCE

WORK STATEMENT

C.1 Introduction The National Institutes of Health (NIH), an agency within the U.S. Department of Health and Human Services (HHS), requires a comprehensive uniform program to support the Division of Facilities Operations and Maintenance (DFOM). This program is essential to maintaining a safe, professional, and identifiable workforce across NIH facilities.

C.2 Background DFOM employees perform critical maintenance, mechanical, electrical, and utilities operations in support of NIH’s research mission. In accordance with the negotiated agreement between NIH and the American Federation of Government Employees (AFGE), designated employees are required to wear uniforms.

The current uniform contract, awarded in 2021, expires at the end of Fiscal Year 2026. This solicitation establishes updated requirements for a follow-on contract beginning in FY27.

C.3 Scope The Contractor shall provide a comprehensive uniform program that includes furnishing all necessary management, labor, supervision, equipment, materials, transportation, and administrative support required to:

• Supply uniforms to designated employees

• Maintain uniforms in clean and serviceable condition

• Track and account for Government-owned uniforms

• Provide pickup and delivery services

• Perform repairs, replacements, and embroidery

The program shall support approximately 280–300 employees, with the ability to scale up or down by approximately ±15%.

C.4 Objectives The objectives of this contract are to:

1. Ensure that all DFOM employees are consistently outfitted in clean, properly fitted uniforms

2. Maintain compliance with safety and regulatory standards

3. Provide reliable and uninterrupted service

4. Maintain accountability of Government-owned uniforms

5. Support a professional and uniform workforce appearance

C.5 Requirements The Contractor shall provide a comprehensive program that continuously maintains a neat, clean, and consistent uniform for all designated DFOM employees.

Each employee shall be provided with:

• Thirteen (13) shirts

• Thirteen (13) trousers

• Two (2) lightweight jackets

Special categories include:

• Mechanical/Pipefitting Personnel: 100% cotton uniforms

• Central Utilities Personnel: Long-sleeve garments with safety compliance

• High Voltage Personnel: Flame-resistant (FR) and arc flash-rated uniforms compliant with

NFPA 70E

• Allergy-sensitive Personnel: Cotton-only garments

C.6 Tasks The Contractor shall:

• Provide laundering and machine pressing services using environmentally responsible methods

• Maintain garment identification and tracking systems

• Perform repairs, including button replacement, seam repair, and zipper replacement

• Replace garments that are worn, damaged, or unserviceable

• Provide embroidery consistent with NIH standards

• Conduct employee fittings and provide uniforms within fifteen (15) business days

C.7 Pickup and Delivery The Contractor shall provide pickup and delivery services twice per week (Tuesday and Thursday) between the hours of 7:00 AM and 4:00 PM.

If a scheduled service day falls on a Federal holiday, service shall be performed on the next business day.

C.8 Deliverables The Contractor shall provide:

• Weekly inventory logs

• Delivery receipts

• Monthly performance reports

• Quarterly reconciliation reports

• Quality Control Plan (QCP)

• Transition Plan

C.9 Accountability The Contractor shall be responsible for:

• Maintaining accurate inventory records

• Replacing lost or damaged uniforms at no cost

• Resolving issues within established timeframes

C.10 Performance Requirements The Contractor shall meet the following standards:

• 100% on-time delivery

• At least 98% cleanliness compliance

• Repairs completed within five (5) days

• New uniforms issued within fifteen (15) days

• Complaints resolved within three (3) days

SECTION D - PACKAGING, MARKING AND SHIPPING

All deliverables required under this contract shall be packaged, marked and shipped in accordance with Government specifications. At a minimum, all deliverables shall be marked with the contract number and Contractor name. Uniforms shall be delivered on hangers, covered in protective plastic, and labeled by employee. The Contractor shall guarantee that all required materials shall be delivered in immediate usable and acceptable condition.

SECTION E - INSPECTION AND ACCEPTANCE

The Contracting Officer or the duly authorized representative will perform inspection and acceptance of materials and services to be provided.

For the purpose of this SECTION, James Tyler is the authorized representative of the Contracting Officer. The COR shall inspect services through visual inspections, logs, and reports. Nonconforming services shall be corrected at no cost to the Government.

Inspection and acceptance will be performed at:

9000 Rockville Pike, Building 13 Bethesda, MD 20892

FAR Clause 52.246-1 Contractor Inspection Requirements. (Apr 1984) The Contractor is responsible for performing or having performed all inspections and tests necessary to substantiate that the supplies or services furnished under this contract conform to contract requirements, including any applicable technical requirements for specified manufacturers’ parts. This clause takes precedence over any Government inspection and testing required in the contract’s specifications, except for specialized inspections or tests specified to be performed solely by the Government.

(End of Clause)

FAR Clause 52.246-4, Inspection of Services - Fixed Price. (Aug 1996)

(a) Definition. “Services,” as used in this clause, includes services performed, workmanship, and material furnished or utilized in the performance of services.

(b) The Contractor shall provide and maintain an inspection system acceptable to the Government covering the services under this contract. Complete records of all inspection work performed by the Contractor shall be maintained and made available to the Government during contract performance and for as long afterwards as the contract requires.

(c) The Government has the right to inspect and test all services called for by the contract, to the extent practicable at all times and places during the term of the contract. The Government shall perform inspections and tests in a manner that will not unduly delay the work.

(d)If the Government performs inspections or tests on the premises of the Contractor or a subcontractor, the Contractor shall furnish, and shall require subcontractors to furnish, at no increase in contract price, all reasonable facilities and assistance for the safe and convenient performance of these duties.

(e)If any of the services do not conform with contract requirements, the Government may require the Contractor to perform the services again in conformity with contract requirements, at no increase in contract amount. When the defects in services cannot be corrected by reperformance, the Government may-

(1) Require the Contractor to take necessary action to ensure that future performance conforms to contract requirements; and

(2) Reduce the contract price to reflect the reduced value of the services performed.

(f)If the Contractor fails to promptly perform the services again or to take the necessary action to ensure future performance in conformity with contract requirements, the Government may-

(1) By contract or otherwise, perform the services and charge to the Contractor any cost incurred by the Government that is directly related to the performance of such service; or

(2) Terminate the contract for default.

(End of clause)

SECTION F - DELIVERIES OR PERFORMANCE

Services shall be performed at NIH facilities in Bethesda, Maryland, and other designated locations.

ARTICLE F.1. PERIOD OF PERFORMANCE

The period of performance of this contract shall be from September 30, 2026 – March 29, 2032

ARTICLE F.2. PERIOD OF PERFORMANCE

The base period of performance of this contract shall be from September 30, 2026 – September 29, If the Government exercises its option(s) pursuant to the FAR 52.217-9, Option to Extend the Term of the Contract in Section H of this contract, the period of performance will be increased as listed below:

Period

Period of Performance

Base Year September 30, 2026 – September 29, 2027 Option Year 1 September 30, 2027 – September 29, 2028 Option Year 2 September 30, 2028 – September 29, 2029 Option Year 3 September 30, 2029 – September 29, 2030 Option Year 4 September 30, 2030 – September 29, 2031 Option Year 5 (6 months)

September 30, 2031 – March 29, 2032

The total evaluated period of performance, including the Base Period and all option periods, is five (5) years and six (6) months.

In addition, the Government may extend services for up to an additional six (6) months in accordance with FAR 52.217-8, Option to Extend Services, if determined to be in the Government's best interest.

Any extension under FAR 52.217-8 is separate from the option periods identified above and may be exercised in accordance with the terms of that clause.

ARTICLE F.3. CLAUSES INCORPORATED BY REFERENCE, FAR 52.252-2 (Feb 1998)

This contract incorporates the following clause(s) by reference, with the same force and effect as if it were given in full text. Upon request, the Contracting Officer will make its full text available. Also, the full text of a clause may be accessed electronically at this address:

http://www.acquisition.gov/comp/far/index.html

FEDERAL ACQUISITION REGULATION CLAUSES:

52.242-15, Stop Work Order (Aug 1989) 52.242-17, Government Delay of Work (Apr 1984) 52.247-34, F.o.b. Destination (Nov 1991) http://www.acquisition.gov/comp/far/index.html

SECTION G - CONTRACT ADMINISTRATION DATA

G.1.1 Contract Officer (CO)

The Contracting Officer for this contract is:

Name: Michele Johnson Phone: 301-435-1980 Email: michele.johnson@nih.gov

Only the Contracting Officer has authority to: (1) increase or decrease the contract amount through a written modification; (2) direct or negotiate any changes; (3) modify or extend the period of performance; (4) change the schedule of completion; (5) authorize payment under this contract; (6) otherwise modify any terms or conditions of this contract.

G.1.2 Contracting Officer's Representative (COR)/Project Officer (PO)

The Contracting Officer's Representative (COR)/Project Officer (PO) for this contract is:

Name: James Tyler Phone: 301-435-5138 Email: james.tyler@nih.gov

The COR/PO is responsible for: (1) monitoring the contractor's process including surveillance and assessment of performance and recommending to the Contracting Officer changes in requirements:(2) interpreting scope of work;(3) performing technical evaluation as required; (4) performing technical inspections and acceptances required by this contract; and (5) assisting the contractor in resolution of technical problems encountered during performance.

For guidance from the COTR/PO to be valid, it shall: (1) be consistent with the description of work set forth in this contract; (2) not constitute new assignment of work or changes to the expressed terms, conditions, or specifications incorporated into this subcontract; (3) not constitute a basis for an extension to the period of performance or contract completion schedule; and (4) not constitute a basis for any increase in the contract price.

G.2.1 Personnel Requirements:

G.2.2 Personnel and Supervision: The Contractor shall furnish supervisory, administrative, and direct personnel to accomplish all work required. The Contractor may not hire persons whose employment would result in a conflict with NIH rules while on institute property. Adequate and competent supervision shall be provided for all work performed by the Contractor’s employees to ensure performance and accomplishment in accordance with this specification. Supervisory tasks shall include, but are not limited to, the following representative types of activities:

G.2.2.1 Providing an adequate labor force.

G.2.2.2 Training personnel to properly perform their work.

G.2.2.3 Providing access to areas otherwise secured or restricted.

G.2.2.4 Preventing general carelessness in cleaning operations and instructing employees to abide by safety rules and regulations.

G.2.2.5 Preventing wasteful practices in connection with Government-furnished utilities.G.2.2.6 Insuring appropriate employee attire and identification.

G.2.2.7 Instructing employees in all campus policies such as no-smoking, parking, traffic, security, mailto:michele.johnson@nih.gov mailto:james.tyler@nih.gov etc.

G.2.3 Key Personnel: A resume is required for any designated key personnel.

The contract shall provide and maintain in the spaces below, the names and phone numbers of key personnel. The personnel shall be reachable by phone during working hours. When contractor's first available key personnel selection becomes unavailable to render services, the contractor is responsible for providing a back-up with equal or greater knowledge and experience in the field of work to be performed in the statement of objectives covered above as covered under this contract. At least one of the key personnel MUST be point the of contact for Quality Control (i.e. Quality Control Manager/Officer) or some other person whose primary responsibility is contract Quality Control.

KEY PERSONNEL

NAME

PHONE NUMBER E-MAIL ADDRESS

1.

2.

3.

4.

5.

HHSAR 352.237-75 Key Personnel (December 18, 2015)

The key personnel specified in this contract are considered to be essential to work performance. At least 30 days prior to the contractor voluntarily diverting any of the specified individuals to other programs or contracts the Contractor shall notify the Contracting Officer and shall submit a justification for the diversion or replacement and a request to replace the individual. The request must identify the proposed replacement and provide an explanation of how the replacement's skills, experience, and credentials meet or exceed the requirements of the contract (including, when applicable, Human Subjects Testing requirements). If the employee of the contractor is terminated for cause or separates from the contractor voluntarily with less than thirty days’ notice, the Contractor shall provide the maximum notice practicable under the circumstances. The Contractor shall not divert, replace, or announce any such change to key personnel without the written consent of the Contracting Officer. The contract will be modified to add or delete key personnel as necessary to reflect the agreement of the parties.

The following are considered key personnel and are required at all times throughout the contract period: On-Site Project Manager, Alternate/Assistant Project Manager, and Quality Control Representative. Written notification shall be submitted in advance of absences such as vacations, scheduled medical absences, training, or other required absences. Included in the notification will be the replacement person and duration of the absence. This position must be manned with qualified personnel at all times.

G.2.4 Controlled Entry: The NIH Campus Facility is secured by a card reader security system. All employees must use an identification card/key to obtain access to the workplace. The Contractor shall comply with all NIH site security policies.

G.2.5 Uniforms and Contractor Provided Identification: All Contractor employees shall be clearly identifiable no later than the time specified by the Project Officer or otherwise, no later than ten working days from the date a new employee starts work. At a minimum, identifiable information shall include the Contractor's name, easily identifiable and the contractors' employee name.

G.2.6 Damages Caused by the Contractor: The Contractor shall be held accountable and liable to the Government for any damages to Government facilities, fixtures, furnishings, equipment, or grounds caused by the Contractor or its employees due to negligence.

G.2.7 Emergency Work: The Contractor shall respond to emergency calls occurring during and after the contractor’s regular work hours, including evenings, weekends, and holidays.

G.2.8 INVOICE INSTRUCTIONS

The invoice instructions included here take precedence over those included in FAR 52.212-4, Contract Terms and Conditions-Commercial Items (Oct 2018)

IPP INVOICING PROCEDURES

The following clause is applicable to all Purchase Orders, Task or Delivery Orders, and Blanket Purchase Agreement (BPA)

Calls: Prompt Payment (Jan 2017) FAR 52.232-25. Highlights of this clause and NIH implementation requirements follow:

I. Invoice Requirements

A. An invoice is the Contractor's bill or written request for payment under the contract for supplies delivered or services performed. A proper invoice is an "Original" which must include the items listed in subdivisions 1 through 12 below, in addition to the requirements of FAR 32.9. If the invoice does not comply with these requirements, the Contractor will be notified of the defect within 7 days after the date the designated billing office received the invoice (3 days for meat, meat food products, or fish, and 5 days for perishable agricultural commodities, dairy products, edible fats, or oils) with a statement of the reasons why it is not a proper invoice. (See exceptions under II., below.) Untimely notification will be considered in the computation of any interest penalty owed the Contractor.

1. Vendor/Contractor: Name, Address, Point of Contact for the invoice (Name, title, telephone number, e-mail and mailing address of point of contact).

2. Remit to address (Name and complete mailing address to send payment).

3. Remittance name must match exactly with name on original order/contract. If the Remittance name differs from the Legal Business Name, then both names must appear on the invoice.

4. Invoice date.

5. Unique invoice #s for all invoices per vendor regardless of site.

6. NBS document number formats must be included for awards created in the NBS: Contract Number;

Purchase Order Number; Task or Delivery Order Number and Source Award Number (e.g., Indefinite Delivery Contract number; General Services Administration number); or, BPA Call Number and BPA Parent Award Number.

7. Unique Entity Identifier (UEI) which is in the System for Award Management (SAM) and replaces the Dun & Bradstreet Data Universal Numbering System (DUNS) number.

8. Federal Taxpayer Identification Number (TIN). In those rare cases where a contractor does not have a UEI number or TIN, a Vendor Identification Number (VIN) must be referenced on the invoice.

The VIN is the number that appears after the contractor's name on the face page of the award document.

9. Identify that payment is to be made using a three-way match.

10. Description of supplies/services that match the description on the award, by line billed. *

11. Freight or delivery charge must be billed as shown on the award. If it is included in the item price do not bill it separately. If identified in the award as a separate line item, it must be billed separately.

12. Quantity, Unit of Measure, Unit Price, Extended Price of supplies delivered, or services performed, as applicable, and that match the line items specified in the award. *

NOTE: If your invoice must differ from the line items on the award, please contact the Contracting Officer before submitting the invoice. A modification to the order or contract may be needed before the invoice can be submitted and paid. Shipping costs will be reimbursed only if authorized by the Contract/Purchase Order. If authorized, shipping costs must be itemized. Where shipping costs exceed $100, the invoice must be supported by a bill of lading or a paid carrier's receipt.

B. The Contractor shall submit invoices to the Department of Treasury's Invoice Processing Platform (IPP) at https://www.ipp.gov with a copy to the approving official, as directed below. Email submission must include ORFOAInvoice3Way@mail.nih.gov in distribution. The Contractor shall submit a copy of the electronic invoice to the following Approving Official (Contracting Officer) and Contracting Officer's Representative:

Contracting Officer: Michele Johnson Contracting Officer's Representative: Paul Poliachik

II. Invoice Payment A. Except as indicated in paragraph B., below, the due date for making invoice payments by the designated payment office shall be the later of the following two events:

1. The 30th day after the designated billing office has received a proper invoice.

2. The 30th day after Government acceptance of supplies delivered or services performed.

B. The due date for making invoice payments for meat and meat food products, perishable agricultural commodities, dairy products, and edible fats or oils, shall be in accordance with the Prompt Payment Act, as amended.

III. Interest Penalties A. An interest penalty shall be paid automatically, if payment is not made by the due date and the conditions listed below are met, if applicable.

1. A proper invoice was received by the designated billing office.

2. A receiving report or other Government documentation authorizing payment was processed and there was no disagreement over quantity, quality, or contractor compliance with a term or condition.

3. In the case of a final invoice for any balance of funds due the contractor for supplies delivered or services performed, the amount was not subject to further settlement actions between the Government and the Contractor.

B. Determination of interest and penalties due will be made in accordance with the provisions of the Prompt Payment Act, as amended, the Contract Disputes Act, and regulations issued by the Office of Management and Budget.

IV. PROVIDING ACCELERATED PAYMENT TO SMALL BUSINESS

SUBCONTRACTORS, FAR 52.232-40 (November 2021)

(a) Upon receipt of accelerated payments from the Government, the Contractor shall make accelerated payments to its small business subcontractors under this contract, to the maximum extent practicable and prior to when such payment is otherwise required under the applicable contract or subcontract, after receipt of a proper invoice and all other required documentation from the small business subcontractor.

(b) The acceleration of payments under this clause does not provide any new rights under the Prompt Payment Act.

(c) Include the substance of this clause, including this paragraph (c), in all subcontracts with small business concerns, including subcontracts with small business concerns for the acquisition of commercial products or commercial services.

(End of Clause)

V. HHSAR 352.232-71 Electronic Submission of Payment Requests (February 2, 2022)

(a) Definitions. As used in this clause; Payment request means a bill, voucher, invoice, or request for contract financing payment with associated supporting documentation. The payment request must comply with the requirements identified in FAR 32.905(b), ``Content of Invoices and the applicable Payment clause included in this contract.

(b) Except as provided in paragraph (c) of this clause, the Contractor shall submit payment requests electronically using the Department of Treasury Invoice Processing Platform (IPP) or successor system. Information regarding IPP, including IPP Customer Support contact information, is available at www.ipp.gov or any successor site.

(c) The Contractor may submit payment requests using other than IPP only when the Contracting Officer authorizes alternate procedures in writing in accordance with HHS procedures.

(d) If alternate payment procedures are authorized, the Contractor shall include a copy of the Contracting Officer's written authorization with each payment request. (End of Clause)

G.2.9 POST AWARD EVALUATION OF CONTRACTOR PERFORMANCE

Contractor Performance Evaluations

Interim and Final evaluations of Contractor performance will be prepared on this contract in accordance with FAR Subpart 42.15. The Final performance evaluation will be prepared at the time of completion of work. In addition to the Final evaluation, Interim evaluation(s) will be prepared annually.

Interim and Final evaluations will be provided to the Contractor as soon as practicable after completion of the evaluation. The Contractor will be permitted thirty days to review the document and to submit additional information or a rebutting statement. If agreement cannot be reached between the parties, the matter will be referred to an individual one level above the Contracting Officer, whose decision will be final.

Copies of the evaluations, Contractor responses, and review comments, if any, will be retained as part of the contract file, and may be used to support future award decisions.

Electronic Access to Contractor Performance Evaluations

Contractors may access evaluations through a secure Web site for review and comment at the following address:

http://www.cpars.gov http://www.cpars.gov/

SECTION H - SPECIAL CONTRACT REQUIREMENTS

ARTICLE H.1. HUMAN SUBJECTS

It is hereby understood and agreed that research involving human subjects shall not be conducted under this contract, and that no material developed, modified, or delivered by or to the Government under this contract, or any subsequent modification of such material, will be used by the Contractor or made available by the Contractor for use by anyone other than the Government, for experimental or therapeutic use involving humans without the prior written approval of the Contracting Officer.

ARTICLE H.2. ACKNOWLEDGEMENT OF FEDERAL FUNDING

The Contractor shall clearly state, when issuing statements, press releases, requests for proposals, bid solicitations and other documents describing projects or programs funded in whole or in part with Federal money: (1) the percentage of the total costs of the program or project which will be financed with Federal money; (2) the dollar amount of Federal funds for the project or program; and (3) the percentage and dollar amount of the total costs of the project or program that will be financed by nongovernmental sources.

ARTICLE H.3. RESTRICTION ON PORNOGRAPHY ON COMPUTER NETWORKS

The Contractor shall not use contract funds to maintain or establish a computer network unless such network blocks the viewing, downloading, and exchanging of pornography.

ARTICLE H.4. GUN CONTROL

The Contractor shall not use contract funds in whole or in part, to advocate or promote gun control.

ARTICLE H.5. ELECTRONIC AND INFORMATION TECHNOLOGY ACCESSIBILITY

NOTICE HHSAR 352.239-73 (December 2015)

a. Section 508 of the Rehabilitation Act of 1973 (29 U.S.C. 794d), as amended by the Workforce Investment Act of 1998 and the Architectural and Transportation Barriers Compliance Board Electronic and Information (EIT) Accessibility Standards (36 CFR part 1194), require that when Federal agencies develop, procure, maintain, or use electronic and information technology, Federal employees with disabilities have access to and use of information and data that is comparable to the access and use by Federal employees who are not individuals with disabilities, unless an undue burden would be imposed on the agency. Section 508 also requires that individuals with disabilities, who are members of the public seeking information or services from a Federal agency, have access to and use of information and data that is comparable to that provided to the public who are not individuals with disabilities, unless an undue burden would be imposed on the agency.

b. Accordingly, any offeror responding to this solicitation must comply with established HHS EIT accessibility standards. Information about Section 508 is available at http://www.hhs.gov/web/508.

The complete text of the Section 508 Final Provisions can be accessed at http://www.access-board.gov/guidelines-and standards/communications-and-it/about-the-section-508-standards.

c. The Section 508 accessibility standards applicable to this solicitation are stated in the clause at 352.239-74, Electronic and Information Technology Accessibility. In order to facilitate the Government's determination whether proposed EIT supplies meet applicable Section 508 accessibility standards, offerors must submit an HHS Section 508 Product Assessment Template, in accordance with its completion instructions. The purpose of the template is to assist HHS acquisition and program officials in determining whether proposed EIT supplies conform to applicable Section 508 accessibility standards. The template allows offerors or developers to self-evaluate their supplies and document--in detail--whether they conform to a specific Section 508 accessibility standard, and any underway remediation efforts addressing conformance issues. Instructions for preparing the HHS Section 508 Evaluation Template are available under Section 508 policy on the HHS Web site http://www.hhs.gov/web/508. In order to facilitate the Government's determination whether proposed EIT services meet applicable Section 508 accessibility standards, offerors must provide enough information to assist the Government in determining that the EIT services conform to Section 508 accessibility standards, including any underway remediation efforts addressing conformance issues.

d. Respondents to this solicitation must identify any exception to Section 508 requirements. If a offeror claims its supplies or services meet applicable Section 508 accessibility standards, and it is later determined by the Government, i.e., after award of a contract or order, that supplies or services delivered do not conform to the described accessibility standards, remediation of the supplies or services to the level of conformance specified in the contract will be the responsibility of the Contractor at its expense.

ARTICLE H.6. REPORTING MATTERS INVOLVING FRAUD, WASTE AND ABUSE

Anyone who becomes aware of the existence or apparent existence of fraud, waste and abuse in NIH funded programs is encouraged to report such matters to the HHS Inspector General's Office in writing or on the Inspector General's Hotline. The toll-free number is 1-800-HHS-TIPS (1-800-447- 8477). All telephone calls will be handled confidentially.

The website to file a complaint on-line is: http://oig.hhs.gov/fraud/hotline/ and the mailing address is:

US Department of Health and Human Services Office of Inspector General

ATTN: OIG HOTLINE OPERATIONS

P.O. Box 23489 Washington, D.C. 20026

ARTICLE H.7. INSURANCE

a. The Contractor shall, at his own expense, procure and maintain, during the entire performance period of this contract, insurance of at least the kinds and amounts set forth below:

1. Worker's Compensation and Employer's Liability

Contractors are required to comply with applicable Federal and State worker's compensation and occupational disease statutes. Employer's liability coverage of at least $100,000 shall be required except in states with exclusive or monopolistic funds that do not permit workers' compensation to be written by private carriers.

2. General Liability

Contractors are required to have bodily injury liability insurance coverage written on the comprehensive form of policy of at least $2,000,000 per occurrence.

http://oig.hhs.gov/fraud/hotline/

3. Automobile Liability

a. The Contractor is required to have automobile liability insurance written on the comprehensive form of policy. The policy shall provide for bodily injury and property damage liability covering the operation of all automobiles used in connection with performing the contract. Policies covering automobiles operated in the United States shall provide coverage of at least $200,000 per person and $500,000 per occurrence for bodily injury and $20,000 per occurrence for property damage. The amount of liability coverage on other policies shall be commensurate with any legal requirements of the locality and sufficient to meet normal and customary claims.

b. At all times during performance, the Contractor shall maintain with the Contracting Officer a current Certificate of Insurance showing at least the insurance required by the Schedule and providing for thirty (30) days written notice to the Contracting Officer by the insurance company prior to cancellation or material change in policy coverage.

c. The Contractor shall also require all first-tier subcontractors who will perform work on a Government installation to procure and maintain the insurance required by the Schedule during the entire period of their performance. The Contractor shall furnish (or assure that there has been furnished) to the Contracting Officer a current Certificate of Insurance meeting the requirements of 1.

above for each such first-tier subcontractors, at least five (5) days prior to entry of each subcontractor's personnel on the Government installation.

d. Current certificates of insurance shall be furnished by the Contractor and first tier subcontractor(s) to the Contracting Officer before starting work under the contract.

ARTICLE H.8. CONTRACTOR FULLY RESPONSIBLE FOR SITE SAFETY

a. The contractor assumes full and sole responsibility for ensuring the safety of its personnel and sub-contractors.

The contractor shall comply with all laws, regulations ordinances, and governmental orders pertaining to employee worksite safety in the performance of this contract. Nothing the NIH may do, or fail to do, with respect to safety in the performance of the scope of work shall relieve the contractor of this responsibility.

b. The contractor shall be responsible for employing appropriate safety measures and taking all other actions reasonably necessary to protect the life, health, and safety of the public and to protect adjacent and NIH-owned property in connection with the performance of the scope of work. Personal protective equipment shall be selected for anticipated hazards and provided to the employee.

Employees shall be instructed on the proper wear, maintenance, and limitations of the PPE.

PART II - CONTRACT CLAUSES

SECTION I - CONTRACT CLAUSES

Clauses Incorporated by Reference

52.202-1 Definitions (Jun 2020) 52.203-3 Gratuities (Apr 1984) 52.203-5 Covenant Against Contingent Fees (May 2014) 52.203-12 Limitation on Payments to Certain Federal Transactions (Oct 2010) 52.203-17 Contractor Employee Whistleblower Rights and Requirement to Inform Employees of Whistleblower Rights (Apr 2014) 52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content Paper (May 2011) 52.204-9 Personal Identify Verification of Contractor Personnel (Jan 2011) 52.204-13 System for Award Management Maintenance (Oct 2018) 52.204-18 Commercial and Government Entity Code Maintenance (Jul 2016) 52.204-19 Incorporation by Reference of Representations and Certifications (Dec 2014) 52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment (Aug 2019) 52.204-27 Prohibition on a ByteDance Covered Application 52.204-30 Federal Acquisition Supply Chain Security Act Orders 52.212-4 Contract Terms and Conditions-Commercial Items (Oct 2018) 52.219-18 Notice of Competition Limited to Eligible 8(a) Concerns 52.222-90 Addressing DEI Discrimination by Federal Contractors 52.223-2 Affirmative Procurement of Biobased Products 52.223-3 Hazardous Material Identification and Material Safety Data 52.223-5 Pollution Prevention and Right-to-Know Information (May 2011) 52.223-6 Drug-Free Workplace (May 2001) 52.223-10 Waste Reduction Program 52.223-17 Affirmative Procurement of EPA-Designated Items 52.227-1 Authorization and Consent (Dec 2007) 52.227-14 Rights in Data - General (May 2014) 52.228-5 Insurance-Work on a Government Installation (Jan 1997) 52.229-3 Federal, State, and Local Taxes (Feb 2013) 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (Dec 2013) 52.233-1 Disputes (May 2014), Alternate I (Dec 1991) 52.237-2 Protection of Government Buildings, Equipment, and Vegetation (Apr 1984) 52.237-3 Continuity of Services (Jan 1991) 52.242-13 Bankruptcy (Jul 1995) 52.245-1 Government Property 52.246-1 Contractor Inspection Requirements 52.246-4 Inspection of Services-Fixed Price 52.249-8 Default (Fixed-Price Supply and Service 52.251-1 Government Supply Sources (Apr 2012) 52.253-1 Computer Generated Forms (Jan 1991)

Clauses Incorporated by Full Text

FAR 52.204-21 Basic Safeguarding of Covered Contractor Information Systems (Jun 2016)

(a) Definitions. As used in this clause– Covered contractor information system means an information system that is owned or operated by a contractor that processes, stores, or transmits Federal contract information.

Federal contract information means information, not intended for public release, that is provided by or generated for the Government under a contract to develop or deliver a product or service to the Government, but not including information provided by the Government to the public (such as on public websites) or simple transactional information, such as necessary to process payments.

Information means any communication or representation of knowledge such as facts, data, or opinions, in any medium or form, including textual, numerical, graphic, cartographic, narrative, or audiovisual (Committee on National Security Systems Instruction (CNSSI) 4009).

Information system means a discrete set of information resources organized for the collection, processing, maintenance, use, sharing, dissemination, or disposition of…