SOL 47PL0222Q0015 Grounds.pdf

GENERAL SERVICES ADMINISTRATION

PUBLIC BUILDING SERVICES

NORTHWEST ARCTIC REGION

FACILITIES MANAGEMENT SERVICES PROGRAM

SERVICE CONTRACTS BRANCH (10PQDA)

400 15TH STREET SW

AUBURN, WASHINGTON 98001-6599

ISSUANCE OF THIS SOLICITATION DOES NOT WARRANT THAT FUNDS ARE PRESENTLY AVAILABLE FOR

AWARD OF A CONTRACT. AWARD OF A CONTRACT SHALL BE SUBJECT TO THE AVAILABILITY OF

APPROPRIATED FUNDS, AND THE GOVERNMENT SHALL INCUR NO OBLIGATION UNDER THIS SOLICITATION IN

ADVANCE OF SUCH TIME AS FUNDS ARE MADE AVAILABLE TO THE CONTRACTING OFFICER FOR THE

PURPOSE OF CONTRACT AWARD.

SOLICITATION NO: 47PL0222Q0015

PROJECT: Eugene / Morse Exterior Grounds Services

LOCATION: Eugene Federal Building (OR0051ZZ)

211 E 7th Ave Eugene, OR 97401-2773

Wayne L. Morse Courthouse (OR0053ZZ)

405 E 8th Ave Eugene, OR 97401-2705

PERIOD OF PERFORMANCE: BASE Year: April 1, 2022 – March 31, 2023 Option Year 1: April 1, 2023 – March 31, 2024 Option Year 2: April 1, 2024 – March 31, 2025 Option Year 3: April 1, 2025 – March 31, 2026 Option Year 4: April 1, 2026 – March 31, 2027

SOLICITATION ISSUE DATE: February 3, 2022 QUOTE PACKAGE DUE DATE/TIME: February 18, 2022 @ 2:00 PM PACIFIC

NOTE: ANY QUESTIONS REGARDING THIS SOLICITATION MAY BE DIRECTED TO THE FOLLOWING

GSA PERSONNEL BY February 11 2022:

Karisa Kelley, Contracting Specialist, (206) 929-8191; karisa.kelley@gsa.gov

GSA GSA GSA GSA GSA GSA GSA GSA GSA GSA GSA GSA

Eugene Morse Exterior Grounds Services

ATTENTION QUOTERS: This notice has been prepared to point out some of the important sections or requirements of this solicitation or to provide you with additional information related to this proposed contract. Please note that it is not inclusive - you are cautioned to carefully read the entire solicitation in order to be fully aware of all requirements, provisions, and clauses.

SOLICITATION NO. 47PL0222Q0015

GENERAL SERVICES ADMINISTRATION’S MISSION

To provide quality services required by our clients in a timely manner and to ensure the best value to the Federal Government and the public thereby enhancing our clients’ ability to accom-plish their mission.

“SHALL” “WILL” and “MUST” Throughout this solicitation, the terms “shall” “will” and “must” are used. “Shall” “will” and “must” denote the imperative. They indicate an obligation to act. In this solicitation, and any resulting contract, “shall” “will” and “must” have the same meaning.

SOLICITATION ISSUED ELECTRONICALLY

This solicitation is being issued electronically as of the solicitation issue date on the title page.

The quoter shall not alter the solicitation or any component thereof (i.e. drawings, etc.). The Government’s version of the solicitation and accompanying components take precedence if a discrepancy arises between the version issued by the Government and the signed documents submitted by the quoter.

INFORMATION COLLECTION REQUIREMENTS

The information collection requirements contained in this solicitation/contract are either required by regulation or approved by the Office of Management and Budget pursuant to the Paperwork Reduction Act and assigned OMB Control No. 3090-0163.

SYSTEM FOR AWARD MANAGEMENT (SAM) REPLACES CCR and ORCA

In accordance with FAR Parts 1, 2, 4, 13, 32, and 52 contractors must have an active profile in the SAM database prior to award of any contract, basic agreement, basic ordering agreement, or blanket purchase agreement. No award will be made to any contractor without an active profile in SAM.

SAFEGUARDING DOCUMENTS

Associated plans, drawings, or specifications provided under this solicitation are intended for use by prospective bidders/quoters (and their subcontractors and suppliers). In support of this requirement, GSA requires bidders/quoters to exercise reasonable care when handling docu-ments relating to building drawings/plans, security equipment, security equipment installations, and contract guard service, to include:

1) Limiting reproduction and/or dissemination of covered materials only to persons/parties relat-ed to this acquisition or otherwise authorized to receive such information.

2) Making every possible effort that is reasonable and prudent to prevent unauthorized disclo-sure of this information.

3) Upon award and completion of any appeals process, unsuccessful bidders/quoters making every reasonable and prudent effort to destroy or render useless all information/documentation received during the solicitation and/or appeals process; and

4) The awardee continuing the efforts required above throughout the entire term of contract and for what specific time thereafter as may be necessary, as determined by the awardee.

PERFORMANCE BASED SPECIFICATIONS

Note that the service specifications included in this solicitation are performance-based specifica-tions. These specifications express the Government’s requirements in the form of minimum quality standards. Work schedule, frequencies, resources utilized, and methods of performance are to be determined by quoters.

OVERVIEW

The objective of this acquisition is to award one Blanket Purchase Agreement (BPA) against the GSA Federal Supply Schedule Multiple Award Schedule, in accordance with Federal Ac-quisition Regulation (FAR) 8.405-3, for the services described herein.

This requirement is a total small business set-aside, with a NAICS code of 561730, with a size standard of $8 M.

CURRENT CONTRACTOR

The current contractor is Valleyscapes, Inc. located in Gresham, Oregon. Because the specifi-cations are performance based it is the responsibility of the quoter to review the entire solicita-tion and base their quote on the solicitation.

NOTICE CONCERNING COMPLETION OF SOLICITATIONS

Quoters are cautioned to carefully read the entire solicitation in order to be fully aware of all re-quirements, provisions and clauses. Fill-ins should be properly completed and verified. All cop-ies should contain the same information. Verify calculations before signing your bid.

See Section L for additional details on submission requirements.

CONTRACTOR DATA UNIVERSAL NUMBERING SYSTEM (DUNS) NUMBER.

Enter your DUNS number on the solicitation offer form. If you do not know or do not have a DUNS number please contact Dun and Bradstreet directly to obtain one. A DUNS number will be provided immediately by telephone at no charge to you. For information on obtaining a DUNS number, you should call Dun and Bradstreet at 1-866-705-5711. Be prepared to provide the following information: (1) Company name, (2) Company address, (3) Company telephone number, (4) Line of business, (5) Chief executive officer/key manager, (6) Date the company was started, (7) Number of people employed by the company, (8) Company affiliation.

FAIR LABOR STANDARDS/SERVICE CONTRACT ACT PRICE ADJUSTMENT PROVISIONS

This is a multiyear service contract that may exceed a year in length if options are exercised, quoters should note the price adjustment provisions in Section K of this solicitation and Exhibit 2, Applicable Wage Determination.

PROMPT PAYMENT DISCOUNT

The SF 1449 of the solicitation and possibly the solicitation pricing page(s) are to be used to offer prompt payment discounts. Payment terms are set forth in the Prompt Payment clause in this solicitation. Quoters are cautioned against inserting any statement that indicates that pay-ment is due sooner that the time stipulated in the Prompt Payment clause. EXAMPLE: Insert-ing "Net 20" may cause the offer to be rejected as unacceptable, because the entry would be contrary to the 30-day payment terms specified in the Prompt Payment clause.

OPTION TO EXTEND SERVICES

Quoters should note that Section I of this solicitation includes FAR 52.217-8, Option to Extend Services, which allows the Government the unilateral option to extend the term of any resultant contract up to six months, exclusive of any other option provisions which may be included as part of any resultant contract.

NOTICE TO PROCEED (NTP)

Notice to Proceed (NTP) will NOT be issued until the COR has officially notified the CO that ap-proved clearances for proposed employees have been received and approved.

PREPARATION COSTS

This RFQ does not commit the Government to pay for the preparation and/or submission of a quotation.

TABLE OF CONTENTS

(Sections A through M)

SECTION TITLE PAGE

PART I – THE SCHEDULE 7

A SOLICITATION/CONTRACT FORM 7

Standard Form 1449 Solicitation/Contract/Order for Commercial Items

B SERVICES, ORDERING AND PRICES 11

C PERFORMANCE WORK STATEMENT 14

D PACKAGING AND MARKING 24

E INSPECTION AND ACCEPTANCE 25

F DELIVERIES OR PERFORMANCE 28

G CONTRACT ADMINISTRATION DATA 30

H SPECIAL CONTRACT REQUIREMENTS 34

PART II – CONTRACT CLAUSES 43

I CONTRACT CLAUSES 43

J LIST OF EXHIBITS AND ATTACHMENTS 64

PART III – LIST OF DOCUMENTS, EXHIBITS, AND OTHER ATTACHMENTS 64

Attachment A – Vendor Fitness Determination Manual

Attachment B – Vendor Validation Information

Attachment C – Self-Certification Statement

Attachment D – Quoter’s Checklist

Attachment E – Quoter’s Past Performance References

Attachment F Morse CH Landscape L02

Attachment G Morse CH Landscape L02A

Attachment H Morse CH Landscape L02B

Attachment I Morse CH Landscape 5-01

Attachment J Eugene FB Sprinklers

PART IV - REPRESENTATIONS AND INSTRUCTIONS 65

K

REPRESENTATIONS, CERTIFICATIONS, AND OTHER

STATEMENTS OF OFFERORS

L INSTRUCTIONS, CONDITIONS, AND NOTICES TO BIDDERS 83

M EVALUATION FACTORS FOR AWARD 86

J LIST OF EXHIBITS AND ATTACHMENTS 64

Exhibit 1 – Building Information Sheets

Exhibit 2 – ***Quality Assurance Surveillance Plan

*** to be developed and incorporated following award

Exhibit 3 - SF 1449 Exhibit 4 – Electronic Offer Sheet

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER PAGE 1 OF

2. CONTRACT NO. 3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE

DATE

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME b. TELEPHONE NUMBER (No collect calls)

8. OFFER DUE DATE/

LOCAL TIME

9. ISSUED BY

13b. RATING

14. METHOD OF SOLICITATION

CODE

15. DELIVER TO 16. ADMINISTERED BY CODE

18a. PAYMENT WILL BE MADE BY CODE17a. CONTRACTOR/

OFFEROR

CODE

FACILITY

CODE

CODE

TELEPHONE NO.

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

RFQ IFB RFP

SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

29. AWARD OF CONTRACT: REF. OFFER

DATED . . YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

10. THIS ACQUISITION IS UNRESTRICTED OR

NAICS:

SIZE STANDARD:

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

SET ASIDE: % FOR:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

ARE ARE NOT ATTACHED

ARE ARE NOT ATTACHED

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

8 (A)

EDWOSB

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SMALL BUSINESS

STANDARD FORM 1449 (REV. 2/2012) BACK

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE 42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

40. PAID BY

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELPHONE NUMBER OF AUTHORZED GOVERNMENT REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

PARTIAL FINAL

37. CHECK NUMBER

38. S/R ACCOUNT NO. 39. S/R VOUCHER NUMBER

36. PAYMENT

COMPLETE PARTIAL FINAL

PAGE

OF

ITEM NO.

(a)

SUPPLIES OR SERVICES

(b)

QUANTITY

ORDERED

(c)

UNIT

(d)

UNIT PRICE

(e)

AMOUNT

(f)

PSC: S208 -- HOUSEKEEPING- LANDSCAPING/GROUNDSKEEPING

Place of Performance: 405 EAST EIGHTH AVENUE EUGENE, OR

MO

Morse Exterior Services A-12

Place of Performance: 405 EAST EIGHTH AVENUE EUGENE, OR

Morse Exterior Services A-12

PoP: 04/01/2022 - 03/31/2023

Morse Exterior Services A-12

Deliverable

Deliverable

Deliverable

PoP: 04/01/2023 - 03/31/2024

MO

Eugene Exterior Services A-12

Eugene Exterior Services A-12

Eugene Exterior Services A-12

Eugene Exterior Services A-12

MO

Contract Type: Firm Fixed Price

Place of Performance: 211 E 7TH AVE EUGENE, OR 97401-2773

Contract Type: Firm Fixed Price

Place of Performance: 211 E 7TH AVE EUGENE, OR 97401-2773

Place of Performance: 211 E 7TH AVE EUGENE, OR 97401-2773

Eugene Exterior Services A-12

PSC: S208 -- HOUSEKEEPING- LANDSCAPING/GROUNDSKEEPING

Eugene Exterior Services A-12

PSC: S208 -- HOUSEKEEPING- LANDSCAPING/GROUNDSKEEPING

PoP: 04/01/2022 - 03/31/2023

PoP: 04/01/2023 - 03/31/2024

PoP: 04/01/2024 - 03/31/2025

Deliverable

122001

97401-2705

Contract Type: Firm Fixed Price

Contract Type: Firm Fixed Price

MO

MO

MO

Deliverable

Contract Type: Firm Fixed Price

Morse Exterior Services A-12

97401-2705

Morse Exterior Services A-12

Morse Exterior Services A-12

PSC: S208 -- HOUSEKEEPING- LANDSCAPING/GROUNDSKEEPING

PSC: S208 -- HOUSEKEEPING- LANDSCAPING/GROUNDSKEEPING

PAGE

OF

ITEM NO.

(a)

SUPPLIES OR SERVICES

(b)

QUANTITY

ORDERED

(c)

UNIT

(d)

UNIT PRICE

(e)

AMOUNT

(f)

PoP: 04/01/2023 - 03/31/2024

Eugene Exterior Services A-12

Eugene Exterior Services A-12

124002

Place of Performance: 211 E 7TH AVE EUGENE, OR 97401-2773

Contract Type: Firm Fixed Price

MO

Contract Type: Firm Fixed Price

Contract Type: Firm Fixed Price

Eugene Exterior Services A-12

Place of Performance: 211 E 7TH AVE EUGENE, OR 97401-2773

Eugene Exterior Services A-12

PSC: S208 -- HOUSEKEEPING- LANDSCAPING/GROUNDSKEEPING

PSC: S208 -- HOUSEKEEPING- LANDSCAPING/GROUNDSKEEPING

PSC: S208 -- HOUSEKEEPING- LANDSCAPING/GROUNDSKEEPING

Deliverable

PoP: 04/01/2023 - 03/31/2024

PoP: 04/01/2023 - 03/31/2024

Deliverable

Contract Type: Firm Fixed Price

Deliverable

Contract Type: Firm Fixed Price

MO

97401-2705

MO __________

97401-2705

Morse Exterior Services A-12

97401-2705

Morse Exterior Services A-12

PSC: S208 -- HOUSEKEEPING- LANDSCAPING/GROUNDSKEEPING

Morse Exterior Services A-12

Place of Performance: 405 EAST EIGHTH AVENUE EUGENE, OR

Place of Performance: 405 EAST EIGHTH AVENUE EUGENE, OR

PSC: S208 -- HOUSEKEEPING- LANDSCAPING/GROUNDSKEEPING

Place of Performance: 405 EAST EIGHTH AVENUE EUGENE, OR

Deliverable

Morse Exterior Services A-12

Deliverable

PoP: 04/01/2023 - 03/31/2024

MO

PoP: 04/01/2024 - 03/31/2025

B. SERVICES, ORDERING AND PRICES

B.1 Description of Services

The Contractor shall provide all management, supervision, labor, materials, supplies, repair parts, tools, equipment and subcontracts necessary to provide Grounds Maintenance and related services described in this solicitation.

B.2 Offer for Standard Services

Eugene Federal Building, (OR00051ZZ), 211 E 7th Ave Eugene OR 97401-2773

Morse Courthouse, (OR00053ZZ), 405 8th Ave Eugene, OR 97401-2705

Reference SF 1449 with the CLIN breakdown by year.

Offerors must price option year requirements for each additional twelve-month period by assuming that the minimum hourly wages and fringe benefits established by the Administrator, Wage and Hour Division, U.S.

Department of Labor for the initial twelve-month period of performance will apply to all additional twelve-month periods. The minimum wage rates and fringe benefits applicable to the initial twelve-month period of performance are outlined on the Wage Determination (See Exhibit 3).

In the event the option(s) are exercised by the Government, the contract price(s) will be adjusted upward or downward at the time the option is exercised in accordance with the clause entitled FAR 52.222-43 Fair Labor Standard Act and Service Contract Act – Price Adjustment (Multiple Year and Option Contracts).

B.3 OFFER FOR ABOVE STANDARD AND ADDITIONAL SERVICES

(Reference Section C.6 Above Standard Services)

Schedule of Pricing: Additional Service Line Items

The contractor must provide all management, supervision, labor, materials, supplies and equipment (except as otherwise provided), and shall plan, schedule, coordinate and assure effective performance of Additional Service Line Items. The Unit Price shall be the fully burdened rate which includes profit and G&A. The Contractor must provide Additional Service Line Items in accordance with the requirements of this solicitation at:

Eugene Federal Building (OR0051ZZ)

Eugene, OR 97401-2773

Wayne L. Morse

United States Courthouse (OR0053ZZ)

405 E 8th Ave

Eugene, OR 97401-2705

ADDITIONAL SERVICES Line Items

BASE PERIOD (April 1, 2022 – March 31, 2023)

Item # Description of

Services Unit

Est.

Qty

Base Year Pricing

OY1

Pricing

OY2

Pricing

OY3

Pricing

OY4

Pricing

Additional Service ‐ Grounds Laborer, Regular (Labor Only)

Hour 0 $ $ $ $ $

Additional Service ‐ Ground Laborer, Overtime (Labor Only)

Hour 0 $ $ $ $ $

Additional Service ‐ Grounds Supervisor, Regular (Labor Only)

Hour 0 $ $ $ $ $

Additional Service ‐ Grounds Supervisor, Overtime (Labor Only)

Hour 0 $ $ $ $ $

Additional Service ‐ Annual Planting (Labor Only)

Hour 0 $ $ $ $ $

Additional Service ‐ Annual Planting (Plants Only)

Plant 0 $ $ $ $ $

Additional Service ‐ Pressure Washing (Labor Only)

Job 0 $ $ $ $ $

Additional Service ‐ Bark BARK (Bark Only)

Yard 0 $ $ $ $ $

Additional Service ‐ Trees and Shrubs

Job 0 $ $ $ $ $

Additional Service ‐ Power Wash Bamboo Garden

Job 0 $ $ $ $ $

Additional Service ‐ Dead Heading Plants

Job 0 $ $ $ $ $

Additional Service ‐ Policing Planted and Turf Area

Job 0 $ $ $ $ $

Additional Service ‐ Weed Control Application

Job 0 $ $ $ $ $

Additional Service ‐ Survey

Each 0 $ $ $ $ $

Notes:

A. All labor hour prices must include expenses for overhead, General and Administrative

(G&A) and profit. Thus, no separate allowance for travel time, parking, overhead, G&A or profit will be applied when hourly services are ordered.

B. Quote a per hour price for providing Section B.3 services that are in addition to the services specified herein as standard services.

C. If B.3 services are ordered, the Contractor shall invoice for these items separately.

These items are not funded with the base services awarded under this contract.

D. The additional and above standard services provision is to be used to satisfy the Government’s short-term non-recurring needs for service. Should a continuing need for additional and above standard services arise, a contract modification will be negotiated with both parties in agreement.

E. Section B.3 follow-on hourly rates may be adjusted on the anniversary date using current wage determination.

FOR ORDERS $2,500.00 OR LESS -

Requests for above standard service may be placed orally by the COR when the amount of the order totals $2,500.00 or less.

The preferred method of payment for the Government for orders totaling $2,500.00 or less is the GSA SmartPay® Charge Card Program. Every effort should be made to encourage the Contractor to set up a credit card payment system. If processing payment via the GSA SmartPay® Charge Card Program, Contractors are reminded that they must not process the charge until completion of work.

If the Contractor is unable to receive credit card payments, funds will be disbursed via certified invoice for orders under $2,500.00. If the invoices are over $2,500.00, a GSA 300 form will be issued.

FOR ORDERS EXCEEDING $2,500.00 –

Pursuant to FAR 52.216-18 Ordering found in Part B of the contract, all orders which exceed $2,500.00 must be placed by the Contracting Officer or a designated ordering official by issuance of a GSA Form 300 Order for Supplies or Services. This separate task/delivery order will identify the specific accounting and appropriation data for the project services.

The GSA Form 300 will describe the services to be provided and will establish the maximum number of hours for which the Contractor will be compensated.

C. PERFORMANCE WORK STATEMENT

C.1 OBJECTIVES AND SCOPE

This contract is for Grounds and related services with a Performance-Based Statement of Work (PBSOW) for Grounds Services for the:

Eugene Federal Building (OR0051ZZ)

Eugene, OR 97401-2773

Wayne L. Morse US Courthouse (OR0053ZZ) 405 E 8th Ave Eugen, OR 97401-2705

As a performance-based contract, the requirements are stated in terms of desired results with associated quality standards. The contract shall consist of two major functional areas: standard services, and above standard services.

C.1.0 THE CONTRACTOR SHALL

The Contractor shall furnish all personnel, labor, equipment, material, tools, supplies, supervision, management, and services, except as may be expressly set forth as Government furnished, and otherwise do all things necessary to, or incident to, perform and provide the work efforts described in this performance work statement.

C.1.0 GROUNDS SERVICES HOURS

The contractor shall provide Grounds Services within the hours specified for each of the locations unless specifically approved or required by the Contracting Officer Representative (COR).

C.5.4 GROUNDS MAINTENANCE

The Contractor shall perform grounds maintenance standard services for the work items listed below.

Contractor shall use recovered organic materials for fertilizer whenever possible.

C.5.4.0 LANDSCAPE EROSION MANAGEMENT

The Contractor shall employ environmentally sustainable, low-impact strategies such as temporary and permanent seeding, mulching, earth dikes, silt fencing, sediment traps and sediment basins to correct existing erosion such as typically found as the result of foot traffic killing the vegetation, steep slopes where sheet flow from storm water exceeds existing vegetation holding power, or point storm water outflow that exceeds the holding power of the vegetation covering the soil.

C.5.4.1 Grounds Maintenance Services

General: Maintain all plants, trees, shrubs, ground covers, and lawns in a manner that prolongs life and sustains a healthy appearance. The Contractor shall seek to prevent pollution by, among other things, reducing fertilizer and pesticide use to protect the environment, using integrated pest management techniques, recycling green/landscape waste, and minimizing runoff. Grounds maintenance services in the standard services shall benefit the environment and generate cost savings to the Federal Government by preserving and protecting the native plants and wildlife habitats entrusted to us.

The Contractor shall use approaches that preserve and protect native plants and wildlife that is entrusted to the

Government, and that support habitats for pollinators, including honey bees, native bees, birds, bats, and butterflies.

C.5.4.2 Composting

To reduce the amount of material being disposed of in landfills, the Contractor is required to compost, to the greatest extent possible, yard waste generated by the Contractor's operations. The Contractor shall not compost material on-site unless authorized by the CO or their designee. The Contractor shall utilize an approved recycling or composting facility or compost the material at the Contractor's own facility. Where applicable, the Contractor shall work with on site cafeterias and wet stands to recover and compost all possible materials. The Contractor is responsible to pay for composting services for landscaping debris.

C.5.4.3 Trees and Shrubs – 9- Okame Cherry Trees

Maintenance: Tree supports shall be kept in good condition, functioning at all times and be removed when no longer needed. All trees and shrubs shall be fully protected. Tree stakes, tree ties, and guy wire shall be of materials that are comparable to those existing on site, and shall be replaced or repaired by the Contractor as needed. Supports or braces are to be repositioned as often as necessary to prevent damage to the tree or shrub trunk. Sand pans can be used for trees and shrubs to protect the plant trunk from the mower, and help to avoid over watering. Keep shrubs and trees trimmed to present an attractive appearance.

Trimming: To promote optimum efficiency and safety for all foot and vehicular traffic, trees and shrubs shall be kept trimmed to clear all roads, drives, and walking areas. Any limbs and branches touching or brushing buildings, fences, or other structures are also to be trimmed to provide clearance and free air circulation around the plant. The trimming of trees shall comply with the requirements in Section C.6.6 ‘Tree Thinning.

Pruning: Trees and shrubs shall be pruned by the Contractor to remove dead or diseased foliage or branches to help control or direct growth, increase quality, and to add structural strength to the trees and shrubs.

C.5.4.4 Mulching

Contractor shall maintain and replace existing mulch as necessary. Replacement mulch shall be commercial grade shredded hardwood bark, or equivalent, including rubber. It shall be free of sticks, stones, clods, or other foreign materials. A sample of proposed mulch and chips shall be submitted to the CO or their designee for approval prior to use. All areas to be mulched shall be raked, debris removed, edges reestablished, and any excessive mulch buildup worked into existing soil or removed prior to mulch application.

C.5.4.5 Mowing and Edging

Contractor shall mow and edge all turf areas at a frequency and method that ensures that all areas present an attractive appearance at all times. Mulching mowers shall be used; however, non-mulching mowers are permitted at some sites and shall be approved by the CO or their designee. Grass clippings shall be cleared from walkways and roadways and blown onto the grass. As appropriate, grass clippings shall be left in place, composted, or mulched as coordinated by the CO or their designee.

C.5.4.6 Leaf Removal

The Contractor shall remove leaves, as necessary, to maintain a neat and clean appearance. Leaves should be composted as appropriate. Throughout the year, the Contractor shall remove minor accumulations due to isolated leaf drop and shall check all storm drain openings on the premises and remove any leaves or debris that have accumulated. Care shall be taken to remove leaves in existing mulched areas to maintain a neat and clean appearance without substantial reduction in mulch depth or damage to herbaceous or woody plant material.

C.5.4.7 Over Seeding, Dethatching and Plugging

Over-seed, dethatch, and plug as necessary to prevent bare areas and promote even growth of turf areas following common and local landscaping practices.

C.5.4.8 Fertilization

All lawns, trees, and ground cover shall be fertilized consistent with common local landscaping practices.

Application by the Contractor shall employ the best practices to minimize chemical runoff. Fertilizer used shall be of a balanced type that supplies all nutrients required for providing sustainable growth and development. The fertilizer application rate for the trees will be determined by tree type, girth, and height. Prior to application, the Contractor shall schedule time of application with the CO or their designee.

Flowerbeds and Plants

Flowerbeds are to be free from weeds and debris. Replacement plants shall be supplied by the Contractor.

Plants supplied by Contractor shall be approved by the CO or their designee and shall be arranged in an attractive and professional manner. Preference shall be given to the use of native perennials, with long bloom cycles and diverse flower colors, shapes, and sizes instead of annuals to provide and support habitats for pollinators, including honey bees, native bees, birds, bats, and butterflies.

C.5.4.9 Plant Replacements

The Contractor shall be responsible for all costs associated with the replacement of all planted materials that have been damaged as a direct result of the Contractor’s lack of oversight, neglect, or lack of proper care and maintenance. The Contractor shall use replacement plants that are native to the area to help further reduce the use of irrigation water.

C.5.4.10 Soil and Ground Covers

Aeration: Soil shall be aerated (frequency is dependent on the type of soil and grass but no less than one aeration per year) by manual or mechanical methods of piercing the ground to provide an adequate air supply to the soil and promote sustained plant life.

Cultivation: Soil shall be cultivated to ensure the topsoil is loose for the purposes of gas exchange, water penetration, and soil aeration.

Groundcover: All areas shall be maintained to promote healthy and sustained growth. Ground cover must present a neat appearance.

C.5.4.11 Reserved

C.5.4.12 Reserved

C.5.4.13 Weeds

Maintenance: All area sidewalks, parking lots, and roadways (excluding unimproved grounds) are to be free of weeds and unwanted growths.

C.5.4.14 Irrigation

Initial Deficiency Walk-Through: Within 10 days of the new contract start date, the Contractor and the COR shall conduct a walk-through inspection of the irrigation systems sprinkler heads and drip system (if applicable). The Contractor shall provide the list of all identified damages to CO or their designee for repair.

C.5.4.15 Watering

Watering: Effective watering of the landscape, plants and trees requires a coordinated effort between the Operations and Maintenance (O&M) Contractor and the Custodial Contractor. Each Contractor has specific responsibilities for the irrigation of the plants, trees, shrubs and landscape. The O&M Contractor is responsible for maintaining the entire irrigation system in good working order and repair coupled with coordinating the watering duration and schedule with the COR and the Custodial Contractor. The O&M Contractor shall ensure that the watering/irrigation systems automatic timers and rain/freeze sensors continuously work in an efficient manner. They shall also use a drip system, soaker hose, or another water-saving irrigation system device where appropriate. The Custodial Contractor is responsible for coordinating the duration and watering schedule with the O&M Contractor, adjusting the sprinkler heads so that only plants, trees, shrubs or landscape are being watered.

All watering cycles shall be conducted at times that minimize evaporation or cause an inconvenience to the building occupants and visitors. Watering shall also be performed to minimize run-off into hardscape, drains and sewers. Entrances, exits and sidewalks shall not be a slip hazard during the arrival and departure of occupants and visitors due to improper watering. During periods of water restrictions, watering guidelines by the local water district shall apply and the Custodial Contractor will coordinate compliance with the O&M Contractor. The Contractor shall not be responsible for the replacement of landscaping materials that die as a result of a lack of proper access to water during these periods of water restrictions by municipalities.

The Custodial Contractor shall be responsible to notify the COR immediately, in writing, in the event of operational malfunctions, breakages, or failures to the irrigation system which may affect the Contractor's ability to provide proper irrigation to building’s landscaping. Failure to make timely notification to the CO or their designee shall result in the Contractor replacing damaged landscape, plants, trees or shrubs.

Hand Watering: When mechanical irrigation is not available or is malfunctioning, the Custodial Contractor shall use alternative hand watering methods, such as gator bags, or equivalents to ensure, promote, and maintain healthy growth. Hand watering shall be performed in an efficient manner to minimize waste and minimize run-off into drains and sewers. Hand watering in a short term of 30 days or less and included in the price of the contract. Periods of longer than 30 days will require additional payment as negotiated by the CO.

C.5.4.16 Adjusting and Cleaning Sprinkler Heads or Drip Irrigation System

The Custodial Contractor shall adjust and clean all above ground sprinkler heads to provide effective, efficient watering for all exterior landscape, tree, plant or shrub areas. When watering lawns, the Contractor must make sure that the sprinklers and drip heads are clean and adjusted so that the water ejects evenly and covers all lawn areas and shrubs. The Contractor must ensure irrigated water does not spray on to paved areas, walkways or run-off into drains and sewers.

The Custodial Contractor shall pay for any damage to the irrigation system due to their neglect. The Custodial Contractor shall be responsible for all costs incurred to repair and test the system after the repair has been completed. Repairs shall be performed by qualified personnel selected by the Custodial Contractor and approved by the COR or the O&M Contractor. All repairs shall be performed using current industry practices for the system in place at this facility.

The Custodial Contractor shall be responsible to notify the Government in the event of operational malfunctions, breakages, or failures to the irrigation system, which affects the Custodial Contractor's ability to provide proper irrigation to building’s landscaping. Failure to make timely notification to the CO or their designee shall result in the Custodial Contractor replacing damaged landscaping materials.

C.5.4.17 Policing Outside Areas

Policing: All lawn, grounds, and planted areas shall be cleared of gum, litter, debris, paper, trash, and other discarded materials during the morning hours. The exact time will be arranged by the contractor and COR.

BIS has the full range by Sq. Ft. for each building area specifically.

Unimproved Grounds: All areas shall be cleared of trash, debris, and other discarded material each time the native grasses, weeds, etc. are cut.

Fence Lines: Fence lines shall be cleared of trash, debris, and other discarded materials.

C.5.4.18 Integrated Pest Management Plan (IPM)

General

Integrated pest management processes, methods and procedures will be used to manage structural, grounds and landscape pests. As a method of last resort chemicals may be used to alleviate pest problems provided they present the least possible hazard to people, property, and the environment.

Goals and Scope The IPM principles are applicable to both indoor and outdoor pest management, apply to all pests and are not limited to rodents and insects. Pests outside of the scope are listed herein.

Integrated Pest Management (IPM) is the coordinated use of pest and environmental information to design and implement pest control methods that are economically, environmentally, and socially sound. IPM promotes prevention over remediation, and it advocates the integration of at least two (2) or more strategies to achieve long-term solutions.

Pesticides will only be used after consideration of the full range of alternatives, based on analysis of environmental effects, safety, effectiveness, and costs. Pest management strategies may include education, exclusion, sanitation, maintenance, biological, cultural and mechanical controls, and site appropriate pesticides.

The Contractor shall employ practices and techniques as they relate to cleaning, trash, and materials handling that reduce the sources of food, harborage, and access routes used by pests in and around buildings.

Techniques may include, but are not limited to, keeping containers closed, removal of debris, etc.

Initial Pest Assessment This initial assessment requirement is included in the price of contract. Services included in the Contract If specific services are included as part of this contract, they will be detailed in the Building Information Sheet of this contract. All other services may be ordered using the additional services of this contract.

The Contractor shall also provide detailed, site-specific recommendations for structural and procedural modifications necessary to achieve pest prevention.

The Contractor shall conduct a thorough, initial assessment of the interior space and exterior grounds and paved areas. The purpose of the initial assessment is for the Contractor to identify areas or practices that may contribute to pest infestation.

A written report detailing the findings of the initial assessment shall be submitted to the COR within fifteen (15) calendar days of the start of the contract. Throughout the life of this contract, the Contractor shall be responsible for notifying the COR, in writing, about any sanitary or procedural modifications deemed necessary to eliminate pest infestation.

Pest Control Plan

Prior to initiation of services, the Contractor shall submit to the COR a Pest Control Plan within 15 calendar days following the initial assessment.

The Pest Control Plan shall consist of four parts:

C.5.4.19 Proposed methods for control, including labels and Material Safety Data Sheets (MSDS) for all pesticides to be used. A list of brand names of trapping devices, pest monitoring devices, and any other control devices or equipment shall be included.

C.5.4.20 A schedule for each building or site. Frequency of contract visits shall depend on the specific pest control needs of each premise. Large office facilities, or specified office areas within such facilities, with a history of pest infestations, will be visited more frequently.

C.5.4.21 A description of any structural or operational changes that would facilitate the pest control effort.

C.5.4.22 A copy of the Commercial Pesticide Applicator Certificate or License for every Contractor representative who will be performing on-site service in accordance with this exhibit.

Procedures & Strategies

1) Early observation – Through routine inspection present pests may be detected. Monitor each pest ecosystem to determine pest population, size, occurrence, and natural enemy population, if present.

Identify decisions and practices employed with the least disruption of currently present natural controls.

2) Consider a range of potential treatments for the pest problem. Employ non-pesticide management tactics first. The controls detailed below illustrate non-pesticide management tactics.

a. Prevention:

1. Remove the pests’ sources of food, water, and shelter.

2. Block the pests’ access into the facility building (i.e. seal cracks in the building foundation).

b. Cultural Controls

1. Modify management practices, including, building cleanliness, waste management and food storage. Note: Any cleaning products included in the IPM plan must meet the green cleaning requirements for sustainable cleaning products and materials.

2. Maintain a clean landscaped and/or vegetated area – eliminate dead material, prune infected or unhealthy plant material and minimize elements that provide resources and/or habitat for pests.

3. Monitor and care for the soil – Compaction, lack of drainage, over watering, depletion of organic matter all synergize to create an unhealthy soil environment.

4. Use sound horticultural practice – Grow competitive plants or pest resistant plants.

c. Physical or Mechanical Controls

1. Where applicable, monitor and repair physical barriers to wild areas in order to prevent the entry of wildlife into landscaped areas. When physical barriers fail, use noise, scent and other repellents.

2. Use traps – Rodent traps should be deployed prior to the use of rodenticides when applicable.

d. Biological Controls

1. For exterior pests, keep a balanced pest/predator population – monitor these and replenish predators as indicated. Examples include:

(a) Predatory mites to control Two Spotted and Red Mites in pines.

(b) Predatory Nematodes to control Brown Grub in lawns.

(c) Washing of trees to control mites and whitefly.

(d) Ladybugs to control aphids.

3) Consider the use of chemicals only as a last resort.

4) Determine the most effective treatment time, based on pest biology timing, which is relative to vulnerable periods in the pest's life cycle with the least impact on natural enemies.

a. Timing considerations to include best ability to produce long-term reduction in the pest; ability to be carried out effectively and cost effectively.

b. Factors to consider are weather, seasonal changes in wildlife use and local conditions.

5) Conduct ongoing educational programs and train grounds staff regarding pest biology, the IPM approach, and new pest management strategies as they become known and or available.

6) Monitor and measure treatment to evaluate effectiveness.

7) Keep and maintain organized monitoring records using the GSA Standard Integrated Pest Management Log. Detailed records of all chemical pest control treatments will be maintained for the term of the contract.

Structural and Procedural Recommendations

Structural modifications of the property for pest control will be the responsibility of the Government. However, throughout the life of this contract, the Contractor shall be responsible for notifying the COR in writing about any structural, sanitary, or procedural modifications outside their control that are deemed necessary to eliminate food and water sources, harborage, or access routes that would allow building infestation by pests in and around the building.

Preventive Pest Maintenance

The Contractor shall implement a preventive maintenance program that identifies and corrects conditions that contribute to pest infestation. Some of the most effective EXAMPLES include but are not limited to:

● Self-contained compactors rather than dumpsters or stationary dumpsters for storing solid waste awaiting pickup.

● Pressure washing of trash rooms, loading docks, and food preparation facilities.

● Food preparation and storage areas remain clean.

● Dedicated, tightly covered receptacles for food waste in indoor areas with chronic pest problems. Replacement of dense ground cover in landscapes with chronic rodent problems

Recommendations and Eradication and Control

Application of pesticides and trapping methods to address current pest infestations is not a part of this base contract. As required above, the Contractor shall submit an assessment of practices that may contribute to pest infestation. The report shall also include recommendations for eradicating current pest infestations.

Eradication methods recommended shall include non-pesticide practices where possible (vacuum or trapping methods). Each control recommendation shall include a price which the Contractor would charge separately from this contract. Prices shall reflect service from personnel qualified to apply pesticide chemicals. GSA may order the control services via a credit card or separate purchase order. In the event that pesticide application or trapping methods are required on a regular basis, this contract may be modified to include those services.

The GSA may choose to obtain these services from a separate vendor.

Pesticide Application

Prior to chemical pesticide application, the Contractor must demonstrate that non-toxic strategies have been deployed and they by themselves are insufficient to meet pest management needs. The Contractor shall not apply any pesticide product that has not been included in the Pest Control Plan or approved in writing by the COR. Only qualified, trained, and licensed/certified personnel shall apply chemicals. Uncertified individuals working under the supervision of a Certified Applicator shall not be permitted to provide service under the terms of this contract. Chemicals shall be applied according to manufacturers’ recommendation and shall be applied evenly. Chemicals shall be applied with extreme care to avoid hazard to any person or animal in the immediate or adjacent areas, or property damage. All chemicals shall be in the original manufacturer’s containers and properly labeled.

The Contractor shall obtain the approval of the COR prior to any application of pesticide liquid, aerosol, or dust to exposed surfaces, or any space spray treatment. Other than crack and crevice treatments, no liquid, aerosol, or dust applications shall be made while tenant personnel are present.

Pesticide application shall be according to need and not by schedule. As a general rule, application of pesticides in any area shall not occur unless visual inspections or monitoring devices indicate the presence of pests in that specific area. In no case shall extremely toxic materials be permitted. The Contractor shall not store any pesticide product on Government property.

Populations of the following pests are excluded from this contract are:

● Birds

● Bats

● Snakes

● Termites, and

● Other wood-destroying organisms

These populations of pests should be contracted for separately outside this scope.

Record Keeping

The Contractor shall be responsible for maintaining a pest control logbook or file for each building or site specified in this contract. These records shall be kept on Government property and maintained by the Contractor.

Each log book or file shall contain at least the following items:

a. A copy of the Pest Control Plan, (including labels and MSDS for all pesticides used), brand names of all pest control devices and equipment, and the Contractor's service schedule,

b. Completed copies of GSA Form 3638, Pest Control Work and Inspection Report, or an equivalent. The Contractor shall also document on the GSA Form 3638 all information on pesticide application that is required by statute in the jurisdiction where service is actually performed. Upon completion of a service visit to a building, the Contractor's representative performing the service shall complete, sign, and date the GSA Form 3638, and return it to the log book.

Safety and Health

Routine pest control services that do not adversely affect tenant health or productivity shall be performed during the tenants’ normal working hours. When it is necessary to perform work outside of the tenants normal working hours, the Contractor shall notify the COR at least five (5) days in advance.

All work shall comply with the applicable requirements of 29 CFR 1910, state and municipal safety and health requirements. Where there is a conflict between applicable regulations, the most stringent shall apply.

Notification If a pesticide, herbicide or chemical other than a least toxic pesticide or self-contained non-rodent baits is used, building occupants are notified at least 72 hours in advance. (See definition of least toxic pesticide above.)

Notification requires in- person delivery of the completed GSA Standard IPM Notification Form to the Building Manager or Responsible Party. The Building Manager or Responsible Party will deliver the notification form to all potentially affected occupants by posting the notification form in an appropriate area that is visible and/or e-mailing office workers.

Notification includes:

a. Pesticide Product Name

b. Active Ingredient

c. Product Label Signal Word (“caution” or “danger”)

d. Time and location of the application

e. Contact information for persons seeking more information

f. Providing the pest control information sheet to all individuals who have requested notification of individual applications of pesticides Emergency Notification

When pests pose an immediate threat to the health and safety of employees, emergency applications may be necessary. Emergency applications of Tier 1 and Tier 2 pesticides and herbicides require advance approval by the Building Manager or Responsible Party. Additionally, building occupants must be notified within 24 hours after application using the above notification procedure. The Building Manager or Responsible Party will notify, by telephone, any employee who has requested such notification.

C.5.4.23 Excrement Removal (HUMAN, BIRD AND ANIMAL)

All steps, stairs, entrances, sidewalks, arcades, landings, balconies, and ledges shall be cleaned of all excrement while following established safety precautions as outlined in the Center of Disease Control protocols. Knowledge of safety requirements in cleaning areas contaminated by bat, pigeon, or other avian pest excrement is required. The Center of Disease Control protocols can be found at:

http://www.cidrap.umn.edu/cidrap/content/influenza/avianflu/biofacts/avflu_human.html#_Guidance_to_Pr otect.

The Contractor shall fully train all employees designated to perform these services in accordance with Occupational Safety and Health Administration (OSHA) standards and OSHA approved Federal, State, and local regulations.

C.6 ABOVE STANDARD ADDITIONAL SERVICES (all the items in C.6.1-C.6.11 are pre-priced additional services in part B (additional services) of the contract) C.6.12 shall be ordered through RWA

The Contractor shall provide interior and exterior above standard services to fulfill the Government’s intermittent need for work. These services are in addition to the services specified as a standard service and normally ordered through the additional services (Section B) of the contract.

The Contractor shall not divert workforces to accomplish above standard services.

C.6.1 SURVEY- (shall be ordered through the pre-priced additional services in part B (additional services) of the contract)

A certified grounds maintenance professional shall provide a survey of the trees and an evaluation of their condition.

This shall be completed within thirty (30) days from the start date of each year the contract is in effect. The evaluation shall include a plan and price list for any special treatment not covered by this contract. Soil samples shall be taken and analyzed at the Contractor’s expense by an approved testing laboratory from areas where plant health problems occur.