Sol_140R8125Q0012.pdf

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

R81

See Schedule

0011285745 CODE 16. ADMINISTERED BYCODE

X

X

X

611430

SIZE STANDARD:

100.00 % FOR:SET ASIDE:UNRESTRICTED ORR81

REQUEST FOR

PROPOSAL

(RFP)

INVITATION

FOR BID (IFB)

10. THIS ACQUISITION ISCODE

REQUEST FOR

QUOTE (RFQ)

14. METHOD OF SOLICITATION

13b. RATING

NORTH AMERICAN INDUSTRY

CLASSIFICATION STANDARD

(NAICS):

SMALL BUSINESS

11/14/2025 1700 ES

10/01/2025

3034452537Connieann Tudela-Kately (No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER a. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

140R8125Q0012

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 69 0044028834OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

See Schedule

15. DELIVER TO

Denver CO 80225

MS 84-27810

Building 67 - Denver Federal Center Acquisition Operations Branch Denver Office

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$15

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FREE ON BOARD

(FOB) DESTINATION UNLESS

BLOCK IS MARKED

11.

SEE SCHEDULEX

12. DISCOUNT TERMS THIS CONTRACT IS A RATED

ORDER UNDER THE DEFENSE

PRIORITIES AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

BUSINESS

8(A)

Bureau of Reclamation

WOMEN-OWNED SMALL

BUSINESS (WOSB)

ECONOMICALLY DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

ADMINISTERED BY:

Bureau of Reclamation Denver Office Acquisition Operations Branch Building 67 - Denver Federal Center

MS 84-27810

Denver CO 80225 US

DELIVER TO:

Bureau of Reclamation-DO Building 56, Dock S6, Rm 1950 Continued ...

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

XX

DATED

Evonne Huggins

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Government Use Only)

OFFER

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT: REFERENCE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 11/2021) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

6th Avenue & Kipling Street

Denver Federal Center

Denver CO 80225-0007 US

Project Title: DOI Dam Operator Training IDIQ

Questions: Questions to this RFQ shall be submitted via electronic mail to the Contracting

Specialist (ctudelakately@usbr.gov). Questions shall be accepted until Friday, October 17, 2025, by 5pm EDT. The Government is not obligated to respond to any questions received after that date and time. All questions received within the designated time-frame that the Government considers relevant, will be answered. Responses to questions will be provided as an amendment to the RFQ that will be made available to all potential Offeror's.

Telephonic inquires will not be responded to.

Quote Preparation Instructions:

Specific Instructions: Submit signed and dated

Quotes to Contracting Specialist

(ctudelakately@usbr.gov). All Quotes shall be legible and prepared in the format referenced below and Vendors must complete spreadsheet provided for pricing schedule. Quotes are due no later than Friday, November 14, 2025, by 5pm EDT

Continued ...

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

69 2 of

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

3 69

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

140R8125Q0012 by email to ctudelakately@usbr.gov

Offerors shall provide sufficient information for the Government to determine its level of confidence in the ability of the Offeror to perform the requirements of the RFQ based on an assessment of relevant experience from the contractor.

Period of Performance: 02/01/2026 to 11/30/2030

00010 Develop Course Content (Firm-Fixed-Price)

00020 Coordinate Training Locations (Firm-Fixed-Price)

00030 Training Course Logistics (Firm-Fixed-Price)

00040 Deliver Training (Reimbursable)

The Travel reimbursement will be based on actual expenses incurred in accordance with FAR

31.205-46. This is a Time and Material CLIN, the contractor shall be responsible for any charges determined to be unallowable. Any travel cost not preapproved will not be reimbursed unless extenuating circumstances can be used to explain the reasoning for the need of reimbursement. The determination of these extenuating circumstances and whether the reimbursement will be completed, will be made on a case-by-case determination. The

Government will pay the Contractor upon the submission of a proper invoice in the IPP system and approved by the Contracting Officer. The

Government will reimburse the contractor the actual cost of materials (less any rebates, refunds, or discounts received by the contractor that are identifiable to the contract) provided the Contractor has made payments for materials in

Continued ...

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

4 69

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

140R8125Q0012 accordance with the terms and conditions of the agreement or invoice. The contractor shall submit documentation (receipts, paid invoices, etc.) for all travel costs accrued during the period of performance.

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

PERFORMANCE WORK STATEMENT (PWS)

DOI Dam Operator Training

Bureau of Reclamation, Dam Safety Office Denver, CO

1 INTRODUCTION

The Department of the Interior (DOI) seeks to hire a contractor with experience developing trainings, that is familiar with dams and dam safety guidance, to develop training content for a Dam Operator Training Course (Task 2.1). The contractor shall provide a dry run of the training to the DOI Working Group on Dam Safety and Security prior to delivering the course (Task 2.1.11). The contractor shall deliver the course in-person a minimum of two times per year, at various locations during the 5-year contract period of performance (Task 2.2.2). The Contractor shall coordinate the exact dates, locations and training site logistics with DOI Technical Point of Contact (TPOC) (Task 2.2.1).

1.1 Background

The Department of the Interior (DOI) has jurisdiction over more than 1,700 dams. Five bureaus within DOI (Bureau of Indian Affairs (BIA), Bureau of Land Management (BLM), Bureau of Reclamation (BOR), Fish and Wildlife Service (FWS), and National Park Service (NPS)) have responsibility for the maintenance, and safe operation of DOI’s high and significant hazard potential dams and their appurtenant structures. A critical part of keeping dams safe is visual monitoring, performed by dam operators through their frequent ‘eyes on’ the facilities. Recent increases turn-over of dam operators have led to the need to conduct training more frequently and ensure that new dam operators are aware of the important nature of their work.

DOI Safety of Dams (SOD) Programs vary among the five agencies. Dams comprise a critical asset for the various bureaus. The water stored behind a dam can pose a significant threat to the downstream community in the event of a failure in the form of life loss and economic damages.

A frequent assessment of each dam is essential to preserving safe conditions. Dam operators provide this essential role through routine (e.g., monthly) inspection and monitoring of each dam. Multiple job titles are used to describe the personnel who perform this important task, but for the purpose of this document they will be referred to as ‘Dam Operator’. A single dam will typically have one or more assigned Dam Operators.

2 SCOPE

The following tasks shall be performed:

2.1 Develop Course Content (CLIN 00010)

2.1.1 Develop training materials necessary to provide dam operators with an understanding of their role in dam safety, how to monitor facilities under their purview, how potential failure modes develop and progress, how to identify potential dam safety issues, and what to do in the event these potential issues arise

140R8125Q0012 Page 5 of 69 at their dams.

2.1.2 Training must be DOI-specific by including information on DOI dam types and sizes (generally embankment dams, however, concrete, rockfill, and buttress dams are also included in DOI inventory).

2.1.3 Training shall be tailored to the audience which may include personnel who:

• Do not recognize the critical nature of their job and the damage/loss of life a dam failure can cause

• Do not have the experience with such a critical responsibility

• Are likely non-technical/ non-engineers

• Have a high school-level of education or better

• Have little previous knowledge of dams

• Have limited knowledge of and ability to use computers and internet

2.1.4 At the end of the training, the participants shall:

• Understand and recognize the critical role Dam Operators play in ensuring safe dams

• Retain a basic understanding of primary potential failure mechanisms

• Understand the potential devastation and loss of life that dam failures can cause

• Have the knowledge and skills to properly inspect and monitor a dam

• Recognize the early indicators of a dam incident/failure

• Know how to act if they detect a problem or concern

• Understand the terminology of dams and how to accurately describe an incident to Safety of Dams staff or their consultants

• Have familiarity with best practices for documenting inspection results

• In general terms, understand the potential safety hazards that are present in the field and how to mitigate for them (e.g., Personal Protective Equipment, Hazardous Energy Control Programs, Confined Space Training)

2.1.5 The training course shall be no longer than three days and include two days of classroom instruction and one day of field activities, at a DOI dam or comparable state/federal dam near the selected training location. Contractors shall travel on Monday and Friday so the entire training can be provided in one week on Tuesday, Wednesday, and Thursday.

2.1.6 The training shall discuss Emergency Action Plans (EAPs) only to the extent that Dam Operators (students) will understand the need for EAPs, where to search for vital information, and activation procedures. Training on performing EAP exercises (functional and tabletop) shall NOT be included as part of this course.

2.1.7 Proposed topics are shown below:

• Dam Fundamentals Dam types with a focus on embankment dams How dams work Dam terminology

140R8125Q0012 Page 6 of 69

• Outlets and spillways

• Dam failures and incidents

• DOI Safety of Dams (SOD) program and Dam Operator role

• Operating a dam

• Maintaining a dam

• Personnel and public safety

• Preparing for and inspecting an embankment dam

• Inspecting spillway and outlet works

• Inspection reports and other forms of documentation

• Dam instrumentation

• Dam incident detection

• Dam incident response

• Wrap up with summary

2.1.8 The training shall include a half day to a full day for a field trip to inspect a dam.

The field trip shall provide students with hands on examples of inspection techniques discussed during the classroom training, specifically dam feature identification, visual inspections, and dam instrumentation. The length of the trip is dependent on the complexity of the dam.

2.1.9 The contractor shall provide a draft of the general course outline with estimated length and topics covered and provide to the Government for approval. The Government shall respond within 3 weeks of receipt with approval or suggested revisions.

2.1.10 Once the general course outline is approved, the contractor shall develop the general training course content. The Government will provide documents and photos as needed for the dam incidents, the SOD Program overview, and a list of Dam Operator roles to the Contractor.

2.1.11 Training Course Dry-Run: The Contractor shall provide an initial training course to the DOI Working Group on Dam Safety and Security and the course development team only. This preliminary 2-day session shall be hosted virtually via MS Teams and provide an opportunity for feedback and allow the Contractor to have a full rehearsal before delivering training to actual attendees in person. This workshop will be more conducive to collecting feedback on content delivery, as opposed to only a review of developed training materials.

2.1.12 The Contractor shall revise the general training course content based on feedback and/or comments provided by the Government, after the first training session is completed each contract year. A total of five course content revisions will be performed.

2.1.13 The training course content will become the property of the Government once the Contractor finalizes the course content.

2.2 Dam Operator Trainings (CLIN 00020)

2.2.1 Selection of Course Location and Dates

140R8125Q0012 Page 7 of 69

2.2.1.1 The contractor shall coordinate with relevant DOI bureau staff for location and dates of the Dam Operator trainings. Ginger Dill will be the Technical Point of Contact (TPOC) for the contract. Site locations for courses will be selected each year based on need and availability.

2.2.1.2 A memorandum shall be provided to the Government by the Contractor each year with proposed dates and locations for final approval. The Government has no more than 3 weeks to respond to the memorandum.

2.2.2 Conduct Dam Operator Trainings (CLIN 00020)

2.2.2.1 The Contractor shall conduct a minimum of two (2) Dam Operator Trainings each year per the locations and dates selected in Task 2.2.1 and following the Government-approved course outline as specified in Task 2.1.

2.2.2.2 The Contractor shall develop a Job Hazard Analysis (JHA) in coordination with the DOI bureaus and potentially local Tribes and stakeholders for the field trip detailing potential safety hazards that may be encountered during the inspection and ways to mitigate them.

2.2.2.3 The Government will provide a sample JHA to the Contractor at the start of the contract.

2.2.2.4 The Contractor shall provide a JHA specific to each training location, to the site visit attendees for their review and signature at least one week prior to scheduled field trips.

2.2.2.5 The Contractor shall develop an appendix to the general training course content, which will contain site-specific information about the DOI dam that will be the focus of each training sight visit. Each appendix will include photos, an overview drawing, pertinent fact sheets and general dam safety surveillance and monitoring information related to the dam safety potential failure modes (PFMs) for the dam that will be visited during each training. The Contractor will coordinate with TPOC and respective government agency to collect information necessary to develop appendices.

2.2.2.6 The Contractor shall provide a binder containing printouts of the Agenda, a Certificate of Completion, training course materials, and appendices, to each attendee.

2.2.2.7 One week after each training session, the Contractor shall provide the COR/ACOR with a memorandum listing the names of all attendees.

2.2.2.8 The Contractor shall produce digital learning modules of the training to enable Government students to review course content between

140R8125Q0012 Page 8 of 69 scheduled training sessions. These digital learning modules will become property of the Government.

2.2.3 Training Course Logistics (CLIN 00030)

2.2.3.1 The Contractor shall coordinate the logistics for conducting the training sessions each year. This includes, but is not limited to:

• Meeting space to adequately accommodate all attendees and training personnel

• Audio/Visual equipment

• Transportation to/from field trip location

• Coordination with the COR/ACOR and Government Regional Security

Officer responsible for each location.

2.2.3.2 The Contractor shall coordinate with the Government TPOC as to what logistics will be required for each training session once the locations are approved as specified in Task 2.2.1.

2.3 Project Management (CLIN 00030)

2.3.1 Project Management is incidental to each task. The contractor shall conduct a one (1) hour monthly virtual project meetings with their involved staff and the COR, ACOR, and TPOC via MS Teams.

2.3.2 The Contractor shall provide a meeting agenda to the Government no less than 3 business days before each monthly meeting.

2.3.3 The Contractor shall take notes in the meeting and send out meeting notes for review within 3 business days of the meeting.

3 PERSONNEL QUALIFICATIONS

The Contractor and Training personnel must have the following years of Dam Safety experience and technical knowledge of Operations and Maintenance of dams:

• Junior Staff – Persons having professional knowledge of the labor category from education and experience. Specialized experience is generally less than 5 years.

• Senior Staff –Persons having broad responsibility and professional knowledge from education and experience to independently perform complex tasks. This skill level generally requires 10 years of specialized experience.

• Subject Mater Expert (SME) – Persons having broad responsibility and professional knowledge from education and experience to independently perform complex tasks.

This skill level generally requires 15 years of specialized experience. SMEs shall be involved in the development of training materials.

The contractor shall also provide examples of previous trainings they have presented to dam operators.

140R8125Q0012 Page 9 of 69

4 PERIOD AND PLACE OF PERFORMANCE

4.1 Work shall be performed in locations specified in accordance with Task 2.2.1.

4.2 The anticipated contract period of performance will be February 01, 2026, through November 30, 2030.

5 GOVERNMENT-FURNISHED PROPERTY, MATERIALS, AND INFORMATION

5.1 The Government will provide the following documents (if requested by the Contractor):

5.1.1 JHA Template

5.1.2 Documents and photos as needed for the dam safety potential failure mode appendices

5.1.3 SOD Program overview documentation

5.1.4 Dam Operator roles and responsibilities

5.2 Except for those items or services specifically stated to be Government-furnished above, the contractor shall furnish all items (equipment, materials, supplies, incidentals, etc.)

required to successfully perform the work described in this contract.

6 TRAVEL (CLIN 00040)

6.1 Contractor travel will include trips to each in-person training location for planning and logistics purposes, and for delivering the training sessions.

6.2 TRAVEL COST REIMBURSEMENT: Travel will be reimbursed on actual expenses incurred in accordance with FAR 31.205-46 and Federal Travel Regulations (Travel resources | GSA). The contractor shall be responsible for any charges determined to be unallowable or not approved on the Attachment – Pre Travel Authorization Form without sufficient documentation of an unanticipated need. Travel expense may include mileage, parking, airfare, baggage, TNC transportation, airport shuttles, or taxi, lodging (per diem), M&IE (per diem).

Rental cars and fuel will be approved on a case-by-case need as documented by the vendor and pre-approved by the COR. No additional travel expenses will be reimbursed without prior written approval by the Contracting Officer.

6.3 TRAVEL INVOICES: All invoices for services performed under this IDIQ shall be accompanied by a detailed summary containing the following: Name of Service Provider, IDIQ Order Number, Date of Services, Itemized list of services, unit pricing, and Travel Costs with Receipts (only if travel costs are authorized on the IDIQ Order). An itemized invoice shall be submitted at least monthly or upon expiration of this IDIQ, whichever occurs first, for all services performed during a billing period and for which payment has not been received. These invoices shall be accompanied by the required detailed summary listed above.

7 GOVERNMENT VEHICLES

140R8125Q0012 Page 10 of 69

Contract employees will not operate, nor occupy any Government vehicle. An employee may transport persons who are not employed by Reclamation only under the following conditions:

(1) To transport employees of other Federal agencies and non-Federal employees conducting official business when it benefits the Government and does not interfere with accomplishing the employee's primary business. (2) To transport persons in emergency or disaster situations while assisting persons with injuries or in pain and preventing death or serious damage to persons or property.

8 SECURITY

Contractor employee(s) must comply with Reclamation security procedures and security training requirements in accordance with Reclamation Clause WBR 1452.237-80.

Continued on next page.

140R8125Q0012 Page 11 of 69

2.2.3 Training Course Logistics (CLIN

00030)

90 days prior to providing in person training.

1 electronic copy to each COR, ACOR, and TPOC.

2.2.2.4 Field Trip JHA (CLIN 00020) 1 week prior to in

person course and field trip

1 electronic copy in Microsoft Word or PDF format to COR, ACOR, and TPOC, and each training attendee.

9 DELIVERABLES

9.1 Deliverables Table:

PARAGRAPH DELIVERABLE DUE DELIVER TO

2.1.9 Draft Course Outline (CLIN 00010) 21 days after

award

1 electronic copy in Microsoft Word or PDF format each to COR, ACOR, and

TPOC

2.1.9 Final Course Outline (CLIN 00010) 14 days after

Government review.

1 electronic copy in Microsoft Word or PDF format each to COR, ACOR, and

TPOC

2.1.10 Approved Course Content (CLIN

00010)

All Government-approved course content as specified in Government-approved course outline.

30 days after approved final course outline.

1 electronic copy each to COR, ACOR, and TPOC in approved format per 2.1.9.

2.1.11 Training Course Dry-Run (CLIN

00010)

TBD, at least 30 days prior to first in-person training.

Virtual, 2-day rehearsal training provided to collect feedback on content and delivery.

2.2.1.2 Training Location Memorandum

(CLIN 00020)

14 days after discussion with the Government

1 electronic copy in Microsoft Word or PDF format each to COR, ACOR, and

TPOC

2.2.2 In-person Dam Operator Trainings.

– Minimum of two (2) each year.

(CLIN 00040)

Per approved schedule in Training Location Memorandum

In-person training.

140R8125Q0012 Page 12 of 69

2.2.2.6 Training Documentation (CLIN

00020)

At beginning of each training session

1 electronic copy in Microsoft Word or PDF format to COR, ACOR, and TPOC, and one hard copy binder containing printed course materials, to each training attendee.

2.2.2.7 Attendee Memorandum (CLIN

00020)

1 week after each training session

1 electronic copy in Microsoft Word or PDF format each to COR, ACOR, and TPOC.

2.2.2.8 Training Course Digital Learning

Modules (CLIN 00020)

60 days after the end of the first training session

1 electronic copy of digital learning modules to COR, ACOR, and TPOC.

2.3.2 Project Management Meeting

Agenda (CLIN 00030)

3 days before each monthly meeting

1 electronic copy in Microsoft Word or PDF format to COR, ACOR, and TPOC, and each meeting attendee.

2.3.3 Project Management Meeting

Minutes (CLIN 00030)

3 days after each monthly meeting

1 electronic copy in Microsoft Word or PDF format to COR, ACOR, and TPOC, and each meeting attendee.

10 PERFORMANCE REQUIREMENTS

PARAGRAPH PERFORMANCE

OBJECTIVE

METHOD OF

OBSERVATION

PERFORMANCE

GOAL

All Government concerns identified in review of draft reports addressed in final reports.

Periodic Inspection

Full Compliance

All Meets schedule for each deliverable.

Periodic Inspection

Full Compliance

140R8125Q0012 Page 13 of 69

11 IDENTIFICATION OF CONTRACTOR EMPLOYEES

All contract personnel are required to identify themselves as contractors. Whether attending meetings, answering government telephones, or working in other situations where their contractor status is not obvious to third parties, they must make their status known to avoid creating an impression that they are government employees.

12 KEY PERSONNEL

The key personnel specified in this contract are essential to work performance. Course instructors shall include but not be limited to licensed professionals in the fields of Civil Engineering, Geotechnical Engineering, Hydrology, Geology, and Seismology. Each instructor shall have a minimum of 5 years of experience working in dam safety and/or dam operations. At least one Senior Engineer shall be present at all training sessions. At least 14 days prior to the Contractor voluntarily diverting any of the specified individuals to other programs or contracts, the Contractor shall notify the Contracting Officer in writing. The writing justification shall indicate the explanation for the diversion or replacement. In addition, the written notification shall request to replace the individual and provide the identify the proposed replacement. This shall include but not limited to an explanation of how the replacement’s skills, experience, and credentials meet or exceed the requirements of the contract. If the employee of the Contractor is terminated for cause or separates from the contractor voluntarily with less than 14 days’ notice, the Contractor shall provide the maximum notice practicable under the circumstances. The Contractor shall not divert, replace, or announce any such change to key personnel without the written consent of the Contracting Officer. The contract will be modified to add or delete key personnel as necessary to reflect the agreement of the parties.

13 APPLICABLE DIRECTIVES, STANDARDS, AND REFERENCES

Reclamation EMG 0201, Emergency Management Program for Water Impoundment Structures https://www.usbr.gov/recman/emg/emg02-01.pdf FAC 0104, Review of Operation and Maintenance Program of Associated Facilities (Other than High and Significant Hazard Potential Dams) https://www.usbr.gov/recman/fac/fac01-04.pdf FAC 0107, Review/Examination Program for High and Significant Hazard Dams https://www.usbr.gov/recman/fac/fac01-07.pdf FAC 0108, Dam Safety Performance Monitoring for High and Significant Hazard Dams https://www.usbr.gov/recman/fac/fac01-08.pdf FAC 0201, Operating Practices and Procedures for High and Significant Hazard Potential Dams (and other facilities, as applicable) https://www.usbr.gov/recman/fac/fac02-01.pdf

NPS

Reference Manual 40: Dam Safety Program (nps.gov) https://www.nps.gov/subjects/policy/upload/RM-40_12-2013_508.pdf

140R8125Q0012 Page 14 of 69

2025 - 2027 DOI Dam Tender Training – Proposed Locations and Schedule

The Contractor shall provide dam operator training as part of the 2025–2027 Dam Tender Training program. Training will occur at Department of the Interior (DOI) locations within the continental United States, specifically within the following Regions: Columbia-Pacific Northwest Region (CPN), California-Great Basin Region (CGB), Lower Colorado Basin Region (LCB), Upper Colorado Basin Region (UCB), Missouri Basin and Arkansas-Rio Grande-Texas Gulf Regions (MB), and the east coast. Additional Details on the Regions can be found on the Bureau of Reclamation website: https://www.usbr.gov/

A total of thirteen (13) training sessions are currently planned; however, the number of sessions is subject to change based on program needs. Exact training locations and dates will be determined by the Government and communicated to the Contractor with sufficient advance notice.

140R8125Q0012 Page 15 of 69

Clauses

52.252-6AUTHORIZED DEVIATIONS IN CLAUSES (NOV 2020)

(a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the clause.

(End of clause)

52.212-4 CONTRACT TERMS AND CONDITIONS –COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES (NOV 2023)

---Addendum to 52.212-4---

DIAR 1452.201-70 AUTHORITIES AND DELEGATIONS (SEP 2011)

(a) The Contracting Officer is the only individual authorized to enter into or terminate this contract, modify any term or condition of this contract, waive any requirement of this contract, or accept nonconforming work.

(b) The Contracting Officer will designate a Contracting Officer's Representative (COR) at time of award. The COR will be responsible for technical monitoring of the contractor's performance and deliveries. The COR will be appointed in writing, and a copy of the appointment will be furnished to the Contractor. Changes to this delegation will be made by written changes to the existing appointment or by issuance of a new appointment.

(c) The COR is not authorized to perform, formally or informally, any of the following actions:

(1) Promise, award, agree to award, or execute any contract, contract modification, or notice of intent that changes or may change this contract;

(2) Waive or agree to modification of the delivery schedule;

(3) Make any final decision on any contract matter subject to the Disputes Clause;

(4) Terminate, for any reason, the Contractor's right to proceed;

(5) Obligate in any way, the payment of money by the Government.

(d) The Contractor shall comply with the written or oral direction of the Contracting Officer or authorized representative(s) acting within the scope and authority of the appointment

140R8125Q0012 Page 16 of 69 memorandum. The Contractor need not proceed with direction that it considers to have been issued without proper authority. The Contractor shall notify the Contracting Officer in writing, with as much detail as possible, when the COR has taken an action or has issued direction (written or oral) that the Contractor considers to exceed the COR's appointment, within 3 days of the occurrence. Unless otherwise provided in this contract, the Contractor assumes all costs, risks, liabilities, and consequences of performing any work it is directed to perform that falls within any of the categories defined in paragraph (c) prior to receipt of the Contracting Officer's response issued under paragraph (e) of this clause.

(e) The Contracting Officer shall respond in writing within 30 days to any notice made under paragraph

(d) of this clause. A failure of the parties to agree upon the nature of a direction, or upon the contract action to be taken with respect thereto, shall be subject to the provisions of the Disputes clause of this contract.

(f) The Contractor shall provide copies of all correspondence to the Contracting Officer and the COR.

(g) Any action(s) taken by the Contractor, in response to any direction given by any person acting on behalf of the Government or any Government official other than the Contracting Officer or the COR acting within his or her appointment, shall be at the Contractor's risk.

(End of Clause)

DOI-AAAP-0028 ELECTRONIC INVOICING AND PAYMENT REQUIREMENTS-INVOICE

PROCESSING PLATFORM (IPP) (FEB 2021)

Payment requests must be submitted electronically through the U. S. Department of the Treasury's Invoice Processing Platform System (IPP).

'Payment request' means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or the clause 52.212-4 Contract Terms and Conditions - Commercial Items included in commercial item contracts. The IPP website address is:

https://www.ipp.gov.

Under this contract, the following documents are required to be submitted as an attachment to the IPP invoice:

The Contractor shall submit an electronic copy of the IPP invoice to the COR, COR’s Name, at COR’s EMAIL@usbr.gov and obtain their signature prior to submitting to IPP.

The physical invoice signed by the COR must be included in the IPP submission. Failure to attach the signed invoice may cause significant delay or possible rejection of your payment request.

The Contractor must use the IPP website to register access and use IPP for submitting requests for payment. The Contractor Government Business Point of Contact (as listed in SAM) will receive enrollment instructions via email from the Federal Reserve Bank of St. Louis (FRBSTL) within 3 - 5 business days of the contract award date. Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email IPPCustomerSupport@fiscal.treasury.gov or phone (866) 973-3131.

If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for

140R8125Q0012 Page 17 of 69 payment, the Contractor must submit a waiver request in writing to the Contracting Officer with its proposal or quotation.

(End of Local Clause)

DOI-AAAP-0050 CONTRACTOR PERFORMANCE ASSESSMENT REPORTING

SYSTEM (DEC 2015)

1) FAR 42.1502 directs all Federal agencies to collect past performance information on contracts. The Department of the Interior (DOI) has implemented the Contractor Performance Assessment Reporting System (CPARS) to comply with this regulation. One or more past performance evaluations will be conducted in order to record your contract performance as required by FAR 42.15.

2) The past performance evaluation process is a totally paperless process using CPARS. CPARS is a web- based system that allows for electronic processing of the performance evaluation report. Once the report is processed, it is available in the Past Performance Information Retrieval System (PPIRS) for Government use in evaluating past performance as part of a source selection action.

3) We request that you furnish the Contracting Officer (CO) with the name, position title, phone number, and email address for each person designated to have access to your firm's past performance evaluation(s) for the contract no later than 30 days after award. Each person granted access will have the ability to provide comments in the Contractor portion of the report and state whether or not the Contractor agrees with the evaluation, before returning the report to the Assessing Official (AO). Information in the report must be protected as source selection sensitive information not releasable to the public.

4) When your Contractor Representative(s) are registered in CPARS, they will receive an automatically generated email with detailed login instructions. Further details, systems requirements, and training information for CPARS is available at https://www.cpars.gov/.

5) Within 60 days after the end of a performance period, the AO will complete an interim or final past performance evaluation, and the report will be accessible at https://www.cpars.gov/.

a) Contractor Representatives may then provide comments in response to the evaluation, or return the evaluation without comment.

b) Your comments should focus on objective facts in the AO's narrative and should provide your views on the causes and ramifications of the assessed performance.

c) All information provided should be reviewed for accuracy prior to submission.

d) If you elect not to provide comments, please acknowledge receipt of the evaluation by indicating "No comment" in the space provided, and then selecting “Accept the Ratings and Close the Evaluation”.

e) Your response is due within 60 calendar days after receipt of the CPAR. On day 15, the evaluation will become available in PPIRS-RC marked as “Pending” with or without comments and whether or not it has been closed.

140R8125Q0012 Page 18 of 69

f) If you do not sign and submit the CPAR within 60 days, it will automatically be returned to the Government and will be annotated: "The report was delivered/received by the contractor on (date). The contractor neither signed nor offered comment in response to this assessment."

6) The following guidelines apply concerning your use of the past performance evaluation:

a) Protect the evaluation as source selection information. After review, transmit the evaluation by completing and submitting the form through CPARS. If for some reason you are unable to view and/or submit the form through CPARS, contact the CO for instructions.

b) Strictly control access to the evaluation within your organization. Ensure the evaluation is never released to persons or entities outside of your control.

c) Prohibit the use of or reference to evaluation data for advertising, promotional material, pre-award surveys, responsibility determinations, production readiness reviews, or other similar purposes.

7) If you wish to discuss a past performance evaluation, you should request a meeting in writing to the CO no later than seven days following your receipt of the evaluation. The meeting will be held in person or via telephone or other means during your 60-day review period.

8) A copy of the completed past performance evaluation will be available in CPARS for your viewing and for Government use supporting source selection actions after it has been finalized.

52.204-9 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR PERSONNEL (JAN 2011)

52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE (OCT 2018)

52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE MAINTENANCE (AUG 2020)

52.217-2 CANCELLATION UNDER MULTI-YEAR CONTRACTS (OCT 1997)

52.223-17 AFFIRMATIVE PROCUREMENT OF EPA-DESIGNATED ITEMS IN SERVICE AND

CONSTRUCTION CONTRACTS (AUG 2018)

52.216-18 ORDERING (AUG 2020)

(a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule.

Such orders may be issued from 3/10/2025 through 09/30/2029.

(b) All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control.

(c) A delivery order or task order is considered "issued" when—

(1) If sent by mail (includes transmittal by U.S. mail or private delivery service), the Government deposits the order in the mail;

(2) If sent by fax, the Government transmits the order to the Contractor's fax number; or

(3) If sent electronically, the Government either—

140R8125Q0012 Page 19 of 69

(i) Posts a copy of the delivery order or task order to a Government document access system, and notice is sent to the Contractor; or

(ii) Distributes the delivery order or task order via email to the Contractor's email address.

(d) Orders may be issued by methods other than those enumerated in this clause only if authorized in the contract.

(End of clause)

52.216-19 ORDER LIMITATIONS (OCT 1995)

(a) Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than $1.00, the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract.

(b) Maximum order. The Contractor is not obligated to honor-

(1) Any order for a single item in excess of $750,000.00;

(2) Any order for a combination of items in excess of $750,000.00; or

(3) A series of orders from the same ordering office within 7 days that together call for quantities exceeding the limitation in paragraph (b)(1) or (2) of this section.

(c) If this is a requirements contract (i.e., includes the Requirements clause at subsection 52.216-21 of the Federal Acquisition Regulation (FAR)), the Government is not required to order a part of any one requirement from the Contractor if that requirement exceeds the maximum-order limitations in paragraph

(b) of this section.

(d) Notwithstanding paragraphs (b) and (c) of this section, the Contractor shall honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within 7 days after issuance, with written notice stating the Contractor’s intent not to ship the item (or items) called for and the reasons. Upon receiving this notice, the Government may acquire the supplies or services from another source.

(End of clause)

52.216-22 INDEFINITE QUANTITY (OCT 1995)

(a) This is an indefinite-quantity contract for the supplies or services specified, and effective for the period stated, in the Schedule. The quantities of supplies and services specified in the Schedule are estimates only and are not purchased by this contract.

(b) Delivery or performance shall be made only as authorized by orders issued in accordance with the Ordering clause. The Contractor shall furnish to the Government, when and if ordered, the supplies or services specified in the Schedule up to and including the quantity designated in the Schedule as the 'maximum.' The Government shall order at least the quantity of supplies or services designated in the Schedule as the 'minimum.'

(c) Except for any limitations on quantities in the Order Limitations clause or in the Schedule, there is no limit on the number of orders that may be issued. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations.

(d) Any order issued during the effective period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order. The contract

140R8125Q0012 Page 20 of 69 shall govern the Contractor’s and Government’s rights and obligations with respect to that order to the same extent as if the order were completed during the contract’s effective period;

provided, that the Contractor shall not be required to make any deliveries under this contract after09/30/2029.

(End of clause)

52.216-32 TASK-ORDER AND DELIVERY-ORDER OMBUDSMAN (SEPT 2019)

(a) In accordance with 41 U.S.C. 4106(g), the Agency has designated the following task-order and delivery-order Ombudsman for this contract. The Ombudsman must review complaints from the Contractor concerning all task-order and delivery-order actions for this contract and ensure the Contractor is afforded a fair opportunity for consideration in the award of orders, consistent with the procedures in the contract.

Tiffany Harvey, Department of The Interior

(b) Consulting an ombudsman does not alter or postpone the timeline for any other process (e.g., protests).

(c) Before consulting with the Ombudsman, the Contractor is encouraged to first address complaints with the Contracting Officer for resolution. When requested by the Contractor, the Ombudsman may keep the identity of the concerned party or entity confidential, unless prohibited by law or agency procedure.

(End of clause)

WBR 1452.201-80 CONTRACTING OFFICER’S REPRESENTATIVE’S AUTHORITIES AND

LIMITATIONS -- BUREAU OF RECLAMATION (MAY 2018)

a) Performance of the work under this contract shall be subject to the technical direction of the Reclamation Contracting Officer's Representative (COR). The term "technical direction" is defined to include, without limitation:

(1) Inspecting and accepting or rejecting work performed under the contract.

(2) Representing the Government in technical phases of the work. The COR is responsible for the technical administration of the contract and will provide instructions and interpretations to the Contractor on all technical matters relating to the contract.

The COR will supervise or oversee all Government technical and administrative personnel assigned to assist the COR.

140R8125Q0012 Page 21 of 69

(3) Reviewing and, where required by the contract, approving submittals of technical data, shop drawings, samples, literature, plans, or other data required to be delivered by the Contractor to the Government.

(b) The Contractor will receive a copy of the written COR designation from the Contracting Officer. It will specify the extent of the COR's authority to act on behalf of the Contracting Officer.

(c) Technical direction must be within the scope of work stated in the contract. Only the Contracting Officer is authorized to determine if a change is within the scope of the contract;

therefore, the COR does not have the authority to, and may not, issue any technical direction that -

(1) Constitutes a direction of additional work outside the Contract requirements;

(2) Constitutes a change as defined in the contract clause entitled "Changes;"

(3) In any manner causes an increase or decrease in the total contract cost, or the time required for contract performance;

(4) Changes any of the expressed terms, conditions or specifications of the contract; or

(5) Interferes with the Contractor's right to perform the terms and conditions of the contract.

(d) All technical direction shall be issued in writing by the COR.

(e) The Contractor must proceed promptly with the performance of technical direction duly issued by the COR in the manner prescribed by this clause and within its authority under the provisions of this clause. If, in the opinion of the Contractor, any instruction or direction by the COR falls within one of the categories defined in (c)(1) through (c)(5) of this clause, the Contractor must not proceed and must notify the Contracting Officer in writing within five (5) working days after receipt of any such instruction or direction and must request the Contracting Officer to modify the contract accordingly. Upon receiving the notification from the Contractor, the Contracting Officer must -

(1) Advise the Contractor in writing after receipt of the Contractor's letter that the technical direction is within the scope of the contract effort and does not constitute a change under the Changes clause of the contract; or

(2) Advise the Contractor that the Government will issue a written change order.

(f) A failure of the Contractor and Contracting Officer either to agree that the technical direction is within the scope of the contract or to agree upon the contract action to be taken with respect to the technical direction will be subject to the provisions of the clause entitled "Disputes."

(End of clause)

WBR 1452.223-82, ENSURING ADEQUATE COVID-19 SAFETY PROTOCOLS IN

FEDERAL BUILDINGS AND FEDERALLY CONTROLLED FACILITIES -- BUREAU

OF RECLAMATION (NOV 2022)

When accessing Federal buildings and federally controlled facilities under this contract, contractor employees shall comply with the Safer Federal Workforce Task Force’s current guidance for COVID-19 workplace safety protocols for Federal agencies at

140R8125Q0012 Page 22 of 69 https://www.saferfederalworkforce.gov/.

(End of clause)

WBR 1452.231-80 REIMBURSEMENT OF TRAVEL EXPENSES -- BUREAU OF

RECLAMATION (OCT 2021)

(a) The contractor shall not incur any travel expenses until after obtaining approval from the contracting officer or in accordance with the procedures specified in the Statement of Work.

(b) The Government will reimburse travel expenses approved in accordance with paragraph (a) based on actual and allowable costs in accordance with --

(1) Commercial Organizations FAR31.103 and 31.205-46.

(2) Educational Institutions FAR 31.104 and 31.3.

(3) State, Local or Federally recognized Indian Tribal governments FAR 31.107 and 31.6.

(4) Nonprofit organizations FAR 31.108 and 31.7.

(End of clause)

WBR 1452.237-80 SECURITY REQUIREMENTS (MAR 2022) -- BUREAU OF RECLAMATION -

ALTERNATE I (MAR 2022)

The following paragraph (c) is substituted with the paragraph (c) of the basic clause:

(c) Contractor Employee Suitability and Issuance of Government Identification Cards:

(1) Performance of this contract requires Contractor personnel to have a Federal Government-issued HSPD-12/FIPS-201-2-compliant Personal Identification Verification Card (PIV Card) before being allowed unsupervised access to a Federally-controlled facility or information system. An active PIV Card issued by another Federal Government agency will be accepted by Reclamation if the associated background investigation is sufficient for the work and access to facilities and information systems required under this contract, as determined solely by Reclamation. Physical access means routine, unescorted or unmonitored access to non-public areas of a Federally-controlled facility. Logical access means routine, unsupervised access to a Level 3 or 4 Federally controlled information system.

(2) At the Government’s sole discretion, the Government may issue a temporary identification card or visitor identification badge, in lieu of a PIV Card, under one of the following conditions:

(i) The individual will only be associated with Reclamation for a period of 180 days or less, will not have access to sensitive information, and any access to a sensitive area or Federal-controlled information systems will be fully supervised. The 180 calendar day period begins on the first day of the individual’s affiliation with Reclamation (in this case, the date that the individual’s contract performance begins) and ends exactly 180 days later, regardless of the number of times the individual actually accesses a…