Sol_75N98026Q01090.pdf

REQUEST FOR QUOTATION

(THIS IS NOT AN ORDER)

THIS RFQ IS IS NOT A SMALL BUSINESS SET-ASIDE

15. DATE OF QUOTATION

16. SIGNER

a. NAME (Type or print)

c. TITLE (Type or print)

b. TELEPHONE

AREA CODE

NUMBER

STANDARD FORM 18 (REV. 6/1995)

Prescribed by GSA-FAR (48 CFR) 53.215-1(a)

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition not usable

8. TO:

b. COMPANYa. NAME

c. STREET ADDRESS

d. CITY e. STATE f. ZIP CODE

9. DESTINATION

a. NAME OF CONSIGNEE

b. STREET ADDRESS

d. STATE e. ZIP CODE

7. DELIVERY

FOB DESTINATION

OTHER

(See Schedule)

10. PLEASE FURNISH QUOTATIONS TO THE

ISSUING OFFICE IN BLOCK 5a ON OR BEFORE CLOSE OF BUSINESS (Date)

IMPORTANT: This is a request for information and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5a. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or service. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotation must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State and local taxes)

ITEM NUMBER

(a)

SUPPLIES/SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e)

AMOUNT

(f)

12. DISCOUNT FOR PROMPT PAYMENT

a. 10 CALENDAR DAYS (%) b. 20 CALENDAR DAYS (%) c. 30 CALENDAR DAYS (%) d. CALENDAR DAYS

NUMBER PERCENTAGE

NOTE: Additional provisions and representations are are not attached.

13. NAME AND ADDRESS OF QUOTER

a. NAME OF QUOTER

b. STREET ADDRESS

c. COUNTY

d. CITY e. STATE f. ZIP CODE

14. SIGNATURE OF PERSON AUTHORIZED TO

SIGN QUOTATION

PAGE OF PAGES

1. REQUEST NUMBER 2. DATE ISSUED 3. REQUISITION/PURCHASE REQUEST NUMBER 4. CERT. FOR NAT. DEF.

UNDER BDSA REG. 2

AND/OR DMS REG. 1

RATING

5a. ISSUED BY 6. DELIVER BY (Date)

NAME TELEPHONE NUMBER

AREA CODE NUMBER

c. CITY

5b. FOR INFORMATION CALL (NO COLLECT CALLS)

National Institutes of Health OD - Office of Logistics and Acquisition Operations 6100 Executive Blvd., Room 6B05 Bethesda, MD 20892-7511

75N98026Q01090

CASSIE RUNNER

+13

014-808827

08/26/2026

09/09/2026 1400 ED

Multiple

The purpose of this COMPETITIVE COMBINED

SYNOPSIS / SOLICITATION is to acquire

Purchase, Delivery, Installation, and

Commissioning of Cargo X-Ray Inspection

System.

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the contracting officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address:

HTTPS://ACQUISITION.GOV/FAR

The following FAR clauses and Provisions

Continued...

1 10

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGES

NAME OF OFFEROR OR CONTRACTOR

SUPPLIES/SERVICES

(B)

UNIT

(D)

UNIT PRICE

(E)

AMOUNT

(F)

OPTIONAL FORM 336 (4-86)

Sponsored by GSA FAR (48 CFR) 53.110

ITEM NO.

(A)

QUANTITY

(C)

NSN 7540-01-152-8067

75N98026Q01090 are applicable to this award.

FAR 52.204-13 System for Award Management

Maintenance (Oct 2018);

FAR 52.204-18 Commercial and Government Entity

Code Maintenance (Aug 2020);

HHSAR 352.222-70, Contractor Cooperation in

Equal Employment Opportunity Investigations

(Dec 2015).

FAR 52.212-4 Contract Terms and Conditions -In addition to all the applicable commercial

Products and Commercial Services (Nov 2023)

FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE

Award enclosure:

Quote

IPP Invoicing and Payment Provisions

To avoid delay in payment, all invoices must be uploaded into the invoicing processing platform

(IPP) (https://www.ipp.gov). The invoice must match the line item description on the purchase order. It must also state that payment is to be made using a three-way match.

You are reminded that only the contracting officer of record can make any changes to this award any changes made at the direction of the program without an executed modification and null and void and are done at the contractor's own risk.

COMBINED SYNOPSIS / SOLICITATION (COMPETITIVE)

Title: Purchase, Delivery, Installation, and Commissioning of Cargo X-Ray Inspection System

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested, and a separate written solicitation will not be issued.

(ii) The solicitation number is 75N98026Q01090. This solicitation is issued as a Request for Quotation (RFQ). This acquisition is being conducted on a "brand name or equal" basis in accordance with FAR 11.104 and the provision at FAR 52.211-6, Brand Name or Equal.

Offerors proposing an "equal" product must clearly identify the item by brand name (if any), make, and model number, and must provide sufficient descriptive literature and technical documentation to demonstrate that the proposed product meets all salient physical, functional, and performance characteristics listed in Section (v) of this solicitation. Offers of "equal" products that fail to clearly identify the product or that fail to demonstrate compliance with the salient characteristics may be rejected as non-responsive.

This acquisition is conducted under the authority of FAR 12.603, Streamlined Solicitation for Commercial Products or Commercial Services, and is not expected to exceed the simplified acquisition threshold.

The National Institutes of Health (NIH), Office of the Director, Office of Acquisitions, seeks to award a firm fixed-price to the responsible offeror whose proposal represents the best value to the Government.

(iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular March 2026.

(iv) NAICS code 334517: Irradiation Apparatus Manufacturing and the small business size standard is “1,200 employees”

This requirement is NOT set aside for Small Business. The Acquisition is unrestricted. he associated NAICS code is 334517, and the small business size standard is “1,200 employees”

This requirement is unrestricted.

(v) Description of Requirement:

The system shall, at a minimum, provide capabilities substantially equivalent to:

• Dual-view cargo X-ray inspection system

• Tunnel opening approximately 150 cm × 170 cm

• Dual 200 kV X-ray generators

• Steel penetration of approximately 52 mm

• Wire resolution of approximately 40 AWG

• Organic and inorganic material discrimination

• Multi-color image display

• High penetration imaging mode

• Atomic number (Z) measurement capability

• Dual 24-inch operator displays

• Digital image storage

• USB image export capability

• Windows-compatible image printing

• Compliance with applicable United States Food and Drug Administration radiation safety standards

• Transportation Security Administration qualification (non-regulated cargo)

Equipment offered shall meet or exceed these minimum performance requirements.

(vi) Delivery Location:

National Institute of Environmental Health Sciences Building 110 – Central Receiving 105 T.W. Alexander Drive Research Triangle Park, North Carolina 27709

(vii) [Reserved, if needed]

(viii) FAR 52.204-7, System for Award Management, applies to this acquisition.

(ix) The provision at FAR 52.212-1, Instructions to Offerors—Commercial Items, applies to this acquisition. Add any agency-specific instructions as required.

(x) The provision at FAR 52.212-2, Evaluation—Commercial Items, applies to this acquisition.

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation represents the best value to the Government, price and other factors considered.

(b) Evaluation Factors:

• Price: Fair and reasonable, and evaluated as the total proposed price.

• Technical capability: Product meets all salient characteristics in Section (v)

• Past performance: Offeror's record of timely delivery, installation, and service of similar instrumentation.

• Delivery schedule: Ability to meet delivery requirements.

(c) A written notice of award or acceptance of an offer, issued within the time specified in the offer, shall result in a binding contract without further action by either party. The Government reserves the right to accept any offer before the expiration date.

(xi) FAR 52.212-4, Contract Terms and Conditions—Commercial Items, applies to this acquisition.

(xii) Additional contract requirements or terms and conditions, as determined necessary by the Contracting Officer and consistent with customary commercial practices: None

(xiii) The Defense Priorities and Allocations System (DPAS) is not applicable.

(xiv) Submission Requirements:

Responses must include sufficient information to demonstrate the offeror’s capability to provide the required product or service. Quotes shall include, at a minimum:

• Unit and total price

• Shipping and handling costs

• Delivery timeframe after award

• Delivery terms

• F.O.B. point (destination or origin)

• Product or catalog numbers (if applicable)

• Product/service description

Additional evaluation considerations may include past performance, warranty, lifecycle cost, maintenance availability, and environmental or energy efficiency.

Responses must include the Unique Entity Identifier (UEI), Taxpayer Identification Number (TIN), and business size certification. All offerors must be actively registered in the System for Award Management (SAM) at www.sam.gov.

All responses must be received by (September 9th at 02:00PM, EST) and must reference solicitation number 75N98026Q01090Responses may be submitted electronically to cassie.runner@nih.gov

(xv) Point of Contact:

Cassie Runner, Contract Specialist, cassie.runner@nih.gov, 301-480-8827 mailto:cassie.runner@nih.gov mailto:cassie.runner@nih.gov

STATEMENT OF WORK (SOW)

Purchase, Delivery, Installation, and Commissioning of Cargo X-Ray Inspection System

National Institute of Environmental Health Sciences (NIEHS)

National Institutes of Health (NIH)

1. Background The National Institute of Environmental Health Sciences (NIEHS), National Institutes of Health (NIH), requires the purchase of a new cargo X-ray inspection system to replace an existing unit that has reached the end of its useful service life. The current equipment experiences increasing maintenance issues, reduced reliability, and operational limitations that adversely affect the efficiency of cargo screening operations.

The replacement system will enhance the Institute's security posture by providing improved image quality, increased inspection efficiency, and overall reliable screening capabilities for packages, freight, and deliveries entering the NIEHS campus.

2. Objective The Contractor shall furnish, deliver, install, configure, test, and commission one (1) dual-view cargo X-ray inspection system meeting the minimum technical requirements identified in this Statement of Work. The Contractor shall also provide on-site installation, operational testing, user training, warranty support, and all services necessary to place the equipment into full operational service.

3. Scope of Work The Contractor shall provide all labor, materials, equipment, transportation, supervision, and technical expertise necessary to:

• Furnish one (1) new cargo X-ray inspection system.

• Deliver the equipment to the NIEHS Central Receiving Facility Bldg. 110.

• Offload, uncrate, stage, and remove all packing materials.

• Install and assemble the equipment.

• Configure all hardware and software components.

• Perform factory-recommended calibration and operational testing.

• Conduct final acceptance testing with Government personnel.

• Provide operator familiarization and basic user training.

• Furnish warranty documentation and operating manuals.

• Provide all documentation necessary to support equipment operation and maintenance.

4. Technical Requirements The system shall, at a minimum, provide capabilities substantially equivalent to:

• Dual-view cargo X-ray inspection system

• Tunnel opening approximately 150 cm × 170 cm

• Dual 200 kV X-ray generators

• Steel penetration of approximately 52 mm

• Wire resolution of approximately 40 AWG

• Organic and inorganic material discrimination

• Multi-color image display

• High penetration imaging mode

• Atomic number (Z) measurement capability

• Dual 24-inch operator displays

• Digital image storage

• USB image export capability

• Windows-compatible image printing

• Compliance with applicable United States Food and Drug Administration radiation safety standards

• Transportation Security Administration qualification (non-regulated cargo)

Equipment offered shall meet or exceed these minimum performance requirements.

5. Delivery Requirements Delivery shall include:

• Transportation to:

National Institute of Environmental Health Sciences Building 110 – Central Receiving 105 T.W. Alexander Drive Research Triangle Park, North Carolina 27709

Delivery shall include:

• Freight

• Offloading

• Uncrating

• Placement inside the designated location

• Removal of all shipping debris

6. Installation The Contractor shall:

• Provide qualified installation technicians.

• Complete installation in accordance with manufacturer specifications.

• Coordinate installation with the Government's designated point of contact.

• Complete installation within the mutually agreed-upon installation schedule.

• Ensure the equipment is fully operational before Government acceptance.

7. Testing and Acceptance Following installation, the Contractor shall:

• Perform complete operational testing.

• Verify all system functions.

• Demonstrate image quality and inspection capabilities.

• Demonstrate proper operation of safety systems.

• Correct any deficiencies identified during testing.

Government acceptance shall occur following successful completion of operational testing and verification that all contract requirements have been satisfied.

8. Training The Contractor shall provide on-site operator familiarization training covering:

• System startup and shutdown procedures

• Normal operating procedures

• Basic image interpretation functions

• Routine operator maintenance

• Safety procedures

• Emergency shutdown procedures

9. Warranty The Contractor shall provide the manufacturer's standard warranty beginning upon successful Government acceptance of the equipment.

Warranty support shall include technical assistance and repair services in accordance with the manufacturer's published warranty terms.

10. Deliverables The Contractor shall provide:

• Installed cargo X-ray inspection system

• Operator manuals

• Technical documentation

• Warranty documentation

• Installation report

• Operational test results

• Training completion documentation

11. Place of Performance National Institute of Environmental Health Sciences

Building 110 – Central Receiving

105 T.W. Alexander Drive

Research Triangle Park, North Carolina 27709

12. Government Acceptance The Government will consider the requirement complete when:

• Equipment has been delivered.

• Installation has been completed.

• Operational testing has been successfully completed.

• Required documentation has been provided.

• Operator training has been completed.

• The Contracting Officer's Representative formally accepts the equipment.

13. Contractor Qualifications The Contractor shall be the equipment manufacturer or an authorized representative qualified to install, configure, test, and support the proposed cargo X-ray inspection system. Installation personnel shall possess the technical qualifications necessary to perform all required work safely and in accordance with manufacturer recommendations.

Title