Sol_75H70726Q00026.pdf

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

Albuquerque NM 87110 4101 Indian School Rd NE, Suite 225 Albuquerque Indian Health Service

CODE 16. ADMINISTERED BYCODE

X

X

X

334111

SIZE STANDARD:

100.00 % FOR:SET ASIDE:UNRESTRICTED OR203

REQUEST FOR

PROPOSAL

(RFP)

INVITATION

FOR BID (IFB)

10. THIS ACQUISITION ISCODE

REQUEST FOR

QUOTE (RFQ)

14. METHOD OF SOLICITATION

13b. RATING

NORTH AMERICAN INDUSTRY

CLASSIFICATION STANDARD

(NAICS):

SMALL BUSINESS

01/07/2026 1200 MT

12/16/2025

505-256-6750STEPHANIE BEGAY

(No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBERa. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

75H70726Q00026

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 11 OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

15. DELIVER TO

Albuquerque NM 87110 4101 Indian School Rd NE, Suite 225

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

1,250

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FREE ON BOARD

(FOB) DESTINATION UNLESS

BLOCK IS MARKED

11.

SEE SCHEDULE

12. DISCOUNT TERMS THIS CONTRACT IS A RATED

ORDER UNDER THE DEFENSE

PRIORITIES AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

BUSINESS

8(A)

Albuquerque Indian Health Service

WOMEN-OWNED SMALL

BUSINESS (WOSB)

ECONOMICALLY DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Solicitation No. 75H70726Q00026 is hereby issued to provide three(3) Canon imageRUNNER Advance DX C5860i Color Systems with preventive maintenance services at the Albuquerque Area Office and one

(1) Canon imageRUNNER Advance DX C5860i Color System with preventive maintenance services at the Albuquerque Area IHS Warehouse in Albuquerque, NM.

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

DATED

STEPHANIE BEGAY

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Government Use Only)

OFFER

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT: REFERENCE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 11/2021) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

11 2 of

Solicitation No.

75H70726Q00026

Project Title Printers/Scanners/Copiers- AAO/OEHE

SECTION B – CONTINUATION OF SF-1449

This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with part

12. This announcement constitutes the only solicitation. Quotes are being requested and a separate written solicitation will not be issued.

Solicitation No. 75H70726Q00026 is issued as a Request for Quotation (RFQ) for four (4) Canon imageRUNNER ADVANCE DX C5860i Color Systems and Preventive Maintenance and Service Repairs for the Albuquerque Area Office and Albuquerque Area IHS Warehouse located in Albuquerque, NM.

This acquisition is set-aside for ISBEE and Small Business concerns. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.

The associated North American Industrial Classification System (NAICS) code for this procurement is 334111 with a small business size standard of 1,250.

1. PLACE OF PERFORMANCE

Albuquerque Area Office Albuquerque Area IHS Warehouse 4101 Indian School Rd NE, Suite 225 3101 Menaul Blvd NE, Suite A Albuquerque, NM 87110 Albuquerque, NM 87107

2. CONTRACT TYPE

The Department of Health and Human Services (DHHS), Albuquerque Area Indian Health Service (IHS), Division of Contracts and Grants Management (DCGM), anticipates awarding one single firm-fixed price type order, as a result of this opportunity.

3. PERIOD OF PERFORMANCE (POP)

Performance will be for the base year only, unless the period is changed by written modification, as per FAR 17.207(c). If the Government exercises the option pursuant to FAR 52.217-9 - Option to Extend the Term of the Contract (Mar 2000), the period of performance shall be extended in accordance with the following schedule (subject to change):

Base Year: TBD/2026 – TBD/2027 1st Option Year: TBD/2027 – TBD/2028 2nd Option Year: TBD/2028 – TBD/2029 3rd Option Year: TBD/2029 – TBD/2030 4th Option Year: TBD/2030 – TBD/2031

4. PRICING SUMMARY

Upon delivery and acceptance of the services described in the Statement of Work (SOW) and identified in the Pricing Table below, the Government shall pay to the Contractor the total prices set forth on the specified contract line items.

Pricing Table**

Item # Contract Period Pricing Qty Total Amount

CLIN 1 Base Year:

TBD/2026- TBD/2027 Canon imageRUNNER Advance DX C5860i Color Systems 4 $ http://www.acquisition.gov/

Project Title Printers/Scanners/Copiers- AAO/OEHE

Preventive Maintenance:

$________/service x 12 services/year $

Total for Base Year: $

CLIN 2 Option Year 1:

TBD/2027- TBD/2028

Preventive Maintenance:

$________/service x 12 services/year $

Total for Option Year 1: $

CLIN 3 Option Year 2:

TBD/2028- TBD/2029

Preventive Maintenance:

$________/service x 12 services/year $

Total for Option Year 2: $

CLIN 4 Option Year 3:

TBD/2029- TBD/2030

Preventive Maintenance:

$________/service x 12 services/year $

Total for Option Year 3: $

CLIN 5 Option Year 4:

TBD/2030- TBD/2031

Preventive Maintenance:

$________/service x 12 services/year $

Total for Option Year 4: $

GRAND TOTAL (base year + option years): $

* - All-Inclusive Rate: The service rate must include all associated fees—such as travel, per diem, lodging, all applicable taxes, and any miscellaneous costs required to perform the services.

***There is a fillable table attached for your usage or you may use a format of your own***

As an independent Contractor; billing and collecting for the federal, state and other local city/county taxes is the responsibility of the Contractor, this includes the Colorado Gross Receipt Taxes (COGRT) for services provided in any county of the State of Colorado. The Indian Health Service will not withhold taxes nor will it issue a W-2 to the contractor.

5. POINTS OF CONTACT (POC)

Contracting Officer (CO) Contract Specialist (CS)

Project Title Printers/Scanners/Copiers- AAO/OEHE

Stephanie Begay Stephanie Begay

(505) 256-6750 (505) 256-6750

Stephanie.Begay3@ihs.gov Stephanie.Begay3@ihs.gov

Contracting Officer’s Representative (COR) Alternate Contracting Officer’s Representative (COR)

Gretchen Tsosie Name: Yuniesky Perez

Phone: To be distributed at award Phone: To be distributed at award

Email: To be distributed at award Email: To be distributed at award

6. STATEMENT OF WORK (SOW)

General Contract Requirements The contractor shall provide all management, supervision, administrative support, labor, materials, tools, parts, supplies, equipment and all necessary appurtenances required to provide installation and deployment of four (4) name brand printer/scanner/copiers, and provide a base year plus 4-year extended warranty and maintenance plan. The contactor will provide a factory certified technician to provide monthly maintenance of each machine. The contractor shall also provide on-call service visits to troubleshoot and repair any technical problems on an as-needed basis.

The Contractor shall provide three (3) systems with maintenance services at the Albuquerque Area Office:

• North location

• Finance location

• Mail Room location

The Contractor shall provide one (1) system with maintenance services at the Albuquerque Area IHS Warehouse.

Equipment Requirements

• Four (4) Canon imageRUNNER ADVANCE DX C5860i Color Systems

• Name brand (Canon) equipment only

• New equipment only

• 5-year extended warranty for all equipment

• See attachment #3 for additional specifications

Maintenance Specific Requirements

• The Contractor shall establish an effective Preventive Maintenance Plan for scheduling and performing scheduled preventive maintenance on the printers/scanners/copiers under the scope of this Contract.

• The Contractor shall submit the Preventive Maintenance Plan as part of the Contractor's quote.

• This plan shall include monthly maintenance per year including but not limited to cleaning, lubrication, technical adjustments, and replacement of parts as needed due to normal use.

• Must include a comprehensive and toner inclusive service.

Contractor Requirements

• Must be an authorized dealer of Canon printers/scanners/copiers.

• Must provide a factory certified technician to provide maintenance on Canon printers/scanners/copiers.

• Must install new equipment and remove old equipment.

mailto:Stephanie.Begay3@ihs.gov mailto:Stephanie.Begay3@ihs.gov

Project Title Printers/Scanners/Copiers- AAO/OEHE

SERVICE CONTRACT WAGE DETERMINATION

Wage Determination No. 2015-5443, Revision No. 26, dated July 08, 2025, is hereby incorporated.

Government Holidays

New Year’s Day Labor Day Birthday of Martin Luther King Jr.

Indigenous Peoples Day (Columbus Day)

Washington’s Birthday

Veterans Day

Memorial Day Thanksgiving Day Juneteenth National Independence Day

Christmas Day

Independence Day

*Any other day specifically declared by the President of the United States to be a national holiday (see https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/).

7. INSPECTION AND ACCEPTANCE

All work performed under this contract is subject to inspection and final acceptance by the Contracting Officer (CO) or the duly authorized representative of the Government. The Contracting Officer’s Representative (COR), as a duly authorized representative of the Contracting Officer, shall be responsible for monitoring the Contractor’s performance, evaluating the quality of services provided, and performing final inspection and acceptance of all deliverables and services required under this contract.

a. Performance Evaluation:

• The Contractor shall meet all requirements of the Statement of Work (SOW) to a satisfactory degree.

• The Contractor shall immediately notify the COR of any information or circumstances that may violate applicable statutes, policies, or procedures, including any changes in federal, state, county, or tribal regulations or licensure requirements that could affect service delivery.

• Review and approval of work shall be performed by the Contracting Officer or authorized representative.

Evaluation of services performed under this contract will be conducted jointly by the Contractor and the Government Project Officer during the contract term, and results of such evaluations will become part of the official contract file.

• The evaluation report will address progress made in meeting the contract objectives. Evaluation dates shall be mutually agreed upon by the Contractor and Government Project Officer.

b. Quality Assurance:

The Contractor’s work is subject to review as part of the Service Unit Quality Assurance Program (Competency).

Reviews may include assessment of completed assignments and supervisory evaluations. The Contractor shall correct any deficiencies identified. Failure to take corrective action may result in termination of the contract for cause if facilities, patients, or staff are endangered or harmed as a result of the Contractor’s actions.

c. Contractor Performance Evaluation Report:

Throughout the contract period, the Contractor’s performance will be evaluated on both an interim and final basis pursuant to FAR Subpart 42.15, to include the Contractor Performance Assessment Reporting System (CPARS).

These evaluations become part of the official contract file and may be used as past-performance information for future procurements involving the Contractor, its affiliates, or significant subcontractors.

d. Contract Discrepancy Report (CDR):

In the event of unsatisfactory contract performance, the Contracting Officer will issue a Contract Discrepancy https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/

Project Title Printers/Scanners/Copiers- AAO/OEHE

Report (CDR) describing the circumstances and findings regarding the incomplete or deficient service. The Contractor shall acknowledge receipt of the CDR and provide a written corrective-action plan describing how the deficiency will be resolved and prevented from recurring. The Government will review the Contractor’s response for acceptability, and any completed CDRs will become part of the overall performance evaluation record used in assessing current and future contractual obligations.

8. INVOICE SUBMISSION

The Contractor shall submit invoices, as needed. Advance payments will not be issued by Finance unless stated herein.

Upload complete invoice with all required documentation to:

https://www.ipp.gov

Please do not send any invoices or any invoice-related documents (such as deliverables, reports or balance statements) to the Contracting Officer or Finance Department. Failure to upload required documents directly to the website listed above will delay prompt payment of your invoice.

Additionally, the Contractor is required to include the Unique Entity Identifier (UEI) on each invoice. For additional information about the UEI (hhtps://www.sam.gov).

Request for Taxpayer Identification Number and Certification

A W-9 form shall be submitted to the Albuquerque Area Indian Health Service Division of Accounting Services by either of the following:

1. Encrypted Email: ALB_AOAPinvoices@ihs.gov or

2. Secure Fax: (505) 256-6851

Failure to submit the required form W-9 to the office(s) listed above will delay issuance of the IRS 1099 Form.

Credit memos will not be accepted as a form of refund. All refunds are to be submitted via a check addressed to:

Albuquerque Area Indian Health Service Division of Accounts Receivable 4101 Indian School Road NE, Suite 225 Albuquerque, NM 87110

SECTION C – CONTRACT CLAUSES

FAR 52.252-2 Clauses Incorporated by Reference (Feb 1998) This purchase order incorporates one or more clauses by reference and/or full text with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address: https://www.acquisition.gov/?q=/browse/far/52

Per FAR Class Deviation 2025-09 Amendment 1: System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in this solicitation. Contracting officers will rely on representations from offers based on provisions in the solicitation. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.

FAR

Clause No. Title Date

52.202-1 Definitions Jun 2020 https://www.ipp.gov/ https://www.acquisition.gov/?q=/browse/far/52

Project Title Printers/Scanners/Copiers- AAO/OEHE

52.203-17 Contractor Employee Whistleblower Rights Nov 2023 52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements. Jan 2017 52.204-13 System for Award Management - Maintenance Oct 2018 52.209-6 Protecting the Government's Interest When Subcontracting With Contractors

Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded.

Jan 2025

52.209-10 Prohibition on Contracting with Inverted Domestic Corporations Nov 2015 52.212-4 Contract Terms and Conditions – Commercial Products and Commercial Services Nov 2023 52.216-4 Economic Price Adjustment – Labor and Material. Jan 2017 52.219-6 Notice of Total Small Business Set-Aside Nov 2020 52.219-8 Utilization of Small Business Concerns Jan 2025 52.222-3 Convict Labor Jun 2003 52.222-36 Equal Opportunity for Workers with Disabilities Jun 2020 52.222-41 Service Contract Labor Standards. Aug 2018 52.222-42 Statement of Equivalent Rates for Federal Hires May 2014 52.222-43 Fair Labor Standards Act and Service Contract Labor Standards – Price Adjustment

(Multiple Year and Option Contracts) Aug 2018

52.222-50 Combating Trafficking in Persons Nov 2025 52.222-55 Minimum Wages for Contractor Workers Under Executive Order 14026 Nov 2025 52.222-62 Paid Sick Leave Under Executive Order 13706 Jan 2022 52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving. May 2024 52.232-33 Payment by Electronic Funds Transfer – System for Award Management Oct 2018 52.232-40 Providing Accelerated Payments to Small Business Subcontractors. Mar 2023 52.233-3 Protest After Award Aug 1996 52.233-4 Applicable Law for Breach of Contract Claim Oct 2004 52.237-3 Continuity of Services 52.240-91 Security Prohibitions and Exclusions Oct 2025 52.244-6 Subcontracts for Commercial Products and Commercial Services Oct 2025 52.246-4 Inspection of Services – Fixed Priced Aug 1996 52.252-6 Authorized Deviations in Clauses Nov 2020

FAR 52.217-8 - Option to Extend Services (Nov 1999) The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days.

FAR 52.217-9 - Option to Extend the Term of Contract (Mar 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five years.

Department Of Health and Human Services Acquisition Regulation (HHSAR) (48 CFR Chapter 3) Clauses This contract incorporates the following HHSAR provisions and clauses by reference, with the same force and effect as if they were provided in full text. The full text of these provisions and clauses is available upon request from the Contracting Officer or may be accessed electronically at: https://www.hhs.gov/policies/hhsar/subpart352.html

HHSAR

Clause No. Title Date

352.239-74 Electronic and Information Technology Accessibility Dec 2015 https://www.hhs.gov/policies/hhsar/subpart352.html

Project Title Printers/Scanners/Copiers- AAO/OEHE

HHSAR 352.232-71 - Electronic Submission of Invoice Payment Requests (Feb 2022)

(a) Definitions. As used in this clause— Payment request means a bill, voucher, invoice, or request for contract financing payment with associated supporting documentation. The payment request must comply with the requirements identified in FAR 32.905(b), “Content of Invoices” and the applicable Payment clause included in this contract.

(b) Except as provided in paragraph (c) of this clause, the Contractor shall submit payment requests electronically using the Department of Treasury Invoice Processing Platform (IPP) or successor system. Information regarding IPP, including IPP Customer Support contact information, is available at www.ipp.gov or any successor site.

(c) The Contractor may submit payment requests using other than IPP only when the Contracting Officer authorizes alternate procedures in writing in accordance with HHS procedures. Unless otherwise agreed to by the contracting officer per HHSAR 352.232-71(c), the use of IPP shall take precedence over previously established invoicing procedures.

(d) If alternate payment procedures are authorized, the Contractor shall include a copy of the Contracting Officer's written authorization with each payment request. Unless otherwise agreed to by the contracting officer per HHSAR 352.232- 71(c), the use of IPP shall take precedence over previously established invoicing procedures.

SECTION D – DOCUMENTS, EXHIBITS AND ATTACHMENTS

Attachment No. Description No. of

Pages

1 Wage Determination No. 2015-5443, Rev. No. 26, July 8, 2025 14

2 Fillable Table for Quote 1 3 Specifications for Canon Printer/Scanner/Copier Systems 4

SECTION E – SOLICITATION PROVISIONS

FAR 52.252-1 Solicitation Provisions Incorporated by Reference (Feb 1998) This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this address: www.acquisition.gov.

(End of provision)

FAR

Provision

No.

Title Date

52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements-Representation. Jan 2017

52.204-7 System for Award Management - Registration Nov 2024 52.212-1 Instructions to Offerors-Commercial Items Sep 2023

FAR 52.212-2 Evaluation – Commercial Products and Commercial Services (Nov 2021)

(a) The Government will award a firm-fixed price purchase order (PO) resulting from this solicitation to the responsible quoter whose quote conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors (listed in order of descending importance) shall be used to evaluate quotes:

1. Technical Capability

2. Pricing

3. Past Performance

Project Title Printers/Scanners/Copiers- AAO/OEHE

(b) Options. The Government will evaluate quotes for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that a quote is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of a quote, mailed or otherwise furnished to the successful quoter within the time for acceptance specified in the quote, shall result in a binding contract without further action by either party. Before the quoter’s specified expiration time, the Government may accept a quote (or part of a quote), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. (End of provision)

Department Of Health and Human Services Acquisition Regulation (HHSAR) (48 CFR Chapter 3) Provisions This contract incorporates the following HHSAR provisions and clauses by reference, with the same force and effect as if they were provided in full text. The full text of these provisions and clauses is available upon request from the Contracting Officer or may be accessed electronically at: https://www.hhs.gov/policies/hhsar/subpart352.html

HHSAR

Provision No. Title Date

352.226-4 Notice of Indian Small Business Economic Enterprise set-aside 352.226-7 Indian Economic Enterprise Representation 352.239-73 Electronic and Information Technology Accessibility Notice Dec 2015

SECTION F - INSTRUCTIONS, CONDITIONS, AND NOTICE TO QUOTERS

EVALUATION (IHS SUPPLEMENTAL GUIDANCE)

(Supplementing FAR 52.212-2 and FAR 12.203)

Evaluation will be conducted in accordance with FAR 12.203(c)(2) using a comparative evaluation of quotes. Technical capability and past performance, individually or combined, are more important than price. Contracting Officers are not required to prepare formal evaluation plans, score quotes, or establish a competitive range.

Award will be made to the quoter whose submission is:

1. Technically acceptable,

2. Determined responsible in accordance with FAR Part 9, and

3. Represents the best value to the Government, price and other factors considered.

The Government may communicate with quoters to clarify aspects of their quotes but is not required to request revised quotations.

QUOTE SUBMISSION REQUIREMENTS

Quoters shall submit a complete quotation package consisting of three (3) volumes plus a signed SF-1449. Electronic submission (PDF preferred) is required unless otherwise stated in the solicitation.

1. Volume I – Technical Capability –

Include the following:

• Quoter Name

• UEI Number

• Business Size (Small Business, Indian-Small Business Economic Enterprise (ISBEE), etc.)

• Point of Contact (name, phone, email)

• A description demonstrating the quoter’s capability to perform all requirements in the Statement of Work (SOW)

The technical submission must show a clear understanding of the maintenance requirements and provide a logical, feasible approach to meeting the SOW. Quotes that address only part of the requirement will be rated unacceptable.

https://www.hhs.gov/policies/hhsar/subpart352.html

Project Title Printers/Scanners/Copiers- AAO/OEHE

The Government will evaluate only the information provided. No assumptions will be made.

2. Volume II - Past Performance –

Provide up to three (3) recent and relevant contracts or jobs of similar scope. Include:

• Customer/organization

• Location

• Dates of performance

• Description of work

• Contract value (if available)

• POC name, phone, and email

In addition, IHS may evaluate:

• CPARS reports

• Other federal past performance records

• Subcontractor performance (IAW FAR 12.203(a)(2))

• Past performance information already known to the Government

A lack of past performance will not be considered negative.

3. Volume III - Quote –

Quote shall be firm-fixed-price and include:

• Total price for the base period

• Total prices for all option periods (if applicable)

• All labor, materials, equipment, supplies, and supervision

• All applicable federal, state, tribal, and local taxes

• Any required travel, fully burdened

• A minimum 90-day price validity

The provided fillable price table may be used, or the quoter may submit their own format containing equivalent details.

Pricing may be evaluated for reasonableness, completeness, balance, and consistency with the technical approach.

4. Signed SF-1449 –

Submit the first page of the SF-1449, signed. Include any signed amendments, if issued.

Communications/Questions: All questions must be submitted in writing to the Contracting Officer identified on the SF- 1449. Telephone inquiries will not be accepted. Responses may be issued via amendment if necessary.

Notice of Award: A written notice of award or acceptance of a quote will result in a binding contract without further action by either party. The Government may accept a quote in whole or in part unless withdrawn in writing prior to award.

The Government anticipates award without discussions; however, it reserves the right to conduct discussions if determined to be in the Government’s best interest.