Sol_75N98026Q01047.pdf
PDF 294 KB Posted
- Solicitation number
- 75N98026Q01047
About this file
This is a Request for Quotation (RFQ) issued by the National Institutes of Health, Office of Logistics and Administration, for dry ice supply and delivery services. The RFQ number is 75N98026Q01047, issued on August 20, 2026, with a quotation deadline of August 27, 2026 at 12:00 PM EDT. This is not a small business set-aside. The contract period of performance runs from September 1, 2026 through August 31, 2027, with delivery required to multiple facilities at the National Institute of Environmental Health Sciences (NIEHS) in Rockville, Maryland.
The Statement of Work requires the contractor to supply and deliver dry ice in two alternating weekly delivery schedules. Week 1 deliveries consist of seven containers total: three pellet boxes and three rice pellet boxes distributed across Building 101 docks (C, E, and F), plus one rice pellet box for the Clinical Research Unit (CRU) in Building 109. Week 2 deliveries consist of four rice pellet containers only, distributed to the same locations. Each standard pellet container must contain 520–530 pounds of dry ice, while CRU containers must contain approximately 180 pounds of rice pellets in government-furnished containers. The contractor must furnish all containers for Building 101 deliveries, equivalent to or exceeding ThermoSafe Model HR11P2-LC specifications. Deliveries are scheduled for Wednesdays, with the contractor responsible for container retrieval, delivery coordination with the Project Officer, accurate delivery documentation, and compliance with all federal, state, and local safety regulations governing dry ice transportation and handling.
View the file
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
REQUEST FOR QUOTATION
(THIS IS NOT AN ORDER)
THIS RFQ IS IS NOT A SMALL BUSINESS SET-ASIDE
15. DATE OF QUOTATION
16. SIGNER
a. NAME (Type or print)
c. TITLE (Type or print)
b. TELEPHONE
AREA CODE
NUMBER
STANDARD FORM 18 (REV. 6/1995)
Prescribed by GSA-FAR (48 CFR) 53.215-1(a)
AUTHORIZED FOR LOCAL REPRODUCTION
Previous edition not usable
8. TO:
b. COMPANYa. NAME
c. STREET ADDRESS
d. CITY e. STATE f. ZIP CODE
9. DESTINATION
a. NAME OF CONSIGNEE
b. STREET ADDRESS
d. STATE e. ZIP CODE
7. DELIVERY
FOB DESTINATION
OTHER
(See Schedule)
10. PLEASE FURNISH QUOTATIONS TO THE
ISSUING OFFICE IN BLOCK 5a ON OR BEFORE CLOSE OF BUSINESS (Date)
IMPORTANT: This is a request for information and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5a. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or service. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotation must be completed by the quoter.
11. SCHEDULE (Include applicable Federal, State and local taxes)
ITEM NUMBER
(a)
SUPPLIES/SERVICES
(b)
QUANTITY
(c)
UNIT
(d)
UNIT PRICE
(e)
AMOUNT
(f)
12. DISCOUNT FOR PROMPT PAYMENT
a. 10 CALENDAR DAYS (%) b. 20 CALENDAR DAYS (%) c. 30 CALENDAR DAYS (%) d. CALENDAR DAYS
NUMBER PERCENTAGE
NOTE: Additional provisions and representations are are not attached.
13. NAME AND ADDRESS OF QUOTER
a. NAME OF QUOTER
b. STREET ADDRESS
c. COUNTY
d. CITY e. STATE f. ZIP CODE
14. SIGNATURE OF PERSON AUTHORIZED TO
SIGN QUOTATION
PAGE OF PAGES
1. REQUEST NUMBER 2. DATE ISSUED 3. REQUISITION/PURCHASE REQUEST NUMBER 4. CERT. FOR NAT. DEF.
UNDER BDSA REG. 2
AND/OR DMS REG. 1
RATING
5a. ISSUED BY 6. DELIVER BY (Date)
NAME TELEPHONE NUMBER
AREA CODE NUMBER
c. CITY
5b. FOR INFORMATION CALL (NO COLLECT CALLS)
National Institutes of Health Office of Logistics and Office of Administration 6011 Executive Blvd Rockville, MD 20852-3804
75N98026Q01047
VAN HOLLEY
+10
000-000000
08/20/2026
08/27/2026 1200 ED
Multiple
The purpose of this COMBINED SYNOPSIS /
SOLICITATION is to acquire DRY ICE
SUPPLY AND DELIVERY SERVICES. Please see attached Statement of Work.
Period of Performance: 09/01/2026 to
08/31/2027
The following FAR clauses and Provisions are applicable to this award.
FAR 52.204-13 System for Award
Management Maintenance (Oct 2018)
FAR 52.204-18 Commercial and Government
Entity Code Maintenance (Aug 2020)
HHSAR 352.222-70, Contractor Cooperation in Equal Employment Opportunity
Continued...
1 6
CONTINUATION SHEET
REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGES
NAME OF OFFEROR OR CONTRACTOR
SUPPLIES/SERVICES
(B)
UNIT
(D)
UNIT PRICE
(E)
AMOUNT
(F)
OPTIONAL FORM 336 (4-86)
Sponsored by GSA FAR (48 CFR) 53.110
ITEM NO.
(A)
QUANTITY
(C)
NSN 7540-01-152-8067
75N98026Q01047
Investigations (Dec 2015)
FAR 52.212-4 Contract Terms and Conditions -In addition to all the applicable commercial
Products and Commercial Services (Nov 2023)
FAR 52.217-8 Option to Extend Services (Nov
1999)
FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE
Dry Ice Supply and Delivery Services National Institute of Environmental Health Sciences requires a dry ice contract to ensure uninterrupted access to a critical cold-chain resource that supports essential research and laboratory operations. Dry ice is necessary for the storage, preservation, transportation, and handling of temperature-sensitive biological specimens, clinical samples, reagents, and research materials used in ongoing scientific studies.
Establishing a dry ice contract ensures a reliable supply source, predictable pricing, scheduled deliveries, and contingency support during emergencies or supply chain disruptions. The contract reduces operational risk and helps safeguard the continuity, quality, and compliance of our research programs and scientific operations.
A disruption in dry ice availability could result in the irreversible loss of irreplaceable specimens, degradation of research materials, invalidation of experimental data, and significant delays to time-sensitive research activities. Such impacts could compromise scientific integrity, hinder mission objectives, and increase operational costs associated with replacing materials and repeating experiments.
Week 1 Delivery
• Deliver 7 boxes total:
o Dock C: 2 boxes (1 pellet box, 1 rice pellet box) o Dock E: 2 boxes (1 pellet box, 1 rice pellet box) o Dock F: 2 boxes (1 pellet box, 1 rice pellet box) o Building 109/CRU: 1 box (rice pellets)
Week 2 Delivery
• Deliver 4 boxes total:
o Dock C: 1 box (rice pellets) o Dock E: 1 box (rice pellets) o Dock F: 1 box (rice pellets) o CRU: 1 box (rice pellets)
1. Purpose
The purpose of this Statement of Work (SOW) is to establish the requirements for the supply, delivery, and retrieval of dry ice containers containing dry ice pellets and dry ice rice pellets for designated facilities at the National Institute of Environmental Health Sciences (NIEHS).
2. Scope of Work
The Contractor shall furnish all labor, materials, equipment, transportation, and supervision necessary to provide dry ice products and delivery services in accordance with the requirements specified herein.
3. Dry Ice Requirements
3.1 Dry Ice Pellets
Each dry ice pellet container delivered to Building 101 docks shall contain between 520 and 530 pounds of dry ice pellets.
3.2 Dry Ice Rice Pellets
Each dry ice rice pellet container delivered to Building 101 docks shall contain between 520 and 530 pounds of dry ice rice pellets.
The Contractor shall also provide one (1) dry ice rice pellet container for the Clinical Research Unit (CRU) located in Building 109. The CRU container shall contain approximately 180 pounds of dry ice rice pellets. The CRU-furnished container has a maximum capacity of 200 pounds.
4. Containers
4.1 Contractor-Furnished Containers
The Contractor shall furnish all dry ice containers required for deliveries to the Building 101 docks. Containers shall be equivalent to or better than the ThermoSafe Model HR11P2-LC in performance, insulation, durability, and capacity.
4.2 CRU Container
The container utilized at Building 109, CRU, is Government-furnished and has a capacity of up to 200 pounds of dry ice rice pellets.
5. Delivery Schedule
The Contractor shall provide deliveries on an alternating two-week schedule as described below.
Deliveries shall occur every week throughout the period of performance.
Week 1 Deliveries
The Contractor shall deliver a total of seven (7) containers as follows:
Location Dry Ice Pellets Dry Ice Rice Pellets Building 101, C Dock 1 Container 1 Container Building 101, E Dock 1 Container 1 Container Building 101, F Dock 1 Container 1 Container Building 109, CRU — 1 Container
Week 2 Deliveries
The Contractor shall deliver a total of four (4) containers as follows:
Location Dry Ice Pellets Dry Ice Rice Pellets Building 101, C Dock — 1 Container Building 101, E Dock — 1 Container Building 101, F Dock — 1 Container Building 109, CRU — 1 Container
This alternating delivery cycle shall repeat continuously throughout the contract period.
6. Container Retrieval
Upon delivery of replacement dry ice containers, the Contractor shall remove and transport all empty containers from the previous delivery.
7. Delivery Coordination
7.1 Notification Requirements
The Contractor shall notify the Government Project Officer immediately upon arrival at NIEHS.
The Project Officer or designated representative will meet the Contractor at the Building 101 loading docks to verify delivery and sign the delivery ticket.
7.2 Delivery Documentation
The Contractor shall provide a delivery ticket for each delivery. At a minimum, the delivery ticket shall include:
• Date and time of delivery;
• Delivery location(s);
• Number of dry ice pellet containers delivered;
• Number of dry ice rice pellet containers delivered;
• Quantity of dry ice contained in each container, if applicable; and
• Signature acknowledgment by the Government representative.
8. Delivery Day
The current delivery day is Wednesday. The Contractor shall coordinate the delivery day with the Project Officer prior to contract start. Once established, the delivery day shall remain consistent throughout the contract period unless otherwise approved by the Project Officer.
9. Performance Requirements
The Contractor shall:
1. Deliver all dry ice products in quantities specified in this SOW.
2. Ensure containers meet or exceed the required specifications.
3. Maintain the established weekly delivery schedule.
4. Retrieve empty containers during each delivery visit.
5. Provide accurate delivery documentation for each delivery.
6. Coordinate all delivery activities with the Project Officer.
7. Comply with all applicable federal, state, local, and safety regulations governing the transportation and handling of dry ice.
| Request for quotations |
| Request number |
| Date issued |
| Requisition/purchase request number |
| CERT. FOR NAT. DEF. UNDER BDSA REG. 2 AND/OR DMS REG. 1 |
| Issued by |
| For information call |
| Name |
| Telephone number |
| Area code |
| number |
| Deliver by (date) |
| Delivery |
| To: |
| Name |
| Company |
| Street address |
| City |
| State |
| Zip code |
| Destination |
| Name of consignee |
| Street address |
| City |
| State |
| Zip code |
| Please furnish quotations to the issuing office in block 5a on or before close of business |
| Schedule |
| Discount for prompt payment |
| 10 calendar days (%) |
| 20 calendar days (%) |
| 30 calendar days (%) |
| Calendar days |
| Number |
| Percentage |
| Name and address of quoter |
| Name of quoter |
| Street address |
| County |
| City |
| State |
| Zip code |
| Signature of person authorized to sign quotation |
| Date of quotation |
| Signer |
| Name |
| Telephone |
| Area code |
| Number |
Title
| AUTHORIZED FOR LOCAL REPRODUCTION Previous edition not usable |
| Standard form 18 (Rev. 6/1995) |
File details come from the government source that posted it. Updated .