Sol_75H70726Q00076.pdf

75H70726Q00076

1. REQUEST NO.

5a. ISSUED BY

NAME

a. NAME

c. STREET ADDRESS

d. CITY

10. PLEASE FURNISH QUOTATIONS TO

THE ISSUING OFFICE IN BLOCK 5a ON

OR BEFORE CLOSE OF BUSINESS (Date)

2. DATE ISSUED 3. REQUISITION/PURCHASE REQUEST NO. 4. CERT. FOR NAT. DEF.

UNDER BDSA REG. 2

AND/OR DMS REG.1

RATING

6. DELIVERY BY (Date)

7. DELIVERY

9. DESTINATION

a. NAME OF CONSIGNEE

b. STREET ADDRESS

PAGE OF PAGES

5b. FOR INFORMATION CALL: (No collect calls)

TELEPHONE NUMBER

AREA CODE NUMBER

8. TO:

b. COMPANY

e. STATE f. ZIP CODE

c. CITY

d. STATE e. ZIP CODE

IMPORTANT: This is a request for information, and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5a. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or services. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotations must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State and local taxes)

THIS RFQ

REQUEST FOR QUOTATION

(THIS IS NOT AN ORDER)

IS IS NOT A SMALL BUSINESS SET ASIDEX

07/23/2026

1 14

4101 Indian School Rd NE, Suite 225 Albuquerque NM 87110

Albuquerque Indian Health Service Multiple

RAELYNN RAY

08/05/2026 1630 MT

FOB DESTINATION

OTHER

(See Schedule)X

ITEM NO.

(a)

SUPPLIES/SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e)

AMOUNT

(f)

RFQ No. 75H70726Q00076 is hereby issued for Recruitment Video Production Services for The Jicarilla Service Unit located at 500 N Mundo Dr Dulce, NM 87528

This is a Total Indian Small Business Economic Enterprise (ISBEE) Set-Aside. Only quotes from ISBEE vendors will be considered at this time.

12. DISCOUNT FOR PROMPT PAYMENT

a. 10 CALENDAR DAYS (%) b. 20 CALENDAR DAYS (%) c. 30 CALENDAR DAYS (%) d. CALENDAR DAYS

NUMBER PERCENTAGE

NOTE: Additional provisions and representations

13. NAME AND ADDRESS OF QUOTER

b. STREET ADDRESS

c. COUNTY

d. CITY e. STATE f. ZIP CODE

14. SIGNATURE OF PERSON AUTHORIZED TO

SIGN QUOTATION

16. SIGNER

a. NAME (Type or print)

c. TITLE (Type or print)

a. NAME OF QUOTER

AREA CODE

NUMBER

15. DATE OF QUOTATION

b. TELEPHONE are are not attached

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition not usable

STANDARD FORM 18 (REV. 6-95)

Prescribed by GSA - FAR (48 CFR) 53.215-1(a)

Solicitation No.

Project Title

Recruitment Video Production Services - JSU

SECTION A – SOLICITATION / CONTRACT FORM

This is a Combined Synopsis/Solicitation for commercial services prepared in accordance with FAR Part 12 and the Revolutionary FAR Overhaul (RFO) streamlined procedures. This announcement constitutes the only solicitation; quotes are being requested and a separate written solicitation will not be issued.

Issued By: Indian Health Service, Albuquerque Area Office

Type of Contract: Firm Fixed Price (FFP)

NAICS Code: 512110

PSC Code: T010

SECTION B – SUPPLIES OR SERVICES & PRICES/COSTS

B.1 CLIN 0001 – Recruitment Video Production Services, Firm-Fixed-Price

The Contractor shall provide all personnel, labor, materials, equipment, travel, transportation, supervision, licenses, planning, pre-production, production, post-production, 508-compliant captioning, interviews, b-roll, editing, graphics, music licensing, narration (if approved), revisions, and final delivery services necessary to produce and deliver:

• One (1) fully-produced 3–5-minute recruitment video;

• One (1) 30–60 second social-media-optimized cut;

• High-resolution master file;

• Web-optimized file;

• All working files and rights in data as Government property, in accordance with the Statement of Work.

This CLIN is all-inclusive. No other CLINs or sub-CLINs will be issued.

Total Firm-Fixed-Price (FFP): $___________

B.2 Pricing Instructions

The unit price for each line item shall be all-inclusive and represent the total cost to the Government for the required services. The unit price shall include, but is not limited to:

• Labor

• Travel and transportation expenses

• Per diem and lodging

• All applicable city, state, federal, and local taxes

• Materials, equipment, and supplies

• Any other miscellaneous costs associated with performing the services described in this contract

No additional charges will be accepted beyond the quoted unit price.

SECTION C – DESCRIPTION / SPECIFICATIONS / STATEMENT OF WORK

C.1 Overview

The Contractor shall provide full-scope commercial video production services to develop, film, edit, and deliver one (1) primary 3–5-minute recruitment video and one (1) 30–60-second social-media-optimized video promoting the Jicarilla Service Unit (JSU). All services shall be performed in accordance with commercial industry practices consistent with FAR 12.202 and the commercial nature of this acquisition per the updated

RFO 12 guidance.

C.2 Scope of Work

Project Title

The Contractor shall furnish all labor, personnel, supervision, planning, equipment, materials, software, transportation, and incidentals necessary to deliver a complete video production package. Specific tasks include:

C.2.1 Pre-Production

The Contractor shall:

1. Conduct a virtual or in-person kickoff meeting within ten (10) business days of award.

2. Develop and submit a Production Plan, to include:

• Creative concept & messaging approach

• Script outline/interview framework

• Storyboard

• Filming schedule

• Shot list (facility, staff, community)

3. Coordinate location access and release forms.

4. Ensure compliance with all federal privacy, HIPAA, and security requirements.

5. Obtain all necessary permissions for filming.

Deliverables:

• Production Plan

• Script outline

• Storyboard

• Filming schedule

C.2.2 On-Site Production

The Contractor shall conduct onsite production at JSU and community locations. Production shall include:

1. Filming interviews with clinical staff, nursing personnel, administrative/support staff, and leadership.

2. Recording b-roll footage of facilities, workplace interactions, community environments, and surrounding landscapes.

3. Use of professional-grade video, lighting, and audio equipment producing minimum 1080p broadcast-quality footage.

4. Drone footage only if:

• FAA compliant;

• Tribal and federal permissions obtained;

• Approved by the COR/POC.

C.2.3 Post-Production and Editing

1. Edit footage into a cohesive 3–5-minute recruitment video.

2. Integrate graphics, titles, color correction, audio balancing, licensed background music, and optional narration.

3. Include IHS-approved branding elements.

4. Incorporate up to two (2) rounds of consolidated Government revisions.

5. Produce a 30–60 second social-media cut.

6. Provide Section 508-compliant closed captioning, consistent with IHS Section 508 guidance and

HHSAR Generator expectations.

C.3 Content Requirements

The final video shall address the following thematic areas:

C.3.1 Professional Opportunities

• Career pathways (clinical & non-clinical)

Project Title

• Interdisciplinary team model

• Professional development & leadership opportunities

C.3.2 Federal Employment Benefits

• Retirement & health benefits

• Leave

• Loan repayment & scholarship opportunities (if applicable)

• Continuing education

C.3.3 Workplace Culture

• Staff testimonials

• Team collaboration

• Mission-driven care

• Culturally responsive services

C.3.4 Community Impact

• Service to the Jicarilla Apache Nation

• Public health & outreach initiatives

• Contribution to community wellness

C.3.5 Local Lifestyle and Area

• Scenic landscapes

• Outdoor recreation

• Community amenities

• Quality of life

C.4 Deliverables

The Contractor shall deliver the following:

1. Production Plan and Storyboard

2. Draft Recruitment Video (3–5 min)

3. Final Recruitment Video (3–5 min)

4. One (1) 30–60 second social media version

5. Section 508 captioned version

6. High-resolution master file

7. Web-optimized file

Deliverables shall be provided electronically unless directed otherwise.

C.5 Contractor Qualifications

The Contractor shall demonstrate:

• Experience with recruitment or promotional video production.

• Experience with healthcare or government clients (preferred).

• Familiarity with Section 508, HIPAA, and federal privacy requirements.

• Ability to produce and deliver all required content in-house.

C.6 Security, Privacy, and Data Rights

• Comply with HIPAA, HHS, and IHS privacy requirements.

• Avoid capturing PHI/PII unless explicit authorization is provided.

Project Title

• Protect all Government-furnished information.

• Return or destroy sensitive materials upon completion.

• Recognize that all final products, raw footage, graphics, and media become the property of the U.S.

Government, retaining unlimited rights.

C.7 Section 508 Compliance

Per direction from the IHS Section 508 Program, Section 508 language generated by the HHSAR 508 Generator must be applied in full to multimedia deliverables.

• Ensure captioning meets WCAG and Section 508 multimedia success criteria.

• Provide accessible electronic deliverables.

• Submit any VPAT/HHS checklist documentation when applicable.

SECTION D – PACKAGING AND MARKING

D.1 General

This is a service-only contract. No supplies, equipment, or materials are required to be packaged, marked, or shipped to the Government.

SECTION E – INSPECTION AND ACCEPTANCE

E.1 Inspection

Inspection of all services and deliverables shall be performed by the Government’s designated Contracting

Officer’s Representative (COR). Inspection will be conducted in accordance with commercial standards and customary commercial practices, as permitted under FAR Part 12.

Inspection will evaluate whether the Contractor’s work:

• Conforms to the performance requirements in Section C;

• Meets professional commercial video-production standards.

• Satisfies Section 508 accessibility requirements; and

• Complies with applicable privacy, security, and HIPAA requirements.

E.2 Acceptance

Final acceptance of deliverables shall be made by the Contracting Officer (CO) or the Contracting Officer’s

Representative (COR). Acceptance will occur when:

1. All deliverables listed in Section C are received;

2. All revisions required by the Government have been incorporated;

3. Deliverables meet the functional and performance standards of the SOW; and

4. The Contractor has complied with all applicable federal privacy and security requirements.

The Government will provide acceptance or request corrections within ten (10) business days of receiving each deliverable. Failure by the Government to respond within this window shall not constitute acceptance.

E.3 Non-Conforming Work

If the Contractor delivers work that does not conform to Section C, the Government may:

• Require correction at no additional cost;

• Withhold acceptance until deficiencies are resolved; or

• Pursue other remedies consistent with commercial practice and FAR Part 12.

E.4 Place of Inspection and Acceptance

Project Title

Inspection and acceptance will occur remotely via Government review of electronic deliverables unless otherwise directed in writing by the CO.

SECTION F – DELIVERIES OR PERFORMANCE

F.1 Period of Performance

The Contractor may begin performance within ten (10) calendar days from the date of award. The Contractor, in coordination with the COR, will establish a production and delivery schedule based on their professional expertise and in a manner that does not interfere with clinic operations.

F.2 Deliverable Schedule

The Contractor shall propose and manage an appropriate deliverable schedule consistent with commercial video production practices. All deliverables shall be provided in accordance with Section C requirements and coordinated with the COR to ensure compatibility with clinic operations.

F.3 Place of Performance

Filming will occur at the Jicarilla Service Unit and at any additional community locations approved by the

COR. All deliverables shall be provided electronically unless otherwise directed.

F.4 Performance Standard

All work shall meet commercial video production standards and fully comply with Section C requirements. The

Contractor is responsible for planning and executing all tasks in a professional manner consistent with industry norms and the commercial nature of this acquisition.

SECTION G – CONTRACT ADMINISTRATION DATA

G.1 Contract Administration

The Contracting Officer (CO) is the only individual authorized to make changes to the contract, modify terms, obligate funds, or provide direction that alters the scope, price, or schedule. All contractor communication regarding contract terms shall be directed to the CO.

G.2 Contracting Officer (CO)

Raelynn Ray, Contract Specialist

IHS Albuquerque Area Office

Email: raelynn.ray@ihs.gov

Phone: (505) 256-5767

G.3 Contracting Officer’s Representative (COR)

The CO hereby designates the following individual as the Primary COR responsible for monitoring technical performance, verifying services, and serving as the Government’s primary technical point of contact:

Primary COR:

Kayla Sandoval

Phone: 575-759-7256

Email: kayla.sandoval@ihs.gov

G.4 Alternate COR

The Alternate COR may act in the COR’s absence with the same monitoring authority but may not alter contract terms or authorize changes.

Alternate COR:

Carol Begay

Project Title

Phone: 575-759-3291

Email: carol.begay2@ihs.gov

G.5 COR Authority Limitations

The COR and Alternate COR may NOT:

• Change the contract terms or conditions

• Authorize additional work or alter the scope

• Obligate Government funds

• Direct the Contractor to perform work outside the contract

Only the CO may take such actions.

G.6 Invoicing Instructions The Contractor shall submit monthly invoices electronically through IPP (www.IPP.gov). Each invoice shall include the following:

• Contract Number

• Contractor name, address, and invoice date

• Unique Entity Identifier (UEI)

• Period of performance covered

• Total amount billed

Invoices must be reviewed and approved by the COR prior to payment.

Payments will be made by Electronic Funds Transfer (EFT) in accordance with FAR 52.232-33.

Payment Office:

Albuquerque Area Indian Health Service

Division of Accounting Services

4101 Indian School Road NE, Suite 225

Albuquerque, NM 87110

G.7 Government-Furnished Property (GFP)

The Contractor shall safeguard all Government-furnished property issued under this contract and report any loss or damage to the COR.

G.8 Contract Correspondence

All contract-related correspondence shall reference the contract number and be submitted to the appropriate

Government official (CO or COR).

SECTION H – SPECIAL CONTRACT REQUIREMENTS

H.1 Privacy and HIPAA Compliance

The Contractor shall ensure no Protected Health Information (PHI) or Personally Identifiable Information (PII) is recorded, retained, or disclosed during filming. Filming shall occur only in areas approved by the COR where no PHI/PII is visible. Any inadvertent capture must be immediately deleted and reported to the COR.

H.2 Release Forms

The Contractor shall obtain Government-approved release forms for all individuals appearing in the video. No filming may occur without completed releases.

H.3 Filming Permissions and Restrictions

All onsite filming must be coordinated with the COR. Drone footage is permitted only when:

Project Title

• The operator is FAA-certified;

• All tribal and federal approvals are secured; and

• The COR has granted prior written approval.

H.4 Section 508 Accessibility Requirements

All multimedia deliverables must comply with Section 508 requirements for video content, including closed captioning, consistent with HHS/IHS accessibility standards.

H.5 Rights in Data

All video footage, audio, graphics, and final deliverables produced under this contract are the property of the

U.S. Government. The Government retains unlimited rights to use, reproduce, distribute, or modify the materials.

H.6 Contractor Conduct and Facility Rules

Contractor personnel shall comply with all JSU facility rules, safety requirements, and security protocols while onsite. Contractor personnel are not authorized access to restricted, clinical, or patient-care areas unless escorted and approved by the COR.

SECTION I – CONTRACT CLAUSES

FAR 52.252-2 - Clauses Incorporated by Reference (Feb 1998)

This purchase order incorporates one or more Federal Acquisition Regulation (FAR) clauses by reference and/or in full text, with the same force and effect as if they were provided in full text. Upon request, the Contracting Officer will make the full text of any clause available. The full text of FAR clauses may also be accessed electronically at the following links: FAR and Revolutionary FAR Overhaul

Per FAR Class Deviation 2025-09 Amendment 2: System updates may lag policy updates. The System for Award

Management (SAM) may continue to require entities to complete representations based on provisions that are not included in this solicitation. Contracting officers will rely on representations from offers based on provisions in the solicitation. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.

Checked if applicable FAR Clause Title Date

☐ 52.202-1 Definitions Jun 2020

☐ 52.203-3 Gratuities Apr 1984

☐ 52.203-6 Restrictions on Subcontractor Sales to the Government Jun 2020

☐ Alt I Restrictions on Subcontractor Sales to the Government, with Alternate I Nov 2021

☐ 52.203-12 Limitation on Payments to Influence Certain Federal Transactions Jun 2020

☐ 52.203-13 Contractor Code of Business Ethics and Conduct Nov 2021

☐ 52.203-16 Preventing Personal Conflicts of Interest Jun 2020

☒ 52.203-17 Contractor Employee Whistleblower Rights Nov 2023

☒ 52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements Jan 2017

☐ 52.204-9 Personal Identity Verification of Contractor Personnel Jan 2011

☒ 52.204-13 System for Award Management - Maintenance Apr 2026

☐ 52.204-14 Service Contract Reporting Requirements Apr 2026

☐ 52.204-15 Service Contract Reporting Requirements for Indefinite-Delivery Contracts Apr 2026

☐ 52.204-91 Contractor Identification Apr 2026

☒ 52.209-6 Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded

Apr 2026

☐ 52.209-09 Updates of Publicly Available Information Regarding Responsibility Matters Apr 2026 https://www.acquisition.gov/?q=/browse/far/52 https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-10

Project Title

☒ 52.209-10 Prohibition on Contracting with Inverted Domestic Corporations Apr 2026

☒ 52.212-4 Terms and Conditions—Commercial Products and Commercial Services Apr 2026

☐ 52.212-4 Alt

I

Terms and Conditions—Commercial Products and Commercial Services, with Alternate I Apr 2026

☐ 52.216-2 Economic Price Adjustment-Standard Supplies Nov 2021

☐ 52.216-3 Economic Price Adjustment-Semistandard Supplies Nov 2021

☐ 52.216-4 Economic Price Adjustment-Labor and Material Jan 2017

☐ 52.219-3 Notice of HUBZone Set-Aside or Sole Source Award Apr 2026

☒ 52.219-6 Notice of Total Small Business Set-Aside Apr 2026

☐ 52.219-6 Alt

I

Notice of Total Small Business Set-Aside, with Alternate I Mar 2020

☐ 52.219-7 Notice of Partial Small Business Set-Aside Nov 2020

☐ 52.219-7 Alt

I

Notice of Partial Small Business Set-Aside Mar 2020

☐ 52.219-8 Utilization of Small Business Concerns Apr 2026

☐ 52.219-9 Small Business Subcontracting Plan Apr 2026

☐ 52.219-9 Alt

I

Small Business Subcontracting Plan, with Alternate I Apr 2026

☐ 52.219-9 Alt

II

Small Business Subcontracting Plan, with Alternate II Apr 2026

☐ 52.219-9 Alt

III

Small Business Subcontracting Plan, with Alternate III Apr 2026

☐ 52.219-9 Alt

IV

Small Business Subcontracting Plan, with Alternate IV Apr 2026

☐ 52.219-13 Notice of Set-Aside of Orders Mar 2020

☐ 52.219-13 Alt

I

Reserved

☐ 52.219-14 Limitations on Subcontracting Apr 2026

☐ 52.219-16 Liquidated Damage-Subcontracting Plan

☐ 52.219-27 Notice of Set-Aside for, or Sole-Source Award to, Service-Disabled Veteran-Owned Small

Business (SDVOSB) Concerns Eligible Under the SDVOSB Program

Apr 2026

☐ 52.219-28 Postaward Small Business Program Representation Apr 2026

☐ 52.219-28 Alt

I

Postaward Small Business Program Representation, with Alternate I Apr 2026

☐ 52.219-29 Notice of Set-Aside for, or Sole-Source Award to, Economically Disadvantaged Women-Owned

Small Business Concerns

Apr 2026

☐ 52.219-30 Notice of Set-Aside for, or Sole-Source Award to, Women-Owned Small Business Concerns

Eligible Under the Women-Owned Small Business Program

Apr 2026

☐ 52.219-33 Nonmanufacturer Rule Apr 2026

☒ 52.222-3 Convict Labor Apr 2026

☐ 52.222-19 Child Labor-Cooperation with Authorities and Remedies Apr 2026

☐ 52.222-35 Equal Opportunity for Veterans Apr 2026

☐ 52.222-35 Alt

I

Equal Opportunity for Veterans, with Alternate I Jul 2014

☒ 52.222-36 Equal Opportunity for Workers with Disabilities Apr 2026

☐ 52.222-36 Alt

I

Equal Opportunity for Workers with Disabilities, with Alternate I Jul 2014

☐ 52.222-37 Employment Reports on Veterans Apr 2026

☐ 52.222-40 Notification of Employee Rights Under the National Labor Relations Act Apr 2026

☐ 52.222-41 Service Contract Labor Standards Apr 2026

☐ 52.222-42 Statement of Equivalent Rates for Federal Hires May 2014

☐ 52.222-43 Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment (Multiple Year and Option Contracts)

Apr 2026

☐ 52.222-44 Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment Apr 2026

☒ 52.222-50 Combating Trafficking in Persons Apr 2026

Alt I Combating Trafficking in Persons, with Alternate I Apr 2026

☐ 52.222-51 Exemption from Application of the Service Contract Labor Standards to Contracts for

Maintenance, Calibration, or Repair of Certain

Apr 2026

Project Title

Equipment—Requirements

☐ 52.222-53 Exemption from Application of the Service Contract Labor Standards to Contracts for Certain

Services-Requirements

Apr 2026

☐ 52.222-54 Employment Eligibility Verification Apr 2026

☐ 52.222-55 Minimum Wages for Contractor Workers Under Executive Order 14026 Apr 2026

☐ 52.222-62 Paid Sick Leave Under Executive Order 13706 Apr 2026

☒ 52.222-90 Addressing DEI Discrimination by Federal Contractors Apr 2026

☐ 52.223-2 Reporting of Biobased Products Under Service and Construction Contracts Apr 2026

☐ 52.223-3 Hazardous Material Identification and Safety Data Apr 2026

☐ 52.223-3 Alt

I

Hazardous Material Identification and Safety Data, with Alternate I Apr 2026

☐ 52.223-5 Pollution Prevention and Right-to-Know Information May 2024

☐ 52.223-7 Notice of Radioactive Materials Apr 2026

☐ 52.223-9 Estimate of Percentage of Recovered Material Content for EPA-Designated Items May 2008

☐ Alt I Estimate of Percentage of Recovered Material Content for EPA-Designated Items, with Alternate I May 2008

☐ 52.223-11 Ozone-Depleting Substances Apr 2026

☐ 52.223-12 Maintenance, Service, Repair, or Disposal of Refrigeration Equipment and Air Conditioners Apr 2026

☐ 52.223-23 Sustainable Products Apr 2026

☐ 52.224-1 Privacy Act Notification Apr 1984

☐ 52.224-2 Privacy Act Apr 1984

☐ 52.224-3 Privacy Training Jan 2017

☐ 52.224-3 Alt

I

Privacy Training, with Alternate I Jan 2017

☐ 52.225-1 Buy American-Supplies Apr 2026

☐ 52.225-1 Alt

I

Buy American-Supplies, with Alternate I Oct 2022

☐ 52.225-3 Buy American-Free Trade Agreements-Israeli Trade Act Apr 2026

☐ 52.225-3 Alt

II

Buy American-Free Trade Agreements-Israeli Trade Act, with Alternate II Apr 2026

☐ 52.225-3 Alt

III

Buy American-Free Trade Agreements-Israeli Trade Act, with Alternate III Apr 2026

☐ 52.225-3 Alt

IV

Buy American-Free Trade Agreements-Israeli Trade Act, with Alternate IV Oct 2022

☐ 52.225-5 Trade Agreements Nov 2023

☐ 52.225-14 Inconsistency Between English Version and Translation of Contract Feb 2000

☐ 52.225-19 Contractor Personnel in a Designated Operational Area or Supporting a Diplomatic or Consular

Mission Outside the United States

May 2020

☐ 52.225-26 Contractors Performing Private Security Functions Outside the United States Oct 2016

☐ 52.226-1 Utilization of Indian Organizations and Indian-Owned Economic Enterprises Apr 2026

☐ 52.226-4 Notice of Disaster or Emergency Area Set-Aside Nov 2007

☐ 52.226-5 Restrictions on Subcontracting Outside Disaster or Emergency Area Apr 2026

☐ 52.226-6 Promoting Excess Food Donation to Nonprofit Organizations Apr 2026

☐ 52.226-7 Drug-Free Workplace May 2024

☒ 52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving May 2024

☐ 52.229-12 Tax on Certain Foreign Procurements Apr 2026

☐ 52.232-18 Availability of Funds Apr 1984

☐ 52.232-29 Terms for Financing of Purchases of Commercial Products and Commercial Services Nov 2021

☐ 52.232-30 Installment Payments of Commercial Products and Commercial Services Nov 2021

☒ 52.232-33 Payment by Electronic Funds Transfer-System for Award Management Oct 2018

☐ 52.232-34 Payment by Electronic Funds Transfer-Other Than System for Award Management Jul 2013

☐ 52.232-36 Payment by Third Party Apr 2026

☒ 52.232-40 Providing Accelerated Payments to Small Business Subcontractors Mar 2023

☐ 52.232-90 Fast Payment Procedure Apr 2026

☒ 52.233-3 Protest After Award Apr 2026

☒ 52.233-4 Applicable Law for Breach of Contract Claim Apr 2026

☐ 52.237-2 Protection of Government Buildings, Equipment, and Vegetation Apr 1984

Project Title

☒ 52.237-3 Continuity of Services Jan 1991

☐ 52.237-7 Indemnification and Medical Liability Insurance Apr 2026

☐ 52.240-91 Security Prohibitions and Exclusions Apr 2026

☐ 52.240-91 Alt

I

Security Prohibitions and Exclusions, with Alternate I Apr 2026

☐ 52.240-92 Security Requirements Apr 2026

☐ 52.240-92 Alt

I

Security Requirements, with Alternate I Apr 2026

☐ 52.240-92 Alt

II

Security Requirements, with Alternate II

☐ 52.240-93 Basic Safeguarding of Covered Contractor Information Systems Apr 2026

☐ 52.242-5 Payments to Small Business Subcontractors Jan 2017

☐ 52.242-13 Bankruptcy Jul 1995

☐ 52.244-2 Subcontracts Jun 2020

☐ 52.244-2 Alt

I

Subcontracts, with Alternate I Jun 2020

☒ 52.244-6 Subcontracts for Commercial Products and Commercial Services Apr 2026

☐ 52.245-1 Government Property Sep 2021

☐ 52.245-9 Use and Charges Apr 2012

☐ 52.247-64 Preference for Privately Owned U.S.-Flag Commercial Vessels Apr 2026

☐ 52.247-64 Alt

I

Preference for Privately Owned U.S.-Flag Commercial Vessels, with Alternate I Apr 2003

☐ 52.247-64 Alt

II

Preference for Privately Owned U.S.-Flag Commercial Vessels, with Alternate II Nov 2021

☒ 52.252-6 Authorized Deviations in Clauses Nov 2020

This contract incorporates the following Health and Human Services Acquisition Regulation (HHSAR) clauses by reference, with the same force and effect as if they were provided in full text. The full text of these clauses is available upon request from the Contracting Officer or may be accessed electronically at: HHSAR

Checked if applicable

HHSAR

Clause No.

Title Date

☐ 352.203-70 Anti-Lobbying Dec 2015

☐ 352.208-70 Printing and Duplication Feb 2026

☐ 352.211-3 Paperwork Reduction Act Nov 2025

☐ 352.219-71 Mentor-Protégé Program Reporting Requirements Jan 2010

☒ 352.223-70 Safety and Health Dec 2015

☐ 352.224-70 Notification of System of Records Notice Feb 2024

☐ 352.224-71 Confidential Information Feb 2024

☐ 352.226-1 Indian Preference Mar 2025

☐ 352.226-6 Indian Economic Enterprise Subcontracting Limitations Mar 2022

☐ 352.227-70 Publications and Publicity Dec 2015

☐ 352.231-70 Salary Rate Limitation Feb 2026

☐ 352.237-70 Pro-Children Act Dec 2015

☐ 352.237-71 Crime Control Act – Reporting of Child Abuse Dec 2015

☐ 352.237-72 Crime Control Act – Requirements for Background Checks Dec 2015

☐ 352.237-73 Indian Child Protection and Family Violence Act Dec 2015

☐ 352.237-75 Key Personnel Dec 2015

☒ 352.239-74 ICT Accessibility Feb 2024

The following HHSAR clauses are included in this contract in full text:

HHSAR 352.232-71 - Electronic Submission of Payment Requests (Apr 2026)

(a) Definitions. As used in this clause— https://www.hhs.gov/policies/hhsar/subpart352.html

Project Title

Payment request means a bill, voucher, invoice, or request for contract financing payment with associated supporting documentation. The payment request must comply with the requirements identified in FAR 32.905(b), “Content of

Invoices” and the applicable payment clause included in this contract.

(b) Submission instructions. Except as provided in paragraph (c) of this clause, the Contractor must submit payment requests electronically using the Department of Treasury Invoice Processing Platform (IPP) or successor system.

Information regarding IPP, including IPP Customer Support contact information, is available at www.ipp.gov or any successor site.

(c) Alternate submission procedures. The Contractor may submit payment requests using other than IPP only when the

Contracting Officer authorizes alternate procedures in writing.

(d) Submission of alternate payment procedures authorization. If alternate payment procedures are authorized, the

Contractor must include a copy of the Contracting Officer's written authorization with each payment request.

(End of Clause)

SECTION J: LIST OF DOCUMENTS, EXHIBITS, AND OTHER ATTACHMENTS

IDENTIFIER DESCRIPTION # OF PAGES

Attachment A IHS IEE Representation Form 1

Attachment B Fillable Form 1

Attachment C Question Request Form 1

SECTION K – REPRESENTATIONS, CERTIFICATIONS, AND OTHER STATEMENTS OF

OFFERORS

K.1 FAR 52.204-7, System for Award Management

The offeror shall provide its Unique Entity Identifier (UEI) and confirm active SAM registration in accordance with FAR 52.204-7.

K.2 Organizational Conflicts of Interest Statement

Offeror shall disclose any actual or potential organizational conflicts of interest related to filming, editing, branding, or production work for tribal, federal, or commercial clients.

If none exist, the offeror shall affirmatively state “No known OCI.”

K.3 Compliance Representations for Multimedia, Privacy, and Security

Offeror must certify that it:

• Complies with HIPAA privacy requirements and will avoid capturing PHI/PII without authorization.

• Understands and will comply with IHS and HHS privacy, confidentiality, and security standards.

• Can deliver Section 508-compliant multimedia content consistent with HHS/IHS standards.

• Will obtain all necessary filming permissions and follow FAA rules for drone usage.

K.4 Certification of Non-Use of Unauthorized Software

Offeror certifies that all software used in editing, color correction, captioning, and production is properly licensed and legally obtained.

K.5 Affirmation of Ownership Transfer

Offeror acknowledges that all final and raw video footage, audio, graphics, and derivative materials created under this contract will be delivered to the Government with unlimited rights (per Section C.7) and agrees to this term.

SECTION L – INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

Project Title

L.1 Solicitation Provisions Incorporated by Reference

The following provisions are incorporated by reference with the same force and effect as if stated in full. Full text is available at https://www.acquisition.gov.

FAR Provisions:

• 52.212-1 Instructions to Offerors – Commercial Products and Commercial Services (Jul 2026)

HHSAR Provisions:

• 352.215-70 Late Proposals and Revisions (Deviation 2015)

• 352.226-4 Notice of Indian Small Business Economic Enterprise Set-Aside

• 352.226-7 Indian Economic Enterprise Representation

• 352.239-73 Electronic Information and Technology Accessibility Notice

L.2 Quote Submission Deadline

Quotes are due 08/05/2026 at 4:30 PM (MST).

No late quotes will be accepted.

L.3 Submission Requirements

Offerors shall submit four (4) separate volumes and all required forms, as follows:

Volume I- Technical Proposal

Offerors shall provide a complete description of their video production capabilities, including:

• Production approach

• Pre-production planning process

• Filming logistics

• Post-production workflow

• Section 508 captioning compliance

• Equipment specifications (camera, audio, lighting, and applicable drone certifications)

• Identification of key personnel and qualifications

Volume II- Past Performance

Provide one to three examples demonstrating:

• Video production or multimedia experience

• Work performed for healthcare, tribal, or federal organizations

• Quality, timeliness, and customer satisfaction

Volume III-Cultural Role & Community Alignment

Offerors must describe:

• Experience filming in Indigenous or culturally sensitive environments

• Understanding of tribal sovereignty

• Approach to respectful storytelling

• Strategies for community engagement during on-site filming

Volume IV- Price Proposal

Submit a firm-fixed-price proposal including:

• Labor

• Materials

• Travel

• Editing and post-production

Project Title

• Captioning

• Deliverables

Volume IV – Administrative

1. Signed SF-18

Submit the signed first page of the SF-18. Include any signed amendments, if issued.

2. Signed IHS IEE Representation Form

SECTION M – EVALUATION FACTORS FOR AWARD

M.1 FAR 52.212-2 – Evaluation – Commercial Products and Commercial Services

The Government intends to award a single firm-fixed-price purchase order to the responsible Offeror whose quote provides the best value, considering price and non-price factors.

1. Technical Approach –

Evaluators consider:

• Quality of production plan

• Depth of technical and creative approach

• Clarity of concept, message, and storytelling

• Ability to simplify complex ideas for community audiences

• Suitability of proposed tools and equipment

2. Past Performance –

Evaluators consider:

• Quality and timeliness

• Compliance with privacy and security requirements

• Relevant multimedia experience in federal or health settings

• Customer satisfaction

3. Cultural Role –

Evaluators consider:

• Cultural awareness and sensitivity

• Alignment with JSU values

• Respectful portrayal of tribal communities

• Understanding of community-impact messaging

4. Price –

Evaluators consider:

• Clarity and transparency

• Reasonableness

• Alignment with deliverables

• Total value to the Government

M.3 Basis for Award

M.3.1 Award Without Discussions

The Government reserves the right to make award without conducting discussions. Offerors shall therefore ensure that their initial submission contains their most favorable pricing and technical terms.

M.3.2 Best-Value Determination

Award will be made using a best-value tradeoff process. Under this method, non-price factors, when combined, are more important than price. The Government may select an offeror whose quotation demonstrates superior technical merit or past performance, even if that quotation does not reflect the lowest price.