Sol_75H70726Q00032_terms and conditions.pdf

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

203CODE 16. ADMINISTERED BYCODE

X

X

811210

SIZE STANDARD:

% FOR:SET ASIDE:UNRESTRICTED OR203

REQUEST FOR

PROPOSAL

(RFP)

INVITATION

FOR BID (IFB)

10. THIS ACQUISITION ISCODE

REQUEST FOR

QUOTE (RFQ)

14. METHOD OF SOLICITATION

13b. RATING

NORTH AMERICAN INDUSTRY

CLASSIFICATION STANDARD

(NAICS):

SMALL BUSINESS

02/09/2026 1500 MT

01/26/2026

505-256-6768SHANNON ELDRIDGE-SHORTY

(No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER a. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

75H70726Q00032

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 16 OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

15. DELIVER TO

Albuquerque NM 87110

4101 Indian School Rd NE, Suite 225

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$34

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FREE ON BOARD

(FOB) DESTINATION UNLESS

BLOCK IS MARKED

11.

SEE SCHEDULE

12. DISCOUNT TERMS THIS CONTRACT IS A RATED

ORDER UNDER THE DEFENSE

PRIORITIES AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

BUSINESS

8(A)

Albuquerque Indian Health Service WOMEN-OWNED SMALL

BUSINESS (WOSB)

ECONOMICALLY DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

Albuquerque NM 87110

4101 Indian School Rd NE, Suite 225

Albuquerque Indian Health Service

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

This is a solicitation for commercial items or services prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice.

The solicitation number 75H70726Q00032 is issued as a Request for Quote (RFQ), unless otherwise indicated herein.

The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-06. The

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

X

XX

DATED

SHANNON ELDRIDGE-SHORTY

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Government Use Only)

OFFER

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT: REFERENCE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 11/2021) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

associated North American Industrial

Classification System (NAICS) code for this procurement is 811210 with a small business size standard of $34.0.

Offers are solicited from all responsible sources, and any award resulting from this solicitation will be made on an unrestricted basis.

CONTENT OF PROPOSAL SUBMISSION: All offers will submit the following documents to be considered for award on or by the proposal submission deadline:

1. Technical Qualification (Volume I)

2. Past Performance (Volume II)

3. Price Quote (Volume III)

4. A sign SF1449

Reference Solicitation No. 75H70726Q00032 when requesting information regarding this solicitation. All questions will be answered collectively in a single response, submit by

February 02, 2026 03:00 PM (MT). Failure to comply with the below terms and conditions may result in offer being determined as non-responsive.

All offers to this solicitation is due no later

Continued ...

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

16 2 of

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

3 16

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

75H70726Q00032 than February 09, 2026, 03:00 PM (MT) to email address shannon.eldridge-shorty@ihs.gov.

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

Solicitation 75H70726Q00032 Mobile Xray Unit System

Continuation…

SECTION B – GENERAL CONTRACT INFORMATION

1. The Department of Health and Human Services (HHS), Indian Health Service (IHS) with Albuquerque Area

Office (AAO), has a requirement for preventive maintenance (PM) service for the Radiology department at Zuni Comprehensive Community Health Center (ZCCHC) in Zuni, New Mexico.

2. Acquisition will be for one-year (1) base period with four (4) one-year option periods.

3. The Government intent is to award a single award from this solicitation.

4. Contract prices-

a. This solicitation will be a Firm-Fixed-Price (FFP) purchase order and the price is $(TBD).

b. The Contractor's pricing/cost includes all mandatory Federal, State and Local taxes, it is the responsibility of the Contractor to collect and pay for all New Mexico State Gross Receipt Taxes for business/work performed in the State of New Mexico, regardless of the county the service was performed.

c. The unit price shall be an all-inclusive rate of all other fees including travel expenses, per diem, lodging all cities, state, federal, local taxes and miscellaneous cost associated with the above services.

5. Option prices-

a. Pursuant to either the FAR Clause 52.217-8, Option to Extend Services (NOV 1999), or the FAR Clause

52.217-9, Option to Extend the Term of the Contract (MAR 2000), is set forth in this contract. A notice to exercise any of the option periods will occur prior to the contract’s performance end date.

b. FAR 17.207(c)- The contracting officer may exercise options only after determining that-

(1) Funds are available;

(2) The requirement covered by the option fulfills an existing Government need;

(3) The exercise of the option is the most advantageous method of fulfilling the Government’s need, price and other factors (see paragraphs (d) and (e) of this section) considered;

(4) The option was synopsized in accordance with part 5 unless exempted by 5.202(a)(11) or other appropriate exemptions in 5.202;

(5) The contractor does not have an active exclusion record in the System for Award Management (see

FAR 9.405-1);

(6) The contractor’s past performance evaluations on other contract actions have been considered; and

(7) The contractor’s performance on this contract has been acceptable, e.g., received satisfactory ratings.

Pricing Table:

https://www.acquisition.gov/far/part-5#FAR_Part_5 https://www.acquisition.gov/far/subpart-5.2#FAR_5_202 https://www.acquisition.gov/far/subpart-5.2#FAR_5_202 https://www.acquisition.gov/far/subpart-9.4#FAR_9_405_1

CLIN Contract Periods: Description of Services: Annual Amount

Base Period

TBD/2026-TBD/2027

AssurePoint Standard and Complete Plan for GE AMX 240 Mobile X-Ray System

Equipment GEHC XR FLASHPAD HD

DETECTOR 14X17

Service Repair. The Contractor shall submit a separate price quote for any service repair.

Option Period One:

TBD/2027-TBD/2028

AssurePoint Standard and Complete Plan for GE AMX 240 Mobile X-Ray System

Equipment GEHC XR FLASHPAD HD

DETECTOR 14X17

Service Repair. The Contractor shall submit a separate price quote for any service repair.

Option Period Two:

TBD/2028-TBD/2029

AssurePoint Standard and Complete Plan for GE AMX 240 Mobile X-Ray System

Equipment GEHC XR FLASHPAD HD

DETECTOR 14X17

Service Repair. The Contractor shall submit a separate price quote for any service repair.

Option Period Three:

TBD/2029-TBD/2030

Advance Plan Plus PM Agreement Radiology DR System.

Equipment GEHC XR FLASHPAD HD

DETECTOR 14X17

Service Repair. The Contractor shall submit a separate price quote for any service repair.

Option Period Four:

TBD/2030-TBD/2031

Advance Plan Plus PM Agreement Radiology DR System.

Equipment GEHC XR FLASHPAD HD

DETECTOR 14X17

Service Repair. The Contractor shall submit a separate price quote for any service repair.

(Base Period with four Option Periods) Grand Total: $

SECTION C – DESCRIPTION OF SERVICES.

The contract shall be in accordance with all Federal, State, Local, Tribal and IHS regulations and shall be made with minimal divergence from the schedule established with minimal disturbance and maximum protection of government personnel, property and public.

Purpose: The contractor shall provide a service plan equal to or equivalent to GE AssurePoint Standard and Complete Plan for the GE AMX 240 Mobile X-Ray System and the GE Flashpad HD Detector (14x17).

The Contractor shall furnish all labor, tools, parts, test equipment, transportation, software updates, and documentation required to maintain the equipment in accordance with manufacturer specifications for the following Albuquerque Area Indian Health Service Facility:

Project Scope: AssurePoint Standard PLAN annual OEM support for safety and regulatory compliance. Service Support for Radiology equipment with proprietary key access aligns with all other IHS Radiographic support services.

OEM level service support for Radiographic Systems is regulatory compliance mandated.

Conformance Standards: The services shall ensure that the equipment functions in conformance with the latest published edition of NFPA-99, UL, and OSHA.

The Contractor shall provide a preventative maintenance service agreement for the following:

Equipment Name Barcode Tag SN

GEHC AMX240 Digital Mobile System 53-36131 DF2401900355WK

FLASHPAD HD 3543 6213347107916

AssurePoint Standard and Complete Plan for GE AMX 240 Mobile X-Ray System from GE.

• Repair parts included: Next Day 10:30 am LST-GDXR

• Software and Quality updates included

• Third party Software: Excluded

• TIP Answer Line

• Uptime Commitment 98%

• Battery Replacement Coverage

• Tube Coverage

Equipment GEHC XR FLASHPAD HD DETECTOR 14X17.

• Battery Replacement Coverage

• Detector Coverage included- customer responsible for $10,000 per accident drop

• Grid Replacement

• Advance Visual Support

• Field Engineer (FE) coverage:

▪ Weekdays, Mon-Fri, 8:00 am to 05:00 pm

▪ Weekend, No Coverage

• FE Onsite Response Time: 4 hours

• InSite/Technical Phone Support

• MyGEHealthCare Equipment

• Repair Parts included: Next Day 10:30 am LST-GDXR

General:

• Hours of Coverage:

The business hours are Monday through Friday from 08:00 a.m. to 05:00 p.m., excluding holidays. All service/repairs will be performed during normal hours of coverage unless requested or approved by COR or his/or her designee. The equipment shall be operable and available for use 98% of the normal operating hours.

• Repair Parts included: Next Day 10:30 am LST-GDXR

• Replacement Due to: Abuse, Theft, Loss, Fire

Unscheduled maintenance (Emergency Repair Service):

The Contractor shall maintain the equipment in accordance with the manufacturer's specifications. Emergency repair service includes calibration, cleaning, adjusting, replacing parts, and all necessary corrective action between PM Services.

Service Call Authorization. Only the CO, COR, or POC may authorize the service calls.

Required Response Times:

• Phone response: within 30 minutes, 24/7.

• On-Site Response: within 4 hours, if not resolved by phone

• Work shall continue progressively until completion without undue delay.

Service repair. Repairs not covered under the preventive maintenance services shall be quoted separately and submitted to the Government for review and approval.

Scheduled maintenance:

The Contractor shall perform PM services to ensure the equipment meets all conformance standards.

1. Cleaning of equipment.

2. Reviewing of operating system diagnostics.

3. Calibration and lubrication.

4. Perform remedial maintenance of non-emergent items.

5. Testing/replacement of faulty or high-risk components.

6. Inspecting/replacing electrical wiring and cables.

7. Inspecting/replacing mechanical components (e.g., mounting hardware, restraints, belts, bearings motors).

8. Restoring equipment to full operating condition.

9. Providing PM documentation.

10. Inspecting and calibrating the hard copy image device.

Parts Requirements:

• All parts shall be new OEM parts.

• No rebuilt, used, or salvaged parts permitted.

• All parts shall meet original equipment specifications.

• Contractor shall ensure access to all unique/high-mortality parts.

• All parts are included unless specifically listed as excluded.

Documentation and Service Reports (ESRs):

Each service event shall generate a complete Equipment Service Report (ESRs).

Required ESR information:

• Name of FSE and contract number.

• Provided ESR number/log number.

• Date, start/end times, downtime, labor hours.

• Purchase order (if outside normal working hours).

• Description of problem.

• Equipment identification:

o Inventory ID o Manufacturer's name, o Device name, o Model number, o Serial number, o Other relevant identifiers.

• Detailed itemized service description including:

• Labor and Travel,

• Parts (with part numbers),

• Materials o Problem location and Corrective measures

• Total Cost to be billed (if applicable)

• Signatures of FSE.

Reporting required service beyond the contract scope:

The Contractor shall notify the COR within 24 hours in writing of any defects or required repairs not covered by the contract.

Contractor Qualifications:

The Contractor shall be an established business entity with a permanent office, management, and full-time service staff capable of meeting all obligations of this contract. The Contractor shall designate one (1) primary Field Service Engineer (FSE) and one (1) backup FSE who are full qualified to perform all scheduled and unscheduled maintenance services required under this SOW.

Fully qualified personnel are those who meet both training and experience requirements for the specific equipment covered under this contract:

a) Training requirement:

1. The FSE shall have successfully completed a formal OEM training program for the GE AMX 240

Mobile X-Ray System and the GE FlashPad HD Detector.

2. The training shall be documented through OEM training certificates or official transcripts.

b) Experience Requirement:

1. The FSE shall have a minimum of two (2) years of field experience performing scheduled and unscheduled maintenance, corrective repairs, software updates, diagnostics, and calibrations on the GE AMX 240 or equivalent GE mobile X-Ray Systems. The two-year requirement may be waived only if the equipment is newly introduced to the market and no long-term experience is reasonably attainable.

c) Software Access Requirement:

1. The FSE shall have full access to all OEM proprietary software, service tools, configurations, upgrades, and patches necessary to maintain and restore the system.

2. Use of third-party software or unsupported tools is strictly prohibited by ZCCHC.

Test Equipment Requirements:

• The Contractor shall provide calibration certificates for all test equipment.

• Certificates shall be traceable to a national standard.

• Updated certificates shall be supplied upon request.

Privacy and Security Requirements:

• The Contractor shall not have electronic network connectivity to devices.

• The Contractor access to PHI only when physically troubleshooting imagining issues.

• Any hard drives or electronic storage devises shall be surrendered to ISO.

• No electronic/magnetic storage devices may be removed from ZCCHC property.

SECTION D - PACKAGING AND MARKING-N/A

SECTION E - INSPECTION AND ACCEPTANCE.

1. Inspection and acceptance. All work under this contract is subject to inspection and final acceptance by the

Contracting Officer or the duly authorized representative of the government. The COR, as a duly authorized representative of the Contracting Officer, shall assume the responsibilities for monitoring the Contractor's performance, evaluating the quality of services provided by the Contractor and performing final inspection and acceptance of all deliverables and services called for by the contract.

2. The Contractor shall be paid upon submission of an invoice completion and acceptance (if deliverable) or verification (if service) by the Contracting Officer's Representative (COR).

SECTION F – PERIOD OF PERFORMANCE.

1. The performance schedule is as follows:

Base Period: TBD/2026 to TBD/2027 Option Period One: TBD/2027 to TBD/2028 Option Period Two: TBD/2028 to TBD/2029 Option Period Three: TBD/2029 to TBD/2030 Option Period Four: TBD/2030 to TBD/2031

a) The performance shall be for the base period initially. Option periods may be exercised upon issuance of written modifications, in accordance with FAR clause 52.217‐9, Option to Extend the Term of the Contract (MAR 2000).

b) Total contract award must not exceed five years.

2. Deliverables: The contractor shall provide preventive maintenance of the DR Radiology System to the following Albuquerque Area Indian Health Service facility:

Zuni Comprehensive Community Health Center (ZCCHC) Radiology department 21B Avenue Zuni, New Mexico 87327

3. Government holidays (U.S. Government): Federal Holidays *Any other day specifically declared by the President of the United States to be a national holiday.

SECTION G - CONTRACT ADMINISTRATION

1. Authorities of Government Personnel:

Notwithstanding the Contractor's responsibility for total management during the performance of this Contract, the administration of the Contract will require maximum coordination between the Government and the Contractor. The following individuals will be the Government's points of contact during the performance of this Contract.

https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/#url=2026

2. Contracting Officer/Contracting Specialist:

The IHS Contracting Officer (CO) is the only individual authorized to modify this Contract. The CO responsible for administrative and contractual issues concerning this Contract is:

a. Shannon Eldridge-Shorty, Contract Specialist (CO/CS) Indian Health Service (IHS)/Division of Contracts & Grants Management (DCGM) 4101 Indian School Rd NE, Suite 225 Albuquerque, New Mexico 87110 505-256-6768; email: shannon.eldridge-shorty@ihs.gov

Send all communications pertaining to contractual and/or administrative matters to the address above and to the Contract Specialist administering this Contract.

The Federal Acquisition Regulation defines an unauthorized commitment as an agreement that is not binding solely because the government representative who made it lacked the authority to enter into that agreement on behalf of the government. Only contracting officers have the authority to make purchases or award contracts. Upon receipt and/or execution of any order placed for goods or services, the vendor shall verify that the Government Agent issuing the order has necessary authority to entire into the purchase order/contract. If it is determined that the vendor failed to do so, they may be held liable for future Unauthorized Commitments.

3. Contracting Officer’s Representative (COR)

a. Michelle Sanchez; michelle.sanchez2@ihs.gov; 505-782-7352, is hereby designated as COR for this service. The COR responsibilities will be to coordinate with the contractor the technical aspects of this service and the review of performance hereunder. The COR does not have the authority to change or alter the order amount, terms and conditions.

b. Bernard Ghachu, bernard.ghachu@ihs.gov; 505-782-7319, is hereby designated as the Alternate COR for this service. The Alternate COR responsibilities will be to help coordinate with the contractor the technical aspects of this service and the review of performance hereunder. The Alternate COR does not have the authority to change or alter the order amount, terms and conditions.

c. The COR and Alternate COR’s shall be responsible for:

(1) Monitoring the Contractors technical progress, including surveillance and assessment of performance and recommending technical changes,

(2) Interpreting the Statement of Work (SOW) in coordination with the Contracting Officer (CO),

(3) Technical evaluation as required,

(4) Technical inspections and acceptance,

(5) Assisting the Contractor in the resolution of technical problems encountered during the performance of the contract.

4. Invoice Requirements-

a. The Contractor shall submit invoices annually. (Please indicate whether a different invoicing schedule is preferred?)

b. The Contractor shall electronically send all complete invoices with all required documentation through ipp.gov. Failure to upload required documents directly to the website listed above will delay in prompt payment of your invoice.

c. The Contractor is required to include the Unique Entity Identifier (UEI) on each invoice. For more information about the UEI- (Home | SAM.gov).

d. The Contractor shall submit invoices in accordance with the contract terms, i.e., payment schedule, progress payments, partial payments, deliverables, etc.

mailto:shannon.eldridge-shorty@ihs.gov mailto:michelle.sanchez2@ihs.gov mailto:bernard.ghachu@ihs.gov mailto:www.ipp.gov mailto:www.sam.gov

e. Request for Taxpayer Identification Number and Certification

f. A form W-9 shall be submitted to the Albuquerque Area Indian Health Service Division of Accounting

Services by either of the following:

1) Encrypted Email: ALB_AOAPinvoices@ihs.gov or

2) Secure Fax: (505) 256-6851

Failure to submit the required form W-9 to the email address/fax number listed above will delay issuance of the IRS 1099 Form.

g. Credit memos will not be accepted as a form of refund. All refunds are to be submitted via a check addressed to:

Albuquerque Area Indian Health Service Division of Accounts Receivable 4101 Indian School Road NE, Suite 225 Albuquerque, NM 87110

SECTION H - SPECIAL CONTRACT REQUIREMENTS.

1. Contractor Performance Evaluation Report. During the life of this contract, the contractor’s performance will be evaluated on an interim and final basis pursuant to FAR Subpart 42.15. Evaluation will become part of the contract file and will be used as past performance information in evaluating the Contractor’s, and any significant subcontractors or affiliates, past performance on future contracts.

2. Contractor Performance Assessment Report System (CPARS) is an on-line reporting system CPARS.gov. The Contractor Performance Report is completed by the COR electronically and sent to the Contractor for review and approval at the end of each performance period as an interim report and at the end of the contract performance as a final report. After review by the Contracting Officer, the report becomes a permanent record of the Contractor’s past performance.

3. Identification and disposition of data, reports, and other deliverables.

• The Contractor is not permitted to make use of any data derived from these services for any purpose not directly related to and/or authorized by the Albuquerque Area Indian Health Service.

• All patient data/information are subject to the Privacy Act and the Confidentiality of Information Clause

(HHSAR 352.224-70)

• Upon completion/termination of the contract, all information, statistical or analytical material or reports and other data generated by the Contractor shall become the property of the Albuquerque Area Indian Health Service.

• The Contractor is prohibited from gathering data, statistics, or use of material for publication and/or research for its own benefits. Dissemination of information, prior approval shall be obtained from the Government Contracting Officer for the release or dissemination of information related to this contract.

4. Additional requirements concerning data, data rights and computer software.

• Notwithstanding any other clause concerning data, data rights and computer software and hardware under this Contract: all data produced, recorded, transferred or manipulated under this Contract shall remain the exclusive property of the Government irrespective or the manner or method of recording or storage and no matter what form of computer mechanism is used in the processing of said information or data. The Government shall retain exclusive right and domain over any by-product produced under this Contract, or any other use of the data produced under this Contract by either plan or accident.

• Copies of the final Reports and Deliverables under each task must be officially sent to the Indian Health Service and kept on file by the Contractor. At the end of the contract, all files must be kept by the Contractor for audit purposes.

• Works other than Software Development or Enhancements:

file://///albd1apps/users/contracts/seldridgeshorty/Buyer%20Workload%20Assignments/Remote%20Coders/Solicitation/ALB_AOAPinvoices@ihs.gov%20 https://www.cpars.gov/cparsweb/home

• No software will be developed, modified, or enhanced under this acquisition.

5. Subcontracts. The Contractor shall not subcontract, assign, or otherwise transfer any portion of the services required under this agreement to another contractor or organization without the prior written approval of the Contracting Officer.

PART II – CONTRACT CLAUSES.

SECTION I – CONTRACT CLAUSES.

1. FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998).

This solicitation incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at these website address: Revolutionary FAR Overhaul | Acquisition.GOV and FAR | Acquisition.GOV

FAR Clause No.: Title: Date:

52.202-1 Definitions JUN 2020

52.203-3 Gratuities APR 1984

52.203-7 Anti-Kickback Procedures JUN 2020

52.204-9 Personal Identity Verification of Contractor Personnel JAN 2011

52.212-4 Contract Terms and Conditions – Commercial Products and Commercial Services

OCT 2025

52.216-4 Economic Price Adjustment-Labor and Material JAN 2017

52.222-3 Convict Labor OCT 2025

52.222-50 Combat Trafficking in Persons OCT 2025

52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving

MAY 2024

52.229-3 Federal, State, and Local Taxes FEB 2013

52.232-11 Extras APR 1984

52.232-33 Payment by Electronic Funds Transfer-System for Award Management

OCT 2018

52.232-40 Providing Accelerated Payments to Small Business Subcontractors

MAR 2023

52.233-4 Applicable Law for Breach of Contract Claim OCT 2025

52.237-3 Continuity of Services JAN 1991

52.242-13 Bankruptcy JULY 1995

52.242-15 Stop-Work Order AUG 1989

52.245-1 Government Property SEP 2021

52.246-4 Inspection of Services-Fixed-Price AUG 1996

52.253-1 Computer Generated Forms OCT 2015

Following clauses in full text:

2. FAR 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days. (End of clause) https://www.acquisition.gov/far-overhaul https://www.acquisition.gov/browse/index/far

3. FAR 52.217-9 OPTION TO EXTEND THE TERM OF CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five years. (End of clause)

4. FAR CLASS DEVIATION 2025-02 AMENDMENT 1:

System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations, including 52.223-22, Public Disclosure of Greenhouse Gas Emissions and Reduction Goals— Representation, and paragraph (t) of 52.212-3, Offeror Representations and Certifications—Commercial Products and Commercial Services. Agencies will not consider or use these representations. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.

5. DEPARTMENT OF HEALTH AND HUMAN SERVICES ACQUISITION REGULATION (HHSAR) (48 CFR CHAPTER 3)

CLAUSES

This solicitation incorporates one or more clauses by reference, with the same force and affect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at these addresses: HHS Acquisition Regulations (HHSAR) | HHS.gov.

HHSAR Clause No.: Title: Date:

352.211-3 Paperwork Reduction Act DEC 2015

352.222-70 Contractor Cooperation in Equal Employment Opportunity Investigations

DEC 2015

352.223-70 Safety and Health DEC 2015

352.227-70 Publications and Publicity DEC 2015

352.233-71 Litigation and Claims DEC 2015

Following clauses in full text:

6. HHSAR 352.232-71 - ELECTRONIC SUBMISSION OF INVOICE PAYMENT REQUESTS (FEB 2022)

(a) Definitions. As used in this clause— Payment request means a bill, voucher, invoice, or request for contract financing payment with associated supporting documentation. The payment request must comply with the requirements identified in FAR 32.905(b), “Content of Invoices” and the applicable Payment clause included in this contract.

(b) Except as provided in paragraph (c) of this clause, the Contractor shall submit payment requests electronically using the Department of Treasury Invoice Processing Platform (IPP) or successor system.

Information regarding IPP, including IPP Customer Support contact information, is available at www.ipp.gov or any successor site.

(c) The Contractor may submit payment requests using other than IPP only when the Contracting Officer authorizes alternate procedures in writing in accordance with HHS procedures. Unless otherwise agreed to by the contracting officer per HHSAR 352.232-71(c), the use of IPP shall take precedence over previously established invoicing procedures.

(d) If alternate payment procedures are authorized, the Contractor shall include a copy of the Contracting Officer's written authorization with each payment request. Unless otherwise agreed to by the https://www.hhs.gov/grants-contracts/contracts/contract-policies-regulations/hhsar/index.html https://www.hhs.gov/grants-contracts/contracts/contract-policies-regulations/hhsar/index.html contracting officer per HHSAR 352.232-71(c), the use of IPP shall take precedence over previously established invoicing procedures. (End of clause)

PART III - LIST OF DOCUMENTS, EXHIBITS, AND OTHER ATTACHMENTS.

SECTION J - List of attachments-

IDENTIFIER DESCRIPTION # OF PAGES

Attachment #1 Past Performance Survey (template) 4

PART IV - REPRESENTATION AND INSTRUCTIONS.

SECTION K – REPRESENATIONS, CERTIFICATIONS, AND OTHER STATEMENTS OF OFFERORS OR RESPONDENTS.

1. Provisions- This solicitation incorporates one or more provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): Revolutionary FAR Overhaul | Acquisition.GOV and FAR | Acquisition.GOV

FAR Provisions No.: Title: Date:

52.204-7 System for Award Management OCT 2025

52.212-1 Instructions to Offerors-Commercial Products and Commercial Services

OCT 2025

52.233-2 Service of Protest OCT 2025

The following provisions are in full text:

2. FAR 52.209-11 - REPRESENTATION BY CORPORATIONS REGARDING DELINQUENT TAX LIABILITY OR A

FELONY CONVICTION UNDER ANY FEDERAL LAW (FEB 2016)

(a) As required by sections 744 and 745 of Division E of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235), and similar provisions, if contained in subsequent appropriations acts, the Government will not enter into a contract with any corporation that—

(1) Has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability, where the awarding agency is aware of the unpaid tax liability, unless an agency has considered suspension or debarment of the corporation and made a determination that suspension or debarment is not necessary to protect the interests of the Government; or

(2) Was convicted of a felony criminal violation under any Federal law within the preceding 24 months, where the awarding agency is aware of the conviction, unless an agency has considered suspension or debarment of the corporation and made a determination that this action is not necessary to protect the interests of the Government.

(b) The Offeror represents that—

(1) It is □ is not □ a corporation that has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability; and

(2) It is □ is not □ a corporation that was convicted of a felony criminal violation under a Federal law within the preceding 24 months. (End of provision) https://www.acquisition.gov/browse/index/far

3. FAR 52.212-2 EVALUATION-COMMERCIAL PRODUCTS AND COMMERICAL SERVICES (NOV 2021)

(a) The Government will award a contract resulting from this solicitation to the responsible quoter whose quote conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate quotes:

a) Technical Qualifications (Volume I shall not exceed 15 pages)

b) Past Performance (Volume II shall not exceed 12 pages)

c) Price Quote (Volume III shall not exceed 5 pages)

(b) Options. The Government will evaluate quotes for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that a quote is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of a quote, mailed or otherwise furnished to the successful quoter within the time for acceptance specified in the quote, shall result in a binding contract without further action by either party. Before the quoter’s specified expiration time, the Government may accept a quote (or part of a quote), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. (End of provision)

SECTION L - INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS OR RESPONDENTS.

1. Instructions:

a) The Contractor shall be registered in the System for Award Management (SAM) - Home | SAM.gov) at the time of award to be considered eligible for award, in accordance with FAR 52.204-7.

b) The SF1449, including all amendments, shall be signed by an official authorized to bind the organization.

c) The quotation submitted in response to this solicitation shall become a part of the official contract file.

d) All questions shall be submitted in writing. The Government will respond to questions collectively in a single written response to all potential vendors. Question shall be submitted using the following format:

Solicitation Page # Section # Section Title Question

e) Quotations will be evaluated to determine the quoter’s ability to meet all requirements necessary for successful performance. Quotations that merely paraphrase the requirements stated in Section 5 without providing substantive information will be considered unacceptable. Additionally, quotations that address only part of the requirements will be considered nonresponsive and ineligible for award.

f) The Indian Health Service (IHS), Zuni Comprehensive Community Health Center (ZCCHC) will evaluate quotations solely based on the information furnished by the quoter. The Government is not responsible for locating or obtaining information not included in the quotation.

g) This solicitation does not permit the Government to pay any of the costs incurred in the preparation or submission of quotations. The Contracting Officer is the only individual authorized to legally commit the Government to the expenditure of public funds related to this requirement.

h) Service of Protest. In accordance with FAR 52.233-2 and FAR 33.101:

(1) Protests filed directly with the agency, and copies of protests filed with the Government

Accountability Office (GAO), shall be served on the Contracting Officer by obtaining written and dated acknowledgment of receipt at the following address: Indian Health Service Division of Contracts & Grants Management (DCGM), 4101 Indian School Road NE, Suite 225, Albuquerque, NM 87110.

(2) A copy of protest filed with the GAO shall be received by the Contracting Officer (CO) within one (1) day of filing with the GAO.

https://www.sam.gov/

SECTION M - EVALUTION FACTORS FOR AWARD.

1. Technical Qualifications Assessment.

Each quoter shall provide a technical narrative describing its approach to performing electronic and precision equipment repair and maintenance services, specifically for DR Radiology equipment, in accordance with the solicitation requirements.

At a minimum, the submission shall address:

a) Documentation demonstrating certification, authorization, or manufacturer approval to perform maintenance and repair services on DR Radiology equipment (OEM or OEM-authorized preferred). The quoter shall provide permit/certificate of operations, as well as motor carrier license.

b) Copies of all required permits and/or certificates of operation applicable to electronic and precision equipment maintenance services, including a valid motor carrier license if transportation of equipment or parts is required.

c) Each file shall be clearly named to identify its corresponding attachment (e.g. Technical Qualification -

Volume I).

2. Past Performance Assessment.

Each quoter shall provide documentation demonstrating recent and relevant past performance for electronic and precision equipment repair and maintenance services of similar size, scope, and complexity performed within the past five (5) years.

a) A quoter shall submit completed performance surveys for three (3) previous or current customers for comparable services (e.g. medical imaging equipment maintenance).

b) Experience performing similar services with the New Mexico and/or Arizona geographic areas will be considered relevant due to response time, logistics, and service coverage requirements.

c) Each file shall be clearly named to identify its corresponding attachment (e.g., Past Performance-Volume

II).

3. Price Quote Assessment.

Each quoter shall submit a price quote reflecting industry-standard pricing for electronic and precision equipment repair and maintenance services.

a) The pricing structure shall clearly identify each line item, including unit price, total price, applicable discounts, labor rates, and payment terms.

b) Price quotes shall remain valid for ninety (90) days from the date of receipt by the Government.

c) Each file shall be clearly named to identify its corresponding attachment (e.g., Price Quote – Volume III).

4. Basis for Award. The Government intends to award one Firm-Fixed-Priced (FFP) purchase order on a best value basis, considering both price and non-price factors. Award will be made only to a quoter whose quotation is technically acceptable and who is determined to be responsive and responsible in accordance with the solicitation requirements.