SOL-72048622R00006 REXO USPSC SUPVY AMS_Signed.pdf

SOLICITATION NUMBER: 72048622R00006

ISSUANCE DATE: May 12, 2022 CLOSING DATE/TIME: June 11, 2022 (11:59 PM Bangkok Time)

SUBJECT: Solicitation for U.S. Personal Service Contractor (USPSC) – Supervisory Administrative Management Specialist, GS-15

Dear Prospective Offerors:

The United States Government, represented by the U.S. Agency for International Development (USAID), is seeking offers from qualified person to provide personal services under contract as described in this solicitation.

Offers must be in accordance with Attachment 1 of this solicitation. Incomplete or unsigned offers will not be considered. Offerors should retain copies of all offer materials for their records.

This solicitation in no way obligates USAID to award a PSC contract, nor does it commit USAID to pay any cost incurred in the preparation and submission of the offer.

Any questions must be directed in writing to the Point of Contact specified in Attachment 1.

Sincerely, Craig Smith Contracting Officer USAID/RDMA, Bangkok, Thailand

Digitally signed by Craig Smith Date: 2022.05.12 15:00:30 +07'00'

SOL-72048622R00006

ATTACHMENT 1

I. GENERAL INFORMATION

1. SOLICITATION NO.: 72048622R00006

2. ISSUANCE DATE: May 12, 2022

3. CLOSING DATE/TIME FOR RECEIPT OF OFFERS: June 11, 2022, at 11:59PM Bangkok

Time

4. POINT OF CONTACT: RDMArecruitment@usaid.gov

5. POSITION TITLE: Supervisory Administrative Management Specialist (SAMS)

6. MARKET VALUE OF POSITION (Base Pay): $112,890 - $146,757 equivalent to GS-15

Final compensation to be negotiated only within the market value of the position and will depend on experience, qualifications, and salary history.

The standard compensation package also includes a contribution for life and health insurance and a contribution to FICA. An offeror hired from off-shore will be entitled to established off-shore benefits (housing, transportation, shipment benefits, and other applicable allowances.). Offers will be accepted from U.S. Citizens who reside in Thailand, but such individuals will be entitled only to performance and comparability pay increases, annual and sick leave, and reimbursement for life and health insurance.

7. PERIOD OF PERFORMANCE: The base period will be one year, estimated to start in

October 2022 or immediately upon receipt of security and medical clearances. Based on Agency need, availability of funds and satisfactory performance, the Contracting Officer may exercise additional option periods of up to four years as follows. The Contracting Officer will confirm availability of the USPSC before exercising each option period.

Base Period o/a October 2022 – September 2023 Option Period 1 o/a October 2023 – September 2024 Option Period 2 o/a October 2024 – September 2025 Option Period 3 o/a October 2025 – September 2026 Option Period 4 o/a October 2026 – September 2027

8. PLACE OF PERFORMANCE: Bangkok, Thailand

9. ELIGIBLE OFFERORS:

• U.S. Citizen;

• Demonstrated ability to obtain a SECRET level security clearance;

• Demonstrated ability to obtain a Department of State medical clearance;

• Must not appear as an excluded party in the System for Award Management (beta.SAM.gov).

10. SECURITY LEVEL REQUIRED: Secret Clearance Level

11. WORK HOURS: 40 hours/week

12. STATEMENT OF DUTIES

A. INTRODUCTION AND BACKGROUND:

The position is located in Bangkok, the capital city of Thailand, at the Regional Development Mission for Asia (RDMA). RDMA manages three operating units, including a regional portfolio and bilateral programs in China and Thailand. As a Regional Service Platform with over 200 staff positions, RDMA supports 14 primary client missions in Asia, representing an annual combined budget of $987 million, with a broad range of policy, technical, and business support services. RDMA programs address critical transnational problems related to health, natural resource management, human trafficking, conflict and energy, including the design and implementation of the USG’s Asia Enhancing Development and Growth through Energy initiative, a core initiative of the Indo-Pacific Strategy. As a regional platform, RDMA also provides a full array of technical and business support services to USAID Missions across Asia and beyond. This requires complex engagement with dozens of Mission structures and assists in achieving their own bilateral development objectives.

RDMA manages the Asia Regional Training Center, training 4,000 USAID employees and partners per year. RDMA is a regional platform for Asia and the incumbent may be asked to support RDMA’s client Missions.

EXECUTIVE OFFICE: The Regional Executive Office (REXO) is the largest office in RDMA.

The Supervisory Regional Executive Officer provides leadership and management expertise to a 40 plus-person Executive Office which consists of two Foreign Service Officers (FSO), one USPSC. and 40 Cooperating Country Nationals (CCN). The Office manages the delivery of administrative support to this large and complex regional Mission and assists client bilateral missions, such as Laos, Vietnam and Burma, Dili, and also supports hosted offices including the Offices of Transition Initiatives, the Bureau of Humanitarian Assistance, and the Inspector General. REXO also manages the Asia Regional Training Center (ARTC).

Significant administrative support is provided on an ad hoc basis to other USAID missions throughout Asia. The Office manages complex relations with the Embassy's Management Section in Thailand as well as in the countries where RDMA assists in providing administrative support.

Also, as an active member of the International Cooperative Administrative Support Services (ICASS) Committee, the Office advocates for USAID interests and cultivates professional relationships to collaborate closely with other agencies at Post. Further, the Office works closely with the Embassy Regional Security Officer to ensure the safety of all USAID employees.

B. MAJOR ROLES AND RESPONSIBILITIES:

The SAMS will serve as the principal advisor to the Supervisory Executive Officer in the administrative management functional areas of: management analysis; office services management; budget planning, formulation and control; travel and transportation; procurement of goods and services, office equipment, supplies, and facilities; property and supply management;

correspondence and records resources; and Asia Regional Training Center (ARTC). The SAMS is responsible for ensuring that adequate management and logistical support is provided for all mission administrative and program operations and related contract activities. The position reports to the Supervisory REXO and oversees the delivery of effective administrative and logistical support services for the Mission, ARTC, and client Missions throughout S.E. Asia. The incumbent must exercise good judgment, often under times of stress and limited time frames, in making decisions and providing advice on USAID management policies and contracting practices.

The SAMS will ensure represent USAID on interagency committees and administrative/ management groups when request, will serve as a mentor to REXO staff, and will supervise and manage the Asia Regional Training Center (ARTC). In the absence of the Supervisory and Deputy Executive Officers, the SAMS may be tasked to serve as Acting Supervisory Executive Officer.

SPECIFIC AREA OF CONCENTRATION:

• Interagency Committees: Represents USAID on the ICASS Working Group, Post Employment Committee, Joint Awards Committee, Collaborative Management Initiative, Special Immigrant Visa Committee, Inter-agency Housing Board, and other bodies as assigned.

• ICASS: Reviews invoices and workload counts, Subscriptions of Services, Memorandums of Understanding for RDMA and client missions.

• Ensures the maintenance and timely and accurate reporting of all USAID-issued or owned property, vehicles, and equipment.

• Oversees the planning and management of the mission's personal property acquisition, management, and disposal programs. The SAMS will be required to obtain a contracting warrant to procure goods and services using Simplified Acquisition Procedures for RDMA and client missions.

• Oversees management of the Asia Regional Training Center (ARTC), including all aspects of operations, planning, and delivery of professional development for RDMA and client missions in the region.

• Reviews and administratively approves payment vouchers of goods and services for RDMA and client missions.

• Office Move: The SAMS will oversee the move to the Embassy NOX in o/a 2024.

• Facility Maintenance and Repair: The SAMS oversees the maintenance and repair of equipment and services that support the RDMA offices, ARTC, and the USAID space in the Athenee Tower, and manages new construction projects as they arise.

The SAMS, in conjunction with the REXO Staff liaises with the Athenee Tower management to ensure that the terms and conditions of the lease and service agreement are adhered to and that the responsibilities of both parties are met.

• Travel Management: Manages Mission travel operations; oversees the management of official travel, to include E-2 Travel, reviewing travel requests, approving travel and vouchers in E-2 and responding to requests for information. S/he serves as the main point of contact for approving all electronic visa requests from RDMA staff.

• Unit Security: The SAMS oversees the performance of the local guards, at the off ice and ARTC, in coordination with the Embassy Regional Security Office (RSO) and local guard force contractor, and will be responsible for coordinating additional guard service for both the office and ARTC for after hour activities. He/she is responsible for coordinating all security repairs and maintenance with SEC in Washington and with the Embassy RSO staff.

• Records: The SAMS manages the Mission’s file and records systems, including electronic filing in the Agency’s tracking system as well as records disposal.

Manages reception and records management activities of the Mission.

C. POSITION ELEMENTS:

i. Degree of responsibility for decision-making assigned to the position: The incumbent is required to supervise and manage new and unprecedented initiatives/activities that will require independent and innovative decision making and have significant impact. Decisions will consider complex and competing factors where there is no clear solution. The incumbent is expected to make decisions under these difficult circumstances and will be relied upon to serve as the expert decision maker. The SAMS is expected to make decisions based on her/her expert knowledge.

ii. Level of complexity for work assignments: Duties are varied and require application of methods to a broad range of problems or situations with substantial depth of analysis. The incumbent will serve as the Mission’s expert in his/her areas of Executive Office operations and provides daily supervision to the relevant staff, and serves as a technical mentor for the individuals serving in assigned sections. The SAMS is responsible for a vast array of unrelated technical areas including leasing, contracting, security, facility maintenance and repair, travel regulations, and visa regulations. The incumbent is required to be an expert in all areas for Thailand, and for the missions serviced by Thailand, including Burma, China, Laos, and Vietnam, adding significant complexity to the position as each country presents unique and exceptionally challenging issues. The incumbent will also represent USAID on interagency management teams and councils, as assigned.

iii. Knowledge level required: The incumbent is expected to have extensive experience and knowledge, as well as serve as an expert, in all areas of administrative management including budget/financial, procurement, motor pool, construction, building maintenance, leasing, records management and correspondence. The incumbent must be able to integrate administrative policies with the Mission’s program objectives to adequately support the RDMA and other missions in the region as well, complicating the knowledge level required.

Although the incumbent must draw upon a variety of existing regulations and rules, often these various regulations from different sources require the incumbent to draw upon past experience and knowledge to ensure sound judgment in translating rules and regulations into a solution, answer, or decision.

iv. Supervisory Controls: The incumbent is expected to plan, and to develop policies, guidelines, and practices to achieve results and will have significant leeway to in managing operation. The SAMS will lead the office moves, and the preparation of relocation to the Embassy NOX. These areas of responsibility are complex and require significant analysis and coordination at high level. The SAMS will work with the Supervisory REXO, RDMA’s Front Office, Office Directors, RDMA staff, senior management at inter- agency level on key priority tasks. Day to day activities will include a combination of strategic level management and policy guidance as well as operation responsibility at activity level. The incumbent will act and make decision with minimal direct supervisory input.

v. Guidelines for the required work, including reporting requirements: Because of the scope of activities covered by the REXO office, there is a wide variety of regulations that cover the various elements, including the Foreign Affairs Manual (FAM), Automated Directive System (ADS), Standardized Regulations and AID Acquisition Regulations (AIDAR). In addition, some aspects of the job are not directly covered or instructed within the formal regulations such as Global Acquisition and Assistance System (GLAAS) and E-2 Travel and most especially the management and organization of the ARTC. Policies and procedures are also often implemented on an interim basis through notices and Acquisition and Assistance Policy Directives (AAPD) in the case of procurement. The SAMS must have a very sound understanding of this wide variety of regulations and be able, based on experience, to interpret the intent of what at times can be very confusing and contradictory regulations/guidance.

vi. Complexity of the work environment or its potential effect on the position’s responsibilities: The work environment is highly complex. Work assignments are of great breadth and require a high degree of problem-solving skills to ensure resolution. Given the nature of regional support provided by RDMA to USAID missions in Asia is constantly evolving and changing, requiring continuing efforts to identify requirements and to develop methodology and process that are largely untested. The Incumbent must be able to successfully navigate the complex and often evolving working environment and be responsive to high level political initiatives that may affect existing priorities. The Incumbent will be part of the strategy team supporting the RDMA’s REXO priorities, the re-organization, the office moves, and the preparation of relocation to the Embassy NOX.

vii. Scope and effect of the work performed: As the Mission expert on all aspects of assigned areas of responsibility, the incumbent’s recommendations will be given substantial weight in final Mission decisions with respect to administration and management of the Mission. The incumbent is expected to have a comprehensive knowledge of and apply the principles of customer service, as well as sound managerial, analytical, negotiation and interpersonal skills. The incumbent is expected to analyze and interpret pertinent policies for local application, to articulate these policies and their application to USAID administrative management operations, and to put into effective practice USAID regulation and directions.

The incumbent is responsible for directing the work of highly technical/professional staff – A&E firm, physical security contractors. The ability to lead and direct these professionals profoundly affects the USAID mission as well as the Agency’s objective to establish a regional training center in Asia.

viii. Level and purpose of contacts: The SAMS will have contact with senior private sector/business executives as a result of managing and supervising the completion of final work in RDMA’s space and storage space. In addition, the incumbent is responsible for the relationship and lease terms with the owners of USAID’s leased office space, as well as the property managers – this relationship includes working with senior private sector executives.

ix. Supervision or oversight the position has over others: The position will oversee the operations of assigned sections of the REXO office and may directly supervise 1-2 sub-divisions within the REXO office.

D. TRAVEL REQUIREMENTS:

Travel to client countries to provide coverage and support may be required.

E. SUPPORT ITEMS:

The USPSC will be provided with adequate support services, equipment, and supplies necessary to perform the work.

II. MINIMUM QUALIFICATIONS AND BASIC ELIGIBILITY CRITERIA

Education: The offeror must have a Master’s degree OR a Bachelor’s degree with one year of relevant experience may be substituted for each year of required Master’s education.

Experience: Fifteen (15) years of progressively responsible experience in performing and supervising USG management operations or overseas experience specifically related to administrative management for a large and complicated organization, including space planning, lease management, property management, procurement, contracting, and travel.

III. EVALUATION AND SELECTION FACTORS:

The Government may award a contract without discussions with offerors in accordance with FAR 52.215-1. The CO reserves the right at any point in the evaluation process to establish a competitive range of offerors with whom negotiations will be conducted pursuant to FAR 15.306(c). In accordance with FAR 52.215-1, if the CO determines that the number of offers that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the CO may limit the number of offerors in the competitive range to the greatest number that will permit an efficient competition among the most highly rated offers. The FAR provisions referenced above are available at https://www.acquisition.gov/browse/index/far.

Rating factors are used to determine the competitive ranking of qualified offerors in comparison to other offerors. Offerors must demonstrate the rating factors outlined below within their resume, as they are evaluated strictly by the information provided.

The rating factors are as follows:

Experience: (35 points) Fifteen (15) years of progressively responsible experience in performing and supervising USG management operations or overseas experience specifically related to administrative management for a large and complicated organization, including space planning, lease management, property management, procurement, contracting, and travel. Work experience must demonstrate proven ability to work independently with minimal supervision or guidance. Proven ability to understand and resolve complex administrative issues. Demonstrated successful experience in the field of management and administration, including personnel administration, management analysis and planning, general services and travel in an international context supporting development initiatives required. Ability to establish and maintain professional and effective contacts within the Mission and the business community of the Mission is required. Experience must be hands-on providing day-to-day direction to support administrative and operational needs of a large complex regional mission as outlined in the position description.

Knowledge: (30 points) Expert knowledge of the broad range of administrative management issues including leasing, property management, physical security, general services, procurement, budgeting, records and correspondence is required. Demonstrated understanding of programming policies, regulations, budgeting, and documentation is required. Thorough knowledge of international development systems, including acquisition and assistance, development programming, supply management, contract management, financial management and human resource management is required.

Knowledge and ability in management of training programs and processes required. Knowledge of managing and administering a broad ranging training program required. Knowledge of mentoring programs required.

Skills: (25 points)

Must possess strong interpersonal and cross-cultural skills enabling him/her to establish and maintain strong contacts with customers both within and outside the immediate office. Proven leadership and management skills particularly with respect to administrative issues are required.

Proven ability to lead, train, and supervise required. Proven ability to analyze, conceptualize, negotiate, exercise sound judgment, and originate ideas required. Proven ability to identify problems, and develop creative solutions required. Proven interpersonal skills to manage requests with patience, diplomacy, and a sense of humor required. Incumbent must have experience working in a team setting. Strong mentoring and training skills are required, especially in regard to managing a training center and in managing the junior officer program.

Communication: (10 points)

Demonstrated excellence in oral and written communication, including the ability to obtain, evaluate, and interpret reports, and to effectively communicate USAID’s mission and policies to the public are required. The incumbent must have the ability to make oral presentations logically and persuasively. The incumbent must have the ability to communicate orally and in writing quickly, clearly, and concisely.

Total Offers Rating: 100 points Interview Performance: 100 points Total Possible Points: 200 points

IV. SELECTION PROCESS:

Offerors who meet the Minimum Qualifications will be evaluated in accordance with the Evaluation and Selection Factors. The qualified offerors will also be evaluated on his/her interview performance. Only offerors who are in the competitive range will be contacted. No responses will be sent to unsuccessful offerors who are excluded or otherwise eliminated from the competitive range.

Offerors should address the Evaluation and Selection Factors in their application package, describing specifically and accurately what experience, training, education and/or awards they have received as it pertains to the factors. Failure to address the Evaluation and Selection Factors may result in not receiving credit for all pertinent experience, education, training and/or awards.

The qualified offerors may be invited to be interviewed, either in person or by telephone/video call at USAID’s discretion. USAID/RDMA will not pay for any expenses associated with interviews. Reference checks will be conducted for the highly ranked offeror(s).

Note: Please be advised that references may be obtained independently from other sources in addition to the ones provided by an offeror. If an offeror does not wish USAID to contact a current employer for a reference check, this should be stated in the offeror’s cover letter, and USAID will delay such reference check pending communication with the offeror.

V. SUBMITTING AN OFFER:

Email submissions must be sent to RDMArecruitment@usaid.gov with the subject line “SOL- 72048622R00006”. To ensure delivery by the due date, it is recommended that offers be sent in as email attachments.

Eligible offerors are required to submit the following:

1. Fully completed and signed copy of the offer form AID 309-2, “Offeror Information for

Personal Services Contracts with Individuals,” available at https://www.usaid.gov/forms.

Offerors should note that the salary history for the purposes of the AID 309-2 is the base salary paid, excluding benefits and allowances such as housing, travel, educational support, vehicle use, etc.

2. A current resume or curriculum vitae (CV);

3. Written statement that responds to the requirements of the position (Section III: Evaluation and Selection Factors);

4. A minimum of three and a maximum of five references, including two references which must be from direct supervisors who can provide information regarding the offeror’s past performance.

NOTE: Submission of a resume/CV alone IS NOT a complete offer. This position requires the completion of all forms and supplemental materials as described in this section. Failure to provide the required information and/or materials may result in your not being considered.

Late offers may not be considered. Please note all offers must be signed (hand-signed or digitally)

– unsigned offers will NOT be considered. Please reference the solicitation number on your offer, and as the subject line in your email and any cover letter.

VI. LIST OF REQUIRED FORMS PRIOR TO AWARD

The CO will provide instructions about how to complete and submit the following forms after an offeror is selected for the contract award.

1. Medical History and Examination (DS-1843)

2. Declaration for Federal Employment (OF-306)

3. Questionnaire for Sensitive Positions (for National Security) (SF-86), or

4. Questionnaire for Non-Sensitive Positions (SF-85)

5. Finger Print Card (SF-87). (NOTE: Form is available from the requirements office.)

VII. BENEFITS AND ALLOWANCES

As a matter of policy, and as appropriate, an individual meeting the requirements of Offshore-Hire USPSC is normally authorized the following benefits and allowances:

1. BENEFITS:

(a) Employer's FICA Contribution

(b) Contribution toward Health & Life Insurance

(c) Pay Comparability Adjustment

(d) Annual Increase (pending a satisfactory performance evaluation)

(e) Eligibility for Worker's Compensation

(f) Annual and Sick Leave

2. ALLOWANCES:

Section numbers refer to rules from the Department of State Standardized Regulations (Government Civilians Foreign Areas), available at https://aoprals.state.gov/content.asp?content_id=282&menu_id=101

(a) Temporary Quarters Subsistence Allowance (Section 120)

(b) Living Quarters Allowance (Section 130)

(c) Cost-of-Living Allowance (Chapter 210)

(d) Post Allowance (Section 220)

(e) Separate Maintenance Allowance (Section 260)

(f) Education Allowance (Section 270)

(g) Education Travel (Section 280)

(h) Post Differential (Chapter 500)

(i) Payments during Evacuation/Authorized Departure (Section 600), and

(j) Danger Pay Allowance (Section 650)

VIII. TAXES

USPSCs are required to pay Federal income taxes, FICA, Medicare and applicable State Income taxes.

IX. USAID REGULATIONS, POLICIES AND CONTRACT CLAUSES PERTAINING TO

PSCs

USAID regulations and policies governing USPSC awards are available at these sources:

(1) USAID Acquisition Regulation (AIDAR), Appendix D, “Direct USAID Contracts with a U.S. Citizen or a U.S. Resident Alien for Personal Services Abroad,” including contract clause “General Provisions,” available at https://www.usaid.gov/sites/default/files/documents/1868/aidar_0.pdf.

(2) Contract Cover Page form AID 309-1 available at https://www.usaid.gov/forms.

Pricing by line item is to be determined upon contract award as described below:

LINE ITEMS

ITEM

NO

(A)

SUPPLIES/SERVICES

(DESCRIPTION)

(B)

QUANTITY

(C)

UNIT

(D)

UNIT PRICE

(E)

AMOUNT

(F)

0001 Compensation and Fringe Benefits/Other Direct Costs (ODCs) Award Type: Cost Product Service Code: R497 Accounting Info: TBD

1 LOT $ TBD $ TBD

1001 Option Period (OP) 1 – Compensation and ODCs Award Type: Cost Product Service Code: R497 Accounting Info: TBD

1 LOT $ TBD $ TBD

2001 OP 2 – Compensation and ODCs Award Type: Cost Product Service Code: R497 Accounting Info: TBD

1 LOT $ TBD $ TBD

3001 OP 3 – Compensation and ODCs Award Type: Cost Product Service Code: R497 Accounting Info: TBD

1 LOT $ TBD $ TBD

4001 OP 4 – Compensation and ODCs Award Type: Cost Product Service Code: R497 Accounting Info: TBD

1 LOT $ TBD $ TBD

https://www.usaid.gov/sites/default/files/documents/1868/aidar_0.pdf

(3) Acquisition and Assistance Policy Directives/Contract Information Bulletins (AAPDs/CIBs) for

Personal Services Contracts with Individuals available at http://www.usaid.gov/work-usaid/aapds-cibs.

(4) Ethical Conduct. By the acceptance of a USAID personal services contract as an individual, the contractor will be acknowledging receipt of the “Standards of Ethical Conduct for Employees of the Executive Branch,” available from the U.S. Office of Government Ethics, in accordance with General Provision 2 and 5 CFR 2635.

See https://www.oge.gov/web/oge.nsf/OGE%20Regulations.

(5) PSC Ombudsman

The PSC Ombudsman serves as a resource for any Personal Services Contractor who has entered into a contract with the United States Agency for International Development and is available to provide clarity on their specific contract with the agency. Please visit our page for additional information: https://www.usaid.gov/work-usaid/personal-service-contracts-ombudsman

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