Sol_75N98026Q00965.pdf

REQUEST FOR QUOTATION

(THIS IS NOT AN ORDER)

THIS RFQ IS IS NOT A SMALL BUSINESS SET-ASIDE

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IMPORTANT: This is a request for information and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5a. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or service. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotation must be completed by the quoter.

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National Institutes of Health OD - Office of Logistics and Acquisition Operations 6100 Executive Blvd., Room 6B05 Bethesda, MD 20892-7511

75N98026Q00965

JADDUA JOHNSTON

+10

000-000000

08/04/2026

08/19/2026 1600 ED

Multiple

The purpose of this COMPETITIVE COMBINED

SYNOPSIS / SOLICITATION is to acquire

Service and Maintenance Agreement for

Sartorius iQue Screener+ Flow Cytometer

Period of Performance: 08/31/2026 to

08/30/2027

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the contracting officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address:

HTTPS://ACQUISITION.GOV/FAR

Continued...

1 8

CONTINUATION SHEET

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OPTIONAL FORM 336 (4-86)

Sponsored by GSA FAR (48 CFR) 53.110

ITEM NO.

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QUANTITY

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NSN 7540-01-152-8067

75N98026Q00965

The following FAR clauses and Provisions are applicable to this award.

FAR 52.204-13 System for Award Management

Maintenance (Oct 2018);

FAR 52.204-18 Commercial and Government Entity

Code Maintenance (Aug 2020);

HHSAR 352.222-70, Contractor Cooperation in

Equal Employment Opportunity Investigations

(Dec 2015).

FAR 52.212-4 Contract Terms and Conditions -In addition to all the applicable commercial

Products and Commercial Services (Nov 2023)

FAR 52.212-5 Contract Terms and Conditions

Required to Implement Statutes or Executive

Orders/Commercial Products and Commercial

Services (Jan 2025)

FAR 52.217-8 Option to Extend Services (Nov

1999)

FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE

Award enclosure:

Quote

Statement of Work

IPP Invoicing and Payment Provisions

To avoid delay in payment, all invoices must be uploaded into the invoicing processing platform

(IPP) (https://www.ipp.gov). The invoice must match the line item description on the purchase order. It must also state that payment is to be made using a three-way match.

You are reminded that only the contracting officer of record can make any changes to this award any changes made at the direction of the program without an executed modification and null and void and are done at the contractor's own risk.

COMBINED SYNOPSIS / SOLICITATION (COMPETITIVE)

Title: Service and Maintenance Agreement for Sartorius iQue Screener+ Flow Cytometer

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes only solicitation; proposals are being requested, and a separate written solicitation will not be issued.

(ii) The solicitation number is 75N98026Q00965. This solicitation is issued as a competitive combined synopsis/solicitation for commercial products or commercial services. The Government intends to award a contract or purchase order resulting from this solicitation using full and open competition.

This acquisition is conducted under the authority of FAR 12.603, Streamlined Solicitation for Commercial Products or Commercial Services, and is not expected to exceed the simplified acquisition threshold (if applicable).

The National Institutes of Health (NIH), Office of the Director, Office of Acquisitions, seeks to award a (Firm-Fixed-Price) to the offeror responsible whose proposal represents the best value to the Government.

(iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular effective August 3, 2026

(iv) The associated NAICS code is 811210 – Electronic and Precision Equipment Repair and Maintenance and the small business size standard is $34.0 million.

• This requirement is unrestricted.

(v) Description of Requirement:

Period of Performance:

The period of performance shall be twelve (12) months commencing upon receipt of order.

SCOPE OF WORK

General Requirements:

The Contractor shall provide a comprehensive service and maintenance agreement for the Sartorius iQue Screener+ high throughput flow cytometer (Serial Number: SN3176). The services shall ensure the instrument remains fully operational, calibrated to factory specifications, and capable of supporting high-throughput biological research activities for the Therapeutic Development Branch (TDB).

Specific Requirements:

NCATS requires a full coverage service maintenance agreement for the following:

1. Preventative Maintenance

a. Perform scheduled preventative maintenance in accordance with Sartorius manufacturer recommendations.

b. Inspect system components to identify and address potential issues before failure occurs.

2. Calibration and Performance Verification

a. Calibrate the instrument to factory standards.

b. Verify system performance to ensure accurate, reproducible results.

3. Repair Services

a. Diagnose and repair instrument malfunctions as needed, including parts and labor as covered under the service agreement.

b. Provide on-site service when remote diagnostics are insufficient to resolve issues.

4. Technical Support

a. Provide remote technical support and troubleshooting during the period of performance.

LEVEL OF EFFORT:

The Contractor shall be Sartorius or an authorized Sartorius service provider with OEM-certified technicians qualified to service and maintain the iQue Screener+ flow cytometer.

GOVERNMENT RESPONSIBILITIES

Government shall provide contractor access to NCATS facilities: 9808 Medical Center Dr, Rockville MD 20850. Access will be restricted during federal holidays and after business hours (8am – 5pm, Monday through Friday).

DELIVERY OR DELIVERABLES

1. Fully serviced and operational Sartorius iQue Screener+ flow cytometer.

2. Documentation of preventative maintenance, calibration, and any repair activities performed during the period of performance.

3. Service reports following each maintenance or repair visit.

REPORTING REQUIREMENTS

The field service engineer will provide documentation outlining the performance attributes of the Agilent HPLC instrument.

OTHER CONSIDERATIONS

Travel:

The Government is not responsible for travel.

(vi) Delivery Location:

NIH/NCATS- 9808 Medical Center Drive, Rockville, MD 20850

(viii) FAR 52.204-7, System for Award Management, applies to this acquisition.

(ix) The provision at FAR 52.212-1, Instructions to Offerors—Commercial Items, applies to this acquisition. Add any agency-specific instructions as required.

(x) The provision at FAR 52.212-2, Evaluation—Commercial Items, applies to this acquisition.

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation represents the best value to the Government, price and other factors considered.

(b) Evaluation Factors:

• Price

• Technical capability

• Past performance

• Delivery schedule

(c) A written notice of award or acceptance of an offer, issued within the time specified in the offer, shall result in a binding contract without further action by either party. The Government reserves the right to accept any offer before the expiration date.

(xi) FAR 52.212-4, Contract Terms and Conditions—Commercial Items, applies to this acquisition.

(xii) Additional contract requirements or terms and conditions, as determined necessary by the Contracting Officer and consistent with customary commercial practices: None

(xiii) The Defense Priorities and Allocations System (DPAS) is not applicable.

(xiv) Submission Requirements:

Responses must include sufficient information to demonstrate the offeror’s capability to provide the required product or service. Quotes shall include, at a minimum:

• Unit and total price

• Shipping and handling costs

• Delivery timeframe after award

• Delivery terms

• F.O.B. point (destination or origin)

• Product or catalog numbers (if applicable)

• Product/service description

Additional evaluation considerations may include past performance, warranty, lifecycle cost, maintenance availability, and environmental or energy efficiency.

Responses must include the Unique Entity Identifier (UEI), Taxpayer Identification Number (TIN), and business size certification. All offerors must be actively registered in the System for Award Management (SAM) at www.sam.gov.

All responses must be received by August 19, 4:00PM EST and must reference solicitation number 75N98026Q00965. Responses may be submitted electronically to Jaddua.Johnston@nih.gov

(xv) Point of Contact: Jaddua Johnston Contracting Specialist, Phone Number: 240-569-0006

Email: Jaddua.Johnston@nih.gov mailto:Jaddua.Johnston@nih.gov

STATEMENT OF WORK (SOW) for SERVICES

GENERAL INFORMATION

Title of Project:

Service and Maintenance Agreement for Sartorius iQue Screener+ Flow Cytometer

Statement of Need and Purpose:

National Center for Advancing Translational Sciences (NCATS) seeks a comprehensive service and maintenance agreement for the Sartorius iQue Screener+ high throughput flow cytometer (Serial Number:

SN3176). The services shall ensure the instrument remains fully operational, calibrated to factory specifications, and capable of supporting high-throughput biological research activities for the Therapeutic Development Branch (TDB).

Background Information and Objective:

TDB Biology Program has utilized the Sartorius iQue Screener+ high throughput flow cytometry system since 2013. This instrument is essential to daily laboratory operations, enabling rapid and quantitative analysis of cells and beads in microplate format.

In Fiscal Year 2025, the instrument experienced a failure that prevented event detection. Remote troubleshooting was unsuccessful, necessitating an on-site service visit due to the absence of an active service agreement at that time. Given the critical role of this instrument and the need to minimize downtime and avoid costly repairs, continued service coverage through a formal maintenance agreement is required.

The objective of this Statement of Work is to maintain continuous, reliable operation of the Sartorius iQue Screener+ flow cytometer through preventative maintenance, calibration, and repair services performed by the original equipment manufacturer (OEM).

Period of Performance:

The period of performance shall be twelve (12) months commencing upon receipt of order.

SCOPE OF WORK

General Requirements:

The Contractor shall provide a comprehensive service and maintenance agreement for the Sartorius iQue Screener+ high throughput flow cytometer (Serial Number: SN3176). The services shall ensure the instrument remains fully operational, calibrated to factory specifications, and capable of supporting high-throughput biological research activities for the Therapeutic Development Branch (TDB).

Specific Requirements:

NCATS requires a full coverage service maintenance agreement for the following:

1. Preventative Maintenance

a. Perform scheduled preventative maintenance in accordance with Sartorius manufacturer recommendations.

b. Inspect system components to identify and address potential issues before failure occurs.

2. Calibration and Performance Verification

a. Calibrate the instrument to factory standards.

b. Verify system performance to ensure accurate, reproducible results.

3. Repair Services

a. Diagnose and repair instrument malfunctions as needed, including parts and labor as covered under the service agreement.

b. Provide on-site service when remote diagnostics are insufficient to resolve issues.

4. Technical Support

a. Provide remote technical support and troubleshooting during the period of performance.

LEVEL OF EFFORT:

The Contractor shall be Sartorius or an authorized Sartorius service provider with OEM-certified technicians qualified to service and maintain the iQue Screener+ flow cytometer.

GOVERNMENT RESPONSIBILITIES

Government shall provide contractor access to NCATS facilities: 9808 Medical Center Dr, Rockville MD 20850. Access will be restricted during federal holidays and after business hours (8am – 5pm, Monday through Friday).

DELIVERY OR DELIVERABLES

1. Fully serviced and operational Sartorius iQue Screener+ flow cytometer.

2. Documentation of preventative maintenance, calibration, and any repair activities performed during the period of performance.

3. Service reports following each maintenance or repair visit.

REPORTING REQUIREMENTS

The field service engineer will provide documentation outlining the performance attributes of the Agilent HPLC instrument.

OTHER CONSIDERATIONS

Travel:

The.Government.is.not.responsible.for.travel¡

Key Personnel:

N/A

Information System Security Plan:

N/A

Section 508—Electronic and Information Technology Standards:

N/A

Publications and Publicity:

N/A

Confidentiality of Information:

N/A

Title