Sol_140R3023Q0040.pdf

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

R30

500 Fir Street Regional Office Lower Colorado Region Bureau of Reclamation

CODE 16. ADMINISTERED BYCODE

X

X

811310

SIZE STANDARD:

% FOR:SET ASIDE:UNRESTRICTED ORR30

RFPIFB

10. THIS ACQUISITION ISCODE

RFQ

14. METHOD OF SOLICITATION

13b. RATING

NAICS:

SMALL BUSINESS

08/22/2023 1700 PD

08/07/2023

7022938581Patricia Woodhouse (No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER a. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

140R3023Q0040

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 47 0040619759OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

Boulder City NV 89005

TELEPHONE NO.

17a. CONTRACTOR/

15. DELIVER TO

Boulder City NV 89005 500 Fir Street Regional Office Lower Colorado Region

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$12.5

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

11.

SEE SCHEDULEX

12. DISCOUNT TERMS

THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

8(A)

Bureau of Reclamation

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Project Title: Generator Service and Repairs for the LCB Office.

Admin Office:

Bureau of Reclamation Lower Colorado Region Regional Office 500 Fir Street Boulder City NV 89005

Ordering Period: 10/01/2023 to 09/30/2028

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

XX

DATED

Veronica Rodriguez

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

OFFER

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT:

REF.

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 2/2012) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Points of Contact-

Vendor: TBD

Government Technical: TBD

Government Contracting: Patricia Woodhouse, pwoodhouse@usbr.gov, 702-293-8581

The total amount of award: $0.00. The obligation for this award is shown in box 17(i).

Period of Performance: 10/01/2023 to 09/30/2028

00010 Generator Quarterly and Annual Maintenance (firm fixed price)

Product/Service Code: J028

Product/Service Description: MAINT/REPAIR/REBUILD

OF EQUIPMENT- ENGINES, TURBINES, AND COMPONENTS

00020 Generator emergency repairs (time and materials)

Product/Service Code: J028

Product/Service Description: MAINT/REPAIR/REBUILD

OF EQUIPMENT- ENGINES, TURBINES, AND COMPONENTS

00025 Non-emergency Repairs (time and materials)

Product/Service Code: J028

Product/Service Description: MAINT/REPAIR/REBUILD

OF EQUIPMENT- ENGINES, TURBINES, AND COMPONENTS

Continued ...

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

47 2 of

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

3 47

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

140R3023Q0040

00030 Travel costs in support of repair services, CLINs

00020 and 00025. Travel costs shall be in accordance with WBR 145.231-80 Reimbursement of

Travel Expenses - BOR (Oct 2021) (time and materials)

Product/Service Code: J028

Product/Service Description: MAINT/REPAIR/REBUILD

OF EQUIPMENT- ENGINES, TURBINES, AND COMPONENTS

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

140R3023Q0040

PART B—CONTINUATION OF BLOCKS FROM SF 1449

B.1 BLOCK 14: METHOD OF SOLICITATION

This acquisition is being conducted in accordance with FAR Subpart 13.5, Simplified Procedures for Certain Commercial Products and Commercial Services, as a combination of FAR Parts 12 and 13.

B.2 BLOCK 17A: CONTRACTOR’S ADMINISTRATION PERSONNEL

Name: ________________________________________________ Title: _________________________________________________ Address: ______________________________________________ City/State/Zip: _________________________________________ Telephone No: _________________________________________ E-mail.: ______________________________________________ (Complete and submit with proposal.)

B.3 Block 18: SUBMISSION OF INVOICES The Contractor shall submit invoices via the Invoice Processing Platform (IPP). See instructions in clause DOI-AAAP- 0028 ELECTRONIC INVOICING AND PAYMENT REQUIREMENTS-INVOICE PROCESSING PLATFORM. All payments will be made in accordance with the Prompt Payment Act.

B.4 BLOCKS 19 - 24: CONTRACT PRICE SCHEDULE

The Offeror shall complete Attachment 3, Price Proposal.

B.5 CLIN MINIMUM/MAXIMUM QUANTITY AND CLIN VALUE

The minimum quantity(s) and CLIN value(s) for all orders issued against the CLIN(s) on this contract shall not be less than the minimum quantity(s) and CLIN value(s) stated in the following table. The maximum quantity(s) and CLIN value(s) for all orders issued against the CLIN(s) on this contract shall not exceed the maximum quantity(s) and CLIN value(s) stated in the following table.

CLIN MINIMUM

QUANTITY

MINIMUM

AMOUNT

MAXIMUM

QUANTITY

MAXIMUM

AMOUNT

00010 20 each 100 each

00020 $0.00 $12,500.00

00025 $0.00 $12,500.00

00030 $0.00 $1,000.00

B.6 PERFORMANCE PERIOD

The ordering period of this contract is 5 years from award of base contract. Each order will specify the tasks to be completed as well as the completion date. See Clause 52.216-22, Indefinite Quantity, for additional information.

B.7 ORDERING AUTHORITY

Any Bureau of Reclamation Contracting Officer whose duty station is the Lower Colorado Basin (LCB) acting within the limits of his/her appointed authority under the Department of the Interior’s Contracting Officer’s Warrant System is authorized to issue task orders under a resultant contract.

B.8 TASK ORDER ISSUANCE PROCEDURES

(a) The Government will order any services to be furnished under this IDIQ contract by issuing individual task orders (TOs) using the Option Form 347. TOs may be placed from the effective date of the contract through 5 years.

(b) TOs will be issued under the resultant contract on an as needed basis by any LCB Contracting Officer having the appropriate warrant authority. Each TO will specify the tasks to be completed, the specific unit quantities required, the location, and the delivery timeframes. The TOs will be priced in accordance with the firm-fixed unit prices specified on the price schedules except for the following schedule line items that are paid on a time-and-materials basis: schedule lines 00020, 00025, and 00030. The time-and-material line items will contain not-to-exceed amounts.

(c) Each TO will contain the following:

(1) Date of the order, contract number, TO number, accounting and appropriation data, total firm fixed-price award amount, any not-to-exceed amounts, required completion date(s), and any other additional requirements or instructions.

(2) The tasks required for the individual task order, quantities, special technical requirements, instructions, or clearances.

(d) The Contractor shall acknowledge each individual TO in writing within three (3) calendar days after the issuance date.

Such acknowledgement can be done electronically and shall be submitted to the individuals identified on the TO.

(e) Upon receipt of the TO, if the Contractor considers the specified completion date to be unreasonable or unrealistic for the required effort, the Contractor shall notify the Contracting Officer within ten (10) calendar days.

(f) Nothing contained in this contract shall prohibit the Government from placing other orders for the same or similar services as those available under this contract.

(g) The Government will not be obligated to reimburse the Contractor for work performed, items delivered, or any costs incurred, nor shall the contractor be obligated to perform, deliver, or otherwise incur costs unless authorized by a duly executed TOs.

B.9 TYPE OF CONTRACT

The Government intends to award a single indefinite-delivery/indefinite-quantity (IDIQ) contract with fixed-fixed price and time-and-materials orders. The first TO issued under this IDIQ will be for Level I and Level II maintenance services, and repair services and will include a base year and four one-year options.

B.1 PERFORMANCE WORK STATEMENT

1.0 General Requirements

The Bureau of Reclamation (BOR), Lower Colorado Basin (LCB) has a need for generator inspections, services, and repairs. All generator inspections, services, and repairs shall be performed Monday through Friday, excluding Federal holidays. Tasks shall be performed during the day between 6:00 a.m. and 2:00 p.m. Reclamation’s hours of operation are Monday through Friday, 6:00 a.m. to 4:30 p.m. Note: If generator inspections, services, or repairs require interruption of electrical services, the inspections, services, or repairs shall be accomplished after normal duty hours or on the weekend.

This shall be specified in the task order.

This Performance Work Statement (PWS) sets forth requirements for generator inspections, services, and repairs at the BOR’s LCB, which consists of two separate complexes in Boulder City, Nevada.

1.1 Scope of Work

The Contractor shall provide all management, supervision, labor, subcontractors, materials, supplies and equipment, and shall plan, schedule, coordinate, and ensure effective completion of all services described herein. The Contractor shall provide customer service, inspections, services, quality control and all other services as listed herein. The Contractor shall determine how work is to be performed, how much labor is needed to perform the tasks, what methods will be used to complete the job, and which supplies, materials, and equipment are needed. These performance-based specifications express the Government’s requirements in the form of General Work Quality Standards (GWQSs) (see Section 7.0).

GWQSs are provided as the Government’s best gauge of the minimum quality standards to be met. The results of the work performed under this contract will conform to the GWQSs, and the Government expects that these minimum standards will be met or exceeded during generator inspection and service processes.

1.2 Work Site

The work is located at the LCB in Boulder City, Nevada, which is approximately 24 miles southeast of Las Vegas in Clark County, Nevada. See attached map for building location maps. Generators are located at the following BOR locations:

Location Engine kW Manufacturer Model

Bldg. 200 Caterpillar 150kW Caterpillar DI50-8 Bldg. 1400 Cummins 80kW Cummins DSFAE - 664798 Telecom Bldg. Cummins 40kW Cummins C40-N6 Bldg. 1200 Perkins Engine 80kW Tradewinds TP80E-60T3FGT

1.3 Access

1.3.1 Physical Security of Work Areas

The Contractor shall be escorted by an assigned Reclamation employee at all times while working on site. The Contractor/Contractor’s personnel shall report directly to Bldg. 1200 (Building and Grounds Maintenance shop) prior to any work being performed.

1.4 Quality Assurance

The Government will conduct quality assurance in accordance with Section 9.0, Work Performance Analysis.

1.5 Quality Control

Quality of work shall be to a high standard of generator inspection, service, and repair, as defined within this performance work statement to provide a fully repaired and operationally ready electrical generator.

1.5.1 Quality Control Plan

The Contractor shall establish and maintain a complete Quality Control Plan (QCP) to ensure the requirements of the contract are provided as specified. In accordance with Section 8.0 and TE 1, Contractor Submittals, one copy of the Contractor’s QCP shall be provided to the COR for approval not later than the post-award conference. A revised copy of the QCP shall also be provided to the COR for approval as changes occur. No payments shall be made under the contract until the initial QCP is approved by the Government.

The plan shall include, as a minimum, the following:

(1) A self-inspection system covering all the services listed in Section 7.0. It must specify the areas to be inspected and repairs on both a scheduled or unscheduled basis, how often inspections will be accomplished, and the title of the individual(s) who will perform the inspections. The Contractor shall establish methods for identifying and preventing defects in the quality of service/maintenance performed before the level of performance becomes unacceptable.

(2) The Contractor shall maintain onsite records of all inspections, services, and generator malfunctions and all associated repairs. These records shall be made available to the Government upon request during the term of the contract.

1.6 Security and Identification of Employees

Security: In accordance with Homeland Security Presidential Directive-12 (HSPD-12), Contractor personnel may be required to undergo the Government-issued Personal Identity Verification (PIV) credentialing process before being allowed access to work at the site. The cost of suitability and PIV-related background investigations will be borne by the Government.

Following the submittal to the COR of the investigation package for each employee, the employee will receive an invitation to provide additional information required for their background investigation through the on-line e-QIP process.

The background investigation will be conducted by the Lower Colorado Region Security Office. Contractor employees may not be assigned to a Reclamation facility until advised by the COR that a preliminary favorable suitability determination by the Government has been completed.

Once a favorable determination has been made Contractor personnel shall be invited to visit the Reclamation Credentialing Center at the following location:

Lower Colorado Regional Security Office 200 Date Street Boulder City, NV 89005 702-293-8008

The Contractor shall be responsible for ensuring that its employees comply with all established security rules and regulations. Contract personnel shall not be permitted to enter established or designated restricted areas unless so authorized by the Government. Entry shall be in accordance with and subject to the security regulations established in the area. It shall be the Contractor’s responsibility to ensure that its personnel do not enter these areas unless authorized.

Restricted areas are designated and may be modified or changed by the Contracting Officer. All necessary security measures required by this contract shall be subject to the approval of the Contracting Officer. The Contractor shall initiate necessary measures to ensure that its employees comply with all established security rules and regulations, including but not restricted to the following:

1. Generator Locations: All areas where work is required under this contract are designated as generator locations. Unless specifically authorized, Contractor personnel shall be restricted to these areas. The Contractor shall ensure by appropriate and effective means that its personnel remain in these areas while on the jobsite.

2. Restricted areas: Generator maintenance personnel will not be permitted to enter established or designated restricted areas unless so authorized by the Contracting Officer. Such entry shall be in accordance with and subject to the security regulations established in the area.

3. The Contractor shall ensure by appropriate and effective means that its personnel shall not enter these areas unless authorized as set forth above.

4. Identification of Contractor employees: The Contractor shall issue all personnel who will require access onto BOR property an identification badge with photograph that clearly identifies the employee and its employer. Such identification shall be required for all employees on the jobsite and shall be worn at all times.

5. Vehicle Identification: All vehicles used by the Contractor or Contractor personnel shall bear suitable company identification to enable Government personnel to identify such as authorized for ingress or egress.

1.6.1 Employee Background Check

In order to ensure the continued security of the LCRO, the Contractor shall submit an investigation package for each employee working on this jobsite to the COR for processing. The investigation package consists of a completed SF-85 (Questionnaire for Non-Sensitive Positions), OF-306 (Declaration for Federal Employment), and FD-258 (Fingerprint Chart). Reclamation will use the information provided to have a National Agency Check and Inquiries (NACI) investigation performed. The Regional Security Officer has the final authority on advising the COR regarding the information contained in the NACI report.

1.7 Other Local Requirements

1.7.1 Lost and Found Property

All articles of possible personal or monetary value found by the Contractor’s employees shall be turned over to the COR.

1.7.2 Broken and Damaged Property

The Contractor shall ensure that no damage to property occurs while performing work. The Contractor shall be held liable for the cost of repair or replacement of Government or personal items within work areas damaged by Contractor employees.

1.8 Maintenance Plan/Schedule

The Contractor shall submit to the COR for approval a generator/unit specific maintenance plan, and schedule, which shall outline their process for conducting generator inspections, services, and repairs, before the Contractor shall be allowed to commence work onsite. The initial maintenance plan shall be submitted to the COR at the time of the post-award conference. The Contractor shall also submit to the COR for approval any subsequent changes proposed to the initial response plan prior to the implementation of such changes. The plan shall be prepared and submitted in accordance with TE 1 and TE 2. Updates or changes to the maintenance plan shall be submitted to the COR during performance of the contract as necessary. The response plan shall be approved by the COR before implementation can be initiated.

1.9 Revisions to Maintenance Plan/Schedule

If the Contractor has a need to perform work during times other than those approved in the plan, a written notification shall be provided to the COR. This notification shall list in detail the task(s) to be rescheduled and reasons for the rescheduling.

2.0 Definitions and Acronyms

2.1 Definitions

Acceptable Quality Level (AQL): The maximum percentage defective or the maximum number of defects that can be considered satisfactory on the average. It is the allowable leeway from a standard before the Government will reject the specific service. An AQL does not imply that the Contractor may knowingly perform in an unsatisfactory way.

Maintenance Noncompliance: Those actions lacking and/or not taken by the Contractor to ensure that the standards and requirements of the contract are met (i.e., not in conformity with contract requirements).

Contract Discrepancy Report (CDR): A report initiated by the Government, which the Contractor is required to complete, whenever performance is unsatisfactory. The CDR requires the Contractor to explain in writing why performance was unsatisfactory, how performance will be returned to satisfactory levels, and the corrective action that will be taken to prevent recurrence.

Customer Complaint Inspection: Unscheduled surveillance of Contractor’s work prompted by the agency (BOR) receiving the service. The COR may receive customer complaints about the Contractor’s performance or quality of service. The COR may review the alleged unsatisfactory performance, verify the contract requirement and provide the Contractor notification of deficiencies, if applicable.

Defect: Each instance of non-compliance with a contract requirement. A defect may be caused by either non-performance or poor performance. Each defect is subject to deductions from the Contractor’s payment if the defect is not corrected in a timely manner as stated in paragraph 9.3.

Green Initiative: The green initiative covers many facets such as: generating inspection checklists electronically instead of paper, using environmentally safe cleaners, promoting energy-efficiency, etc.

Inspection: Surveillance of the entire Contractor’s work on scheduled and random bases.

Safety Data Sheet (SDS): A document that chemical manufacturers supply with their products to describe the chemical’s general properties, its hazards, and how to safely use, handle and store the product.

Paragraph: For the purpose of this contract, all occurrences within the contract text of the term “paragraph” shall be understood to include the stated or referenced paragraph and all levels of subparagraphs below the stated or referenced paragraph.

Quality Assurance (QA): Those actions taken by the Government to determine that the services received meet the contract requirements. QA evaluators are Government employees responsible for checking Contractor performance.

Quality Control (QC): Those actions taken by the Contractor to ensure that the standards and requirements of the contract are met.

Spot: A temporarily discolored, marked, soiled area or stain caused by a foreign substance presently or previously on the surface.

2.2 Acronyms

Acronym Meaning ANSI = American National Standards Institute AQL = Acceptable Quality Level CDR = Contract Discrepancy Report CO = Contracting Officer COR = Contracting Officer’s Representative CR = Contractor’s Representative GWQS = General Work Quality Standards NEC National Electric Code NFPA = National Fire Protection Agency PRS = Performance Requirement Summary PWS = Performance Work Statement RSHS = Reclamation Safety & Health Standards QA = Quality Assurance QAE = Quality Assurance Evaluators QASP = Quality Assurance Surveillance Plan QC = Quality Control SDS = Safety Data Sheet TE = Technical Exhibit

3.0 Safety

The Contractor shall not require any Contractor employee in the performance of this contract to work under conditions which are unsanitary, hazardous, or dangerous to the Contractor employee’s health or safety, as determined under safety and health standards promulgated by the Secretary of Labor under Section 107 of the Contract Work Hours and Safety Standards Act (40 U.S.C. 327 et seq.), as amended, and the most current version of Reclamation Safety and Health Standards (RSHS), published by the Bureau of Reclamation. The Contractor may obtain the RSHS manual from the Bureau of Reclamation’s website at: http://www.usbr.gov/ssle/safety/RSHS/rshs.html

The Contractor shall comply with all applicable safety and occupational health requirements set forth in 29 CFR 1910, Occupational Safety and Health Association (OSHA) General Industry Standards and with the RSHS. In the case of a conflict between 29 CFR 1910, OSHA’s General Industry Standards, 29 CFR 1926, OSHA Construction Industry Regulations, and the RSHS, the more stringent requirements apply. If the Contractor fails or refuses to promptly comply with safety requirements, the CO may issue an order stopping all or part of the work until satisfactory corrective action has been taken.

The Bureau of Reclamation Regional Safety Office will review the Contractor’s “Safety Program” for compliance with the RSHS. Job Hazard Analysis (JHA) submitted for approval must be site-specific and follow guidelines set forth in the RSHS. Both Safety Plan and JHAs must be submitted for approval at least two (2) weeks prior to the start of work.

http://www.usbr.gov/ssle/safety/RSHS/rshs.html

The Contractor shall ensure that employees observe safe work practices in accordance with the RSHS and as appropriate for the character of the services performed. The COR will evaluate the public demeanor and ability of the Contractor’s employees to safely perform the work. If the COR determines a Contractor’s employee is unacceptable by reason of inadequate public demeanor or by reason of physical or mental impairment, the COR will contact the CO, who will then request the Contractor or CR remove the employee and provide an adequate substitute. The CR shall provide the substitute within 4 hours of such request.

3.1 General

Contractor employees shall operate equipment in compliance with all Federal, State, and local safety codes, and in accordance with the manufacturer’s guidelines and manuals. To protect the life and health of employees and other persons; to prevent damage to property, materials, supplies and equipment; and to avoid work interruptions, the Contractor shall comply with the 2009 edition of Reclamation’s publication “Reclamation Safety and Health Standards” (RSHS). See contract clause WBR 1452.223-81, Safety and Health, for information on ordering the RSHS and submitting a safety program.

3.2 Safety Measures

Workers shall be instructed in appropriate safety measures and shall conduct all maintenance actions in accordance with manufacturer's manuals, current RSHS, OSHA, NFPA 110, NFPA 111, and applicable state/federal guidance.

3.3 Safety Hazards

The Contractor shall report all perceived safety hazards to the COR immediately upon discovery, including, but not limited to, fuel leaks, broken glass, oily surfaces, stray electrical voltages, burning smells etc.

3.4 Equipment

The Contractor’s equipment shall meet Occupational Safety and Health Administration (OSHA) standards at all times while at the facilities. The Contractor’s employees shall operate equipment in compliance with all ANSI, OSHA, NFPA, NEC, manufacture, Federal, State, local safety codes, and in accordance with the manufacturer’s guidelines and manuals.

3.5 Safety Program

The Contractor shall submit a detailed safety program at the post-award conference, which provides specific information or procedures as required by the RSHS.

3.6 Emergency Drills

The Contractor’s employees shall cooperate with and participate in random emergency drills held by the Government at the LCROC. The Contractor shall ensure that all employees are aware of posted evacuation plans for each building.

3.7 Reporting Emergencies

The Contractor shall call the appropriate emergency services to report incidents such as criminal acts, fires, or medical emergencies. The Contractor shall call the COR immediately to report such incidents as bomb threats, chemical spills, or suspicious packages. The COR will then provide instructions on whether any action should be taken. Regional Office policies and phone numbers may be updated periodically. The Government will provide a copy of all updated policies and phone numbers to the Contractor as necessary.

3.8 Reporting Injuries and Illnesses

The Contractor shall investigate and report accidents, injuries, or illnesses in accordance with RSHS.

4.0 Contractor Personnel

4.1 General

The Contractor shall furnish an adequate number of people skilled in all trades necessary to fulfill the contract requirements. The Contractor’s Representative(s) must be able to speak, read and write the English language.

5.0 Government-Furnished Property/Supplies

5.1 General

The following Government facilities, equipment, materials, and services will be available to the Contractor for use in the performance of work under this work statement.

5.1.1 Water, Sanitary Facilities, and Electrical Power

The Government will furnish, at no cost to the Contractor, all utilities required to perform the required work, except for telephone service. Personal telephone calls or calls outside the local calling area required by the Contractor’s employees shall be made by means provided by the Contractor. Facilities are provided on an as-is, where-found basis.

The Contractor shall instruct its employees in appropriate utility conservation practices. The Contractor shall operate under conditions, which preclude the waste of utilities. Water faucets and valves shall be turned off after the required usage has been accomplished. Mechanical controls shall not be adjusted by Contractor employees.

No other supplies or services will be furnished by the Government.

6.0 Contractor-Furnished Property/Supplies

6.1 General

The Contractor shall furnish all labor and equipment necessary to perform the work required under this contract. The Contractor shall also furnish all inspection checklist, troubleshooting manuals, test equipment, replacement parts, engine fluids, safety equipment/devices lockout-tagout etc., and the tools necessary for effective electrical power generator inspection, service, troubleshooting, and repair. The minimum required equipment shall be present at the required location and in good operating condition at all times during the performance of work. All electrical equipment used by the Contractor or the Contractor’s employees shall meet all applicable safety requirements, as outlined by OSHA, RSHS, NEC, ANSI, and manufacturer guidelines. The Contractor shall provide personal protective equipment as listed in the

RSHS.

6.2 Chemicals

The Contractor will exercise all efforts to use non-toxic-environmentally friendly solutions/products during the life of this contract. If nontoxic, environmentally friendly products cannot be sourced, the Contractor shall submit for approval Safety Data Sheets (SDS) for all chemicals and potentially hazardous materials (i.e., cleaners, engine coolants, solvents, absorbents, petroleum products) anticipated to be used during performance of the contract. The SDSs shall be reviewed and approved in writing prior to onsite delivery and use. Any other chemicals or potentially hazardous solids intended for use on site shall be approved by the COR prior to onsite delivery and use. All chemicals and potentially hazardous solids shall be used and stored in accordance with manufacturer’s recommendations. The Contractor shall remove all waste containers from BOR property after electrical generator services and repairs have been completed. In accordance with Section 8.0, a list of chemicals, their intended use, SDS sheet, applicable specifications, trade name, and manufacturer shall be submitted to the COR no later than 10 days prior to delivery and onsite use, with certifications that the chemicals meet or exceed contract requirements.

7.0 General Work Quality Standards (GWQS)

7.1 General

The COR (and alternate COR, if appointed) will be designated in writing at the time of contract award. The COR will inspect work quality and bring any deficiencies to the Contractor’s attention. The Contractor shall remedy such deficiencies within 8 business hours.

The Contractor shall accomplish the specific inspection, service, generator troubleshooting and repair tasks for all the equipment listed in this PWS in accordance with the specific tasks as described below. The Contractor shall designate a person to coordinate with the COR regarding all aspects of these tasks. The Contractor shall provide all management, planning, supervision, administration, equipment, supplies and personnel necessary to ensure the tasks outlined below are performed in a manner that will maintain the full functionality of all BOR electrical power generators.

All generator inspection, service, repair tasks shall be accomplished to meet the requirements of this PWS and TE 2, Performance Requirements Summary (PRS). The Contractor shall maintain each electrical power generator to the standards established in this contract.

7.2 Reporting to BOR

The Contractor or their designated generator repair technician shall report to building 1200, Building and Grounds Maintenance once they have arrived on BOR property. The technician will meet with the Foreman, [to be filled in at award], if he is unavailable contact the maintenance help desk at [to be filled in at award]. The Foreman or BOR’s COR will provide a list of generator symptoms to the Contractor’s Representative/generator technician, if the information is known.

7.3 Specific Tasks

The Contractor shall follow the manufacturer's recommendation for inspecting, servicing, troubleshooting, and repairing generators. The Contractor shall not make repairs where cost exceeds $500 without written approval from the COR or CO. The Contractor shall notify the COR or CO if the cost of the repair shall be greater than $500. The Contractor shall provide a detailed report of all actions taken to repair the generator to include parts and a cost breakout. The report shall also contain the technician’s name, date, generator location, generator manufacturer and model number; a copy of the report will be provided to the COR or CO within five (5) business days of the repair being completed.

The Contractor shall certify that all repairs have been made and that the generator has been returned into service. The Contractor shall also provide copies of all inspections and services, which shall be provided to the COR or CO.

7.3.1 The Contractor shall implement comprehensive inspection, testing preventive maintenance, and repair programs incorporating the manufacturer’s instructions, and complying with the current version of NEC (requirements for generators and standby power systems), OSHA, NFPA 70B/70E, ASME, ANSI, as well as all Federal, State, and county codes and regulations.

At a minimum, the inspection, testing, preventive maintenance, and repair program shall include the following:

a. Periodic inspections, testing and preventive maintenance frequency and schedule

b. Written comprehensive maintenance procedures and schedule incorporating the manufacturer’s instructions to define the tasks and skills required.

c. Qualifications of personnel performing the task.

d. Tools and instruments to perform the work.

e. Inspection and testing checklist including equipment history and record of dates of service, conditions found, maintenance performed, and changes made.

f. Equipment condition assessment before and after maintenance and testing.

g. Supply of spare parts to perform required maintenance.

h. Housekeeping essential for prevention of fires or explosions.

7.4 Level I, Inspection (CLIN 00010)

The Contractor shall perform routine inspections, testing and maintenance of electrical power generating units.

Upon completion of each quarterly service, the Contractor shall provide the next quarterly service to the COR.

The inspection, testing shall be performed by a certified inspector. The tasks include, but are not limited to the following:

a. Frequency Quarterly Visually Inspect

i. Belts

ii. Cooling System

iii. Engine Crankcase

iv. Air Filters

v. Fuel System

vi. Governor

vii. Control Panel/Indicators & Gauges

viii. Battery Charging System/Circuits

ix. Generator Protective Devices

x. Batteries

xi. Engine Run ups - Check

xii. Oil Pressure

xiii. Fuel Pressure/Level

xiv. Frequency/Hertz

xv. Voltage

xvi. Unit of leaks

xvii. Check Oil Level

Automatic Transfer Switch Inspect, perform preventive maintenance, test, for proper operation in accordance with manufacture manual.

7.5 Level II, Inspection (CLIN 00010)

a. Frequency, Annually at a minimum perform the following:

i. Air Filter Elements, Check/Change if required

ii. Cooling System, Check for correct ratio/analyze simple

iii. Change coolant if hours warrant

iv. Change fuel filters if hours ran warrant

v. Change oil and filters if hours ran warrant

The Contractor shall submit an inspection/testing report including all findings upon completion of any inspections and/or testing.

The Contractor shall identify and document, on a separate form (the Equipment Deficiency Checklist form), any deficiencies related to maintenance or equipment condition to include, but not limited to, parts, assemblies, items, or adjustments which are approaching the end of their useful service life, evidence of improper or lack of maintenance, abnormal wear due to maladjustments, and general condition of the equipment.

7.6 Emergency Repairs (CLIN 00020)

Emergency operations shall require expedited generator repair request. In such cases the CO shall require the Contractor to provide generator maintenance support within eight (8) hours of notice. If the emergency occurs while the Contractor’s forces are on site, the Contractor shall respond to such requirements within two (2) hours after notification. If the emergency occurs while the Contractor’s forces are not on site, the Contractor shall respond to such requirements within eight (8) hours after notification.

The Contractor shall troubleshoot and make generator repairs to the applicable standards in Section 7.0 of this PWS. If more than one emergency generator repair event occurs at one time, the CO or COR will provide the order of priority for generator repairs to the Contractor. Upon completion of emergency work, the Contractor’s employees shall notify the CO of work completion. Emergency generator repairs shall begin within eight (8) hours after notification as provided in the task order.

7.6.1 Non-Emergency Repairs (CLIN 00025)

Non-emergency generator repairs will begin within 24 hours of notification as provided in a task order. The CO or COR shall contact the Contractor.

8.0 Submittal Requirements

Various reports shall be required as an inherent part of managing this contract. Specific reports are referenced in TE 1, Contractor Submittals. The Contractor shall submit required reports and data to the CO and/or COR at the times indicated.

Each item in TE 1 has been assigned a Required Submittal Number (RSN). Each submittal by the Contractor shall include all materials required for one RSN under cover of a transmittal letter. Or, at the Contractor’s option, all materials required for more than one RSN may be submitted under cover of the same transmittal letter provided they are required by the same responsible code. The Contractor’s transmittal letter shall also include:

1. Reference to the Bureau of Reclamation contract number.

2. Complete list of RSN(s) for which material is being submitted.

3. Identification of responsible code for each RSN as listed in TE 1, Contractor Submittals.

4. List of materials being submitted under each RSN.

5. Identification of the submittal as an original submittal for the RSN(s) or a re-submittal .

8.1 Review of Submittals Furnished for Approval

The time required for review of submittals furnished for approval as specified herein will not begin until the Government receives complete sets of all the submittal materials required for that particular RSN. The number of calendar days required for review of drawings or data submitted or re-submitted for approval will include the date the drawings or data are received by the Government and will extend through the date of return mailing to the Contractor.

Except as otherwise provided in the PWS for specific submittals, the Government will require 14 calendar days for review of each submittal or re-submittal furnished by the Contractor for approval, and this review time will apply to each separate submittal or re-submittal whether the submittals are approved, not approved, or returned for revision.

Unless otherwise specified, one set of the submittals required for approval will be returned to the Contractor either approved, not approved, or conditionally approved, and will be marked to indicate changes, if required. Submittals that are not approved or that require changes or revisions shall be revised and re-submitted for approval, and shall show changes and revisions with revision date. All requirements specified for the initial submittal shall apply to any re-submittal s required. Unless otherwise specified, all submittals which are to be re-submitted shall be re-submitted by the Contractor within 14 calendar days after the Contractor has received the Government’s comments.

8.2 Addresses

The Contractor shall send the submittals via e-mail to the persons listed below as required by TE 1.

1. Contracting Office:

Contract Specialist as listed in block 19, SF 1449, above.

2. Contracting Officer’s Representative (COR) as listed in block 19, SF 1449, above.

8.3 Safety Data Sheets

The Contractor shall submit to the COR 10 days prior to onsite delivery and use copies of the Material Safety Data Sheets (SDS) from the suppliers for every chemical that is to be used in support of this contract. Approval by the COR shall be obtained prior to the use of any chemicals.

8.4 Accident Statistical Report

The Contractor shall submit an accident report anytime a Contractor’s employee is injured while fulfilling the requirements of this contract, Reclamation Form No. 7-2218, Contractor Recordable Accident Experience, or equivalent.

The Contractor shall notify the COR and/or CO as soon as possible once an injury has occurred. Form No. 7-2218 shall also be used by the Contractor to report the number of hours employees are on the jobsite.

9.0 Contractor Quality Control Plan

The Contractor shall furnish a Quality Control Plan (QCP) in accordance with paragraph 1.6, and a generator inspection/maintenance schedule in accordance with paragraph 8.3. The Contractor or CR shall conduct inspections on each generator once annually after completion of services. Inspections shall ensure that all elements or required services are properly performed and the generators are being maintained at a level that meets the quality and performance standards of this work statement. The Contractor’s generator technician shall initial the form upon completion of service, corresponding with the tasks they have performed on the day of their generator inspection.

9.1 Generator Inspection, Service, and/or Repair Forms/Reports The Contractor/their generator repair technician shall provide a copy of properly prepared generator inspection, service, and/or repair form(s) to the COR or CO after each site visit. A “properly prepared” generator report/form shall meet the requirements in 7.3, above. Additionally, space shall be provided for the COR or QAE to make periodic general comments concerning services performed.

9.2 Submission of Generator Inspection, Service, and Repair Forms/Reports These forms shall be used to substantiate the Contractor’s invoice for services rendered. Each completed form shall be endorsed by the Contractor or CR with the following statement: “I certify all services were performed in accordance with, and meet the quality and performance standards of, the work statement and all other terms and conditions of this contract.”

The Government will monitor the Contractor’s QCP in accordance with the standards referenced and listed in TE 2, Performance Requirements Summary, or other remedies as allowed by the Inspection/Acceptance or Termination for Cause clause paragraphs of the contract. The Government may use a variety of surveillance methods to evaluate the Contractor’s performance. The Government will evaluate the Contractor’s performance under this contract using the methods of oversight specified in TE 2. All oversight observations will be recorded by the Government. When an observation indicates defective performance, the COR will request the Contractor’s Representative to initial the observation and provide a plan for correction by the Contractor.

9.3 Quality Assurance Surveillance Plan (QASP)

The purpose of this plan is to prescribe the Government’s responsibilities, procedures, techniques, criteria and guidelines for the routine quality assurance, assessing the Contractor’s performance under the contract.

9.3.1 Government Quality Assurance Surveillance.

Each phase of the work rendered under the contract is subject to Government inspection during any or all times of the Contractor’s work and after completion of the tasks. The Government’s QA program is not a substitute for the Contractor’s quality control. Each surveillance will be performed in accordance with guidance in the QASP. If for any reason the plan must be changed it is the responsibility of the COR to head this effort. The COR may appoint Quality Assurance Evaluators (QAE) to perform Contractor surveillance.

9.3.2 Government Inspection.

The CR shall accompany the COR or Government QAE semi-annually or whenever generator inspections, services, or repairs are made. If the required tasks have not been performed, a Contract Discrepancy Report (CDR) may be issued. All surveillance data compiled by QAEs will be completed as inspections, services, or repairs are completed and provided to the COR no later than the five days after repairs have been completed.

9.3.3 Performance Evaluation Meetings

Meetings will be held as often as deemed necessary by the COR and anytime a CDR is issued. The written minutes of these meetings shall be signed by the CR and the inspector. Should the Contractor not concur with the minutes, the Contractor shall state any areas of non-concurrence in writing to the COR within 3 calendar days of receipt of the signed minutes.

9.4 Generator Inspection, Service, and/or Repair Noncompliance Noncompliance in generator inspections, services, and/or repairs may be cause for a reduction in the contract price. If the surveillance inspections indicate generator inspection, service, and/or repair tasks have not been performed in accordance with the standards listed in the Performance Requirements Summary (PRS), a deduction from the monthly payment shall be made in an amount not greater than the percentage shown in TE 2, PRS, for the nonconforming service. The Contractor may avoid any applicable deductions for the noncompliance of an inspection, service, and/or repair task if remedied within 8 hours or within the same day for those tasks that need to be performed on generator repair callouts. Such deductions shall in no way affect the Government’s rights under the clause paragraph “Termination for cause” of this contract. The COR shall be notified of the re-performance of any nonconforming tasks so that another inspection may be performed.

TE 1 – Required Submittals

RSN Submittals Required Reference

Paragraph or clause

Number or set to mail to*

Due date or delivery date

CO COR

001 Insurance FAR 52.228-

1 0 Within 15 calendar days after award 002 Quality Control Plan 1.3.2, 1.6.1, and 9.0 1 1 Post-award conference

003 NACI Investigation Package

1.7.1 and 8.6 1 1 Within 14 calendar days after contract award and before any new employees start working onsite

004 Safety Program 3.0 0 1 Post-award conference 005 Contractor’s

Representative Information

4.2 1 1 Post-award conference

007 Safety Data Sheets (SDS) 8.4 0 1 Prior to award and updated during performance of the contract as necessary. Submit updates 10 days prior to delivery and onsite use of each hazardous material.

008 Generator Repair Report/ Form

8.3 1 1 Post-award conference (initial) and updated during performance of the contract as necessary.

009 Generator Repair Report/Form

9.1.2 0 1 Due to the COR/CO five business days after repairs are complete

TE 2, Performance Requirements Summary (PRS)

Required Services

Task Performance Standards

Acceptable Quality Level

(AQL)

Surveillance Method

Positive or Negative Past Performance Incentive

Task 7.4 Level I, Inspection

Generator inspection and/or service tasks accomplished in accordance with section 7.4, of the PWS and the manufacturer's generator repair manual.

100% of tasks performed in accordance with section 7.4 of the PWS and the manufacturer's generator manual.

. Any error found and not corrected within 8 hours (hrs.) of COR notification and/or within the same business day is considered a discrepancy.

Maximum number of discrepancies = 3 per month.

Periodic surveillance, and/or validated customer complaints

Positive or Negative Past Performance Reported

Task 7.5 Level II, Inspection

Generator inspection and/or service tasks accomplished in accordance with section 7.5, of the PWS and the manufacturer’s generator repair manual.

100% of tasks performed in accordance with section 7.4 of the PWS and the manufacturer’s generator manual.

. Any error found and not corrected within 8 hours (hrs.) of COR notification and/or within the same business day is considered a discrepancy.

Maximum number of discrepancies = 3 per month.

Periodic surveillance, and/or validated customer complaints

Positive or Negative Past Performance Reported

PART C—CONTRACT CLAUSES

C.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): Federal Acquisition Regulations (FAR) clauses:

https://www.acquisition.gov/browse/index/far and Department of the Interior Acquisition Regulations (DIAR) clauses:

https://www.acquisition.gov/diar

C.2 ADDENDUM TO 52.212-4 CONTRACT TERMS AND CONDITIONS – COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES

Clauses Incorporated by Reference

52.204-1…