Sol_140R4021Q0058.pdf

COMBINED SYNOPSIS/SOLICITATION (140R4021Q0058)

SFD LED Replacements

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. Solicitation number 140R4021Q0058 is issued as a request for quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 21-06. This combined synopsis & solicitation notice is a request for competitive quotations. Therefore, all capability statements or quotations received prior to the RFQ close date will be considered.

1. This is a total small business set-aside under NAICS 238210 with an associated small business size standard of $16.5M.

2. Description of services:

The Bureau of Reclamation, Upper Colorado Region, Albuquerque Area Office, Socorro Field Division (Reclamation) is looking to reduce energy usage by removing current fluorescent lighting and replacing with Light-Emitting Diode (LED) lighting in the shop. The shop floor is ±3,600 square feet and currently has thirteen (13) fluorescent light fixtures. The Government expects that nineteen (19) LED light fixtures will provide improved and better light coverage throughout the shop.

(See Attachment 1- Statement of work for more information).

3. The Government intends to award a single purchase order contract resulting from this RFQ to the responsible offeror whose offer represents the best value in terms of technical capability, past performance, and price. All non-price factors (i.e., technical capability and past performance) are equal in importance to price.

4. Submit the following documents in response to this RFQ:

a. Technical Capability in accordance with the Statement of Work Attachment 1

b. Past Performance Information (2 or more similar contracts)

c. Price Quotation on Schedules (Attachment 2 or see below)

SCHEDULE A - OFFICE AND MAINTENANCE BUILDINGS

Line Item No. Supplies or Services

Quantity and Unit Price Amount

1)). Mobilization and Preparatory Work For the lump sum of $

2)).

Removal, Recycling, and Disposal of existing office interior ceiling fluorescent lighting fixtures 36 Each $ $

SCHEDULE A - OFFICE AND MAINTENANCE BUILDINGS

Line Item No. Supplies or Services

Quantity and Unit Price Amount

3)).

Removal, Recycling, and Disposal of existing office exterior flood light fixtures 3 Each $ $

4)).

Removal, Recycling, and Disposal of existing interior maintenance bay lighting fixtures 18 Each $ $

5)).

Removal, Recycling, and Disposal of existing interior maintenance task lighting along the northside of the building 4 Each $ $

6)).

Removal, Recycle, and Disposal of existing maintenance building office, mezzanine, storage, and water closet 10 Each $ $

7)).

Removal, Recycling, and Disposal of existing exterior maintenance building flood lighting 6 Each $ $

8)).

Furnish and Install new office interior ceiling LED light fixtures 36 Each $ $

9)).

Furnish and Install new office exterior LED flood lights fixtures with motion sensors 3 Each $ $

10)).

Furnish and Install new interior maintenance bay LED lighting fixtures 18 Each $ $

11)).

Furnish and Install new interior maintenance LED task lighting along the northside of the building 4 Each $ $

12)).

Furnish and Install new exterior maintenance LED lights fixtures in the office, mezzanine, storage, and water closet. 10 Each $ $

13)).

Furnish and Install new exterior maintenance building LED flood lights with either motion or day/nigh sensors. 9 Each $ $

14)).

Remove, Modify, Replace, and Install electrical switches, boxes, equipment, transformers, and circuits (wiring & conduits) for LED installations at the Office and Maintenance buildings For the lump sum of $

Subtotal for Schedule A = $

SCHEDULE B - LUBE, MRG EQUIPMENT, AND OIL STORAGE BUILDINGS

Line Item No. Supplies or Services

Quantity and Unit Price Amount

15)).

Removal, Recycling, and Disposal of existing Lube Building interior fluorescent lighting fixtures and conduits. Include the three exterior flood lights leaving conduits in place or reuse. 11 Each $ $

16)).

Removal, Recycling, and Disposal of existing MRG Equipment (Open Bay) exterior flood lighting fixtures 4 Each $ $

17)).

Removal, Recycling, and Disposal of existing interior Oil Storage building lighting fixtures 4 Each $ $

18)).

Removal, Recycling, and Disposal of existing Oil Storage exterior lighting fixture 1 Each $ $

19)).

Furnish and Install new interior MRG Equipment (Open Bay) LED lights fixtures 12 Each $ $

SCHEDULE B - LUBE, MRG EQUIPMENT, AND OIL STORAGE BUILDINGS

Line Item No. Supplies or Services

Quantity and Unit Price Amount

20)).

Furnish and Install new exterior Lube Building and MRG Equipment (Open Bay) building LED flood lights with motion sensors. 7 Each $ $

21)).

Furnish and Install new interior Oil Storage Building LED lights fixtures 12 Each $ $

22)).

Furnish and Install new exterior Oil Storage Building LED flood lights with motion sensors. 1 Each $ $

23)).

Remove, Modify, Replace, and Install electrical switches, boxes, equipment, transformers, and circuits (wiring & conduits) for LED installations at the MRG Equipment (Open Bay) and Oil Storage buildings For the lump sum of $

Subtotal for Schedule B = $ Total for Schedules A and B = $

SCHEDULE C - ENTRANCE GATES

Line Item No. Supplies or Services

Quantity and Unit Price Amount

24)).

Modify and/or Install electrical circuits (wiring, conduits, and pull boxes) for LED installations at the Main Entrances to the SFD facility in support of the new LED light fixtures 2 Each $ $

25)).

Furnish and Install new exterior LED flood lights with motion sensors 2 Each $ $

Subtotal for Schedule C = $ Total for Schedules A, B, and C = $

NOTE: Total price includes all applicable fees and taxes.

5. The place of performance is located at 2401 State Road 1, Socorro, New Mexico 87801 in Socorro County

6. FAR Clauses 52.212-1 through 52.212-5 apply to this procurement. The full text of FAR provisions or clauses may be accessed electronically at:

https://www.acquisition.gov/

The provision at 52.212-1, Instructions to Offerors-Commercial applies to this acquisition. Addendum to 52.212-1 substitutes the term “quote” where the term “offer” appears in the provision.

The provision at 52.212-2, Evaluation-Commercial Items, the following factors will be used to evaluate the quotes: technical capability, past performance, and price. The government will apply the following comparative evaluation process as the basis for award:

1. Assess all received quotes to determine which quote conforms to the SOW and RFQ. Only acceptable quotes will be evaluated using a comparative evaluation.

2. Once all quotes have been evaluated, the best overall quote is chosen based on the results of the direct comparison evaluation.

The following addendum to 52.212-2 applies:

WBR 1452.225-82 Notice of World Trade Organizations Government Procurement Agreement Evaluations; WBR 1452.211-80 Notice of Intent to Acquire Metric Products and Services.

The provision at 52.212-3, Offeror Representations and Certifications must be completed and be active online at http://www.sam.gov. Prospective contractor is advised to ensure that the NAICS code identified for this procurement is contained in its online representations and certifications in the System for Award Management registry.

CLAUSES INCORPORATED BY REFERENCE:

FAR 52.212-4, Contract Terms and Conditions–Commercial Items (OCT 2018)

The clause at 52.212-4, Contract Terms and Conditions-Commercial Items applies. The following addenda to 52.212-4 apply:

52.204-7 System for Award Management (Oct 2018) 52.204-19 Incorporated by Reference of Representations and Certifications (DEC 2014) 52.223-18 Contractor Policy to Ban Text Messaging while Driving 52.232-39 Unenforceability of Unauthorized Obligations (JUN 2013) 52.233-4 Applicable Law for Breach of contract claim (OCT 2004) ET 02-20 Authorized Workers Notice to Potential Bureau of Reclamation Contractors WBR 1452.223-82 Protecting Federal Employees and the Public from Exposure to Tobacco Smoke in the Federal Workplace.

52.204-13 System for Award Management Maintenance. (OCT 2018) 52.204-18 Commercial and Government Entity Code Maintenance. (AUG 2020) 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders

(JAN 2021)

The following subparagraphs of FAR 52.212-5 are applicable:

(a)(1)-(3) (b)(1), (14), (22), (25), (26), (27), (28), (30), (33), (42), (45), (48), (54), (d) (1)-(3) (e)(1), and (2).

CLAUSES INCORPORATED BY FULL TEXT:

FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov.

FAR 52.232-40 PROVIDING ACCELERATED PAYMENTS TO SMALL BUSINESS

SUBCONTRACTORS. (DEC 2013)

http://www.sam.gov/ https://www.acquisition.gov/

(a) Upon receipt of accelerated payments from the Government, the contractor shall make accelerated payments to its small business subcontractors under this contract, to the maximum extent practicable and prior to when such payment is otherwise required under the applicable contract or subcontract, after receipt of a proper invoice and all required documentation from the small business subcontractor. (b) The acceleration of payments under this clause does not provide any new rights under the Prompt Payment Act. (c) Include the substance of this clause, including this paragraph (c), in all subcontracts with small business concerns, including subcontracts with small business concerns for the acquisition of commercial items.

WBR 1452.232-81 Payment for Mobilization and Preparatory Work -- Bureau of Reclamation (MAY 2000)

(a) General. Payment for the Mobilization and Preparatory Work line item of the schedule will be made as reflected herein. To the extent that this line item exceeds the percentage of total contract pricing as estimated by the Contracting Officer in WBR 1452.236-85, Instruction for Mobilization and Preparatory Work Schedule Line Item, payment will be made as reflected in Section (d)(5) below. Reclamation will make payment to the Contractor in accordance with this clause for operations including, but not limited to, those necessary for --

(1) Movement of personnel, equipment, supplies, and incidentals to the project site;

(2) The establishment of offices, buildings, plants and other facilities, at the site (excludes temporary buildings (e.g. storage sheds, shops, offices) and utilities listed in the Operations and Storage Areas clause of this contract);

(3) Payment of premiums for project bonds and insurance; and

(4) Other work and operations which must be performed, or costs incurred incident to the initiation of meaningful work at the site and for which the contract does not otherwise provide for payment.

(b) Facilities and equipment covered by mobilization work.

(1) All facilities, plant, and equipment which are established at, or brought to, the site shall be deemed to be subject to the provisions of this paragraph unless the Contracting Officer specifically provides other written authorization for a particular item or items.

(2) The Contractor shall be solely responsible for the adequacy, efficiency, use, protection, maintenance, repair, and preservation of all facilities, plant, and equipment on site.

(3) The facilities, plant, and equipment covered by this paragraph shall not be dismantled or removed from the site prior to completion of the work under the contract without the written authorization of the Contracting Officer.

(c) Termination for default. Should the Contractor be terminated for default as provided by the Default clause of this contract -

(1) All facilities, plant, and equipment on the site shall be subject to the Government's right to take possession of and utilize such items for the purpose of completing the work;

(2) The Contractor shall provide evidence of encumbrances, liens, or other security interests, to the Contracting Officer; and

(3) Any encumbrance, lien, or other security interest on such facilities, plant, or equipment shall be subordinated to the Government's rights under the Default clause of this contract to utilize all facilities, plant, and equipment to complete the work under the contract.

(d) Payment. Payment for mobilization and preparatory work under paragraph (a) of this clause shall be made at the contractor lump sum price for this item as contained in the Schedule. Progress payments for mobilization and preparatory work shall be made as follows –

(1) In accordance with paragraph (g) of the Payments under Fixed Price Construction Contracts clause of this contract and upon submission of a proper invoice, the Government will reimburse the Contractor for the total amount of premiums paid for performance and payment bonds as required by the Performance and Payment Bond Requirements clause of this contract and for any insurance which is specified as payable by the Government under this contract.

(2) Except as provided in (d)(1) above, progress payments for mobilization and preparatory work shall not be considered a separate division of work for the purposes of progress payments and shall be subject to retainage before payment of the total amount for this contract line item.

(3) When progress payments totaling _5_ percent of the total original contract amount have been made by the Government for all other work accomplished under the contract, the Government shall pay the Contractor _50_ percent of the mobilization and preparatory work contract line item amount or _2.5_percent of the total original contract amount (whichever is the lower) exclusive of any payment already made to the Contractor for performance and payment bond premiums and specified insurance under subparagraph (d)(1) of this clause.

(4) When progress payments totaling _10_ percent of the total original contract amount or _2.5_ percent of the total original contract amount (whichever is the lower) have been made by the Government for all other work accomplished under the contract, the balance of the amount for the mobilization and preparatory work contract line item or percent of the total original contract amount (whichever is the lower) shall be paid to the contractor.

1452.201-70 Authorities and Delegations (SEPT 2011) Department of the Interior

(a) The Contracting Officer is the only individual authorized to enter into or terminate this contract, modify any term or condition of this contract, waive any requirement of this contract, or accept nonconforming work.

(b) The Contracting Officer will designate a Contracting Officer's Representative (COR) at time of award. The COR will be responsible for technical monitoring of the contractor's performance and deliveries. The COR will be appointed in writing, and a copy of the appointment will be furnished to the Contractor. Changes to this delegation will be made by written changes to the existing appointment or by issuance of a new appointment.

(c) The COR is not authorized to perform, formally or informally, any of the following actions:

(1) Promise, award, agree to award, or execute any contract, contract modification, or notice of intent that changes or may change this contract;

(2) Waive or agree to modification of the delivery schedule;

(3) Make any final decision on any contract matter subject to the Disputes Clause;

(4) Terminate, for any reason, the Contractor's right to proceed;

(5) Obligate in any way, the payment of money by the Government.

(d) The Contractor shall comply with the written or oral direction of the Contracting Officer or authorized representative(s) acting within the scope and authority of the appointment memorandum. The Contractor need not proceed with direction that it considers to have been issued without proper authority. The Contractor shall notify the Contracting Officer in writing, with as much detail as possible, when the COR has taken an action or has issued direction (written or oral) that the Contractor considers to exceed the COR's appointment, within 3 days of the occurrence. Unless otherwise provided in this contract, them Contractor assumes all costs, risks, liabilities, and consequences of performing any work it is directed to perform that falls within any of the categories defined in paragraph (c) prior to receipt of the Contracting Officer's response issued under paragraph (e) of this clause.

(e) The Contracting Officer shall respond in writing within 30 days to any notice made under paragraph (d) of this clause. A failure of the parties to agree upon the nature of a direction, or upon the contract action to be taken with respect thereto, shall be subject to the provisions of the Disputes clause of this contract.

(f) The Contractor shall provide copies of all correspondence to the Contracting Officer and the

COR.

(g) Any action(s) taken by the Contractor, in response to any direction given by any person acting on behalf of the Government or any Government official other than the Contracting Officer or the COR acting within his or her appointment, shall be at the Contractor's risk.

(End of Clause)

DOI-AAAP 0028 Electronic Invoicing and Payment Requirements - Invoice Processing Platform (IPP) (APR 2013) Payment requests must be submitted electronically through the U.S. Department of the Treasury’s Invoice Processing Platform System (IPP).

“Payment requests” means any request for contract financing payment or invoicing payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or the clause 52.212-4 Contract Terms and Conditions-Commercial Items included in commercial item contracts. The IPP website address is: https://www.ipp.gov.

Under this contract, the following documents are required to be submitted as an attachment to the IPP invoice:

The Contractor shall submit an electronic copy of the IPP invoice to the Contracting Officer Representative (COR) to sign and copy the Contracting Officer. Once the invoice is signed by the COR, then upload and submit signed invoice to IPP. Failure to email the invoice may cause significant delay or possible rejection of your payment request.

Contracting Officer, Kristen Ruiz Jimenez at kruizjimenez@usbr.gov Contracting Officer Representative (COR), Brian Skornia at bskornia@usbr.gov

The Contractor must use the IPP website to register access and use IPP for submitting requests for payment. The Contractor Government Business Point of Contact (as listed in SAM) will receive enrollment instructions via email from the Federal Reserve Bank of St. Louis (FRBSTL) within 3

- 5 business days of the contract award date. Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email IPPCustomerSupport@fiscal.treasury.gov or phone (866) 973-3131.

If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment, the Contractor must submit a waiver request in writing to the Contracting Officer with its proposal or quotation.

(End of Local Clause)

WBR 1452.201-80 Contracting Officer’s Representative’s Authorities and Limitations – Bureau of Reclamation (MAY 2018)

(a) Performance of the work under this contract shall be subject to the technical direction of the Reclamation Contracting Officer's Representative (COR). The term “technical direction” is defined to include, without limitation:

(1) Inspecting and accepting or rejecting work performed under the contract.

(2) Representing the Government in technical phases of the work. The COR is responsible for the technical administration of the contract and will provide instructions and interpretations to the Contractor on all technical matters relating to the contract. The COR will supervise or oversee all Government technical and administrative personnel assigned to assist the COR.

(3) Reviewing and, where required by the contract, approving submittals of technical data, shop drawings, samples, literature, plans, or other data required to be delivered by the Contractor to the Government.

(b) The Contractor will receive a copy of the written COR designation from the Contracting Officer. It will specify the extent of the COR's authority to act on behalf of the Contracting Officer.

(c) Technical direction must be within the scope of work stated in the contract. Only the Contracting Officer is authorized to determine if a change is within the scope of the contract;

therefore, the COR does not have the authority to, and may not, issue any technical direction that -

(1) Constitutes a direction of additional work outside the Contract requirements;

(2) Constitutes a change as defined in the contract clause entitled “Changes;”

(3) In any manner causes an increase or decrease in the total contract cost, or the time required for contract performance;

(4) Changes any of the expressed terms, conditions or specifications of the contract; or

(5) Interferes with the Contractor's right to perform the terms and conditions of the contract.

(d) All technical direction shall be issued in writing by the COR.

(e) The Contractor must proceed promptly with the performance of technical direction duly issued by the COR in the manner prescribed by this clause and within its authority under the provisions of this clause. If, in the opinion of the Contractor, any instruction or direction by the COR falls within one of the categories defined in (c)(1) through (c)(5) of this clause, the Contractor must not proceed and must notify the Contracting Officer in writing within five (5) working days after receipt of any such instruction or direction and must request the Contracting Officer to modify the contract accordingly. Upon receiving the notification from the Contractor, the Contracting Officer must -

(1) Advise the Contractor in writing after receipt of the Contractor's letter that the technical direction is within the scope of the contract effort and does not constitute a change under the Changes clause of the contract; or

(2) Advise the Contractor that the Government will issue a written change order.

(f) A failure of the Contractor and Contracting Officer either to agree that the technical direction is within the scope of the contract or to agree upon the contract action to be taken with respect to the technical direction will be subject to the provisions of the clause entitled “Disputes.”

(End of Clause)

7. Offers are due on August 6, 2021 4:00 PM MST. All questions/inquiries must be submitted to the contract officer via e-mail no later than 4:00 PM MST on August 3, 2021. Inquiries submitted via telephone calls or mail submission will not be accepted. Submit quotes or any questions to Kristen Ruiz Jimenez at kruizjimenez@usbr.gov. Offerors who fail to complete and submit the requirements above may be considered non-responsive.

NOTE: Both the Technical Proposal and Pricing Proposal should be submitted as separate documents.

mailto:kruizjimenez@usbr.gov