75H70726Q00046

1. REQUEST NO.

5a. ISSUED BY

NAME

a. NAME

c. STREET ADDRESS

d. CITY

10. PLEASE FURNISH QUOTATIONS TO

THE ISSUING OFFICE IN BLOCK 5a ON

OR BEFORE CLOSE OF BUSINESS (Date)

2. DATE ISSUED 3. REQUISITION/PURCHASE REQUEST NO. 4. CERT. FOR NAT. DEF.

UNDER BDSA REG. 2

AND/OR DMS REG.1

RATING

6. DELIVERY BY (Date)

7. DELIVERY

9. DESTINATION

a. NAME OF CONSIGNEE

b. STREET ADDRESS

PAGE OF PAGES

5b. FOR INFORMATION CALL: (No collect calls)

TELEPHONE NUMBER

AREA CODE NUMBER

8. TO:

b. COMPANY

e. STATE f. ZIP CODE

c. CITY

d. STATE e. ZIP CODE

IMPORTANT: This is a request for information, and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5a. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or services. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotations must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State and local taxes)

THIS RFQ

REQUEST FOR QUOTATION

(THIS IS NOT AN ORDER)

IS IS NOT A SMALL BUSINESS SET ASIDEX

03/10/2026

1 22

4101 Indian School Rd NE, Suite 225 Albuquerque NM 87110

Albuquerque Indian Health Service Multiple

505 256-6768SHANNON ELDRIDGE-SHORTY

03/24/2026 1500 MT

FOB DESTINATION

OTHER

(See Schedule)X

ITEM NO.

(a)

SUPPLIES/SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e)

AMOUNT

(f)

A. SOLICITATION/CONTRACT FORM.

Solicitation No. 75H70726Q00046 is hereby issued by Indian Health Services (IHS), Albuquerque Area Office, has a requirement for remote medical coders located at Zuni Comprehensive Community Health Center (ZCCHC) in Zuni, New Mexico.

The Government intends to award a single award from this solicitation.

Content of Proposal Submission: All offers will submit the following documents to be considered for award on or by the proposal submission deadline:

1. Technical Qualifications (Volume I)

2. Past Performance (Volume II) (template Continued ...

12. DISCOUNT FOR PROMPT PAYMENT

a. 10 CALENDAR DAYS (%) b. 20 CALENDAR DAYS (%) c. 30 CALENDAR DAYS (%) d. CALENDAR DAYS

NUMBER PERCENTAGE

NOTE: Additional provisions and representations

13. NAME AND ADDRESS OF QUOTER

b. STREET ADDRESS

c. COUNTY

d. CITY e. STATE f. ZIP CODE

14. SIGNATURE OF PERSON AUTHORIZED TO

SIGN QUOTATION

16. SIGNER

a. NAME (Type or print)

c. TITLE (Type or print)

a. NAME OF QUOTER

AREA CODE

NUMBER

15. DATE OF QUOTATION

b. TELEPHONE are are not attached

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition not usable

STANDARD FORM 18 (REV. 6-95)

Prescribed by GSA - FAR (48 CFR) 53.215-1(a)

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

2 22

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

75H70726Q00046 attached for reference)

3. Price Quote (Volume III)

4. A complete Indian Economic Enterprise

Representation form

5. A sign SF-18

Reference Solicitation No. 75H70726Q00046 when requesting information regarding this solicitation. All questions will be answered collectively in a single response, submit by

March 17, 2026, 03:00 PM (MT). Failure to comply with the below terms and conditions may result in offer being determined as non-responsive.

All offers to this solicitation is due no later than Mach 24, 2026 03:00 PM (MT) to email address shannon.eldridge-shorty@ihs.gov.

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Solicitation 75H70726Q00046 Remote Medical Coders

SECTION B – continuation of SF-18 This is a combined synopsis/solicitation for commercial services prepared in accordance with FAR Part 12, as applicable. This announcement serves as the only solicitation for this procurement. The Government is requesting quotations and does not intend to issue a separate written solicitation.

Solicitation No. 75H70726Q00046 is issued as a Request for Quotation (RFQ) for Remote Medical Coding Services to be provided to Zuni Comprehensive Community Health Center (ZCCHC) in Zuni, New Mexico.

This acquisition is set-aside exclusively for Indian Small Business Economic Enterprise (ISBEE), in accordance with applicable IHS regulations. Only ISBEE-certified firms will be considered for award.

This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at FAR | Acquisition.GOV and Revolutionary FAR Overhaul | Acquisition.GOV

The applicable North American Industrial Classification System (NAICS) code for this procurement is 541219 - Other Accounting Services with a small business size standard $25.0M.

1. PLACE OF PERFORMANCE:

The primary place of performance:

Zuni Comprehensive Community Health Center (ZCCHC) 21 B Avenue Zuni, NM 87327

The services shall be performed remotely in accordance with secure IHS network access requirements outlined in the Statement of Work

2. CONTRACT TYPE:

The Department of Health and Human Services (HHS), Albuquerque Area Indian Health Service (AAIHS), Division of Contracts and Grants Management (DCGM), anticipates the award of one (1) Firm-Fixed price (FFP) contract resulting from this solicitation.

3. PERIOD OF PERFORMANCE (POP):

The anticipated period of performance shall consist of:

Base Period: TBD/2026 – TBD/2027 Option Period One: TBD/2027 – TBD/2028 Option Period Two: TBD/2028 – TBD/2029

Pursuant to either the FAR Clause 52.217-8, Option to Extend Services (NOV 1999), or the FAR Clause 52.217-9, Option to Extend the Term of the Contract (MAR 2000), as set forth in this contract. A notice to exercise any of the option periods will occur prior to the contract’s performance end date.

FAR 17.204-1 Exercise of Options,

(a) If the contract includes an economic price adjustment clause and the contractor requests a price revision, the contracting officer must determine how the adjustment affects option prices before exercising the option.

(b) The contracting officer may exercise options only after—

(1) Providing written notice to the contractor of the Government’s intention to exercise the option, within the time specified in the contract;

https://www.acquisition.gov/browse/index/far https://www.acquisition.gov/far-overhaul

(2) Confirming that funds are available; and

(3) Determining that–

(i) The option fulfills an existing Government requirement;

(ii) The option was synopsized as required, unless exempt (see part 5);

(iii) The Contractor does not have an active exclusion record in the System for Award

Management (see part 9);

(iv) The contractor’s performance on the current contract has been acceptable (for example, satisfactory or better performance ratings);

(v) After reviewing price and other factors, the option price is fair and reasonable based on current market conditions and exercise of the option is in the Government's best interest;

and

(vi) The option exercise complies with the requirements of part 6 for full and open competition, i.e., the option was evaluated as part of the initial competition and is exercisable at an amount specified in or reasonably determinable from the terms of the contract.

4. PRICING SUMMARY

Payment shall be made for services performed and accepted in accordance with the Statement of Work (SOW), based on the firm-fixed unit prices quoted in the pricing table below.

Pricing Table**

**For purposes of pricing and invoicing under this contract, a complete action is defined as:

• One (1) distinct patient encounter/visit record that has been fully coded, validated, and moved to completed status in the RPMS/EHR coding queue, and is reflected as completed on the applicable facility coding productivity report (DXV or successor report).

Billing and Counting Rules The following conditions apply:

• Corrections to previously coded visits shall not be counted as new completed actions.

• Excluded visit types identified in the SOW (e.g. chart reviews, telephone calls, pharmacy refills, radiology-only visits, lab pre-visits) shall not be counted as completed actions

• Only completed actions verified and accepted by the COR or designated representative are billable.

Contract Period

Services

Estimated Usage Per Contract Period

Unit Price Per Completed

Action

Amount

Min Max Min Max

Base Period Remote

Medical Coding Services (as needed)

83,200 124,800

Option Period One

Option Period Two

Grand Total:

• Pricing shall be quoted as a firm-fixed price per completed actions.

• The Government shall pay only for actual quantities performed and accepted, not to exceed the stated maximum (ceiling) quantities.

• Quantities listed are estimates only and do not guarantee a minimum volume.

5. STATEMENT OF WORK (SOW)

The contract shall perform all services in accordance with applicable Federal, State, Local, Tribal and Indian Health Service (IHS) regulations, policies, and standards. Services shall be performed in a manner that minimizes disruption to Government operations and protects Government personnel, property, and patient information.

The Contractor shall furnish all labor, qualified certified coding personnel, computer equipment, secure internet connectivity, software, and documentation necessary to perform remote medical coding services through approved IHS-network access in accordance with applicable Federal regulations, CMS coding guidelines, IHS-policies, and the Statement of Work.

This is a non-personal services contract. Contractor personnel are not Government employees and shall not be supervised as such.

a. Scope of Work

The Contractor shall provide remote medical coding services to the Zuni Comprehensive Community Health Center (ZCCHC). The estimated number of Contract coders for this requirement is one (1) to four (4), based on the projected workload.

b. Work Schedule Services shall be performed remotely via secure IHS network access.

PRN (pro re nata, “as needed”) hours may be utilized to:

• Address coding backlogs

• Update patient records,

• Provide coverage during periods of leave or staffing shortages,

• Respond to unanticipated workload fluctuations.

Because payment is based on completed actions (unit pricing), invoicing shall be based solely on verified completed coding actions. Administrative time, training time, onboarding time, non-productive time are not separately billable.

The Contractor shall notify the ZCCHC Health Information Management (HIM) Supervisor and/or the COR in advance of anticipated staffing absences. For planned absences exceeding five (5) business days, at least thirty (30) calendar days’ notice shall be provided, except in verifiable emergencies.

c. Communication Requirements The Contractor’s POC shall:

• Conduct weekly coordination with ZCCHC HIM Supervisor,

• Report on Productivity status and workload issues,

• Communicate any deficiencies, documentation gaps, or compliance concerns.

d. Productivity and Performance Requirements

1. Productivity Standards. Each Contract Coder shall:

• Complete a minimum of 80 and maximum of 120 completed actions per 8-hour workday, depending on visit complexity.

• Maintain an overall productivity level consistent with facility demand, estimated at 320-480 completed actions per day for four (4) coders.

Productivity shall be measured using the DXV (Diagnosis Coding Audit) report or successor reporting mechanism.

2. Rework:

Visits requiring correction due to contracting coding errors (e.g., incorrect ICD-10, CPT, HCPCS coding, missing codes, sequencing errors) shall not be counted as new completed actions.

3. Coding Responsibilities:

Contract coders shall:

• Review all written and dictated ambulatory visit documentation for completeness and compliance.

• Assign accurate ICD-10-CM, CPT, HCPCS, PSC codes, and ADA codes (as applicable).

• Ensure proper evaluation and management (E&M) code selection and notify providers when corrections are required.

• Verify correct sequencing of diagnoses and providers.

• Apply coding principles consistent with CMS regulations, Correct Coding Initiative (CCI) policies, and IHS guidelines.

• Abstract relevant clinical information and identify secondary conditions and comorbidities when supported by documentation.

• Identify discrepancies in documentation and submit clarifications, queries to providers for corrections as necessary

4. Systems Entry Contract coders shall:

• Enter and complete all designated patient visit files with RPMS/EHR,

• Verify dates of services, location, provider, and required data elements,

• Modify, merge, delete, or create visit files as necessary to accurately reflect patient care.

The following shall not be coded under this contract:

• Chart reviews

• Telephone calls

• Case management visits

• Laboratory pre-visits

• Radiology-only visits (e.g., imaging-only encounters)

• Pharmacy refills

e. Reporting Requirements.

Contractor coder shall:

1. Verify all data is entered into the correct RPMS/EHR visit package and location, and entries for the dental and teen health clinic.

2. Identify discrepancies in documentation and submit written clarification queries to providers as necessary.

3. Ensure all entry of required statistical and reporting elements, including Government Performance and Results Act (GPRA) data.

4. Ensure completed visits are processed for billing and statistical reporting.

5. Complete all coding actions within four (4) calendar days of the visit date, unless they are delayed by provider documentation deficiencies outside contractor control.

f. Contractor Qualification Requirements:

1. Certifications. All contract coder shall:

• Hold active certification from the American Health Information Management Association (AHIMA) or the American Academy of Professional Coders (AAPC),

• Possess demonstrated knowledge of Medicaid, Medicare, and Private Insurance coding standards,

• Adhere to all applicable Federal and regulatory coding requirements.

Certification documentation shall be provided to the Government prior to performance.

2. Experience. Each contract coder shall have documented experience in:

• International Classification of Diseases ICD-10-CM

• Classification of Diseases ICD-10

• Healthcare Common Procedure Coding System (HCPCS)

• PCS (as applicable)

• RPMS/HER or comparable electronic health record systems

• Current Dental Terminology accordance with American Dental Association (ADA) Resumes shall be provided demonstrating relevant experience and qualifications.

g. Quality Assurance Summary

Contractor performance under this contract is subject to review as part of the Service Unit Quality Assurance Program. Reviews may include evaluation of completed coding assignments, audit sampling productivity reports (e.g., DXV or successor reports), accuracy assessments, and supervisory review of compliance with CMS, IHS, and applicable coding standards.

The Contractor shall promptly correct any deficiencies identified during quality assurance reviews.

Rework resulting from contractor error shall not be billed as new completed actions.

Failure to take timely and effective correction action, or continued performance deficiencies affecting coding accuracy, timeliness, regulatory compliance, or patient data integrity, may result in issuance of CDR, negative performance evaluation, or termination of the contract for cause.

6. POINTS OF CONTACT (POC):

a. Contact information:

Contracting Officer (CO) Contract Specialist (CS)

Shandiin DeWolfe Shannon Eldridge-Shorty

(505) 256-6755 (505) 256-6768

Shandiin.DeWolfe@ihs.gov Shannon.eldridge-shorty@ihs.gov

Contracting Officer’s Representative (COR) Alternate Contracting Officer’s Representative

Michelle Sanchez Name: Bernard Ghachu

Phone: 505-782-7352 Phone: 505-782-7319

Email: michelle.sanchez2@ihs.gov Email: bernard.ghachu@ihs.gov

• The Contracting Officer (CO) is the only individual authorized to bind the Government, enter into the agreements, or modify the terms and conditions of this contract. No other Government personnel are authorized to direct changes to the contract that affect scope, price, terms, or performance required.

• The CO will designate, in writing, a Contracting Officer’s Representative (COR) and an Alternate COR to provide technical oversight and contract administration support.

b. The COR and Alternate COR’s shall be responsible for:

(1) Monitoring the Contractors’ technical progress, including surveillance and assessment of performance and recommending technical changes,

(2) Interpreting the Performance Work Statement (PWS) in coordination with the Contracting Officer

(CO),

(3) Technical evaluation as required,

(4) Technical inspections and acceptance,

(5) Assisting the Contractor in the resolution of technical problems encountered during the performance of the contract.

7. INSPECTION AND ACCEPTANCE

All work under this contract is subject to inspection and final acceptance by the Contracting Officer or the duly authorized Contracting Officer’s Representative (COR).

The COR, as authorized representative of the CO, is responsible for:

• Monitoring the Contractor’s performance,

• Evaluating the quality and timeliness of services provided,

• Verifying completed actions in accordance with the Statement of Work (SOW), and

• Recommending acceptance of services performed under the contract.

Final acceptance of services shall be based on verification that performance meets all contract requirements, including productivity, accuracy, timeliness, and compliance standards.

Payment shall be made only for services that have been performed, verified, and accepted.

Official Federal Holidays (U.S Government): Federal Holidays

*Any other day specifically declared by the President of the United States to be a national holiday.

8. INVOICE SUBMISSION

a. The Contractor shall submit invoices monthly (in arrears).

b. The Contractor shall electronically send all complete invoices with all required documentation through ipp.gov. Failure to upload required documents directly to the website listed above will delay in prompt payment of your invoice.

c. The Contractor is required to include the Unique Entity Identifier (UEI) on each invoice, for more information about the UEI- (Home | SAM.gov).

d. The Contractor shall submit invoices in accordance with the contract terms, i.e., payment schedule, progress payments, partial payments, deliverables, etc.

e. Request for Taxpayer Identification Number and Certification.

f. Credit memos will not be accepted as a form of refund. All refunds are to be submitted via a check addressed to:

https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/#url=2026 https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/#url=2026 mailto:www.ipp.gov mailto:www.sam.gov

Albuquerque Area Indian Health Service Division of Accounts Receivable 4101 Indian School Road NE, Suite 225

Albuquerque, NM 87110

g. A W-9 form shall be submitted to the Albuquerque Area Indian Health Service Division of Accounting

Services by either of the following:

1) Encrypted Email: ALB_AOAPinvoices@ihs.gov or Secure Fax: (505) 256-6851.

9. SPECIAL CONTRACT REQUIREMENTS

a. Fingerprinting Requirements for Security and Suitability:

Prior to commencement of services, the Contractor personnel requiring access to IHS systems or sensitive information shall complete all required background investigations and security processing.

1) The Contractor shall initiate and coordinate fingerprinting and required security documentation directly with Personnel Security Representative (PSR). The Contractor shall notify the COR once all security requirements have been completed.

2) No services shall begin until

• Required background investigation(s) are completed.

• Favorable suitability determination is issued, and

• The Government provides written authorization to begin performance.

3) Investigations shall be processed through the appropriate Federal security system (e.g., OPM e-APP or successor system) shall include fingerprinting and all required checks.

Failure to maintain required clearance must be granted prior to onboarding and D1 access will be disabled.

b. Orientation and Training:

The Contractor shall ensure personnel complete required orientation or mandatory training prior to or within required timeframes after start of performance. The required training includes:

1) Protecting Children from Sexual Abuse - (IHM Circular 19-05) – within 30 days of start date. .

2) Overview of Trauma-Informed Care and Historical Trauma – required for non-personal healthcare services.

3) Information System Security Awareness (ISSA) Training – within twenty-four (24) hours of system access and annually thereafter (ISSA| Indian Health Service (IHS) ). The IHS Quick Guide to Information Security is signed and training must be completed within 30 days.

4) Fraud, Waste, and Abuse (FWA) training-as required by HHS policy.

• Certificates of completion shall be provided to the COR.

• Training required under this contract shall be limited to material necessary for performance of the required services and shall not be considered continuing education for personal advancement.

c. HHS and IHS Information Systems Access and Security:

Contractor personnel requiring access to HHS- or IHS- controlled facilities, systems, or data shall comply with applicable Federal security and privacy requirements, including but not limited to:

• Homeland Security Presidential Directive 12 (HSPD-12)

• HHS Information Security Program Policy

• HIPAA, Privacy Act, HITECH, and Federal Information Security Modernization Act (FISMA)

• Applicable NIST Special Publications Clearance and Access Requirements:

Prior to being granted system access, Contractor personnel shall file://///albd1apps/users/contracts/seldridgeshorty/Buyer%20Workload%20Assignments/Remote%20Coders/Solicitation/ALB_AOAPinvoices@ihs.gov%20 https://www.ihs.gov/issa/

1. Successfully complete required background investigation(s) and receive favorable suitability determination,

2. Complete all required security documentation,

3. Complete Information System Security Awareness (ISSA) training prior to access and annually thereafter,

4. Meet all identity verification requirements in accordance with HSPD12.

The Contractor shall ensure proposed personnel are likely to obtain required access approval prior to proposal submission.

Delays in obtaining required clearances may impact the start date, however, such delays shall not relieve the Contractor of responsibility for contract performance.

Remote Network Access:

Contract coders shall perform services remotely using secure Virtual Private Network (VPN) access to the IHS-network.

The Contractor shall be responsible for:

1) Obtaining and maintaining required Interconnect Security Agreement (ISA) or equivalent authorization.

2) Ensuring compliance with all IHS-network security requirements,

3) Maintaining current security agreements and documentation for all assigned personnel,

4) Ensuring access is used solely for performance of official contract duties

The Albuquerque Area IHS adopted the Resource and Patient Management System (RPMS)/EHR (Vista Imaging) as its legal health record. All coding actions shall be completed within this system.

The Contractors POC shall ensure all required security agreements and documentation remain current.

d. Implementation and Regulatory Compliance:

Work performed under this contract shall support IHS compliance with applicable Federal mandates and guidance, including but not limited to:

• Health Information Technology for Economic and Clinical Health (HITECH) Act

• The Federal Information Security Management Act (FISMA)

• OMB Circular A-130

• OMB Circular A-11

• Presidential Decision Directive (PDD) 63

• NIST Special Publications (800-series, including SP 800-53

The Contractor shall comply with all applicable statutory, regulatory, and policy requirements governing Federl information systems and patient data.

e. Identification and Disposition of Data:

1. All data, reports, statistical material, and deliverables generated under this contract are the property of the Albuquerque Area IHS.

2. Contractor personnel are prohibited from using patient data or contract-derived information for any purpose not expressly authorized in writing by the Contracting Officer.

3. All patient information is subject to the Privacy Act and applicable HHSAR confidentiality clauses (including HHSAR 352.224-70 and 352-227-71, if incorporated).

4. Upon completion or termination, the Contractor shall return or certify destruction of all Government data in its possession, as directed by the Contracting Officer.

f. Contractor Performance Evaluation Report:

Contractor’s performance will be evaluated in accordance with FAR Subpart 42.15.

Interim and final evaluation will be recorded in the Contractor Performance Assessment Reporting System (CPARS). These evaluations become part of the official contractor file and may be used in future source selections.

g. Contract Discrepancy Report (CDR):

In the event of unsatisfactory performance, the Contracting Officer may issue a Contract Discrepancy

Report (CDR) detailing the deficiency.

The Contractor shall:

1. Acknowledge receipt of the CDR,

2. Submit a written corrective action plan within five (5) business days,

3. Implement corrective measures within a timeframe acceptable to the Government.

SECTION C – CONTRACT CLAUSES

1. FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This solicitation incorporates one or more clauses by reference and/or full text with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/this address: FAR | Acquisition.GOV and Revolutionary FAR Overhaul | Acquisition.GOV

2. Per FAR Class Deviation 2025-09 Amendment 1: System updates may lag policy updates. The

System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in this solicitation. Contracting officers will rely on representations from offers based on provisions in the solicitation. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.

FAR Clause Title Date

52.202-1 Definitions JUN 2020

52.203-3 Gratuities APR 1984

52.203-6 with Alt 1

Restrictions on Subcontractor Sales to the Government.

JUN 2020

52.203-12 Limitations of Payments to Influence Certain Federal Transactions JUN 2020

52.203-17 Contractor Employee Whistleblower Rights NOV 2023

52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements. JAN 2017

52.204-9 Personal Identity Verification of Contractor Personnel JAN 2011

52.204-13 System for Award Management - Maintenance OCT 2025

52.204-14 Service Contractor Reporting Requirements OCT 2025

52.209-6 Protecting the Government's Interest When Subcontracting With Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded.

OCT 2025

52.209-10 Prohibition on Contracting with Inverted Domestic Corporations OCT 2025

52.212-4 Contract Terms and Conditions – Commercial Products and Commercial Services OCT 2025 https://www.acquisition.gov/browse/index/far

52.216-4 Economic Price Adjustment – Labor and Material. JAN 2017

52.219-6 Notice of Total Small Business Set-Aside OCT 2025

52.222-3 Convict Labor OCT 2025

52.222-40 Notification of Employee Rights Under the National Labor Relations Act. OCT 2025

52.222-50 Combating Trafficking in Persons OCT 2025

52.222-54 Employment Eligibility Verification OCT 2025

52.224-3 Privacy Training JAN 2017

52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving MAY 2024

52.232-33 Payment by Electronic Funds Transfer – System for Award Management OCT 2018

52.232-40 Providing Accelerated Payments to Small Business Subcontractors. MAR 2023

52.233-3 Protest After Award OCT 2025

52.233-4 Applicable Law for Breach of Contract Claim OCT 2025

52.237-3 Continuity of Services JAN 1991

52.240-91 Security Prohibitions and Exclusions OCT 2025

52.240-93 Basic Safeguarding of Covered Contractor Information Systems OCT 2025

52.242-13 Bankruptcy JUL 1995

52.244-6 Subcontracts for Commercial Products and Commercial Services OCT 2025

52.245-1 Government Property SEP 2021

52.245-9 Use and Charges APR 2012

52.252-6 Authorized Deviations in Clauses NOV 2020

3. FAR 52.217-8 - OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days.

4. FAR 52.217-9 - OPTION TO EXTEND THE TERM OF CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed three years.

5. DEPARTMENT OF HEALTH AND HUMAN SERVICES ACQUISITION REGULATION (HHSAR) (48 CFR CHAPTER

3) CLAUSES

This solicitation incorporates some HHSAR clauses by reference, with the same force and affect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these addresses: HHSAR - HHSAR | Acquisition.GOV The applicable provisions/clauses are as follows:

HHSAR Clause No. Title: Date

352.211-3 Paperwork Reduction Act DEC 2015 https://www.acquisition.gov/hhsar

352.222-70 Contractor Cooperation in Equal Employment Opportunity Investigations

DEC 2015

352-224-70 Privacy Act DEC 2015

352.226-4 Notice of Indian Small Business Economic Enterprise Set-Aside DEC 2015

352-226-5 Notice of Indian Economic Enterprise Set-Aside DEC 2015

352.227-70 Publications and Publicity DEC 2015

352.233-71 Litigation and Claims DEC 2015

The following HHSAR clauses are included in this contract as full text:

6. HHSAR 352.203-70 Anti-Lobbying (DEC 2015)

Pursuant to the HHS annual appropriations acts, except for normal and recognized executive-legislative relationships, the Contractor shall not use any HHS contract funds for:

(a) Publicity or propaganda purposes;

(b) The preparation, distribution, or use of any kit, pamphlet, booklet, publication, electronic communication, radio, television, or video presentation designed to support or defeat the enactment of legislation before the Congress or any State or local legislature or legislative body, except in presentation to the Congress or any state or local legislature itself; or designed to support or defeat any proposed or pending regulation, administrative action, or order issued by the executive branch of any state or local government, except in presentation to the executive branch of any state or local government itself; or

(c) Payment of salary or expenses of the Contractor, or any agent acting for the Contractor, related to any activity designed to influence the enactment of legislation, appropriations, regulation, administrative action, or Executive order proposed or pending before the Congress or any state government, state legislature or local legislature or legislative body, other than for normal and recognized executive-legislative relationships or participation by an agency or officer of a state, local, or tribal government in policymaking and administrative processes within the executive branch of that government.

(d) The prohibitions in subsections (a), (b), and (c) above shall include any activity to advocate or promote any proposed, pending, or future federal, state, or local tax increase, or any proposed, pending, or future requirement for, or restriction on, any legal consumer product, including its sale or marketing, including, but not limited to, the advocacy or promotion of gun control. (End of clause)

7. HHSAR 352.232-71 Electronic Submission of Payment Requests

(a) Definitions. As used in this clause -

Payment request means a bill, voucher, invoice, or request for contract financing payment with associated supporting documentation. The payment request must comply with the requirements identified in FAR 32.905(b), “Content of Invoices” and the applicable Payment clause included in this contract.

(b) Except as provided in paragraph (c) of this clause, the Contractor shall submit payment requests electronically using the Department of Treasury Invoice Processing Platform (IPP) or successor system.

Information regarding IPP, including IPP Customer Support contact information, is available at www.ipp.gov or any successor site.

(c) The Contractor may submit payment requests using other than IPP only when the Contracting Officer authorizes alternate procedures in writing in accordance with HHS procedures.

(d) If alternate payment procedures are authorized, the Contractor shall include a copy of the Contracting Officer's written authorization with each payment request. (End of Clause)

8. FAR 352.237-70 Pro-Children Act (DEC 2015)

(a) Public Law 103-227, Title X, Part C, also known as the Pro-Children Act of 1994 (Act), 20 U.S.C. 7183, imposes restrictions on smoking in facilities where certain federally funded children's services are provided. The Act prohibits smoking within any indoor facility (or portion thereof), whether owned, leased, or contracted for, that is used for the routine or regular provision of: (i) Kindergarten, elementary, or secondary education or library services or (ii) health or day care services that are provided to children under the age of 18. The statutory prohibition also applies to indoor facilities that are constructed, operated, or maintained with Federal funds.

(b) By acceptance of this contract or order, the Contractor agrees to comply with the requirements of the Act. The Act also applies to all subcontracts awarded under this contract for the specified children's services. Accordingly, the Contractor shall ensure that each of its employees, and any subcontractor staff, is made aware of, understands, and complies with the provisions of the Act. Failure to comply with the Act may result in the imposition of a civil monetary penalty in an amount not to exceed $1,000 for each violation and/or the imposition of an administrative compliance order on the responsible entity.

Each day a violation continues constitutes a separate violation.

9. HHSAR 352.237-71 Crime Control Act of 1990 - Reporting of Child Abuse (DEC 2015)

(a) Public Law 101-647, also known as the Crime Control Act of 1990 (Act), imposes responsibilities on certain individuals who, while engaged in a professional capacity or activity, as defined in the Act, on Federal land or in a federally-operated (or contracted) facility, learn of facts that give the individual reason to suspect that a child has suffered an incident of child abuse.

(b) The Act designates “covered professionals” as those persons engaged in professions and activities in eight different categories including, but not limited to, teachers, social workers, physicians, dentists, medical residents or interns, hospital personnel and administrators, nurses, health care practitioners, chiropractors, osteopaths, pharmacists, optometrists, podiatrists, emergency medical technicians, ambulance drivers, alcohol or drug treatment personnel, psychologists, psychiatrists, mental health professionals, child care workers and administrators, and commercial film and photo processors. The Act defines the term “child abuse” as the physical or mental injury, sexual abuse or exploitation, or negligent treatment of a child.

(c) Accordingly, any person engaged in a covered profession or activity under an HHS contract or subcontract, regardless of the purpose of the contract or subcontract, shall immediately report a suspected child abuse incident in accordance with the provisions of the Act. If a child is suspected of being harmed, the appropriate State Child Abuse Hotline, local child protective services (CPS), or law enforcement agency shall be contacted. For more information about where and how to file a report, the Childhelp USA, National Child Abuse Hotline (1-800-4-A-CHILD) shall be called. Any covered professional failing to make a timely report of such incident shall be guilty of a Class B misdemeanor.

(d) By acceptance of this contract or order, the Contractor agrees to comply with the requirements of the Act. The Act also applies to all applicable subcontracts awarded under this contract. Accordingly, the Contractor shall ensure that each of its employees, and any subcontractor staff, is made aware of, understands, and complies with the provisions of the Act. (End of clause)

10. HHSAR 352.237-72 Crime Control Act of 1990 - Requirement for Background Checks (DEC 2015)

(a) Public Law 101-647, also known as the Crime Control Act of 1990 (Act), requires that all individuals involved with the provision of child care services to children under the age of 18 undergo a criminal background check. “Child care services” include, but are not limited to, social services, health and mental health care, child (day) care, education (whether or not directly involved in teaching), and rehabilitative programs. Any conviction for a sex crime, an offense involving a child victim, or a drug felony, may be grounds for denying employment or for dismissal of an employee providing any of the services listed above.

(b) The Contracting Officer will provide the necessary information to the Contractor regarding the process for obtaining the background check. The Contractor may hire a staff person provisionally prior to the completion of a background check, if at all times prior to the receipt of the background check during which children are in the care of the newly-hired person, the person is within the sight and under the supervision of a previously investigated staff person.

(c) By acceptance of this contract or order, the Contractor agrees to comply with the requirements of the Act. The Act also applies to all applicable subcontracts awarded under this contract. Accordingly, the Contractor shall ensure that each of its employees, and any subcontractor staff, is made aware of, understands, and complies with the provisions of the Act. (End of clause)

11. HHSAR 352.237-73 Indian Child Protection and Family Violence Act (DEC 2015)

(a) This contract is subject to the Indian Child Protection and Family Violence Act, Public Law 101-630 (25 U.S.C. 3201 et seq.) The duties and responsibilities required by this contract may involve regular contact with or control over Indian children. Public Law 101-630 prohibits employment, including Personal Service Contracts, with anyone who has been convicted of any crime of violence. Any such conviction should immediately be brought to the attention of the Contracting Officer. The contractor will be subject to a character investigation, conducted by the Indian Health Service, Office of Human Resources.

Until such time as the contractor has been notified of completion of the investigation, the contractor shall have no unsupervised contact with Indian children. In order to initiate this background investigation, the contractor must provide information as required in this contract or as directed by the Contracting Officer.

(b) As a prerequisite to providing services under this contract, the Contractor is required to complete and sign the declaration found in Section J of this contract. (End of clause)

12. HHSAR 352.237-5 Key Personnel (DEC 2015)

The key personnel specified in this contract are considered to be essential to work performance. At least 30 days prior to the contractor voluntarily diverting any of the specified individuals to other programs or contracts the Contractor shall notify the Contracting Officer and shall submit a justification for the diversion or replacement and a request to replace the individual. The request must identify the proposed replacement and provide an explanation of how the replacement's skills, experience, and credentials meet or exceed the requirements of the contract (including, when applicable, Human Subjects Testing requirements). If the employee of the contractor is terminated for cause or separates from the contractor voluntarily with less than thirty days notice, the Contractor shall provide the maximum notice practicable under the circumstances. The Contractor shall not divert, replace, or announce any such change to key personnel without the written consent of the Contracting Officer. The contract will be modified to add or delete key personnel as necessary to reflect the agreement of the parties. (End of clause)

SECTION D – SOLICITATION PROVISONS

1. FAR 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es): FAR | Acquisition.GOV and Revolutionary FAR Overhaul | Acquisition.GOV (End of provision)

FAR Clause: Title: Date:

52.203-11 Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions.

SEP 2024

52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements-Representation.

JAN 2017

52.204-7 System for Award Management - Registration NOV 2024

52.229-11 Tax on Certain Foreign Procurements – Notice and Representation. JUN 2020

52.212-1 Instructions to Offerors-Commercial Items SEP 2023

52.233-2 Service of Protest SEP 2006

52.240-90 Security Provisions and Exclusions Representations and Certifications OCT 2025

52.252-5 Authorized Deviations in Provisions OCT 2025

2. FAR 52.209-2 Prohibition on Contracting With Inverted Domestic Corporations-Representation (OCT 2025)

(a) Definitions. As used in this clause— Inverted domestic corporation means a foreign incorporated entity that meets the definition of an inverted domestic corporation under 6 U.S.C. 395(b), applied in accordance with the rules and definitions of 6 U.S.C. 395(c).

Subsidiary means an entity in which more than 50 percent of the entity is owned—

(1) Directly by a parent corporation; or

(2) Through another subsidiary of a parent corporation.

(b) Government agencies are not permitted to use appropriated (or otherwise made available) funds for contracts with either an inverted domestic corporation, or a subsidiary of an inverted domestic corporation, unless the exception at 9.108-3(b) applies or the requirement is waived in accordance with the procedures at 9.108-5.

(c) Representation. The Offeror represents that-

(1) It □ is, □ is not an inverted domestic corporation; and

(2) It □ is, □ is not a subsidiary of an inverted domestic corporation. (End of provision)

3. FAR 52.209-5 Certifications Regarding Responsibility Matters (OCT 2025)

(a) (1) The Offeror certifies, to the best of its knowledge and belief, that—

(i) The Offeror and/or any of its Principals—

(A) Are □ are not □ presently debarred, suspended, proposed for debarment, or declared ineligible for the award of contracts by any Federal agency;

(B) Have □ have not □, within a three-year period preceding this offer, been convicted of or had a civil judgment rendered against them for: commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, or local) contract or subcontract;

violation of Federal or State antitrust statutes relating to the submission of offers; or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, tax evasion, violating Federal criminal tax laws, or receiving stolen property (if offeror checks "have", the offeror shall also see 52.209-7, if included in this solicitation);

C) Are □ are not □ presently indicted for, or otherwise criminally or civilly charged by a governmental entity with, commission of any of the offenses enumerated in paragraph (a)(1)(i)(B) of this provision;

and

(D) Have □, have not □, within a three-year period preceding this offer, been notified of any delinquent Federal taxes in an amount that exceeds the threshold at 9.104-5(a)(2) for which the liability remains unsatisfied. Federal taxes are considered delinquent if both of the following criteria apply:

(1) The tax liability is finally determined. The liability is finally determined if it has been assessed. A liability is not finally determined if a pending administrative or judicial challenge remains. In the case of a judicial challenge to the liability, the liability is not finally determined until all judicial appeal rights have been exhausted.

(2) The taxpayer is delinquent in making payment. A taxpayer is delinquent if the taxpayer has failed to pay the tax liability when full payment was due and required. A taxpayer is not delinquent in cases where enforced collection action is precluded.

(ii) The Offeror has □ has not □, within a 3-year period preceding this offer, had one or more contracts terminated for default by any Federal agency.

(2) "Principal," for the purposes of this certification, means an officer, director, owner, partner, or a person having primary management or supervisory responsibilities within a business entity (e.g., general manager; plant manager; head of a division or business segment; and similar positions).

(b) The Offeror shall provide immediate written notice to the Contracting Officer if, at any time prior to contract award, the Offeror learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances.

(c) A certification that any of the items in paragraph (a) of this provision exists will not necessarily result in withholding of an award under this solicitation. However, the Government will consider the certification in connection with a determination of the Offeror's responsibility. Failure of the Offeror to furnish a certification or provide such additional information as requested by the Contracting Officer may render the Offeror nonresponsible.

(d) This provision does not require establishment of a system of records in order to render, in good faith, the certification required by paragraph (a). The knowledge and information of an Offeror is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.

(e) The certification in paragraph (a) of this provision is a material representation of fact upon which reliance was placed when making award. If the Government later determines that the Offeror knowingly rendered an erroneous certification, in addition to other remedies available to the Government, the Contracting Officer may terminate the contract resulting from this solicitation for default. (End of provision)

4. FAR 52.209-7 Information Regarding Responsibility Matters (OCT 2025)

(a) Definitions. As used in this provision— Administrative proceeding means a non-judicial process that is adjudicatory in nature in order to make a determination of fault or liability (e.g., Securities and Exchange Commission Administrative Proceedings, Civilian Board of Contract Appeals Proceedings, and Armed Services Board of Contract Appeals Proceedings). This includes administrative proceedings at the Federal and State level but only in connection with performance of a Federal contract or grant. It does not include agency actions such as contract audits, site visits, corrective plans, or inspection of deliverables.

Federal contracts and grants with total value greater than $10,000,000 means—

(1) The total value of all current, active contracts and grants, including all priced options; and

(2) The total value of all current, active orders including all priced options under indefinite-delivery, indefinite-quantity, 8(a), or requirements contracts (including task and delivery and multiple-award Schedules).

Principal means an officer, director, owner, partner, or a person having primary management or supervisory responsibilities within a business entity (e.g., general manager; plant manager; head of a division or business segment; and similar positions).

(b) The offeror □ has □ does not have current active Federal contracts and grants with total value greater than $10,000,000.

(c) If the offeror checked "has" in paragraph (b) of this provision, the offeror represents, by submission of this offer, that the information it has entered in the Federal Awardee Performance and Integrity Information System (FAPIIS) is current, accurate, and complete as of the date of submission of this offer with regard to the following information:

(1) Whether the offeror, and/or any of its principals, has or has not, within the last five years, in connection with the award to or performance by the offeror of a Federal contract or grant, been the subject of a proceeding, at the Federal or State level that resulted in any of the following dispositions:

(i) In a criminal proceeding, a conviction.

(ii) In a civil proceeding, a finding of fault and liability that results in the payment of a monetary fine, penalty, reimbursement, restitution, or damages of $5,000 or more.

(iii) In an administrative proceeding, a finding of fault and liability that results in–

(A) The payment of a monetary fine or penalty of $5,000 or more; or

(B) The…