SOL 47PF0021R0057.pdf

ATTENTION OFFERORS: This notice has been prepared to point out some of the important sections or requirements of this solicitation or to pro-vide you with additional information related to this proposed contract.

Please note that it is not inclusive - you are cautioned to carefully read the entire solicitation in order to be fully aware of all requirements, provisions, and clauses.

SOLICITATION NO. 47PF0021R0057

GENERAL SERVICES ADMINISTRATION’S MISSION

To provide quality services required by our clients in a timely manner and to ensure the best value to the Federal Government and the public thereby enhancing our clients’ ability to accomplish their mission.

“SHALL” “WILL” and “MUST” Throughout this solicitation, the terms “shall” “will” and “must “ are used. “Shall” “will” and “must” denote the imperative. They indicate an obligation to act. In this solicitation, and any resulting contract, “shall” “will” and “must” have the same meaning.

INFORMATION COLLECTION REQUIREMENTS

The information collection requirements contained in this solicitation/contract are either required by regu-lation or approved by the Office of Management and Budget pursuant to the Paperwork Reduction Act and assigned OMB Control No. 3090-0163.

SYSTEM FOR AWARD MANAGEMENT (SAM)

All contractors must be active in the System for Award Management (SAM), https://beta.sam.gov/ prior to submission of offers to be considered for award.

AFFIRMATIVE PROCUREMENT PROGRAM (APP)

GSA has implemented an Affirmative Procurement Program intended to maximize the use of recovered materials, environmentally preferable, and bio-based products. Offerors should familiarize themselves with the requirements for using and reporting on the use of such materials in performance under any re-sultant contract.

FAR 23.7 requires consideration of environmental factors when purchasing products and services. FAR

4.303 and FAR 52.204-4 require double sided printing on recycled paper for all reports required by this contract. FAR 52.223-10 encourages vendors to practice waste reduction.

SAFEGUARDING DOCUMENTS

Associated plans, drawings, or specifications provided under this solicitation are intended for use by pro-spective bidders/offerors (and their subcontractors and suppliers). In support of this requirement, GSA requires bidders/offerors to exercise reasonable care when handling documents relating to building draw-ings/plans, security equipment, security equipment installations, and contract guard service, to include:

1) Limiting reproduction and/or dissemination of covered materials only to persons/parties related to this acquisition or otherwise authorized to receive such information;

2) Making every possible effort that is reasonable and prudent to prevent unauthorized disclosure of this information;

3) Upon award and completion of any appeals process, unsuccessful bidders/offerors making every rea-sonable and prudent effort to destroy or render useless all information/documentation received during the solicitation and/or appeals process; and

4) The awardee continuing the efforts required above throughout the entire term of contract and for what specific time thereafter as may be necessary, as determined by the awardee.

PERFORMANCE BASED SPECIFICATIONS

Note that the service specifications included in this solicitation are performance-based specifications.

These specifications express the Government’s requirements in the form of minimum quality standards.

Work schedule, frequencies, resources utilized, and methods of performance are to be determined by offerors.

A-76 REQUIREMENT

Note paragraph entitled FAR 52.207-3, Right of First Refusal of Employment in Section I.

SITE VISIT

Offerors are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site consti-tute grounds for a claim after contract award.

CONTRACTOR DATA UNIVERSAL NUMBERING SYSTEM (DUNS) NUMBER.

Enter your DUNS number in Block 15A on the first page of this solicitation. If you do not know or do not have a DUNS number please contact Dun and Bradstreet directly to obtain one. A DUNS number will be provided immediately by telephone at no charge to you. For information on obtaining a DUNS number, you should call Dun and Bradstreet at 1-866-705-5711. Be prepared to provide the following information:

(1) Company name, (2) Company address, (3) Company telephone number, (4) Line of business, (5) Chief executive officer/key manager, (6) Date the company was started, (7) Number of people employed by the company, (8) Company affiliation.

EXERCISING OPTIONS AND MULTIPLE AWARD CONTRACTS

If this is a multiple award contract with optional performance periods, please note that the successful awardee will be required to re-certify size status prior to the option being exercised.

FAIR LABOR STANDARDS/SERVICE CONTRACT ACT PRICE ADJUSTMENT PROVISIONS

If this is a multiyear service contract or a service contract that may exceed a year in length if options are exercised, offerors should note the price adjustment provisions in Section I of this solicitation.

CURRENT CONTRACTOR AND CURRENT CONTRACT PRICE

The current contractor is B&W Homes, located Oak Park, MI. The current monthly price is $10,600.00 for the 6 month performance period.

Although this solicitation is for services basically the same as the current contract Scope of Work, it should be reviewed carefully before submitting a bid.

NOTICE CONCERNING COMPLETION OF SOLICITATIONS

Offerors are cautioned to carefully read the entire solicitation in order to be fully aware of all requirements, provisions and clauses. Fill-ins should be properly completed and verified. All copies should contain the same information. Verify calculations before signing your bid.

Offerors shall submit with their offer the following documents:

• Standard Form 33– Solicitation, Offer and Award

• Section B – Supplies or Services and Prices Offer

• Offeror’s Checklist (See Section L)

• Quality Control Plan (See Section C)

• Past Performance References

• Cost Proposal Worksheets

FREEDOM OF INFORMATION ACT (FOIA) REQUESTS

It is not necessary to reference the FOIA when requesting procurement history, such as the name of the current contractor, contract amount, contract copies, or abstracts of bids. For this information, you may contact the point of contact shown in Block 10 on the first page of the solicitation.

SOLICITATION COPIES

Note that Block 9 on the first page of the solicitation specifies the number of copies of the offer that must be returned by offerors.

Do not include any allowance for any contingency to cover increased cost for which adjustments are pro-vided for under the Fair Labor Standards Act and Service Contract Act - Price Adjustment (Multi-year

Contract) contained in the CONTRACT CLAUSES section of this contract.

Reimbursement for emergency call-back, overtime, and additional services will only be computed for the man hours performed at the work site.

PRICING OF OPTIONS

Offerors shall price the initial 6 month period and the option requirements for the 4 6-month periods by assuming that the minimum hourly wages and fringe benefits established by the Administrator, Wage and Hour Division, U.S. Department of Labor for the initial 6 month period of performance will apply to the to four 6-month option periods. The minimum wage rates and fringe benefits applicable to the initial 6 month period of performance are outlined on the wage rate sheet.

OPTION TO EXTEND SERVICES

Offerors should note that Section I of this solicitation includes FAR 52.217-8, Option to Extend Services, which allows the Government the unilateral option to extend the term of any resultant contract up to six months, exclusive of any other option provisions which may be included as part of any resultant contract.

QUALITY CONTROL PLAN (QCP)

The contracting Officer (CO) must accept a completed Quality Control Plan (QCP) prior to award of a con-tract. The QCP will be specific to the contract specification and location(s) in accordance with the provi-sions and requirements of the solicitation.

NOTICE TO PROCEED (NTP)

Notice to Proceed (NTP) will NOT be issued until the COR has officially notified the CO that approved clearances for proposed employees have been received and approved.

AVAILABILITY OF FUNDS

Funds are not presently available for award. The Government's obligation under this contract is contin-gent upon the availability of appropriated funds. No legal liability on the part of the Government may arise until funds are made available to the Contracting Officer.

PROJECT LABOR AGREEMENT

Offerors may submit a price proposal subject to the PLA requirements set forth in this solicitation (a PLA proposal), a price proposal not subject to the PLA requirements set forth in this solicitation, or both.

Any price proposal submitted shall clearly identify whether it is subject to such PLA requirements.

PRE-BID/PRE-PROPOSAL CONFERENCE

A pre-bid/pre-proposal meeting has been scheduled for this solicitation. Please see the Pre-proposal Conference Notice on the next page for details.

PRE- AND POST-AWARD DEBRIEFINGS

The General Services Administration’s hours of operation are 8 a.m. to 4:30 p.m. Requests for pre-award debriefings postmarked or otherwise submitted after 4:30 p.m. will be considered submitted the following business day. Requests for post-award debriefings delivered after 4:30 p.m. will be considered received and filed the following business day.

[THIS NOTICE SHOULD BE REMOVED BEFORE OFFER IS SUBMITTED TO GSA] Rev. July 2017

47PF0021R0057 Snow Removal Services, Cargo Inspection Facility, Detroit, MI

PRE-PROPOSAL CONFERENCE NOTICE ATTENDANCE FORM

Disclaimer: Given the limited opportunity to access the General Services

Administration (GSA) facilities, due to the COVID-19 pandemic, the pre-proposal conference will be structured in two phases: Phase I - Virtual Pre-Proposal Conference and Phase II - Site Visit. As a result, all individuals attending the site visit are required to wear a face covering and practice social distancing as recommended by the Center for

Disease Control (CDC). If stricter Federal, state or local requirements are in-place for face coverings, those shall be enforced.

All prospective offerors are encouraged to attend. Please complete and return this form (page 2) via email to aprili.miller@gsa.gov by Wednesday, March 24, 2021 at

12 pm est. When submitting the form via email, please indicate “Attendance Form” in the subject line. A subsequent email will immediately follow with instructions for attending the virtual pre-proposal conference.

Phase I - A virtual pre-proposal conference is scheduled for Wednesday, March 24, 2021 at 2:30 pm. Eastern Standard Time (EST).

Phase II – A site visit will be conducted on Thursday, March 25, 2021 at 12pm EST. In compliance with the CDC guidelines, individuals attending the site visit are required to wear face coverings that fully conceal the nose and mouth.

SITE VISIT SCHEDULE

Location Date Time (EST)

Customs Cargo Inspection Facility

2810 W. Fort St.

Detroit, MI 48216

Thursday, March 25, 2020 12:00 pm EST.

Offerors should arrive by 12:00 pm to begin the site visit. Upon arrival to the site, the guard will provide parking instructions.

Vendors are strongly encouraged to attend the scheduled site visits; however, GSA will do their best to accommodate rescheduling but it can't be guaranteed due to the COVID-19 restrictions.

Please complete the following:

[ ] I plan to attend the virtual conference only.

[ ] I plan to attend the site visit only.

Number of attendees (maximum 2)

[ ] I plan to attend both the virtual conference and site visit.

Number of attendees (maximum 2)

[ ] I will not attend the virtual conference or the site visit.

In case of last minute changes, please be sure to include a phone number:

Name:___________________________________________

Email:__________________________________________

Company:________________________________________

Phone:__________________________________________

Please contact Aprili Miller at aprili.miller@gsa.gov or 313-317-9612 with questions or concerns.

REQUEST FOR PROPOSAL

(RFP)

UNITED STATES OF AMERICA

GENERAL SERVICES ADMINISTRATION

ISSUED BY

GREAT LAKES REGION

PBS, PROPERTY MANAGEMENT SERVICE CENTER

R5 AMD NORTHERN SERVICES CONTRACTING TEAM

985 MICHIGAN AVE, Suite F306

DETROIT, MI 48226

Master Performance Specification for

SNOW REMOVAL SERVICES

SOLICITATION NUMBER: 47PF0021R0057

LOCATION(S):

ISSUED DATE:

OFFER DUE:

CONTRACT NUMBER:

DATE OF AWARD:

Customs Cargo Inspection Facility

Detroit, MI 48216

March 22, 2021

General Services Administration 985 Michigan Avenue, Suite F306 Detroit, MI 48226

Attn: Aprili Miller

Wednesday, April 21, 2021

2:00 PM EST)

Table of Contents

SECTION B - SUPPLIES OR SERVICES AND PRICES

SECTION C - DESCRIPTION, SPECIFICATIONS AND STATEMENT OF WORK

C1. SCOPE OF WORK

C2. SNOW REMOVAL REQUIREMENTS

C3. WORK TO BE ACCOMPLISHED

C4. QUALIFICATIONS OF CONTRACTOR - RESERVED

C5. SUPPLIES, MATERIALS, EQUIPMENT AND UTILITIES

C6. PROTECTION AND DAMAGE

C7. QUALITY CONTROL PLAN (QCP)

C8. QUALITY ASSURANCE PLAN

SECTION D - PACKAGING AND MARKING

D1. PAYMENT OF POSTAGE AND FEES

D2. MARKING

SECTION E - INSPECTION AND ACCEPTANCE

E1. CRITERIA FOR EVALUATIVE PERFORMANCE

E2. FAR 52.246-4 INSPECTION OF SERVICES – FIXED PRICE (AUG 1996)

E3. ADDITIONAL REQUIREMENTS FOR INSPECTION OF SERVICES

E4. APPLICATION OF CRITERIA FOR DEDUCTIONS

E5. DEDUCTION RATE

SECTION F - DELIVERIES AND PERFORMANCE

F1. PLACE OF PERFORMANCE

F2. TERM OF CONTRACT

F3. OPTION TO EXTEND THE TERM OF THE CONTRACT

F4. FAR 52.216-21 REQUIREMENTS (OCTOBER 1995)

F5. RECOGNIZED HOLIDAYS

SECTION G - CONTRACT ADMINISTRATION DATA

G1. PAYMENT (GENERAL)

G2. PAYMENT FOR SERVICES

G3. GSAR 552.232-77 PAYMENT BY GOVERNMENTWIDE COMMERCIAL PURCHASE CARD (MAR

2000)

G4. EVALUATING CONTRACTOR PERFORMANCE

G5. CONTRACTING OFFICER (CO)

G6. CONTRACTING OFFICER’S REPRESENTATIVE (COR)

G7. DESIGNATED ORDERING OFFICIALS

G8. LIMITATION OF GOVERNMENT’S OBLIGATION

SECTION H - SPECIAL REQUIREMENTS

H1. GSAR 552.237-71 QUALIFICATIONS OF EMPLOYEES (MAY 1989)

H2. RESERVED

H3. RECORDING PRESENCE - RESERVED

H4. SUITABILITY DETERMINATIONS

H5. GSA CRITERIA FOR ADJUDICATION

H6. COMPLIANCE WITH SECURITY REQUIREMENTS

H7. IDENTIFICATION CREDENTIAL

H8. ESCORT REQUIREMENTS

H9. RESUMES

H10. SAFEGUARDING INFORMATION

H11. WORKING WITH OTHER CONTRACTORS

H12. AFFIRMATIVE PROCUREMENT PROGRAM

H13. STANDARDS OF CONDUCT

H14. REMOVAL FROM CONTRACT WORK

H15. SENSITIVE BUT UNCLASSIFIED (SBU) BUILDING INFORMATION

SECTION I - CONTRACT CLAUSES

I1. FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998) ......... ERROR! BOOKMARK NOT

DEFINED.

I2. FAR 52.204-9 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR PERSONNEL (SEPT 2007) ......................................................................................................................... ERROR! BOOKMARK NOT DEFINED.

SECTION J - LIST OF DOCUMENTS, EXHIBITS, AND OTHER ATTACHMENTS

EXHIBIT 1 DEFINITIONS

EXHIBIT 2 APPLICABLE PUBLICATIONS

EXHIBIT 3 REPORTING REQUIREMENTS

EXHIBIT 4 SNOW REMOVAL INSPECTION FORM

EXHIBIT 5 SITE DRAWINGS

EXHIBIT 6 MEASURABLE PERFORMANCE STANDARDS

EXHIBIT 7 WAGE DETERMINATION

EXHIBIT 7 WAGE DETERMINATION

SECTION K - REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS OF

OFFERORS

K1. REMITTANCE ADDRESS

K2. SECURITY FORMS QUANTITY

K3. FAR 52.204-8 Annual Representations and Certifications. (MAY 2012) ....... Error! Bookmark not defined.

SECTION L - INSTRUCTIONS, CONDITIONS, AND NOTICE TO OFFERORS

L1. BID GUARANTEE REQUIREMENT

L2. PERFORMANCE BOND REQUIREMENT

L3. INSURANCE REQUIREMENT

L4. INSPECTION OF THE FACILITY

L5. FINANCIAL QUALIFICATIONS OF OFFERORS

L6. INSTRUCTIONS FOR SUBMITTING PROPOSALS

(a) Quality Control Plan (QCP)

(b) Past Performance

(c) Price Proposal

L7. INCONSISTENCIES IN SPECIFICATIONS

L8. TYPE OF CONTRACT

L9. OFFERORS CHECKLIST

ATTACHMENT A

SECTION M - EVALUATION FACTORS FOR AWARD

M1. BASIS OF AWARD

M2. PAST PERFORMANCE

M3. TOTAL EVALUATED PRICE

M4. SPECIAL STANDARD(S) OF RESPONSIBILITY

M5. FAR 52.217-5 EVALUATION OF OPTIONS (JULY 1990)

SOLICITATION, OFFER AND AWARD 1. THIS CONTRACT IS A RATED ORDER

UNDER DPAS (15 CFR 700)

RATING PAGE OF PAGES

2. CONTRACT NUMBER 3. SOLICITATION NUMBER 4. TYPE OF SOLICITATION 5. DATE ISSUED 6. REQUISITION/PURCHASE NUMBER

CODE7. ISSUED BY 8. ADDRESS OFFER TO (If other than item 7)

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SOLICITATION

9. Sealed offers in original and copies for furnishings the supplies or services in the Schedule will be received at the place specified in item 8, or if hand carried, in the depository located in until local time

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

10. FOR

INFORMATION

CALL:

A. NAME B. TELEPHONE (NO COLLECT CALLS)

AREA CODE NUMBER EXTENSION

C. E-MAIL ADDRESS

11. TABLE OF CONTENTS

(X) SEC. DESCRIPTION PAGE(S) (X) SEC. PAGE(S)DESCRIPTION

A B C D E F G H

I

J

K

L

M EVALUATION FACTORS FOR AWARD

INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

REPRESENTATIONS, CERTIFICATIONS AND OTHER

STATEMENTS OF OFFERORS

PART IV - REPRESENTATIONS AND INSTRUCTIONS

LIST OF ATTACHMENTS

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

CONTRACT CLAUSESSOLICITATION/CONTRACT FORM

SUPPLIES OR SERVICES AND PRICES/COSTS

DESCRIPTION/SPECS./WORK STATEMENT

PACKAGING AND MARKING

INSPECTION AND ACCEPTANCE

DELIVERIES OR PERFORMANCE

CONTRACT ADMINISTRATION DATA

SPECIAL CONTRACT REQUIREMENTS

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

OFFER (Must be fully completed by offeror)

12. In compliance with the above, the undersigned agrees, if this offer is accepted within calendar days (60 calendar days unless a different period is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT

(See Section I, Clause No. 52.232-8)

14. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments to the SOLICITATION for offerors and related documents numbered and dated):

10 CALENDAR DAYS (%) 20 CALENDAR DAYS (%) 30 CALENDAR DAYS (%) CALENDAR DAYS(%)

DATEAMENDMENT NO.AMENDMENT NO. DATE

15A. NAME AND

ADDRESS

OF OFFER-

OR

CODE FACILITY 16. NAME AND THE TITLE OF PERSON AUTHORIZED TO SIGN OFFER

(Type or print)

15B. TELEPHONE NUMBER

AREA CODE NUMBER EXTENSION

15C. CHECK IF REMITTANCE ADDRESS IS

DIFFERENT FROM ABOVE - ENTER SUCH

ADDRESS IN SCHEDULE.

17. SIGNATURE 18. OFFER DATE

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

22. AUTHORITY FOR USING OTHER THAN FULL OPEN COMPETITION:

10 U.S.C. 2304 (c) ( )41 U.S.C. 3304(a)

24. ADMINISTERED BY (If other than Item 7)

26. NAME OF CONTRACTING OFFICER (Type or print)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition is unusable

23. SUBMIT INVOICES TO ADDRESS SHOWN IN

(4 copies unless otherwise specified)

25. PAYMENT WILL BE MADE BY

27. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

28. AWARD DATE

CODE

ITEM

STANDARD FORM 33 (REV. 6/2014)

Prescribed by GSA - FAR (48 CFR) 53.214 (c)

SEALED BID (IFB)

NEGOTIATED (RFP)

(Hour) (Date)

PART I - THE SCHEDULE PART II - CONTRACT CLAUSES

PAGE

GENERAL SERVICES ADMINISTRATION

OF

ITEM NO.

(a)

SUPPLIES OR SERVICES

(b)

QUANTITY

ORDERED

(c)

UNIT

(d)

UNIT PRICE

(e)

AMOUNT

(f)

String will be FY 2023. 5PSSCE-

PoP: 11/01/2022 - 10/31/2023

Cargo Snow Removal & Related Services - Option 1

Option 3 - Service Performance Period: November 1, 2024 to

64001

2022.192X.05.P0525175.PG61.PGA14.K08.05020826

String will be FY 2025. 5PSSCE-

MO

October 31, 2022 Base Year Billing/Invoicing Period:

November 2023 to April 2024 (6-month snow season) Accounting

PoP: 11/01/2024 - 10/31/2025

Cargo Snow Removal & Related Services - Option 3

MO

October 31, 2024 Option 2 - Billing/Invoicing Period:

November 2025 to April 2026 (6-month snow season) Accounting

Base Year Service Performance Period: November 1, 2021 to

Option 2 - Service Performance Period: November 1, 2023 to

String will be FY 2022. 5PSSCE-

PoP: 11/01/2021 - 10/31/2022

2024.192X.05.P0525175.PG61.PGA14.K08.05020826

October 31, 2026 Option 4 - Billing/Invoicing Period:

November 2022 to April 2023 (6-month snow season) Accounting

Cargo Snow Removal & Related Services - Base Year

String will be FY 2024. 5PSSCE-

MO

2021.192X.05.P0525175.PG61.PGA14.K08.05020826

PoP: 11/01/2023 - 10/31/2024

Cargo Snow Removal & Related Services - Option 2

Option 4 - Service Performance Period: November 1, 2025 to

November 2024 to April 2025 (6-month snow season) Accounting

PoP: 11/01/2025 - 10/31/2026

MO

String will be FY 2021. 5PSSCE-

MO

October 31, 2023 Option 1 - Billing/Invoicing Period:

2023.192X.05.P0525175.PG61.PGA14.K08.05020826

Option 1 - Service Performance Period: November 1, 2022 to

Cargo Snow Removal & Related Services - Option 4

October 31, 2025 Option 3 - Billing/Invoicing Period:

2025.192X.05.P0525175.PG61.PGA14.K08.05020826

November 2021 to April 2022 (6-month snow season) Accounting

SECTION B - SUPPLIES OR SERVICES AND PRICES

B.1. DESCRIPTION OF SERVICES

The contractor shall provide the management, supervision, manpower, equipment (including heavy equipment and snow shovels) and supplies necessary to provide plowing and removal of snow and ice from driveways, plaza areas, roadways, handicapped accessibility areas, approaches, and from around the portals (scanners/de-tectors – see COR for details) 24 hours per day, 7 days per week for each 6 month performance period from November 1 through April 30. Work under this contract is expected to commence on or about November 1, 2021.

BID/OFFER FOR BASIC SERVICES

(Quote per hour prices for providing snow removal and related services described herein). The COR will issue a purchase order when requesting these services. All the contractor’s labor hour prices must include expenses for overhead, general and administrative (G&A) and profit. Thus no separate allowance for travel time; parking, overhead, G&A, or profit will be applied when hourly services are ordered.

Pricing must be submitted for a 5-year contract term.

B.1.0 Offer for Services

SNOW REMOVAL SERVICES OFFER SHEET 6 MONTH PERIOD (November – April) In the space provided below quote a price for furnishing the services described:

ITEM

DESCRIPTION

Location: US Customs Cargo Inspection Facility 2810 W. Fort St.

Building Number: 05020826

A

PRICE

Base Pe-riod Monthly

B

PRICE

1st Op-tion Monthly

C

PRICE

2nd Op-tion Monthly

D

PRICE

3rd Op-tion Monthly

E

PRICE

4th Op-tion Monthly

001 All snow removal related ser-vices as stated in this specifica-tion.

(Price Quoted per Month for a 6 Month Billing Period = Nov-Apr)

Additional Services

SNOW REMOVAL SERVICES OFFER SHEET 6 MONTH PERIOD (November – April) In the space provided below quote a price for furnishing the services described:

ITEM

DESCRIPTION

Location: US Customs Cargo Inspection Facility 2810 W. Fort St.

Building Number: 05020826

Estimated Quantity

A

PRICE

Base

Period

B

PRICE

1st Op-tion

C

PRICE

2nd Op-tion

D

PRICE

3rd Op-tion

E

PRICE

4th Op-tion

002 Snow Removal (Per Hour) Services for hauling snow from the facility as directed by the COR include cost for truck and driver. (Price Quoted Per Hour) see note 1

Note 1: The time will start when the truck arrives on the property and ends when the truck leaves the property.

All travel time and other expenses will be included in this rate.

The GSA Form 300 will describe the service (for orders of $2,500.00 or more) to be provided and will establish, excluding emergencies as determined by the Contracting Officer (CO) or the Contracting Officer’s Representative (COR), the maximum number of hours for which the contractor will be compensated. Orders of $2,500.00 or less may be processed using either direct pay procedures or the Government-wide commercial purchase card, which is the preferred method to purchase and to pay for micro-purchases. Individual orders for additional services involving more than forty (40) hours will only be issued with the assent of the contractor.

B2. PRICING OF OPTIONS

Offerors shall price the option requirements by assuming that the minimum hourly wages and fringe benefits established by the Administrator, Wage and Hour Division, U.S. Department of Labor, for the initial six month period of performance will apply to the additional optional six month periods. The minimum wage rates and fringe benefits applicable to the initial six month period are outlined on Wage Determination No.2015-4839.

In the event the option(s) is exercised by the Government, the contract price(s) will be adjusted upward or downward in accordance with the clause entitled “Fair Labor Standards Act and Service Contract Act - Price

Adjustment (Option contract).” (See Section I).

Offerors are cautioned that any bid/offer may be rejected as non-responsive if it is materially unbalanced as to prices for the options and the initial contract period. A bid/offer is unbalanced when it is based on prices which are significantly less than cost for some work and prices which are significantly overstated for other work.

END OF SECTION

SECTION C - DESCRIPTION, SPECIFICATIONS AND STATEMENT OF WORK

C1. SCOPE OF WORK

The contractor shall provide the management, supervision, manpower, equipment (including heavy equipment and snow shovels) and supplies necessary to provide plowing and removal of snow and ice from entrances, driveways, roadways, parking areas, handicapped accessibility areas, approaches, and from around the portals (scanners/detectors – see COR for details) within the property lines of Federal property 24 hours per day, 7 days per week, as described herein or as directed by the COR as described below. The outside areas to be serviced are described in Section F, paragraph F1. The Contractor shall be responsible for performing all work under this contract in accordance with all Federal, State, County, and City laws, and codes, and follow the more stringent of them. In addition to compliance with these laws, the Contractor shall follow all applicable standard industry practices including, but not limited to OSHA.

C2. SNOW REMOVAL REQUIREMENTS

Remove snow and ice as necessary to maintain a safe and slip resistant surface to the property. All snow and ice shall be removed from entrances, driveways, roadways, parking areas, handicapped accessibility areas and approaches, and from around the portals (scanners/detectors – see COR for details).. Proper chemicals and/or sand shall be utilized to maintain all surfaces.

Chemicals and/or sand shall be used to reduce safety hazards due to ice and snow. All chemicals used shall comply with Federal specifications, local codes and be approved by the COR prior to the first inclement weather event. Less disruptive chemicals such as magnesium chloride, potassium acetate, and potassium chloride are viable alternatives. The Contractor shall ensure there is an adequate supply of chemicals and sand on site or readily available to cover unexpected snow and ice occurrences.

The Contractor shall maintain adequate staffing in the building when conditions require it (i.e. salting, etc.

before snow falls 1.5 inches).

24 hours a day, 7 days a week. Snow plowing service shall be the responsibility of the Contractor, automati-cally when 1.5 or more inches of snow has fallen or when unsafe icing conditions are present. The Contrac-tor shall exercise good judgement during times of snowfall or storms so that duplication of the plowing efforts or the use of proper chemicals or sand does not occur. The Contractor shall move his equipment to the site and begin work within one (1) hour after 1.5 or more inches of snow have fallen. The Contractor will keep necessary equipment and manpower at the site and continue with the performance of the work until it is com-pleted to the satisfaction of the COR.

(a) Snow removal services shall be completed to such an extent as to allow safe and easy access to the building 24 hours a day, 7 days a week. Snow should not be piled on or near trees, shrubbery, ground cover, grass areas or flower beds. The COR shall designate an area on-site where plowed snow shall be placed.

Snow shall be shoveled equally to avoid oversize piles and allow for the use of the area. Once this area is filled to capacity, it is the contractor’s responsibility to haul the snow from the facility. The contractor will keep the COR informed of the possibility of hauling. Costs for hauling of the snow from the facility will be paid for at the prices listed in Section B, Paragraph B1, Item 002. The contractor shall organize snow removal crews, designating members by name and telephone/pager number and shall make plans for prompt notifi-cation of each person at such time as his/her services are required. The telephone/pager numbers shall be provided to the COR 5 days after award. All specified areas shall remain reasonably free of snow and ice accumulations and all hazardous conditions due to the weather shall be eliminated 24 hours a day, 7 days a week.

(b) The COR reserves the right at any time to order plowing or hauling stopped.

(c) Approved chemicals and/or salt/sand shall be used to reduce safety hazards due to ice and snow. All chemicals used shall be in accordance with Federal Specifications, local codes, and as approved by the COR. Chemicals shall not be used in performance under this contract (or placed or stored on Government

C5. SUPPLIES, MATERIALS, EQUIPMENT AND UTILITIES

(a) Furnished by the Government If available, space in the building for the storage of supplies and equipment to be used in the performance of work under the contract will be provided by the Government. The Contractor shall maintain this space in a neat and orderly condition. No flammable or explosive liquids such as gasoline will be stored in the building.

The Government will not be responsible for damage or loss to the Contractor's stored supplies or equipment.

(b) Furnished by the Contractor.

(1) Materials, supplies and equipment should be selected and used in a manner that reduces exposures to building occupants and workers, and that reduces the impact on the environment as compared to other products and services used for the same purpose, in accordance with Executive Order 13423 and RCRA Section 6002: Comprehensive Procurement Guidelines (http://www.epa.gov/epawaste/con-serve/tools/cpg/index.htmThe Contractor will furnish all supplies, materials, equipment, and employee train-ing necessary for the performance of the work of this contract unless otherwise specified herein. Training will include all applicable OSHA and other related standards. The Contractor will furnish to the COR all Material Safety Data Sheets (MSDS) for any materials used in the performance of this contract five (5) days after award. All new products used during the life of the contract must have MSDS provided to the COR prior to use. All chemicals used will be those commercially available which meet Federal, State and local codes. Contractor shall maintain the MSDS in a location accessible to all employees and will advise the COR of their location. The MSDS will be available for inspection by the COR on request. The Contrac-tor will take every precaution to ensure that only safe products are used. Information can be obtained from Federal, State, and local agencies concerning the safe chemical materials. An inventory list of products to be used under this contract shall be provided to the COR five days after award. This list shall be up-dated, with a copy provided to the COR, throughout the term of the contract. The COR will contact the Contractor immediately if any item is deemed inappropriate for use under this contract property) until the applicable Material Safety Data sheets for all hazardous materials (products containing CAUTION or WARNING labels) have been obtained by the contractor.

NOTE: The contractor shall be held responsible for all damage to grounds and landscape areas.

C3. WORK TO BE ACCOMPLISHED

(a) Plowing and snow removal are generally accomplished in the following priorities

(1) The roadway

(2) Parking Area

(3) Handicap/Visitors parking area

(4) All Other Areas.

(b) In the event of icy conditions, the contractor is required to spread sand, proper snow/ice melt chemicals approved by the COR, on areas mentioned above in paragraphs (1), (2), (3) and (4). Spreading of snow/ice melt chemical shall be performed under the best practices of the trade. Manager or his/her designee will call the contractor if additional sanding/ snow and ice melt chemical needs to be applied. The Contractor shall move his equipment to the site and begin work one (1) hour after being notified.

(c) The contractor shall be cautious when snow removal is in progress to prevent any damage to the buildings, grounds, vegetation, landscape areas, sidewalks, roads, fire hydrants, shrubs, signs and other protrusions. The contractor shall be held liable for any damage incurred to Government property during the performance of work. All locally prescribed safety regulations, laws and practices shall be carefully observed in performance of the work

C4. QUALIFICATIONS OF CONTRACTOR - RESERVED

http://www.epa.gov/epawaste/conserve/tools/cpg/index.htm

The list of Comprehensive Procurement Guideline (CPG) items and their associated Recovered Materials Advisory Notices (RMANs) are available at http://www.epa.gov/epawaste/conserve/tools/cpg/index.htm. In-formation on CPG items can be found at: http://www.epa.gov/epawaste/conserve/tools/cpg/index.htm. Prod-ucts designated as bio-based must be included on the United States Department of Agriculture (USDA) Bio-based Products List (http://www.biopreferred.gov/). The COR will accept supplies and/or products conform-ing to these requirements.

GSA is working in cooperation with the Environmental Protection Agency (EPA) to promote the Clean Air Counts campaign. Under this campaign low volatile organic compound (VOC) products are recommended to be used in performance of the service of this contract.

To determine the percentage of VOC in products, review the Material Safety Data Sheets (MSDS) or contact the manufacturer/distributor directly.

The most stringent California limits are the best target for low VOC product purchases. The following website identifies the State of California limits: http://www.arb.ca.gov.

(2) The Contractor shall not use any material which the CO determines would be unsuitable for the purpose or harmful to the surfaces to which applied. Costs for correcting damage caused by the Contractor will be borne by the Contractor.

(3) Compliance with OSHA: Compliance with the Occupational Safety and Health Act and other applicable laws and regulations for the protection of Contractor employees performing the requirements defined in this specification is exclusively the obligation of the Contractor. The Government will assume no liability or re-sponsibility for the Contractor's compliance or noncompliance with such requirements

(4) Equipment: The Contractor shall furnish all equipment, snow shovels and other items determined to be needed for the performance of the work of this contract. All equipment must be properly guarded and meet all applicable OSHA standards. If a piece of equipment needs repair and is determined unsafe by the COR, the Contractor shall immediately stop using the equipment.

(5) Uniforms: All Contractor employees, including supervisors, working around buildings designated under this contract shall present a neat appearance and wear distinctive uniform clothing. All contract employees shall wear coveralls, smocks, uniform shirt and trousers, or uniform blouse and skirt or slacks as well as any and all outdoor clothing. Clothing shall have the employee’s name and the company name affixed thereon, in a permanent or semi-permanent manner, such as a badge or monogram, which is easily reada-ble. Any color or color combination (except green) is acceptable. Contract employees will not wear any unapproved outerwear or headwear while on the premises. Supervisors shall be easily recognizable, ei-ther by distinctive clothing or by an easily readable badge or monogram. Every employee shall be in uni-form prior to entrance on duty. The Contractor shall determine and provide additional personal protective equipment required for the safe performance of work. Protective clothing, equipment, and devices shall, as a minimum, conform to Occupational Safety and Health Administration (OSHA) standards for the products being used.

(6) Telephone: Additionally, the Contractor shall furnish and maintain, in a fully functional manner, a mo-bile cellular communication system. This telephone system shall be used by the Contractor to instantly communicate with the COR, and other parties 24 hours a day, 7 days per week. Mobile telephone num-bers, FAX lines and any e-mail addresses shall be provided to the COR five (5) days after award. The contractor will immediately notify the COR of any changes in any of these telephone numbers.

C6. PROTECTION AND DAMAGE

Contractor Responsibility: The Contractor shall provide all labor, materials, and equipment necessary for the protection of Government personnel, equipment, furnishings, buildings, and building accessories (such as parking lots, fences, sidewalks, grounds, etc.) from damage caused by the Contractor’s negligence. Equip-ment, furnishings, building and building accessories damaged due to work performed by the Contractor, shall be repaired or replaced to their original condition by the Contractor at no additional cost to the Government.

The Contractor will not use any material which the COR determines would be unsuitable for the purpose or harmful to the surfaces to which applied. Costs for correcting damage caused by the Contractor will be borne by the Contractor.

C7. QUALITY CONTROL PLAN (QCP)

A COMPLETE QUALITY CONTROL PLAN (QCP) SHALL BE ACCEPTED BY THE CONTRACTING OF-

FICER (CO) PRIOR TO AWARD OF A CONTRACT

The contractor shall prepare and implement a written quality control plan as described below. The Con-tractor must maintain continuity of services, without interruption, throughout the entire term of the contract.

To maintain these critical services, the Contractor shall execute specific, detailed plans how this service con-tinuity will be maintained. Plans (deliverables) are described as follows:

This paragraph establishes the minimum requirements for a quality control system to be provided and maintained by the Contractor. The Contractor shall ensure that the required services specified in this con-tract, meet the quality standards outlined in the contract. All work performed under this contract shall be of the highest quality, consistent with best industry practices, to assure timely provision of services, optimum tenant agency satisfaction and adequate protection of Government assets. The Contractor is responsible for the inspection and monitoring of all Contractor work performed to ensure compliance with contract require-ments. The results of all quality control inspections conducted by the Contractor shall be documented on in-spection reports (warranted as presented) and provided to the COR as required. The plan must be revised by the contractor at no additional cost to the Government during the life of the contract as necessary to en-sure that contract objectives are met. All revisions must be accepted by the COR. The Quality Control

Plan shall include, but not be limited to:

(a) Task and Frequencies: A plan which indicates tasks to be performed and the frequency associated with each task.

(b) Inspection Methods and Frequencies: An inspection system, which shall include all requirements listed in the Performance Work Statement and inspection procedures such as some or all of the following meth-ods: type of inspection, frequency of inspection, acceptance/rejection criteria, corrective action, and proce-dure for recording results of inspections. When inspections will occur and titles of individuals performing inspections. The QCP must identify how the Contractor will correct noted deficiencies immediately. Any changes to the inspection systems during the life of the contract must be accepted by the COR. The ad-ministrative methods the Contractor will use for identifying, correcting, and preventing defects in the quality of service performed before such level of performance becomes unacceptable to the COR.

(c) Roles and Responsibilities of Key Personnel: A roster by name and job title must be provided. Roles and responsibilities of key personnel must be clearly identified as well as addressing responsibilities for oversight of the QCP and functions associated with such oversight as well as authority in dealing with Gov-ernment contracts must be identified.

(d) Records and Files: A description and/or samples of the forms, records, reports, and files the Contractor intends to utilize, which will indicate both the inspections conducted by the Contractor and necessary cor-rective action taken (as appropriate). Copies of all QCP related inspection reports and other documents shall be made available to the COR when requested. All such documents shall be maintained for the life of the contract, unless this requirement is waived in writing by the COR.

(e) Progress Report: The Contractor must submit annually to the COR a self-evaluation report detailing the quality of service provided during the prior year. The report is due within five (5) business days of the end of the performance year. This report shall include as a minimum the result of the quality control in-spections, an explanation of efforts taken in the prior year to improve service and efforts planned for the present year to improve quality.

(f) The Contractor shall prepare a Strike Contingency Plan (SCP) to be used in the event of a strike by his employees. This separate document shall include the following information.

(g) Support Personnel: The SCP shall describe in detail how the Contractor will staff the contract to pro-vide the services defined in this specification during strikes by his employees as well as employee absen-teeism.

(h) License and Certifications: The SCP shall describe in detail how the Contractor will provide personnel that meet experience requirements, assuring the Government that all temporary or replacement employees will meet the experience and license requirements defined in this contract. TEMPORARY AND RE-

PLACEMENT PERSONNEL MUST MEET THE SECURITY CLEARANCE REQUIREMENTS.

(i) Contractor Emergency Plan (CEP). The Government's Occupant Emergency Plan (OEP) is used by the COR during building emergencies. Designated contractor personnel shall be thoroughly familiar with the Government's OEP and shall be trained by the Contractor to fully understand their responsibilities rela-tive to each emergency plan.

Emergency Situation Examples: Contractor participation in emergency plans shall be mandatory during building related emergencies or natural disasters. The Contractor shall be required to perform the services required by the contract and as identified by the Property Manager and/or COR to the extent allowed dur-ing all emergency situations including but not limited to fires, accident and rescue operations, Contractor personnel strikes, civil disturbances, natural disasters, and utility service outages. This separate document shall include, at a minimum, the following:

(1) Procedures: The Contractor’s communication procedures to be used in providing continuous communica-tion support to the COR during emergencies.

(2) Employee Information: The name, telephone number and current position of each employee (in the form of a roster) that will participate in the CEP. The mobile telephone numbers and/or pager numbers of each employee that will participate in the CEP

(3) Employee’s Duties: The specific functions that each employee will perform during emergency situations.

TEMPORARY PERSONNEL MUST MEET SECURITY CLEARANCE REQUIREMENTS.

C8. QUALITY ASSURANCE PLAN

(a) General: The procedures and methods established in this Quality Assurance Plan will serve as a guide for all parties involved, to ensure that tenants and the GSA receive the services paid for and specified in this contract.

(b) Partnering: In order to have an effective contract administration program that also ensures a successful business relationship between GSA and the contractor, all parties involved in the service delivery process must work as a team and foster open and honest communication at all times. Close coordination and active cooperation on a continuous basis between the contractor and those representing the Contracting Officer are necessary to ensure a clean, safe and healthy working environment, and a well maintained and operated building.

GSA/Contractor Meetings: An initial step in avoiding disputes and claims is to settle minor problems and mis-understandings at the lowest possible level. Accordingly, the contractor or the contractor's representative shall meet with the COR or his representative frequently. Meetings shall be as often as necessary at the dis-cretion of the COR. A mutual effort shall be made to resolve all problems identified during these meetings.

Specific topics to be addressed by the COR or his representative during the regular monthly meeting to deter-mine contractor responsiveness may include such areas as: effectiveness of Quality Control Plan; perfor-mance evaluation; and corrective action plans.

(c) Performance Evaluation: Both the contractor and the Government, at the time of contract award, have agreed upon all terms and conditions as stated in the contract. During the life of the contract, contractor per-formance will be documented by means of the Contractor Performance Assessment Reporting System (CPARS), written inspections; minutes of meetings, GSA/customer surveys and records which will be re-tained as part of the official contract file.

(d) Effectiveness of Quality Control: The COR shall assess the effectiveness of the contractor's Quality Con-trol Program through review of reports required of the contractor, service delivery information, customer inter-action, and by means of GSA inspections.

(e) Service Delivery: The quality and timeliness of the contractor's performance of the scheduled program will be used to assess the overall service delivery. If the contractor's performance remains less than satisfac-tory or fails to adhere to the contract specifications, the Government may contract for the services and charge the contractor for all costs incurred, including administrative costs.

(f) Performance Objectives/Inspection Methods and Frequencies: GSA representatives will make tours and inspections of the services covered by this contract with the contractor's representative, to ascertain the level of services being performed. The contractor will be informed of less than satisfactory performance.

(g) Scoring System: Inspections of the service will utilize a scoring system that assesses the effectiveness of snow and ice removal. The inspections will be conducted using a rating system of 1-4 (operational defini-tions of the descriptions are contained within the contract):

SCORE DESCRIPTION

1 Unacceptable

2 Minimally acceptable

3 Acceptable

4 Highly Acceptable

The scoring criteria (1-4) are listed on the inspection form, found in Section J, Exhibit 4.

SECTION D - PACKAGING AND MARKING

D1. PAYMENT OF POSTAGE AND FEES

All postage and fees related to submitting information including, but not limited to, forms and reports to the CO or the COR, shall be paid by the contractor.

D2. MARKING

All information submitted to the CO or COR, shall clearly indicate the contract number of the contract for which the information is being submitted.

SECTION E - INSPECTION AND ACCEPTANCE

E1. CRITERIA FOR EVALUATIVE PERFORMANCE

(a) At the sole election of the Government, and upon notification of the Contractor, the Contractor may be required to re-perform or perform late any or all defective work disclosed by Government inspection, includ-ing incomplete performance. Where the Government so elects, the Contractor shall be notified promptly after inspection that specified defective services must be re-performed or performed late, and completed within a reasonable time, as specified by the Government. In such cases, the Government shall re-inspect the work designated for re-performance or late performance, and the Contractor may be liable for any damages sus-tained by the Government including, for example, the costs associated with re-inspection. All re-performance by the Contractor will not be a reimbursable cost.

(b) Re-performance, and the acceptance of re-performance (or late performance), will be determined by the CO or COR on an individual service work item basis.

(c) The Government reserves the right to have any or all of the existing deficiencies corrected by other means. The Contractor will have the full amount of the cost for having these deficiencies corrected deducted from the monthly payment.

(d) Payment may be withheld for failure to comply with any terms and conditions of the contract.

E2. FAR 52.246-4 Inspection of Services – Fixed Price (Aug 1996)

(a) Definition: "Services," as used in this clause, includes services performed, workmanship, and material furnished or utilized in the performance of services.

(b) The Contractor shall provide and maintain an inspection system acceptable to the Government covering the services under this contract. Complete records of all inspection work performed by the Contractor shall be maintained and made available to the Government during contract performance and for as long after-wards as the contract requires.

(c) The Government has the right to inspect all services called for by the contract, to the extent practicable at all times and places during the term of the…