Sol_75N98026Q00950.pdf

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National Institutes of Health OD - Office of Logistics and Acquisition Operations 6100 Executive Blvd., Room 6B05 Bethesda, MD 20892-7511

75N98026Q00950

CASSIE RUNNER

+13

014-808827

08/05/2026

08/12/2026 1400 ED

Multiple

The purpose of this NON-COMPETITIVE

COMBINED SYNOPSIS / SOLICITATION is to acquire Neurodevelopmental Survey of

Mid-Atlantic Twin Registry (MATR)

Twins.

The following FAR clauses and Provisions are applicable to this award.

FAR 52.204-13 System for Award

Management Maintenance (Oct 2018)

FAR 52.204-18 Commercial and Government

Entity Code Maintenance (Aug 2020)

HHSAR 352.222-70, Contractor Cooperation in Equal Employment Opportunity

Investigations (Dec 2015)

Continued...

1 10

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Sponsored by GSA FAR (48 CFR) 53.110

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NSN 7540-01-152-8067

75N98026Q00950

FAR 52.212-4 Contract Terms and Conditions -In addition to all the applicable commercial

Products and Commercial Services (Nov 2023)

FAR 52.217-8 Option to Extend Services (Nov

1999)

FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE

NON-COMPETITIVE

COMBINED SYNOPSIS / SOLICITATION

Title: Acquire Neurodevelopmental Survey of Mid-Atlantic Twin Registry (MATR) Twins

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested, and a separate written solicitation will not be issued.

(ii) The solicitation number is 75N98026Q00950. This solicitation is issued as a Notice of Intent (NOI) for a non-competitive combined synopsis/solicitation to award a contract or purchase order without providing for full and open competition.

This acquisition is conducted under the authority of FAR 12.603, Streamlined Solicitation for Commercial Products or Commercial Services, and is not expected to exceed the simplified acquisition threshold. Additional authority includes 41 U.S.C. 1901 and FAR 6.302-3(a)(2)(ii).

The National Institutes of Health (NIH), Office of the Director, Office of Acquisitions, intends to negotiate and award a Firm-Fixed Price award on a non-competitive basis to Virginia Commonwealth University Mid-Atlantic Twin Registry; Office of the Vice President for Research and Innovation Box 980617 Richmond, VA to acquire Neurodevelopmental Survey of Mid-Atlantic Twin Registry (MATR) Twins.

(iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular, FAC 2026-01, March 2026.

(iv) NAICS Code: 541910 – Marketing Research and Public Opinion Polling the small business size standard is “$22.5 million”.

Set aside Status: This requirement is NOT set aside for small business.

(v) Description of Requirement:

1. Institutional Review Board Coordination Prepare and submit study materials to the VCU IRB and obtain approval prior to data collection.

Coordinate with the NIMH study team and act as liaison with the IRB throughout the project.

2. Survey Development and REDCap Implementation Program online surveys in REDCap based on instruments provided by the NIMH study team.

Implement survey logic, variable coding, and perform quality assurance. Obtain approval from the study team for final survey configuration.

3. SRS Licensing Coordination Work with the SRS group to secure necessary approvals for using the SRS survey. The Government will pay any associated licensing fees.

4. Participant Selection and Recruitment Identify eligible participants from the MATR database and conduct outreach using email, mailed letters, postcards, text messages, and telephone follow-up. Recruit additional twin families located near the NIMH site and manage registration processes.

5. Survey Administration and Data Collection Administer surveys to participants, including juvenile twins (with parental consent) and adult twins. Follow up with participants who partially complete surveys to encourage full completion.

6. Participant Permission and Referral Collect participant consent for release of contact information to the NIMH study team. Release contact information only for participants who provide permission and meet study criteria.

7. Participant Compensation Distribute electronic gift card incentives to participants who complete surveys using an approved rewards platform.

8. Data Preparation and Transfer Provide de-identified survey data and participant contact information (for those who consented) to the Government. Make reasonable efforts to ensure data accuracy and participant identity verification.

9. Expected Participation The Contractor shall make reasonable efforts to achieve approximately 1,000 to 1,200 completed surveys over the period of performance.

(vi) Delivery Location:

10 Center Drive Room 7S203 Bethesda, MD 20892-3747

(vii) [Reserved, if needed]

(viii) The provision at FAR 52.212-1, Instructions to Offerors—Commercial Items, applies to this acquisition. Add any additional instructions as required.

(ix) The provision at FAR 52.212-2, Evaluation—Commercial Items, applies to this acquisition.

(a) A written notice of award or acceptance of an offer, issued to the successful offeror within the time specified in the offer, shall result in a binding contract without further action by either party.

The Government reserves the right to accept any offer (or part of an offer) before the expiration date, whether or not discussions are conducted, unless a written notice of withdrawal is received prior to award. Add additional evaluation criteria as required.

(x) Offerors shall include a completed copy of FAR 52.212-3, Offeror Representations and Certifications—Commercial Items, with their offer.

(xi) FAR 52.212-4, Contract Terms and Conditions—Commercial Items, applies to this acquisition.

(xii) FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders—Commercial Items, applies to this acquisition.

(xiii) Additional contract requirements or terms and conditions, as determined necessary by the Contracting Officer and consistent with customary commercial practices: None.

(xiv) The Defense Priorities and Allocations System (DPAS) is not applicable to this requirement.

(xv) Submission Requirements:

Responses must include sufficient information to demonstrate the respondent’s capability to provide the required product or service. Price quotations shall include, at a minimum: unit price, list price, shipping and handling costs, delivery timeframe after award, delivery terms, prompt payment discount terms, F.O.B. point (destination or origin), product or catalog numbers, product descriptions, and any other relevant information.

Evaluation factors may include, but are not limited to: past performance, technical capability, special features, trade-in considerations, expected lifecycle, warranty, maintenance availability, and environmental or energy efficiency considerations.

Respondents claiming to be manufacturers or authorized resellers of a specified brand-name product must provide:

(a) Product, catalog, model, and/or part number(s);

(b) Product description;

(c) Documentation demonstrating that the offered item meets all required salient characteristics;

(d) Quantity;

(e) Estimated price or cost;

(f) Shipping, handling, and/or installation charges; and

(g) Delivery timeframe after receipt of order.

Responses must also include the Unique Entity Identifier (UEI), Taxpayer Identification Number (TIN), and business size certification. All offerors must be actively registered in the System for Award Management (SAM) at www.sam.gov.

All responses must be received by August 12, 2026, and 2PM (1400) EST and must reference solicitation number 75N98026Q00950. Responses may be submitted electronically to cassie.runner@nih.gov.

(xvi) Point of Contact:

Cassie Runner, Contract Specialist, cassie.runner@nih.gov, 301-480-8827 mailto:cassie.runner@nih.gov

Version 11-30-2016-1 FAR Part 11—Describing Agency Needs

STATEMENT OF WORK (SERVICES)

(SOW)

GENERAL INFORMATION

Title of Project:

Neurodevelopmental Survey of Mid-Atlantic Twin Registry (MATR) Twins Statement of Need and Purpose:

The purpose of this requirement is to obtain survey development, participant recruitment, and data collection services from the Mid-Atlantic Twin Registry (MATR) at Virginia Commonwealth University (VCU) in support of a neurodevelopmental research study led by the National Institute of Mental Health (NIMH).

The Contractor shall administer surveys to eligible twin participants and twin families, collect and manage study data, and obtain participant permission for the release of contact information to the NIMH study team for potential follow-up participation in additional study activities. The desired outcome is the collection of high quality, de-identified survey data and the identification and release of contact information for eligible and willing participants for potential subsequent phases of the NIMH study.

Background Information and Objective:

The Mid-Atlantic Twin Registry (MATR), maintained by Virginia Commonwealth University, is a research registry that facilitates population based twin studies. NIMH intends to conduct a neurodevelopmental research study involving twin participants to better understand factors associated with neurodevelopmental traits and outcomes.

To support this effort, MATR will conduct survey based data collection among registry participants, including adult twins, juvenile twins, and their parents. Survey responses will be de-identified and shared with the NIMH study team. Participants may also voluntarily authorize the release of their contact information to NIMH to enable follow-up recruitment for potential in person study activities. MATR will release contact information to the research team at NIMH for those participants who agree.

The objective of this project is to design and administer online surveys, recruit and contact eligible participants, collect and provide de-identified survey data, and identify participants who consent to be contacted by the NIMH study team for potential future research activities.

Period of Performance:

The anticipated period of performance is one (1) years from date of award.

The activities over the year will focus on development activities, pilot testing, preparation, as well as data collection and participant recruitment.

SCOPE OF WORK

General Requirements:

Independently and not as an agent of the Government, the Contractor shall furnish all the necessary services, qualified personnel, material, equipment, and facilities, not otherwise provided by the Government as needed to perform the Statement of Work below:

Specific Requirements:

The Contractor shall perform the following tasks. Tasks may be conducted concurrently where appropriate.

1. Institutional Review Board Coordination Prepare and submit study materials to the VCU IRB and obtain approval prior to data collection. Coordinate with the NIMH study team and act as liaison with the IRB throughout the project.

2. Survey Development and REDCap Implementation Program online surveys in REDCap based on instruments provided by the NIMH study team. Implement survey logic, variable coding, and perform quality assurance. Obtain approval from the study team for final survey configuration.

3. SRS Licensing Coordination Work with the SRS group to secure necessary approvals for using the SRS survey. The Government will pay any associated licensing fees.

4. Participant Selection and Recruitment Identify eligible participants from the MATR database and conduct outreach using email, mailed letters, postcards, text messages, and telephone follow-up. Recruit additional twin families located near the NIMH site and manage registration processes.

5. Survey Administration and Data Collection Administer surveys to participants, including juvenile twins (with parental consent) and adult twins. Follow up with participants who partially complete surveys to encourage full completion.

6. Participant Permission and Referral Collect participant consent for release of contact information to the NIMH study team.

Release contact information only for participants who provide permission and meet study criteria.

7. Participant Compensation Distribute electronic gift card incentives to participants who complete surveys using an approved rewards platform.

8. Data Preparation and Transfer Provide de-identified survey data and participant contact information (for those who consented) to the Government. Make reasonable efforts to ensure data accuracy and participant identity verification.

9. Expected Participation The Contractor shall make reasonable efforts to achieve approximately 1,000 to 1,200 completed surveys over the period of performance.

LEVEL OF EFFORT:

Administrator (3.2% effort) Project Coordinator (20.0% effort) Programmer (17.6% effort) Participant Coordinator – Lookups and Data Entry (14.0% effort) Interviewer Supervisor (3.1% effort) CATI Manager (3.4% effort) MATR Interviewers (26.2% effort)

The project is estimated to take between 1,400 and 1,420 hours to complete.

GOVERNMENT RESPONSIBILITIES

SoCoDeN will provide the background and goals of the study to include in the protocol submitted to the contractor’s institution. SoCoDeN will also be responsible for choosing and developing the questionnaires that the contractor will use to create the electronic data capture system. In addition, SoCoDeN will review data upon receipt from the contractor.

DELIVERY OR DELIVERABLES

The Contractor shall provide de-identified survey data collected from Mid-Atlantic Twin Registry participants in electronic format, including CSV files exported from the REDCap electronic data capture system and the associated data dictionary describing survey variables and coding. Data collection will occur in phases. During the initial phase, pilot survey data will be collected from a small subset of participants to test survey functionality and data capture processes. De-identified data collected during this pilot phase will be provided to the Government within four weeks of survey launch for review and confirmation that the survey instrument and data outputs are functioning as intended. Upon Government concurrence, the Contractor shall proceed with full survey deployment and data collection. During the primary data collection phase, the Contractor shall transmit updated de-identified datasets to the Government on a quarterly basis until completion of the project. The Contractor shall also provide lists of participants who have consented to the release of their contact information to the NIMH study team. At the conclusion of the project, the Contractor shall provide a final de-identified dataset and accompanying documentation. Timely submission of deliverables is essential to successful completion of this requirement.

REPORTING REQUIREMENTS

A summary report will be sent to SoCoDeN by the contractor 6 months into the project and final report will be sent at the conclusion of the project. The report should contain the following:

• Number of twin families and individual twins contacted

• Number of recruitment communications sent, including emails, mailed letters, postcards, or text messages

• Number of participants contacted by phone

• Number of follow-up contact attempts made to encourage survey completion

• Number of participants who partially completed the survey

• Total number of completed surveys

• Number of participants who provided permission for the release of their contact information to the NIMH study team

• Number of participant contact records released to the NIMH study team for potential follow-up recruitment

• Number of new twin families registered through outreach and recruitment efforts

• Summary of any issues encountered during recruitment or survey administration and actions taken to address them

OTHER CONSIDERATIONS

Travel:

No contractor travel is needed for this project.

Key Personnel:

The key personnel required for successful perfomance include:

Administrator

Project Coordinator

Programmer

Participant Coordinator – Lookups and Data Entry

Interviewer Supervisor

CATI Manager

MATR Interviewers

Information System Security Plan:

The contractor will not need to develop, access or maintain a federal information system during the course of this project.

Data Rights:

The National Institute of Mental Health shall have unlimited rights to and ownership of all de-identified data including reports. In addition, it includes any additional deliverables required by contract change. The definition of “unlimited rights” is contained in Federal Acquisition Regulation (FAR) 27.401, “Definitions.” 52.227-17 -- Rights in Data -- Special Works is hereby incorporated by reference and made a part of this contract/order.

Section 508—Electronic and Information Technology Standards:

The contractor shall comply with Section 508 of the Rehabilitation Act (29 U.S.C. § 794d), as amended by the Workforce Investment Act of 1998 (P.L. 105-220), August 7, 1998.

Publications and Publicity:

The contractor should not publish nor share with others from the data that is collected until SoCoDeN has the opportunity to publish first, or two years have passed since the completion of data collection, whichever comes first.

Confidentiality of Information:

The government will not provide the contractor any information or data of a personal nature about individual(s) or proprietary information or data pertaining to an institution or organization which is confidential. The contractor will generate information which is confidential and will be overseen by the IRB at the contractor’s institution. All data received by SoCoDeN will be deidentified by the contractor before it is transferred, and the contractor will be the only one with the key to link the data to any identifying information.

Title