Sol_75N98026Q00860.pdf

REQUEST FOR QUOTATION

(THIS IS NOT AN ORDER)

THIS RFQ IS IS NOT A SMALL BUSINESS SET-ASIDE

15. DATE OF QUOTATION

16. SIGNER

a. NAME (Type or print)

c. TITLE (Type or print)

b. TELEPHONE

AREA CODE

NUMBER

STANDARD FORM 18 (REV. 6/1995)

Prescribed by GSA-FAR (48 CFR) 53.215-1(a)

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition not usable

8. TO:

b. COMPANYa. NAME

c. STREET ADDRESS

d. CITY e. STATE f. ZIP CODE

9. DESTINATION

a. NAME OF CONSIGNEE

b. STREET ADDRESS

d. STATE e. ZIP CODE

7. DELIVERY

FOB DESTINATION

OTHER

(See Schedule)

10. PLEASE FURNISH QUOTATIONS TO THE

ISSUING OFFICE IN BLOCK 5a ON OR BEFORE CLOSE OF BUSINESS (Date)

IMPORTANT: This is a request for information and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5a. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or service. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotation must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State and local taxes)

ITEM NUMBER

(a)

SUPPLIES/SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e)

AMOUNT

(f)

12. DISCOUNT FOR PROMPT PAYMENT

a. 10 CALENDAR DAYS (%) b. 20 CALENDAR DAYS (%) c. 30 CALENDAR DAYS (%) d. CALENDAR DAYS

NUMBER PERCENTAGE

NOTE: Additional provisions and representations are are not attached.

13. NAME AND ADDRESS OF QUOTER

a. NAME OF QUOTER

b. STREET ADDRESS

c. COUNTY

d. CITY e. STATE f. ZIP CODE

14. SIGNATURE OF PERSON AUTHORIZED TO

SIGN QUOTATION

PAGE OF PAGES

1. REQUEST NUMBER 2. DATE ISSUED 3. REQUISITION/PURCHASE REQUEST NUMBER 4. CERT. FOR NAT. DEF.

UNDER BDSA REG. 2

AND/OR DMS REG. 1

RATING

5a. ISSUED BY 6. DELIVER BY (Date)

NAME TELEPHONE NUMBER

AREA CODE NUMBER

c. CITY

5b. FOR INFORMATION CALL (NO COLLECT CALLS)

National Institutes of Health OD - Office of Logistics and Acquisition Operations 6100 Executive Blvd., Room 6B05 Bethesda, MD 20892-7511

75N98026Q00860

CASSIE RUNNER

+13

014-808827

07/24/2026

07/31/2026 1400 ED

Multiple

The purpose of this NON-COMPETITIVE

COMBINED SYNOPSIS / SOLICITATION is to acquire annual service for Xenium

Analyzer.

The following FAR clauses and Provisions are applicable to this award.

FAR 52.204-13 System for Award

Management Maintenance (Oct 2018)

FAR 52.204-18 Commercial and Government

Entity Code Maintenance (Aug 2020)

HHSAR 352.222-70, Contractor Cooperation in Equal Employment Opportunity

Investigations (Dec 2015)

FAR 52.212-4 Contract Terms and

Continued...

1 9

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGES

NAME OF OFFEROR OR CONTRACTOR

SUPPLIES/SERVICES

(B)

UNIT

(D)

UNIT PRICE

(E)

AMOUNT

(F)

OPTIONAL FORM 336 (4-86)

Sponsored by GSA FAR (48 CFR) 53.110

ITEM NO.

(A)

QUANTITY

(C)

NSN 7540-01-152-8067

75N98026Q00860

Conditions -In addition to all the applicable commercial Products and Commercial Services

(Nov 2023)

FAR 52.217-8 Option to Extend Services (Nov

1999)

FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE

NON-COMPETITIVE

COMBINED SYNOPSIS / SOLICITATION

Title: Acquire Xenium Analyzer Service Plan - Basic

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested, and a separate written solicitation will not be issued.

(ii) The solicitation number is 75N98026Q00860. This solicitation is issued as a Notice of Intent (NOI) for a non-competitive combined synopsis/solicitation to award a contract or purchase order without providing for full and open competition.

This acquisition is conducted under the authority of FAR 12.603, Streamlined Solicitation for Commercial Products or Commercial Services, and is not expected to exceed the simplified acquisition threshold. Additional authority includes 41 U.S.C. 1901 and FAR 6.302-3(a)(2)(ii).

The National Institutes of Health (NIH), Office of the Director, Office of Acquisitions, intends to negotiate and award a Firm-Fixed Price award on a non-competitive basis to 10x Genomics, Inc.

6230 Stoneridge Mall Road Pleasanton, California 94588 for 10x Genomics necessary to maintain service 10x Genomics Xenium Analyzer.

(iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular, FAC 2026-01, March 2026.

(iv) NAICS Code: 811210 – Electronic and Precision Equipment Repair and Maintenance. The small business size standard is $34.0 million.

Set aside Status: This requirement is NOT set aside for small business.

(v) Description of Requirement: The service plan should include one yearly preventative maintenance visit (PM) that includes cleaning, calibration, inspection, adjustments and a function test of the instrument. This instrument requires annual cleaning, replacement parts, and software upgrades to the built-in operating computer. The contractor shall provide maintenance services in the form of periodic software updates and technical help support as part of the base price for the database and interface.

(vi) Delivery Location:

NIH, NIDCR Attn: Morell

BG 35A RM 1F103

Bethesda, MD 20892

(vii) [Reserved, if needed]

(viii) The provision at FAR 52.212-1, Instructions to Offerors—Commercial Items, applies to this acquisition. Add any additional instructions as required.

(ix) The provision at FAR 52.212-2, Evaluation—Commercial Items, applies to this acquisition.

(a) A written notice of award or acceptance of an offer, issued to the successful offeror within the time specified in the offer, shall result in a binding contract without further action by either party.

The Government reserves the right to accept any offer (or part of an offer) before the expiration date, whether or not discussions are conducted, unless a written notice of withdrawal is received prior to award. Add additional evaluation criteria as required.

(x) Offerors shall include a completed copy of FAR 52.212-3, Offeror Representations and Certifications—Commercial Items, with their offer.

(xi) FAR 52.212-4, Contract Terms and Conditions—Commercial Items, applies to this acquisition.

(xii) FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders—Commercial Items, applies to this acquisition.

(xiii) Additional contract requirements or terms and conditions, as determined necessary by the Contracting Officer and consistent with customary commercial practices: None.

(xiv) The Defense Priorities and Allocations System (DPAS) is not applicable to this requirement.

(xv) Submission Requirements:

Responses must include sufficient information to demonstrate the respondent’s capability to provide the required product or service. Price quotations shall include, at a minimum: unit price, list price, shipping and handling costs, delivery timeframe after award, delivery terms, prompt payment discount terms, F.O.B. point (destination or origin), product or catalog numbers, product descriptions, and any other relevant information.

Evaluation factors may include, but are not limited to: past performance, technical capability, special features, trade-in considerations, expected lifecycle, warranty, maintenance availability, and environmental or energy efficiency considerations.

Respondents claiming to be manufacturers or authorized resellers of a specified brand-name product must provide:

(a) Product, catalog, model, and/or part number(s);

(b) Product description;

(c) Documentation demonstrating that the offered item meets all required salient characteristics;

(d) Quantity;

(e) Estimated price or cost;

(f) Shipping, handling, and/or installation charges; and

(g) Delivery timeframe after receipt of order.

Responses must also include the Unique Entity Identifier (UEI), Taxpayer Identification Number (TIN), and business size certification. All offerors must be actively registered in the System for Award Management (SAM) at www.sam.gov.

All responses must be received by July 31, 2026, and 2PM (1400) EST and must reference solicitation number 75N98026Q00860. Responses may be submitted electronically to cassie.runner@nih.gov.

(xvi) Point of Contact:

Cassie Runner, Contract Specialist, cassie.runner@nih.gov, 301-480-8827 mailto:cassie.runner@nih.gov

STATEMENT OF WORK

PROJECT INDENTIFICATION:

Project Title: Purchase Request for 10X Genomics Xenium Analyzer Service Plan - Basic - SN# XETG00199

Project Location: NIH-NIDCD, Genomics and Computational Biology Core Bldg 35A Room 1F333, Bethesda, MD

Date: January 28, 2026

PROJECT BACKGROUND INFORMATION.

1.0 Laboratory background information

The Genomics and Computational Biology Core (GCBCC), provides sequencing support for the NIDCD intramural program. The Fragment Analyzer is used to quantify and qualify the samples received from the users.

Project purpose

The National Institute of Deafness and Other Communications Disorders, Genomics and Computational Biology Core (GCBCC) at PNRCII on the NIH Main Campus in Bethesda, MD is requesting the purchase of a 10X Genomics Xenium Analyzer maintenance plan. This instrument allows for the clustering of single cell genetic material. The Analyzer unit is used to create next generation sequencing (NGS) samples and to be used on the Illumina HiSeq, MiSeq, and NextSeq instruments. The production of high-quality samples is essential to producing informative bioinformatics data, enabling high volume workflow and ensuring efficient use of labor and reagents. This plan is to keep the Xenium in working condition and reduce down-time in the event of a repair request.

1.1 Project description and objective

The unit is located at Building 35A, room 1F-312 and are under the care of the Director of the GCBC.

The GCBC is requesting a Fixed Price Contract for a service provider to provide the following services on the instrument:

a. As needed maintenance check to verify instrument is working within the manufacturer’s specifications.

b. Preventative maintenance (PM) check to verify instrument is working within the manufacturer’s specifications after the 1-year warranty expires.

a. PM consists of cleaning, calibration, inspection, lubrication, adjustments, and functional test.

c. Unlimited emergency repairs in the event of an instrument malfunction.

d. All parts needed for maintenance or emergency repairs, excluding consumables.

e. Any software, firmware, and mandated replacement hardware upgrades that are needed

f. Access to pertinent training

g. Replacement of machine if error occurs that can not be repaired

1.2 Quality Control Standards for instrument function

a. The machine should open and close within factory specifications

b. The machine must run within factory specifications at the time of delivery

c. The machine must recognize when a chip has been placed on the instrument.

d. The machine must work with current 10X reagents

e. Instruments must turn on, turn off, and have no deck malfunction.

f. No error messages should appear during a run.

g. Power light comes on and instruments turn on.

h. All software and hardware should be current, supported, secure, and functional

2 CONTRACTOR REQUIREMENTS

The laboratory needs a service plan that will allow for a service technician, to come on site during regular working hours, 8 am-5 pm.

2.1 The service plan should allow for unlimited repairs during working hours and a small overtime fee (2 hours labor, travel) for emergency repairs that occur after hours, on holidays, or weekends.

2.2 The repair call should cover all labor, parts, travel time, non-consumable parts and software upgrades.

2.3 The service plan should include one yearly preventative maintenance visit (PM) that includes cleaning, calibration, inspection, adjustments and a function test of the instrument. The contractor should expect to come out infrequently, at least once per year for the PM visit. The PM visit may be done during a remedial service call.

2.4 Period of performance for an award is one year

3 GOVERNMENT FURNISHED PROPERTY AND SERVICES

The government will provide the service technician with reasonable access to the instruments and a signature when the work is complete and done to satisfaction.

3.1 The government will provide the service technician with a land-line telephone to make calls related to the repair or PM and any reagents needed to run the instrument.

3.2 The government will make sure that there are no safety hazards posed during the visit and will provide the service technician with disposable nitrile gloves and a lab coat to use during the visit if he or she requests..

4 CONTRACTOR FURNISHED PROPERTY AND SERVICES

The contractor must provide the government with the following items after a service call, either scheduled or emergency:

a. Any instruction manuals or SOP’s, either paper or electronic copies.

b. Any software or hardware upgrades

c. A briefing to the equipment users on any new requirements, procedures, software, or hardware.

d. A verbal explanation to users of the problems found during the visit and the solutions for preventing the problem in the future.

e. Written documentation of the repair call or PM and a list of problems found with corrective measures noted.

5 PERFORMANCE REQUIREMENTS SUMMARY

The instrument users are responsible for ensuring that the instruments are satisfactory.

5.1 If a problem is detected, users are to immediately mention it to the instrument manager, Dr.

Robert Morell, who will look into it and see if it can be solved within the lab. If the problem cannot be solved in the lab, a service call will be placed and all users notified.

5.2 Performance indication chart for setting up and completing a service call is given below for the instruments.

Performance Indicator Standard Acceptable Quality Level

Call dispatch 1 call needed 3 calls or less Call turn- around time 2 days 2 days or less Technician arrival time 2 hour window 8 hours or less Call completion time 1 day 3 days or less Instrument function 100% 100%

5.3 Call dispatch is the amount of phone calls placed to the service department. Call turn-around time is the time between placing the call and the arrival of a technician to do the work.

Technician arrival time is the time the technician arrives at the facility. Call completion time is the time taken from the technician’s arrival until completion of the work.

6 QUALITY ASSURANCE-- INSPECTION AND ACCEPTANCE CRITERIA

In order to determine whether or not the performance requirements in Section 5.2 are being met, the lab manager will look at the number of complaints from users per year against the equipment’s performance and do a surveillance checklist every six months. The checklist for the quality control status of the whole process of instrument repair for both non-scheduled and PM repairs is given below. This includes monitoring five main items-- the initiation of the service request, the turn-around time between call initiation and technician arrival, quality of the repairs done, user satisfaction with the work done, and that a contractor furnished final work report summarizing the repairs accomplished was provided within a couple of days.

Performance Indicator Acceptable Quality (AQ) Contractor met AQ?

Call dispatch reasonable? 3 calls or less Yes or No Turn-around time quick? 7 days or less Yes or No Technician punctual? 8 hours or less Yes or No Work completed promptly? 3 days or less Yes or No Temperature control working? 100% Yes or No Functions correctly after visit? 100% Yes or No Error messages after visit? 0 Yes or No Computer crashes after visit? 0 Yes or No Number of user complaints 0 Yes or No Work report provided after? 2 days or less Yes or No

The instrument manager will consult with users to get feedback on performance of the instrument and to try to initially solve the problem. If the problem cannot be solved by the instrument manager, a service call to the contractor will be placed. Problems with the instrument are mentioned in lab meetings. The lab manager will review the work report and keep all records of repairs. In order to be given a rating of satisfactory, the contractor must perform as shown below:

Monitoring area Satisfactory rating criteria

Initiation of request It must take no more than 3 calls from the lab manager to contact the contractor and set up the service call.

Turn-around time The process from call initiation to completion of the service request must take at most 1 week

Technician arrival The technician must arrive within 1 working day of his or her scheduled arrival.

Repair quality The instrument must be working 100% without errors for 1 month after call is closed by the service technician.

User satisfaction Users must have no complaints against the instrument function for 1 month after the service call is closed.

Work report Documentation from the contractor must give at least the date work was completed and whether or not the call was a service or PM call. If a service call, what was the problem and how was it corrected.

7 ATTACHEMENTS

Title